A.

1-OFFICE KEY LOG BOOK

OPENING CLOSING
Date
Key set A/B Morning Time Log Employee Name Sign. Key set A/B Evening Time Log Employee Name Sign.

Note:
2 person of same group cannot carry both set of keys.
No store counter keys to be left with any employee, Keys should always be packed and secured, never to be kept unguarded.
Guard to make the enteries while opening and closing both if available or the In-charge of the BU.
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 B.1-VAULT KEY LOG BOOK
OPENING CLOSING
Date
Time SET A/B Emp Name1 Sign EMP Name2 Sign Time SET A/B Emp Name Sign EMP Name2 Sign

ALL OFFICE HAS 2 SET OF KEYS, MARK IT AS SET-A AND SET-B.

Do not open until minimum 2 employees are available in any case.
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 C.1-CCTV LOG BOOK
After shutter opening in morning Before shutter closing in night
before Safe Opening After Safe closing
Date
Total CCTV No. of CCTV No. of CCTV EMP NAME Sign. Total CCTV No. of CCTV No. of CCTV EMP NAME Sign.
working not working working not working

Inform IT/Admin team for if any CCTV is down. Record on email then & there.
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 C.2-STOCK TALLYING
Product Categories
OPENING COUNT | Date: ___________________
Sr. No.
RG/EG etc.
Previus day
Closing Count Opening Count Diff if any Remarrks if Diff EMP Name1 Sign EMP Name2 Sign. REMARKS:

6 LM NAME: -->

LM Sign above:

CLOSING COUNT | Date: ___________________

Sr. No. Product
Issued in the Returned in the Given on Approval to
Sold Inward / Goods Receipt TRANSFER OUT Diff if any Remarks EMP Name1 Sign EMP Name2 Sign.
morning Evening Customer

5 LM NAME:

8 LM Sign.

Note:
Salesman who has done counting in morning, can not count in evening
Salesman who is doing night closing, can not be on week-off/leaves next day

Strictly Confidential - For Internal Communication Only

© PMJ Jewels-D2H
 D.1-STOCK RECEIVED FROM HO OR ANY OTHER LOCATION
Stock Receipt Stone
Logistics Product Net Dmd CT. Parcel recd. By Location Manager
Date From which Transfer No. AWB No./Waybill Pcs. Gr. Wt. wt. if Sign. Sign.
Name category Wt. Wt. Emp name Name
Source/HUB any

Note:
All Stock Enteries to be made on the same day it is received.
Location Manager need to sign it as and when stocks are received.
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 D.2-STOCK ISSUED TO HO/OTHER LOCATIONS
ERP Shipment Handover done By
Date Product Pcs. Gr. Wt. Net Wt. Ct. Wt. Logistics Name AWB No. Sign. Location Manager Name Sign.
No. EMP Name

Note:
All Stock Enteries to be made on the same day it is received
Location Manager to sign this as and when movement happens
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 E.1-MARKETING GOODS APPROVAL REGISTER
Date Customer Name Mobile Area Name Transaction Voucher Book Total Tags/Pcs Gr. Wt Net. Wt CT Total Value Time SO/SSO Name SO/SSO sign LM Name LM Sign Diff in Pcs if any Mention Short tag Reason of Difference BILL DETAILS IF SOLD
Serial No. out/In Details Sold etc

OUT

OUTWARD BILL NUMBER:

1
IN

INWARD BILL DATE:

OUT

OUTWARD BILL NUMBER:

2
IN

INWARD BILL DATE:

OUT

OUTWARD BILL NUMBER:

3
IN

INWARD BILL DATE:

OUT

OUTWARD BILL NUMBER:

4
IN

INWARD BILL DATE:

OUT

OUTWARD BILL NUMBER:

5
IN

INWARD BILL DATE:

OUT

OUTWARD BILL NUMBER:

6
IN

INWARD BILL DATE:

OUT

OUTWARD BILL NUMBER:

7
IN

INWARD BILL DATE:

Stock has to come back at the source DTH same day before shutters for the day, Take utmost care for product
All deviations to be informed to all concerns
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 F.1-CUSTOMER ORDERS TRACKING
(For Production Unit Orders only)
Desired Product
Date of Order Order Voucher Dept. Gold/ Diamond PMJ or Lead Days Committed Approved by Tentative Order taken Order Recd on Receipt Delivered on
Customer Name Customer Mobile Purity Type PCS Bill No
No? Diamond Quality Non-PMJ for order Delivery Date Name? MRP/price By SO Name date Number Date
18/22KT RG/EG etc
For NON PMJ Orders, Before you commit ensure you have checked the design team for their consent.
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 F.2-"SWARNABHISHEKAM"
ENROLLMENT & PAYMENT RECORD BOOK
Installment INSTALLMENT TRACKING BELOW:
Sl No. PLAN ID Customer Name Mobile Joining date Maturity Date SO/SSO Pass-book Amt/
10 Digits DD/MM/YY DD/MM/YY Name No Month Installment-> 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th

Payment Date

Bank Deposit Date

1
Chosen Months PMJ Receipt
6/11: Voucher No

LM/SSO SIGN.

Payment Date

Bank Deposit Date

2
Chosen Months PMJ Receipt
6/11: Voucher No

LM/SSO SIGN.

Payment Date

Bank Deposit Date

3
Chosen Months PMJ Receipt
6/11: Voucher No

LM/SSO SIGN.

Payment Date

Bank Deposit Date

4
Chosen Months PMJ Receipt
6/11: Voucher No

LM/SSO SIGN.
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
G.2- EMPLOYEE CONSENT
Purpose:
To Obtain Consent of Employee understood the SOP laid down.
Scope:
This procedure applies to all DTH staff.

I _______________________________________________ Son / Daughter of Shri/Mr. ______________________________________bearing

Employee ID:______________

Designation:_____________________ working at: Location:____________________ DOJ: ________________working

since:_______________ years/months hereby

declare that I read, understood the SOP completely & confirms my strict adherence as per procedure laid.

In case any deviations are found towards the same, I shall be held responsible for the consequences/losses if any & will be liable for any
disciplinary action as per the company policy.

Thank you,
Yours’s sincerely,

_________________________ _________________________
Signature of the Employee: Signature of the Witness (Location Senior)
 G3

H.1-DAILY ATTENDANCE REGISTER

( 2 Emp's per page per month)

MONTH: SHIFT FROM SHIFT TO: BU LOCATION NAME LM MANAGER Name

SL.No. EMP Name Date:--> 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th 13th 14th 15th

Time In:

Sign.

Time Out

Sign.

1 Date:--> 16th 17th 18th 19th 20th 21st 22nd 23rd 24th 25th 26th 27th 28th 29th 30th 31st

Time In:

Sign.

Time Out

Sign.

SL.No. EMP Name Date:--> 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th 13th 14th 15th

Time In:

Sign.

Time Out

Sign.

LM Sign.
2
Date:--> 16th 17th 18th 19th 20th 21st 22nd 23rd 24th 25th 26th 27th 28th 29th 30th 31st

Time In:

Sign.

Time Out

Sign.

LM/SSO/SH SIGN.

Date OF REVIEW.
Strictly Confidential - For Internal Communication Only
© PMJ Jewels-D2H
 I.1- ACTIVITY TRACKER FOR THE DAY
Date:_____//_______//______ DAY:____________
EMP NAME:- OUTGOING CALLS - 10 CALLS PER DAY MINIMUM
Desired LM/SSO Sign as
HOME VISITS - 3 PER DAY MINUMUM. Customer name Mobile 10 Digits. Area of Residence Product Status of Sale? applicable

10

11

12

This is to be filled after positive morning meeting ,no negative talks in meeting. Think postive, achieve postive.

LM REMARKS if any:

Strictly Confidential - For Internal Communication Only

© PMJ Jewels-D2H
 J1

VISITOR BOOK
(Thank you for your Visit)
Product you
Sl. came for? Your Kind Feedback!
Customer Name Area City
No Ex: ring, earring (This will Help us Improve)
Mobile Number etc. Referral Name
(Trust us, we won't Disturb you ) (Refer your Close Friends) Referral Mobile

10

To be used for all In-store /out-store Exhibitions.

Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 K.1-OFFLINE SALES REGISTER
(MANUAL SALE BILLS POSTING IN SOFTWARE)
Manual Bill Punched Payment Mode:
Date Customer Name Mobile Item Sold Tag No Tag Price of Sold @ Voucher System Bill in system on SO Name/Sign. LM Name/Sign.
EG/RG etc the Product Rs. Number Cheque/Online
Number Date Cash Ref No:
Recd on: CHQ/REF No:
Name: Name:
Deposit on: Date:
Sign. Sign.

Recd on: CHQ/REF No:

Name: Name:
Deposit on: Date:
Sign. Sign.

Recd on: CHQ/REF No:

Name: Name:
Deposit on: Date:
Sign. Sign.

Recd on: CHQ/REF No:

Name: Name:
Deposit on: Date:
Sign. Sign.

Recd on: CHQ/REF No:

Name: Name:
Deposit on: Date:
Sign. Sign.

Recd on: CHQ/REF No:

Name: Name:
Deposit on: Date:
Sign. Sign.

Recd on: CHQ/REF No:

Name: Name:
Deposit on: Date:
Sign. Sign.

Recd on: CHQ/REF No:

Name: Name:
Deposit on: Date:
Sign. Sign.

Recd on: CHQ/REF No:

Name: Name:
Deposit on: Date:
Sign. Sign.
No Product Strictly to be made without cheque clerances | All exceptions needs to be duly approved by the concerned.
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 G8

L.1-
URD/OLD GOLD PURCHASE REGISTER
PMJ OGP Customer
PMJ Voucher Product Melting Rate/Gm Total Value Number Final TFD to HO on TFR /Voucher
Date Customer Name Mobile if any! Gr Wt. Net Wt. Purchase SE/SO Sign. LM Sign
No. Coin,Bar etc form No. Rate /gm Offered Offered Rs. from invoice Date? No
System Number

All melting forms needs to be secured

Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H
 G10

M.1 -REPAIRS REGISTER (For Order Sample, Repair, evaluation, others etc)

Tentative
Customer Bill Taken for ? Repairing to be If HO Repair? date PMJ Repair
Customer Name Mobile Product Gr WT Net Wt If Diamond available. Taken on Return Date Actual SSO Name Sign. LM Name LM Sign.
yes Repair,Valuation, done from? on which same
any CARAT -CT Voucher No Date given to Return Date
or no? Order sample etc Local/HO sent to HO? customer?
Strictly Confidential - For Internal Communication Only
© PMJ Jewels - D2H