Problem Analysis

Objective Tree
 Stakeholder Analysis
Stakeholder Activities/ Tasks and
(Individual/ Characteristics of Expectations Limitations or Consequences and
Group/ Stakeholder Towards a Potentials Constraints Implications for Project
Organization/ Project Design
Institution)
Graduate School  Mostly are working  Easy to use  Details for  Poor internet  Involves in securing the
Students professionals and can project ideas connection management of
 Students planning to access  Bank accounts  Availability or stability academic data
enroll in UPLB post – anytime of graduate of internet  Consult with the
graduate programs students connection/facility students regarding the
 Old students, part time  Low  Awareness on  Fraud plan
or full time post graduate transaction transaction  Prepare project
students cost options proposal
 Students with SAIS
account

UPLB  Registrar Personnel  Provide easy  Existence of a  Funds  Consult with different
 Information Technology access in system in  Project not aligned stakeholders
Personnel/Experts registration registration in largescale E-UP  Craft a project proposal
 UPLB Graduate School  Maintains and  Technical experts project. or a feasibility study
 Cashiers’ Office organize the in programming  Hardware failure of  Test the
 Professors record in and software online transaction program/software.
systematic development  Reliable computer  Coordinate with the
way and good internet prospect bank or
 Provide connection financial institutions for
necessary possible partnership.
assistance in  Provide awareness to
registration the customers
Maintain good
public image
 Low
complaints
during
registration
  Paperless and
online
transaction
process
Banks  Major financial  Making a profit  Availability of  Not interested top  Initial communication to
institutions/banks electronic transact with the discuss the project
offering electronic banking and UPLB GS due to  Provide project proposal
banking and online online banking small target of
banking facility facility customers

Multiple Criteria Utility Assessment (MCUA)

Project A Project B Project C Project A&C

Criteria Weight
Score (S) S x W Score (S) S x W Score (S) S x W Score (S) S x W
1. Cost 20 1 20 4 80 1 20 1 20
2. Relevance/ timeliness 20 3 60 2 40 4 80 2 40
3. Technical Capacity 35 4 140 1 35 2 70 4 140
4. Acceptance 25 2 50 3 75 3 75 3 75
Total 100 10 270 10 230 10 245 10 275
Project Title: Graduate Students Academic Management System
Duration: Two (2) years
Proponent:
Strategy
GOAL(S)
Reduced Educational Cost
Improved Students’ Satisfaction
PURPOSE:
Reduced Students’ Academic
Information and Registration – Related
Transactional Cost
RESULTS:
Reduced number of visits
Objectively Verifiable Indicators Means of Assumptions/Risks
Verification
At least 80% in students’ satisfaction Students’ Graduate School students followed the
satisfaction University and College deadlines on
survey accomplishing forms and payments.
30% reduction in Students’ Academic
Information and Registration – related Students’
Transactional Cost survey
UPLB GS adapted and incorporated the
30% reduction in complaints received proposed system in the existing Students’
Academic Information System (SAIS)
100% of the Graduate students Number of
benefitted by the improvement in complaints Risks:
Students’ Academic Information and received
Registration Poor internet connectivity
Hardware and technical issue in the
university
Project
Completion
Report
30% reduction in number of Students’ Professors and necessary personnel are
Academic Information and Registration Students’ knowledgeable and aware in responding to
– related visits survey the online request of students.
Improved security in Students’
Academic Information and
Registration – related transactions
30% increase in students’ confidence in
payment security in Students’
Information and Registration – related
transactions
Banks and other financial institutions
Students’ partnered with UPLB in tuition fee collection.
survey
Risks: Technical glitch care of business
partners (banks, financial institutions)

Fraud

ACTIVITIES MEANS COST PRE-CONDITIONS

1. Conduct data gathering Interview, Focus group discussion,
surveys
1.1 Preparation of survey 80% of graduate students participated in
questionnaire/ tool survey/FGD/interviews
1.2 Preparation letter of request for
the conduct of data gathering UPLB staff provided necessary information in
1.3 Conduct of project briefing and the success of the project
consultations
1.4 Facilitate the conduct of survey,
FGD and interview
1.5 Analyzing the data/information

2. Outsource possible software Letter communication, meeting, IT related institutions inside UPLB accepted
provider. consultation to sponsor the contest.
2.1 Coordinate for possible software
provider
2.2 Establish linkages and network
with the implementing agency and
partners
2.3 Preparation of request letter and
invitations for the Software Contest
2.4 Series of meeting for planning the
Software Contest
2.5 Finalization of logistics (venue,
food, program, rewards/ awards, and
sponsorship)
2.6 Conduct of Software Contest

3. Software development
3.1 Selection of the winner
3.2 Signing a memorandum of
agreement and discussion of
intellectual property rights
Contest Existence of student groups, organizations
and other IT professionals to participate in
the contest.

Faculty from Computer Science and MIS of

4. Software testing by group of UPLB are given tasks to test and review the
specialists Group session with students, professors software
4.1 Initial testing with MIS, GS, and other stakeholders.
Cashier and IT specialist
4.2 Second testing with student
organization and selected graduate
school students
4.3 Consolidation of the testing results
4.4 Revision and inputting of
comments from software product

5. Finalization of software (improving

security features)
5.1 Facilitate the pilot-testing and
consultation with the students, Consultation, session with students,
professors, software developer and IT professors, software developer and IT
Specialist specialists
5.2 Cleanup of data
5.3 Final Testing
5.4 Develop a procedural
manual/process

6. Presentation of software to students

for pilot testing
6.1 Dissemination of information
through social media Mock enrollment
6.2 Conduct of hands-on activity /
orientation on how to use the software

7. Turn over to Graduate School