Executive Order No.

2020-01 Page 1 of 3

Republic of the Philippines

Province of Batanes
MUNICIPALITY OF UYUGAN

-oOo-
OFFICE OF THE MUNICIPAL MAYOR

EXECUTIVE ORDER NO.01

Series of 2020

EXECUTIVE ORDER RECONSTITUTING THE MEMBERSHIP OF THE BIDS

AND AWARDS COMMITTEE (BAC) INCLUDING ITS SECRETARIAT
PRESCRIBING THEIR DUTIES AND FUNCTIONS PURSUANT TO REPUBLIC
ACT 9184

WHEREAS, Article V, Section 11 of the Republic Act 9184 mandates that each
procuring entity shall establish BAC for its procurement;

WHEREAS, it is also a policy of the government to adopt a standard and uniform

set of rules and regulations governing the procurement of goods, infrastructure
projects and consultancy services for government projects and other related
activities that embodies a streamlined procurement process;

WHEREAS, it is primarily concern of the government that procurement of goods,

infrastructure projects and consultancy services should be competitive and
transparent through public bidding; and

WHEREAS, there is a need to reconstitute the membership of the BAC in as

much as the current members had served more than one (1) year R.A. 9184 sets
the limit to fixed term of one (1) year renewable at the discretion of the Head of
the Procuring Entity.

NOW, THEREFORE, I, JONATHAN ENRIQUE V. NANUD JR., Municipal Mayor

of the Municipality of Uyugan, Province of Batanes, by virtue of the powers vested
in me by law, do hereby order the reconstitution of the membership of the Bids
and Awards Committee of the Municipal Government pursuant to Republic Act
9184, specifically:

SECTION 1.COMPOSITION.

The Bids and Awards Committee of the Municipal Government shall be

composed of the following:

Chairman : MR. ROLANDO B. CABUGAO, Municipal Agriculturist

Vice Chairman : ENGR. DENNIS C. VALIENTE, MPDC
Members : MS. JENNIFER R. MORO, Municipal Assessor
: MS. PERLYN GLYZA A. YDEL, Administrative Officer II
: MS. ERLINDA C. CABUGAO, Agriculture Technologist
: MS. VISITACION C. YBAY, Midwife II
Executive Order No. 2020-01 Page 2 of 3

SECTION 2. DUTIES AND FUNCTIONS OF THE BAC

The BAC shall have the following functions:

1. Advertise and/or post the invitation to bid;

2. Conduct pre-procurement and pre-bid conferences;
3. Determine the eligibility of bidders;
4. Receive bids;
5. Conduct the evaluation of bids;
6. Undertake post-qualifications proceedings;
7. Resolve motions for reconsiderations;
8. Recommend award of contracts to the head of procuring entity or
his duly authorized representative; provided, however, that in the
event the head of the procuring entity shall disapprove such
recommendation, such disapproval shall be based only on valid,
reasonable, and justifiable grounds to be expressed in writing, copy
furnished the BAC;
9. Recommend the imposition of sanctions in accordance with Rule
XXIII; and
10. Perform such other related functions as may be necessary,
including the creation of a Technical working Group (TWG) from a
pool of technical, financial and/ or legal experts to assist in the
procurement process, particularly in the eligibility screening,
evaluation of bids and post-qualification.

SECTION 3. BAC SECRETARIAT

There shall be created a BAC Secretariat committee which shall serve as

the main support of the BAC. The BAC Secretariat shall be composed of the
following:

1. MS. FLORENCIA-JENNIFER O. COBICO, BAC Head Secretariat

2. MR. JUAN V. COBICO, Secretariat Member
3. MR. JERICHO COBICO, Secretariat Member

The Secretariat will serve as the main support unit of the BAC and shall
have the following functions:

1. Provide administrative support to the BAC;

2. Organize and make all necessary arrangements for the BAC meeting;
3. Attend BAC meetings;
4. Prepare Minutes of the BAC meetings;
5. Take custody of procurement documents and be responsible for the sale
and distribution of bidding documents to interested bidders;
6. Assist in the managing the procurement process;
7. Monitor procurement activities and milestone for proper reporting relevant
to agencies when required;
Executive Order No. 2020-01 Page 3 of 3

8. Consolidate PPMP’s from various units of the procuring entity to make

them available for review;
9. Make arrangements for the pre-procurement and pre-bid conferences and
bid-opening; and
10. Be the central channel of communications.

SECTION 4. REPEALING CLAUSE

All prior issuances on the composition and functions of the BAC

inconsistent herewith shall be deemed superseded by this Order.

SECTION 5. EFFECTIVITY

The new members as herein provided shall take effect immediately.

Done this 6th day of January 2020, in Uyugan, Batanes.

JONATHAN ENRIQUE V. NANUD JR.

Municipal Mayor