Tip Sheet

Applicants- Introduction to Vitals and Your Portal Page

Vitals is The Ohio State University College of Medicine’s online curriculum management and records resource
for Students, Faculty, and Administrative personnel. As an Applicant, you will be able to use Vitals to check
your current application status, respond to interview and offer requests, complete evaluations, and access
relevant OSU links.

Logging Into Vitals

1. Go to Vitals at: https://vitals.osumc.edu

*Note: Google Chrome is the recommended browser when using the Vitals system.

2. Log into Vitals using your Ohio State Username (name.#) or AAMC ID.

Log in using your Ohio State Username (name.#)

If you have an active OSU name.#, follow the instructions below.

1. Click the Log In with Ohio State Username button:

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2. You will be redirected to the OSU Web Login Service page where you will need to enter your name.#
and associated password to be authenticated.

Log in using your AAMC ID:

Applicants can log in using their AAMC ID as their Username. Follow the instructions below.

1. Select ‘Applicant’ from the Choose Your Login Type dropdown.

Enter your AAMC ID and password in the Username and Password fields.
Click Log In.

If you forgot your password, confirm ‘Applicant’ is selected in the Choose Your Login Type
dropdown and then click the Forgot Password? link.

A Password Help window will open.

Enter your AAMC ID in the Username field and click the Request Password Reset button.
Password reset instructions will be emailed to you.

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If you are still having issues logging in to Vitals, please contact the Vitals team at vitals@osumc.edu.

Applicant Portal

Once you are logged into Vitals, your Portal page will appear.

Portal page:

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From the Portal page, you can:

 View letters or messages from the Office of Admissions

 Access ‘Links’
 Access your ‘Evaluations’
 Access Vitals Training Documentation via ‘Help’
 Respond to interview and offer requests or withdraw your application
 Access ‘Orientation’ or ‘Second Look Weekend’ information

Letters From the Office of Admissions

Located in the main section under the Home tab, you will see correspondence from the Office of
Admissions regarding your application status.

‘Links’

Click the Links tab at the top of your Portal page to access links. If you click on the Plus Sign icon
next to any folder it will expand and show a list of links that can be clicked for direct access to relevant OSU
resources.

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‘Evaluations’

Click the Evaluations tab at the top of your Portal page to access and complete any evaluations
that have been assigned to you.

*Note: The number in parenthesis indicates how many open evaluations you have that need to be completed.

Your evaluations can be found in the My Evaluations section. The evaluations will be listed under their current
status (Open, Overdue, Suspended, Completed, Optional). The description for each status is below:

 Open- You are required to complete this evaluation, and it is currently within the open date range set
for it to be completed.
 Overdue- You are required to complete this evaluation, however it is currently past the completion due
date set for the evaluation.
 Suspended- Any evaluation you submitted a suspension request for (due to it not being applicable to
you) will be listed under this status. See Suspending an Evaluation section below for more details.
 Completed- You have completed the evaluation.
 Optional- The evaluation has been assigned for you to take but is optional, not required.

Click the Arrow icon to the left of a status to expand and see the list of evaluations with that status.

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Taking an Evaluation:

To take an evaluation that has been assigned to you, click on the Take button for that evaluation. The
evaluation will open in a new window for you to complete. Once completed, click the Submit button.
*Note: If you click Submit With Confirmation , the evaluation will be submitted and an
email will be sent to you confirming your submission.

Suspending an Evaluation:

To suspend an evaluation that has been assigned to you in error, click on the Take button for that
evaluation.

The evaluation will open in a new window for you to complete. At the top of the evaluation you will see ‘I wish
to suspend this evaluation because:’

Select a suspension reason from the dropdown and click Suspend Evaluation .

*Note: The evaluation will then move to the Suspended section of My Evaluations. The ‘Status’ will show
‘Pending’ until the assigning coordinator approves the suspension request. Then, it will show ‘Approved’.

Email Notifications:

At the bottom of the Evaluation Lists window, you will see an Evaluation Reminder Options section.
Evaluation reminder emails are automatically generated by the Vitals system and defaulted to be sent out to
the evaluators of incomplete assigned evaluations in three digests:

 when the evaluation opens

 weekly (Friday morning for all open evaluations and Monday morning for all overdue evaluations)

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 a day before the evaluation is due

You can choose to not receive any of these email notifications by unselecting the corresponding checkbox(es)
found in this section and then clicking Save.

‘Help’

Click the Help tab at the top of your Portal page to access Vitals Training Documentation.

Click a link in the Help Documents for your Portal section to view the training document.

Respond to Requests

Click the Home tab at the top of your Portal page to view the Current Action section.

In this section you will see updates regarding your application, interview, and acceptance status. If you are
prompted by the Office of Admissions to take an action (ex: confirm an interview date, reschedule an interview,
confirm acceptance etc.) or if you would like to withdraw your application, the available action(s) will be listed
as links in the Current Action section.

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Click the link for the action you would like to take.

*Note: A follow up message with additional instruction may appear once a selection is made:

‘Orientation’ and ‘Second Look Weekend’

If you have been invited to Orientation or the Second Look Weekend, you will see an Orientation
or Second Look Weekend tab at the top of your Portal page.

Click the tab to access more information for the event.

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