E-Business Dot Com Pvt.Ltd.

Block No 7 & 8, Sarda House,

14/2 ,South Tukoganj,
Indore (MP) 452001
India

“E- Procurement of Logistics Services of LONGULF TRADING (INDIA)

PRIVATE LIMITED from various locations.”

Buyer:

LONGULF TRADING (INDIA) PRIVATE LIMITED

Date: 31st January 2020

Auction Conducted By:

www.Steelez.net

Due Date & Time of Submission of RFQ in Scan & Hard Copy

On or before 30th Jan 2020; by 11am.

Date & Time of Online Auctions

Date: 31st January 2019

Time: 3.00PM TO 4.00PM, Onwards
Pre Bid : 11.00AM TO 12.00PM Date : 31st Jan 2019 on mail to nidhi@steelz.com;
vaishali@steelez.com

CONTRACT COMMENCEMENT: IMMEDIATE EFFECT

Highly Confidential:

The enclosed document is meant for limited circulation. Individuals in receipt of this document without
specific authorization from Steelez.net, are requested to return the same without accessing/ duplicating its
contents.
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

E- Procurement of Logistics Services of Longulf from various locations.

1 OVERVIEW OF THE SERVICE PROVIDER & THE CLIENT

Steelez.net e-Trans - your platform on the web for all kinds of logistics solutions for your
About Steelez.net business. Functioning on the reverse auction model, Steelez.com e-Trans ensures your
1.01
business gets the advantage of operational performance from professional service
provider’s at the most competitive prices possible.

Longulf Trading India Pvt. Ltd., is an international trading company with a substantial
and flourishing trade in agricultural commodities and processed foods. The company
1.02 About Longulf
has set up a robust supply chain and has systematically developed a vibrant trading
network across the globe.

Mrs. Nidhi Sabarwal

Phone: 9752492139 (M)
0731-4715401
Email ID: nidhi@steelez.com

Ms. Vaishali Andel

Phone: 9958773090 (M)
Project Auction 0731-4715407
1.03 Contact:
Email ID: vaishali@steelez.com
Steelez.net

Address -
eBusiness Dot Com Pvt.Ltd.
Block No 7 & 8 ,Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

1. To participate in the online Auctions, interested Service provider are requested to

submit this RFQ (duly stamped and signed in all pages) along with refundable /
adjustable Earnest Money Deposit (EMD) of Rs. 50,000 (Rs. Fifty Thousand only)
payable by NEFT in favor of “eBusiness Dot Com Pvt Ltd” payable at Indore and
submit the physical instrument at Steelez as per the Address & Contact persons
mentioned in Clause No. –1.04 or on mail at vaishali@steelez.com, latest by 31th
Jan 2019, failing which the participation in the bidding will not be allowed or
deposit the same in:
NAME: e-Business Dotcom Pvt. Ltd.
HDFC BANK A/C No.- 00362560011912
ADDRESS: UG-1&2, TRADE HOUSE
SOUTH TUKOGANJ,
INDORE MADHYA PRADESH
452001
1.05 Earnest Money
Deposit and Bank
IFSC CODE: HDFC0000036
Guarantee
BRANCH CODE: 000036

2. Existing service provider of LONGULF need to submit a declaration in their

Company Letter Head mentioning the equivalent EMD amount to be considered
from their outstanding bills.
3. The successful service provider shall have to submit a SD of Rs. 100,000 (Rupees
One Lakh only) in the name of “LONGULF“
4. LONGULF needs SD of 100,000/- within seven (7) days OR ELSE EMD will be
forfeited, Contract will be null and void & we will award contract to alternate
source.
5. There will be no interest on EMD/SD.

1.06 VALIDITY PRICES SHALL BE FIRM 30 DAYS FROM THE DATE OF CONTRACT.

1.07 DIESEL PRICES Rates shall remain firm for first 1 month from the date of Contract.
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

ROUTE DETAILS :

PARTICULARS DETAILS
PICKUP ADDRESS KARNAL , HARYANA, PIN 132001

DELIVERY ADDRESS V. Arjoon Shipping Private Limited

Survey No. 178/5,National Highway 8A,
Village Chudva, Gandhidham-( Kutch)
Gujarat.
WEIGHT 1000 In MT
DIMENSSION of Truck CAPABLE OF LOADING 35-40 MT
RICE PACKED IN BAGS OF 40 KG NET OR 50 KG NET
MATERIAL BAGS
25 TRIPS BASED ON TRUCK LOADIBILTY OF 40 MTS PER
NO OF TRIPS TRIP
TENTATIVE DATE OF DESPATCH 1ST FEB 2020

SPECIAL POINTS
1. General Notes :

1.1. GPS is must so transporter need to furnish detail of Existing GPS Facility & it should be very clear to
all transporters that rate quoted by them should be inclusive of GPS facility.

1.2. All bidders shall submit to Steelez, at pre-bid stage itself, likely transit time from loading to
unloading point (this shall be shared with us by the Steelez prior to commencement of RA).

1.3. Transshipment will not be allowed.

1.4. Rate quoted by the transporter shall be inclusive of all kinds of incidental costs for the
transportation. Subsequently, price increase shall not be allowed.

2. Acceptance of bid :

2.1. Bidders participating in a particular lot shall have to put a quote for the entire quantity in that lot as
mentioned in the bid. However, LONGULF shall, at all times, have the right to split the quantity as
offered in the lot into two or more lots and issue the Purchase Order accordingly.

2.2. The lowest bidder does not get any right to demand acceptance of his offer.
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

2.3. LONGULF is free to enter into any negotiations in respect of any offer in the interest of LONGULF.
After evolution and negotiation of the bids, LONGULF shall declare the name of the successful bidder.

2.4. LONGULF, reserves the right to accept or to reject any offer for any reason what so ever. However,
LONGULF reserve the right not to disclose reasons to any of the bidder.

2.5. When a bid is accepted by L o n g u l f , the successful bidder shall be issued a “Purchase
Order” with relevant details viz. description of goods, quantity, accepted rates and p a y m e n t
m o d a l i ti e s and other terms and conditions, inserted.

3. Validity of ofer:

3.1. The bid quoted shall remain valid for 30 (Thirty) working days from the date of closure of auction.

(“Longulf”)

TRANSPORTATION CONTRACT TERMS AND CONDITIONS

1. Payment : The transporter shall submit the bills/invoices along with all required documents as soon
as possible after delivery of consignment at the destination. Payment of the bills will be made
within 07 days from receipt of proper bills duly supported by clear Receipt of Original
Transporter/Driver copy from the consignee and other documents as may be required, after
deducting recoverable amount, if any.; In the absence of all necessary documents and bills, the
payment is likely to be withheld till we receive information from the authorized person at the
destination about the receipt of full quantity of material/consignment in good condition.

2. Deployment of Truck for loading material : Trucks must be deployed at the place where
consignments are to be loaded within Twenty four (24) hours of our intimation by E- Mails or unless
any other time is mentioned in the e-mail. However, loading shall commence at 12 noon and in case
trucks reach the site after 12 noon then such trucks will be loaded on next working day only, and in
that case Company does not take any responsibility of loading the same and transporter will not be
entitled to any compensation for detention. If trucks are not arranged within reasonable period of
2-3 days from the date of our intimation, then we shall arrange trucks from market through other
transporter & all additional cost will be to your account.

3. Loading/Unloading of Trucks : No truck will be loaded or unloaded on Sundays and Holidays unless
prior information is given by transporter and unloading arrangements are confirmed by us. Vehicle
shall be allowed for loading at its rated capacity only and no overloading shall be allowed.

4. Transporter’s Obligations: The Transporter undertakes that it will provide trucks of good condition
with drivers having valid driving license and shall ensure that it has proper permits, insurance books
of each truck/vehicle, up to date vehicle tax paid receipts. The Transporter shall also ensure to
comply with all relevant applicable laws. The Company will be authorized to inspect the condition of
the truck/vehicle, permits, insurance books of each truck/vehicle, up to date vehicle tax paid
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

receipts and driving license of the drivers and the Transporter will produce the said documents for
inspection to the Company whenever required to do so. If the Company comes to the conclusion
that any truck/vehicle is not of good condition or lacking in any other respect, he can require the
Transporter to take back the said truck/vehicle for which the Transporter shall not be entitled to any
charges. However, the Company will intimate to the Transporter the reasons for requiring the
truck/vehicle to be taken back.

5. Shortage / Damage : It will be sole responsibility of transporter to deliver the material to consignee
within the Standard Transit Time as specified in clause 15 (b) in full and in good condition. Any loss
suffered due to shortage, damage or transit delay will be to the transporter’s account.

6. Detention of Consignment / Truck :

a. Under no circumstances any consignment, in part or full to be detained or unloaded by

transporter in his godown or any other place other than the named destination for any reason
or dispute. In case any transporter does so, Company will take legal action against such erring
transporter and recover material cost and other loss suffered by the Company. Company
reserves the right of imposing penalty for Detention / Unloading of consignment enroute and
same will be recovered/adjusted from transporter’s pending bills/security deposit or by any
other legal means.
b. Any detention caused to Incoming/Outgoing trucks in our factory / warehouse premises under
force-majeure circumstances will not be entertained.
c. In case of detention of consignment by third party, the vendor shall immediately report to
consignor as well as consignee with reasoning in details. Also, the transporter shall strive to get
the vehicle released at the earliest without any cost to LONGULF . In the event of any damage
to material loaded during detention by third party the cost of the same shall be borne by the
transporter.

6. Assignment and Sub-Contracting: The Transporter shall not without the prior consent in writing of
the Company, sub-contract, assign or transfer the contract of carriage of goods entrusted it, in
whole or in part.

7. Awarding Contract to other transporter : Company reserves its right to transfer a part or balance
quantity of the contract to any other transporter without assigning any reason or compensation in
case transporter is unable to lift the material or fulfill contractual obligation of the contract.
Company reserves its right to deliver the part or balance quantity to any other transporter and
recover the additional cost / losses from the transporter.

8. Weight : For our finished material, weight as per our BOM weights will be considered as final.

9. Octroi & Sales-Tax Formalities : Wherever required transporter will comply octroi and sales tax
formalities and claim the actual amount along with supporting receipt in your freight bill, which will
be reimbursed if admissible. Any Over Payment will be to transporter’s account.

10. Termination : In case Company feels that the services of transporter are not satisfactory, Company
reserves its right to cancel the order and forfeit the Security Deposit and also recover the losses
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

from the transporter for non-fulfillment of contractual obligations. The Company shall have the
right to terminate this contract without assigning any reason by giving 15 days written notice to the
transporter.

11. Liability : Company will not be responsible in respect of any accident or damage to the vehicle of
liability directly or indirectly remotely occurred or caused, sustained or incurred in the event of
death of person(s) employed by the contractor during execution of the contract.

(a) The Transporter shall indemnify the Company against all actions, losses, liabilities, damages,
claims, costs, charges, demands and expenses that arise out of, relate to or are in connection with
the loss of, or damage to, any property (including but not limited to property of the Company) or
injury to, or death of, any person.

(b) If during the transit, the consignment are lost or damaged due to accident or any other reason
whatsoever, the Transporter will be liable for the loss or damage to the consignment. If the
consignment are lost or damaged in transit, the Transporter will immediately inform to the
Company about the loss or damage along with the place where the trucks are located/detained.
The loss along with the expenses incurred by the Company due to the loss or damages will be
recovered from transporter’s pending bills/security deposit or by any other legal means.

12. Transit Insurance : Longulf shall arrange for Transit Insurance.

13. Transshipment : No transshipment will be allowed during transit without our permission or it is pre-
decided for particular reason. This excludes the breakdown of vehicle on the route. No additional
charges will be paid for the transshipment carried out by the vendor in any eventuality. However,
the vendor shall arrange to update / issue E-Waybills to comply with statutory requirement for the
said transshipment of the material.

14. Tracking of Vehicle :

a. All vehicles has to be fitted with GPS tracking facility.

b. Transporter to ensure that all vehicles to have GPS devices installed compulsorily by the agency
authorized by LONGULF at the prescribed rates and associated terms and conditions. In case the
vehicles already have GPS device fitted then the transporter to ensure that all real time data as
required by LONGULF for tracking vehicle is available through its approved GPS service provider
using the same device. If the same is not possible, then GPS device of the LONGULF’s
authorized GPS service provider shall have to be installed.
c. No trucks shall be allowed to enter into the plant premises for lifting the material, if the trucks
are not fitted with operational GPS device.

15. Penalty : Essence of this contract is timely deployment of trucks to lift the consignment/material
and timely delivery of consignment/material at the destination.

a. Deployment of Trucks : Our dispatch department will place you the indent for deployment of
trucks, accordingly you have to arrange trucks. If you fail to deploy the trucks as per our
requirement, the backlog should be completed next day and if you fail on the next day, we shall
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

levy a penalty of Rs. 50/- per day per ton on the backlog quantity. In case of continued failure
for 2-3 times to deploy the trucks we would be free to arrange trucks from other transporters
and the differential amount will be deducted from your pending bills/security deposit.
b. Transit Time: Standard Transit time (including grace period) for this location is ( five ) days from
the date of LR till physical delivery at our destination. If you fail to deliver the material within
this time, we shall levy a penalty of Rs.50/- per day per Ton.

16. Return journey Cost : Transportation charges indicated therein do not include cost of
transportation for the return journey of the empty truck/vehicle.

17. Price Variation Clause : Rates mentioned in Purchase Order shall remain firm for FIRST SIX
MONTHS from the date of this Purchase Order. Thereafter it will subject to price escalation as
mentioned below :

“Any increase / decrease in diesel price in percentage will be applicable on 40% of total
transportation charges”.

For calculation purpose, increased prevailing diesel prices after six months from the date of the
Purchase Order will be considered as base price.

18. Distance Variation : You shall not charge anything if warehouse destination is changed by 50 Kms
OR less. New rate will be applicable if new warehouse location is shifted beyond 50 Kms.

19. Bank Guarantee : NA

20. Jurisdiction : All disputes are Subject to Ahmedabad Jurisdiction only.

For Longulf.

AUTHORISED SIGNATORY
E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India