PURCHASE ORDER

VENDOR DETAILS ORDER DETAILS

Vendor Code : 100012286 Purchase Order Ref : 8200041210
S K SALES CORPORATION Date : 03.06.2019
OPPOSITE SOMAL WAR HIGH SCHOOL Currency : INR
NAGPUR: 440010,India Company Representative : Rudra Shukla
Attn : MOHIT LADDHAD E-mail :
Tel : 0712-2446791 Our Reference No :
E-mail : Vendor's Quote reference :
Vendor GST Reg. No.:27AAPPL0674G1ZH Version Number 0
OLA Reference No :- 9200005308
Vendor PAN No. : AAPPL0674G
Comp. GST Reg. No.: 24AADCC1347A1ZF

Maintenance of Rotork make Actuators along with Spares

The Purchase Order constitutes Purchaser's offer to Vendor upon the terms and conditions stated herein and
shall become a binding Contract, when it is accepted either by Vendor's acknowledgement or performance.
The purchase order expressly limits acceptance to the terms and conditions stated herein. Any additional or
different terms or conditions proposed by Vendor are objected to and hereby rejected, including without
limitation, Vendor's quotation or acknowledgement forms. Any reference in the Purchase Order to Vendor's
quotation or proposal does not imply acceptance of any terms or conditions in that quotation or proposal. It
is important that Vendor signs and returns the Purchase Order copy within (3) days of receipt. Failure to
return the acceptance does not diminish the responsibilities as set forth herein, but may result in delay to any
payment that may be due to and may be a cause of termination of this Purchase Order.
TOTAL ORDER VALUE (Exclusive of all taxes, levies and duties) : INR 415,500.00
In words: ( Rupees Four lakh fifteen thousand five hundred only )

For Coastal Gujarat Power Ltd VENDOR'S ACCEPTANCE

Signature: ____________________________________ Signature: ____________________________________

Name: Name:

Approver Name Vijay Vinayak Namjoshi

Designation : CEO - CGPL

Page 1 of 10
 CHANGE TO ORDER DETAILS
ORDER REF: 8200041210
Version Number 0

PRICE SCHEDULE

Item
HSN/SAC Code Item Code Material/Description Qty UOM Unit Price Amount
No.
10 998717 SERVICING OF MOTORIZED 1.000 AU
ACTUATOR
This above item includes the
following services
10.10 4069934 SERVICE CHARGES FOR 30.000 DAY 13,850.00 4,15,500.00
ENGINEERS(8 HRS) FOR
IN: Integrated GST - 18 %

Total Order Value (INR) ( Exclusive of all taxes, levies and duties ) 415,500.00

Total Order Value: Rupees Four lakh fifteen thousand five hundred only (Exclusive of all taxes, levies and duties).

COMMERCIAL CONDITIONS

1. Scope :
Vendor shall contractual obliged to mobilize the resources within 1-2 weeks from the date of order acknowledgement.
Please contact with our order manager Mr.Satish Prabhu,Head-IMD, Contact no: 9227295357,Coastal Gujarat Power
limited, UMPP Tata Power, Opp. Kala Raksha, Tunda - Vand Road, Village : Tunda ; Taluka : Mundra, District: Kutch, Gujarat
for execution of this contract .

15 days advance intimation will be given for scheduled outage cases.In emergency case, service engineer will visit at site
within 48 hrs.

2. Price Basis and Shipping Terms :

FOT/CFR/FOR:

3. Payment Terms :
30 days From GR date w/o Retention
The unit rate indicated above is for site basis .

100% Payment shall be released within 30 days from receipt of certified invoice along with all required doccuments for
each visit .

For payment related matter ,you may contact with our Help Desk number: 022-67173636, Email Id: helpdesk-
coe@tatapower.com.

Our Mundra site is located on National Highway NH 8A extension at a distance of approx 90 kms west of Gandhidham and
approx 400 km west of Ahmedabad in Gujarat state, India)

4. Taxes and Duties :

Taxes will be paid at actual only within the contractual delivery period against documentary evidence as legally legible on
finished goods at the time of dispatch. In case there is a delay in the dispatch of goods beyond the contractual delivery
date, the taxes shall be paid extra at actual limited to the amounts as applicable on the contractual delivery date. Any

The current version will automatically supersede the previous version as legal document on 10.06.2019
Page 2 of 10
 CHANGE TO ORDER DETAILS
ORDER REF: 8200041210
Version Number 0

increase in the rate of taxes, levies and duties beyond the delivery period stipulated in the purchase order shall be to your
account and decrease up to actual supply shall be passed on to CGPL.

Our Registered Office address: C/o The Tata Power Co. Ltd., 34, Sant Tukaram Marg, Carnac Bunder, Mumbai 400009,
Maharashtra
Our details:
1 PAN NO. AADCC1347A
2 GST NO. 24AADCC1347A1ZF .

GST: Extra at actual(Present Rate @ 18%).

For GST related issues, please contact Mr. Nishit Shah(Mail Id: nishithshah@tatapower.com).

5. Delivery Schedule :

6. Anti Profiteering Clause :

Notwithstanding anything contained in the Contract, in the event of introduction of any new legislation or any change or
amendment or enforcement of any Act or Law, or any change in the interpretation by the Supreme Court of India of any said
Act or law, rules or regulations of Government of India or State Government(s) or Public Body which becomes effective after
the bid date to the completion of work including defect liability period , if any, which results in any decrease in the cost of
the works through reduced liability of taxes & duties, increase in the input tax credits, the Supplier shall pass on the benefits
of such reduced cost, taxes or duties to to the extent which is directly attributable to such Introduction of new legislation
or change or amendment as mentioned above as per Anti-profiteering Rules, 2017, hereby, “Tax” or “tax” shall include
taxes, duties, levies, cess and similar imposts by whatever name called whether in the nature of Indirect Tax or direct taxes
and whether or not imposed by the Central government, state government, local or municipal authority or any other
statutory body

7. Order Manager and Place of Delivery :

This order shall be managed by Coastal Gujarat Power Ltd.You are requested to contact him/her for further queries related
to execution.

The deliveries shall be accepted between 10.00 am to 05.00 pm on working weekdays. Except weekly off,National and Bank
Holidays.

Kindly deliver to:

Address: CGPL Power Generating Stn.,Costal Gujrat Power Ltd.,4000 MW UMP Project, Tunda-Van,370435,Village - Tunda,
Mundra,.
Contact Details:

8. Contract Performance Bank Guarantee :

Not Applicable

9. LD Clause :

The current version will automatically supersede the previous version as legal document on 10.06.2019
Page 3 of 10
 CHANGE TO ORDER DETAILS
ORDER REF: 8200041210
Version Number 0

10. Order of Precedence :

In the event of conflict between the provision of this order along with its attachments and annexure, the following order of
precedence shall apply so that the conflicting provision(s) in the document lower in the order of precedence set out below
shall give way to the conflicting provision(s) in the document higher in the order of precedence, namely:
1. Purchase Order (with 'Commercial Conditions')
2. Special Terms and conditions .
3. General Terms & Conditions
4. Technical Specification

11. Modifications to the General Conditions of Contract :

1. General Conditions/s CGPL shall provide for the following:
a. Gate Pass arrangement for your team.
b. Engineer in charge as a single point contact
c. All drawings, reports etc. required for reference.
d. Medical facility in case of emergency.

2. Health, Safety & Environment:

2.1 CGPL strictly follows SHE Policy at site and contractor is required to adhere to the CGPL's Contractor Safety
Management terms & conditions. It is contractor's responsibility to provide all safety items to the personnel working at site.

Responsibility for the safety of materials and contractor personnel at site solely lies with the contractor and the CGPL shall
be in no way be responsible for any loss of property and injury/loss of life due to accident to bidder equipment/personnel
at site. Contractor shall make provision for medical and first aid facility. Contractor/ his representative at site shall take part
in safety, health and environment (SHE) committee meeting and contractor representatives/workman selected shall be
spared for SHE activities, safety audit and enquiries whenever required.

Contractor shall follow the safety norms( Minimum requirement ) at CGPL site such as using safety helmet ( IS : 2925,Inner
PVC lining) , Safety shoe ( with steel toes-IS mark) , safety belt (IS: 3521) in case of height work, Safety Goggles/Welding
shield /Hand Gloves /Apron for gas cutting /welding/Grinding/Brazing works & safety net for above man height work.
Contractor shall erect & maintain barricades / safety Reflective Tapes mentioning "Caution to guard or protect " :-
Excavation, Opening at height position , Hoisting Areas, Place of oil / chemical, Material unloading spots , Dismantling area
etc. Contractor shall have at least one Emergency vehicle at work site.

2.2 Pre-employment medical examination is required to all workmen coming to the work. It is the Contractor's
responsibility to provide following medical test reports before engaging workmen at the site irrespective of days/month
count:

i) PFT, Audiogram
ii) ECG,
iii) X-ray chest PA view
iv) CBC, RBS & Urine-RE/ME examination

2.3 It is the Contractor's responsibility to perform a periodic need based medical examination every 6 months for all
workmen engaged in hazardous process. Following are the tests required:

i) PFT for workmen working in the dusty/coal area.

ii) Audiogram for workmen working in the high noisy area.
iii) X-ray chest PA view - Every 3 yrs
iv) CBC, RBS & Urine-RE/ME examination.

3. CONSEQUENTIAL MANAGEMENT POLICY:

Contractor’s work site and facilities shall be regularly audited by order Manager or his representatives /Safety personnel .
Contractor has to Comply with the requirements of the "Contractor Safety Code of Conduct " and follow the safety norms

The current version will automatically supersede the previous version as legal document on 10.06.2019
Page 4 of 10
 CHANGE TO ORDER DETAILS
ORDER REF: 8200041210
Version Number 0

prescribed therein. Progressive discipline will be followed with respect to the compliance of Safety norms . If any violation
of severity 4 & 5 (IDLH – Immediate Danger to Life & Health) is observed following Penalty shall be deducted as
enumerated below:
a) 1st time violation of safety with severity 4 and 5 (highest severity) – Rs.10,000/- per incident
b) 2nd time violation of safety with severity 4 and 5 (highest severity) – Rs.25,000/-per incident
c) 3rd time onwards violation of safety with severity 4 and 5 (highest severity) –Rs.100,000/- per incident

3.1. In case of a widespread violation of safety guideline, the Company may ask the Contractors Project / Site Manager to
apologies in public meeting commitment for safety performance improvement in future.

3.2. In case of multiple incidents (more than 5 incident during contract), the Company may ask the Contractor to change
the Project Manager / Site Manager and the decision shall be binding on the Contractor.

3.3. In case of fatality, Penalty of Rs.5,00,000/- shall be payable by the Contractor.

3.4. The above Penalty shall be over and above liabilities including 3rd party claims & liabilities / statutory liabilities arising
out of bodily injury including death whether by accident or otherwise.

3.5. Contractor shall submit a list of tools & tackles with details of make, year of manufacturing, valid certification to the
Project Manager/ User for approval by the Company.

3.6. Project Manager may during the execution of project inspect & verify that the tools & tackles are as per the
qualification requirements approved by him and will have right to seek replacements in case of any discrepancies. The
Contractor shall always comply with such directives.

3.7. The Safety Committee at Site shall be the sole authority and shall have the sole right to assess the safety performance /
audit the Contractor and their decision on rewards / Penalty shall be final and binding on the Contractor. Contractor shall
note that in case of repeated safety violations / gross violations of Company’s Safety Policy, the Contract may be
terminated without notice and the Contractor delisted from Tata Power /associates / group companies.

4.Compliance to Statutory requirements: The Service Provider shall take all steps as may be necessary to comply with
various Labour Law related Acts and Rules. The Service provider shall abide by the rules applicable at CGPL Site in terms of
statutory compliances.

4.1.1. The Service Provider shall get itself registered under Acts/Rules as may be applicable and shall obtain/renew its
License, if required within the currency period of this Agreement and a copy of the same will be given to CGPL for records.
4.1.2. The Service Provider shall produce documents/records i.e. Wages Register, attendance register, Advance register,
wage slip etc. as applicable under the law. It shall be ensured that none of The Service Providers' Employees are paid less
than the minimum wages fixed by the Government of Gujarat for the scheduled employment from time to time. It will be
obligatory on part of the Service Provider to make the payment of every month through Bank.
4.1.3. The Service Provider shall provide PF ECR & monthly challans within stipulated time for checking and verification of
compliances. The challans shall contain name of the Company/entity and names of Service Provider's Employees, engaged
in providing services to the said entity/Company, and their respective responsibilities; against whom the payment have
been made by the Service Provider. The Service Provider shall issue PF numbers and WC Policy before commencement of
the Services under this purchase/work order. The Service Provider shall also ensure that Provident Fund contribution is
deposited separately only for the Employees/Persons deployed at CGPL Premises and will submit its e-remittance slip
(Remittance challan) on or before the due date (i.e. 15th of every month).
4.1.4. The Service Provider shall be responsible for complying with all statutory obligations on its Part in respect of proper
observance of provisions of the Contract Labour (R&A) Act 1970, Factories Act, 1948, Payment of Wages Act, 1936,
Minimum Wages Act, 1948, Employees Provident Fund Act and Misc. Provisions Act, 1952, Payment of Bonus Act, 1965,
Industrial Disputes Act, 1947, Payment of Gratuity Act, 1972 and all other related legislation/statutes in force and amended
from time to time. In case CGPL suffers any loss or has to bear any penalty for any lapse on part of the Service Provider,
then the Service Provider shall make good of the loss suffered by CGPL.

The current version will automatically supersede the previous version as legal document on 10.06.2019
Page 5 of 10
 CHANGE TO ORDER DETAILS
ORDER REF: 8200041210
Version Number 0

4.2. REPRESENTATIONS AND WARRANTIES:

4.2.1 The Service Provider warrants and confirms that it is well aware of the requirements of CGPL with regards to the
Services, as also the regulations applicable to CGPL and shall not breach any of the applicable laws and regulations.
4.2.2 The Service Provider has to ensure that it shall employ only adult persons.
4.2.3 The service provider assures payment of the wages and applicable benefits and not create any hindrances at the work
place of CGPL in the form of protest, strike or otherwise, creation of obstruction in any manner what so ever by its
employees.
4.2.4 On expiry/earlier termination of this purchase/work order the Service Provider shall withdraw all their Employees and
settle all their accounts by paying them legal dues as applicable under any law in force.

4.3. INSPECTION AND RIGHT TO AUDIT:

4.3.1 The Service Provider shall keep complete and maintain accurate statutory records as required under various labour
laws.

4.4. ASSIGNMENT:
4.4.1 In case of any non-compliance by a sub-contractor of the principal contractor, it will be treated as non-compliance by
the principal contractor.

4.5.TERMS OF PAYMENT :The Service Provider shall pay the wages to employees on or before the 10th day of the month
through bank. Service Provider shall submit documents and proof of compliances to CGPL along with all the other
clarifications sought by CGPL for clearance of bills.

4.6. Penalty:
4.6.1 In case of non-compliance on statutory part, following penalty shall be imposed on contracting agency:
a. At the first instance of non-compliance, before imposition of any penalty, a period of one month's time will be allowed
only to the newly inducted contractors.
b. Any complaint of Non-Payment or Less Payment received from the workmen of the contractor after the due date i.e., the
stipulated date for such payment as per law, will attract penalty as under:
i) After the due date : INR 10,000/-
ii) After two weeks of due date : INR 30,000/-
iii) After one month of due date : INR 50,000/-
iv) After two months of due date : INR 100,000/-

If the documents related to any of the months are not submitted by the contractor within the succeeding month or due
date, there will be a penalty (as given below) in respect of the month for which the documents are due.
i) First occasion : INR 30,000/-
ii) Second occasion : INR 40,000/-
iii) Third occasion : INR 50,000/-
iv) Fourth occasion : INR 60,000/-
And so on..
4.7. LIST OF DOCUMENTS TO BE SUBMITTED
i) Valid Labour License under Contract Labour (R&A) Act
ii) Adequate insurance coverage under Employees Compensation Act or Group Accident Policy
iii) License under Interstate Migrant Workmen Act (if applicable)
iv) Copies of the following monthly documents:
a) EPF :
Challan, ECR, Remittance Challan or Form 11 (Acknowledgement copy)
For International worker - Challan, ECR, Remittance Challan or 'Detachment certificate' from the appropriate authority of
Social Security Scheme of their countries.
b) Applicable Statutory Registers & forms under Gujarat CLRA & Minimum wages Act.
c) Acknowledgment copy of monthly Professional Tax challan payable to the prescribed authority.
v) Half yearly & Annual Returns under CLRA, Minimum wages Act, Gujarat Labour Welfare fund, Interstate Migrant
Workmen Act & other applicable Acts for the period Jan-Jun/Jul-Dec, as applicable.
vi) Payment of wages: Bank payment evidence for Wages/Advances/Full & Final.
vii) Records pertaining to work injury and compensation thereof, where applicable.

The current version will automatically supersede the previous version as legal document on 10.06.2019
Page 6 of 10
 CHANGE TO ORDER DETAILS
ORDER REF: 8200041210
Version Number 0

viii) Relevant documents mentioned in HR Induction kit.

5. Sub-contracting: No work shall be sub-contracted without CGPL's prior written approval. CGPL has the right to instruct
you to change the sub-contractor or skilled/unskilled workers in case workmanship or speed of work is not satisfactory.

6. Security: You shall strictly follow security instruction at premises/site and proper control on movement of your men/
materials, entry of your personnel in company premises shall be with valid entry passes only, issued & approved by
Company's security. You shall implement, at your cost, the procedures for entry passes, which have to be revalidated at the
beginning of every month .At the end of the contract period, all the entry passes shall be deposited by you with Company's
Administration / Security Dept. You shall record entry of all incoming materials, at Company's Security Gate, as no materials
including those which are returnable, will be permitted to be removed, if not recorded at the time of entry. All materials
shall be taken out of Company premises, against valid Gate passes only.

7. House-Keeping: You shall undertake to maintain continuously the areas of your work neat and tidy. Should it be felt
necessary, at any stage, CGPL reserves the right to get required works done by other agencies & back charge the cost to you
with overheads.

8. Secrecy: In the absence of CGPL's consent in writing, you shall not disclose, divulge, publish or cause to be published by
any means whatsoever, the details concerning this order or the goods covered therein, to a third party.

You are advised to inform all of your labors ,workers and staff members that no one would be allowed to enter CGPL
premises along with smart phone.However in order to carry out business functions smoothly ,ordinary phone without
camera would be allowed .

9. Arbitration: Any dispute or difference arising out of this Work Order shall be discussed with us and shall try to reach an
amicable settlement within a period of 15 days. If a consensus could not be reached within this period then the matter shall
be referred to Arbitration under the Indian Arbitration and Conciliation Act. 1996 as may be amended from time to time
and the venue of Arbitration shall be at Mumbai. Notwithstanding any contents of the documents referred above, this work
order shall be final and binding on you and if any inconsistency, whatsoever, exist with any terms and condition of this work
order, then the condition herein shall prevail.

10. Termination: CGPL reserves the right to terminate the Order, at any time during the course of the job, in case the work
is found unsatisfactory on any account. No claim, whatsoever, will be entertained by CGPL in this respect. However, such
termination shall not relieve you of your liabilities under this Order. Further, CGPL reserves the right to complete the job by
other means and costs incurred for such completion along with overheads, as applicable, shall be back-charged to you.
CGPL also reserves the right to recover such back-charged amount from amounts payable / to be payable / encashment of
the Bank Guarantees under this Order.

11. Tata Code of Conduct: CGPL abides by Tata Code of conduct in all its dealing with their stakeholders and if the agency
has any concerns, agency is requested to bring the same to the notice of our Local Ethics Officer
(svprabhu@tatapower.com)/Chief Ethics Counselor (Email ID : cecounsellor@tatapower.com). The Agency can also drop its
concerns in concern boxes available at various locations in the divisions.

12. Prevention Of Sexual Harassment(POSH): CGPL is committed to provide a healthy & conducive work environment to all
its employees and associates .You have to abide by TATA Power's Prevention of Sexual Harassment of Women Policy
(POSH)

13. Vendor Rating: You are requested to ensure compliance to the terms of the individual orders with regards to timely
delivery, provision of all applicable documents, adherence to Safety & Statotory requirements ,quality of the material and
jobs etc. Your performance with respect to the said factors will be taken into consideration for future business.

Vendor performance will be evaluated once in year on timely delivery, quality of services received and adherence to PO
contractual conditions and future continuance of business dealings will depend on your meeting the performance
standards set by us.

The current version will automatically supersede the previous version as legal document on 10.06.2019
Page 7 of 10
 CHANGE TO ORDER DETAILS
ORDER REF: 8200041210
Version Number 0

14. Vendor Feedback: In your dealing with CGPL (Coastal Gujarat Power Ltd.), your feedback is important for CGPL to
improve its processes. If you have to report any grievance, problem or require any clarification, information, you are
requested to contact undersigned.

15. Order Acceptance: Acceptance of this Work Order expressly stipulates and includes acceptance of all terms and
conditions enumerated in this Work Order. Scope of Work and obligations are limited to the terms set out in this Work
Order. No amendments to this work Order shall be binding unless agreed to in writing for such amendment by both the
parties.Please acknowledge receipt of the Service order and return duplicate copy of the order duly signed and stamped by
your authorized signatory, as a token of acceptance within one week from the date of receipt of this order. Unless
otherwise communicated in writing within 48 hours of receipt of the order, this order shall be deemed to have been
accepted by you in its entirety.

12. Annexure

13. Delivery Details

Line HSN/SAC
Material Code Short Description Long Description Quantity UOM Del. Date
Item Code
00010 998717 SERVICING OF MOTORIZED 1 AU 30.12.2019
ACTUATOR
10.10 4069934 SERVICE CHARGES FOR SERVICE CHARGES FOR 30 DAY 30.12.2019
ENGINEERS(8 HRS) FOR ENGINEERS(8 HRS) FOR
ANTRIEB ACTUATOR
Details of the Work
includes---
Supervising and guiding on
the overhauling of Actuators
of valves, rendering technical
advice on the recoded
operating and maintenance
problems, carrying out
inspection of the
components and submitting
the report on
the same. Over hauling of
Antrieb make Valves
&Actuators during Capital
Overhauling.
Scope of works: -
#Identification & rectification
the problem of defective
actuators. # Supply of Spares
are covered in the scope of
MPL. # All Limit switches are
to be checked and to be set
as per the requirement. #
Gear Box inspection and any
Rectification as and where
required.
# DCS communication and
DCS operation to be checked
during O/H.
# Satisfactory operation of
defective actuators with off
load & On Load condition.
# All Cable entry hole to be
sealed during S/D. # Manual,
Local & Remote operation of

The current version will automatically supersede the previous version as legal document on 10.06.2019
Page 8 of 10
 CHANGE TO ORDER DETAILS
ORDER REF: 8200041210
Version Number 0

Line HSN/SAC
Material Code Short Description Long Description Quantity UOM Del. Date
Item Code
Actuators to be checked
during O/H.
# Gasket, O- Ring to be
changed as required.
#Oil / Grease to be filled /
applied in all actuator as
required.
# Supply of working hand
(Helper and Electricians) will
be covered in the scope of
MPL.
# Supply of special tools and
tackles are covered in the
scope of Vendor.
# All the materials supplied
at site will be subjected to
the clearance of the
Electrical Maintenance
Department.
# Agency shall arrange all
required tools & tackles to
carry out the Over hauling of
Antrieb make Valves &
Actuators during
Capital Overhauling.
# The checklist of the same
has to be duly filled by the
vendor. # Clearance
subjected to the clearance by
Electrical maintenance
department.
# Vendor shall carry all other
tools & Tackles required for
completion of this job.
# Adequate safety should be
taken care while Executing
the job.
# The work Supervision and
the modification decisions
are solely to the approval of
the EIC or his authorized
Representative of MPL.
#Vendor shall carry all
required personal protective
Equipments while executing
the Job.
# Vendor will have to adhere
to the Site Safety norms of
the Maithon Power Limited.
# Report: At the end of the
work your Engineer shall
submit a report on the
activities carried out/
findings of the inspection,
action recommended and
carried out. This may be
submitted in the form of
Minutes of the Meeting held
with the concerned

The current version will automatically supersede the previous version as legal document on 10.06.2019
Page 9 of 10
 CHANGE TO ORDER DETAILS
ORDER REF: 8200041210
Version Number 0

Line HSN/SAC
Material Code Short Description Long Description Quantity UOM Del. Date
Item Code
Engineers before Vendor
Engineer/Representative
leave from MPL. Detailed
report along with any
recommendations for any
major work during the next
outage, if any, shall be
submitted later with the
invoice or before hand.

For payment related queries please contact help desk No : +91 2267173636, Email ID: helpdesk-coe@tatapower.com

The current version will automatically supersede the previous version as legal document on 10.06.2019
Page 10 of 10