Introduction To MS Project 2007 Professional

10 Project Information

One would be able to get MS-Project to schedule from a specified project end date

2-4 Must Start on 10/8/2009 Constrain should be removed to do this

It is advisable to introduce all project constrains at the very end of your planning session.

Task : Remove the constrain for 2-4 and specify project end date as 12/01/2009 and schedule from Project Finish Date.
What is the project Start Date now

Use the undo button to get it back to schedule from the Project start date.

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 7
 Introduction To MS Project 2007 Professional
11 Assigning Resources to Activities
Check : TOOLS / OPTIONS / GENERAL
Define Rate Works on Working Hours Max Units
Peter 100 T/S 8-5
Harry 100 T/S 8-5
Martin 100 T/S 8-5
Bob 200 T/S 8-5
Chris 100 t/s 8-5
cat 5 network wire 5000 per 100m
sk-lab 40 T/S 8-5 400%
unsk-lab 20 T/S 8-5 800%

12 Fields to Insert to Resource work sheet Can you delete them ?

Type Material , Work, Cost

Material Label Units

Cost

Booking Type Committed , Proposed

Max Units

Base Calendar

Accrue at : Prorated / Start / End

Available From

Available To

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 8
 Introduction To MS Project 2007 Professional

13 Descriptions Material

Cost

Material Label
Field

Max Units

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 9
 Introduction To MS Project 2007 Professional

14 Descriptions Booking Types

Accrue at
Field

Base Calendar

. Custom

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 10
 Introduction To MS Project 2007 Professional
15 Assign 1-2 Peter
1-4 Chris
2-4 Peter 200 m of cat 5
2-3 Bob 200 m of cat 5
3-5 Bob
2-5 Harry 300 m of cat 5
4-5 Peter
5-7 Peter
7-9 Peter
5-6 Sk Lab 100%
6-9 Harry
5-8 Martin
8-9 Martin

What is the project duration ?

When it is going to finish ?

What is the Project Cost?

16 1-2 Peter Add One More Skilled Lab to 1-2

1-4 chris
2-4 Martin 200 m of cat 5 How to Answer ? What does it mean ?
2-3 Bob 200 m of cat 5 Very Critical to get this right ….!
3-5 Bob
2-5 Harry 300 m of cat 5

4-5 Peter
5-7 Peter
7-9 Peter
5-6 Harry
6-9 Harry
5-8 Bob
8-9 Bob

Increase work . Keep the duration

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 11
 Introduction To MS Project 2007 Professional

17 Option 1 Option 2 Option 3

18
Introduce
constrain As
Late As
Possible to
Phase 1 and
Phase 2
Activities

Do you see
any change in
project
duration ?

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 12
 Introduction To MS Project 2007 Professional

19 Insert a Recurrent Task

Before the Phase one

What would you do if you

want only 4 project meetings
on the project ?

OR

Stop project meetings after

Oct 24th ?

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 13
 Introduction To MS Project 2007 Professional
20 Making Changes to the project : Change -- ONE

Chris is unavailable and replace him with Bobby

Rate Works on Working Hours Instructions

Bobby 200 T and W only 8-5
Needs to define additional calendar for Bobby
Assign to 1-4

What has happened to the Critical Path now ?

What is the project duration ?

When it is going to finish ?

Project Cost

21 Tracking - Saving Baseline : What does it mean ?

Ready to Implement / Construct

End of Month / Quarter
Major Change
Next Phase

Project Assumption Contract is signed and construction is starting

Save your Baseline Baseline :Original Scope

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 14
 Introduction To MS Project 2007 Professional

22 Tracking Method : Percentage of work done

23 Project Status Date Report Following Percentages

1-2 100 Report that first 2 progress meetings
What does the project status date mean ? 1-4 30 has been done too
2-4 0
2-3 0
Set the Date to 10/15/2009 3-5 0
2-5 0
4-5 0
5-7 0
7-9 0
5-6 0
6-9 0
5-8 0
8-9 0

View / Tool Bars / Tracking

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 15
 Introduction To MS Project 2007 Professional

24 More options to report progress

Remember to have your tracking table and also move the cursor to the activity you want to update

Try out the options : Would be faster than

doing it one at a time

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 16
 Introduction To MS Project 2007 Professional

25 Getting progress lines

Experiment with the

progress lines using
10/15/2009 project
status date

Try Line Styles tab too

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 17
 Introduction To MS Project 2007 Professional

26 Setting Baselines : Manipulation of baselines / others start finish dates : What if sessions

Discuss the use of this option

Helps in managing baselines

and interim plans

© Indunil Seneviratne B.Sc (QS), M.Sc(Const. Mgmt), AIQSSL Program : M.Sc / PG-Dip in Project Management :2008 Page : 18