Definition

A ‘Checklist for Submission of Tender’ is a document which is one of the typical

contents inside the tender documentation. It is usually inserted as the second section in the
tender documentation, the checklist is located between ‘Letter of Invitation’ and ‘Articles of
Agreement’. The ‘Checklist for Submission of Tender’ is a list of documents and information
required to be submitted by the tenderers together with tenders before tender closing time.

Function

The ‘Checklist for Submission of Tender’ reminds the tenderers to perform certain
action before submitting the tenders. Tenderer can prepare all the required information and
documents based on the checklist and it also aids the tenderers in final checking of the
documents before submitting. The table enables the tenderer to effectively manage and prepare
a complete tender document for tendering before tender closing time.

Content

In addition, ‘Checklist for Submission of Tender’ comes with some instructions for the
tenderers and a table with 3 columns. The 3 columns in the table are numbering, items to be
checked, and a blank column to be ticked when checking. In the table, it includes reminder to
prepare some essential documents such as to prepare ‘Tender Form’, ‘Bill of Quantities’,
‘Working Drawings’, ‘Schedule of Working Rate’ and other, it also contains some general
instructions for the tenderers such as reminding them to use fade-resistant pen and never use
chemical liquid throughout the documents. Besides, the checklist also shows the tenderer the
way to submit the tender. After that, the checklist ends with a formal signature by the tenderer
and the date.