SAMS:

Winter 2019

A Year in Review
A Newsletter for the
Sexual Assault Management System Portland, Oregon

2019, in Summary Inside this Issue

2019, in Summary… 1
Happy new year! We’re glad to have spent the year bringing
you new technological tools that help your organization serve SAMS Installations… 2
survivors of sexual assault.
SAMS-Track for the
Our Sexual Assault Management System (SAMS) team had a State of Oregon… 3
busy 2019. This year, we:
The Victim Portal… 4
 Installed SAMS in nine new locations nationwide
The SANE App… 5
 Launched the SAKTS mobile app
Our Future Projects &
 Developed a new web app called SAMS-Track Contact Us… 6

 Launched the Victim Portal

 And began work on an iPad app for Sexual Assault Nurse

Examiners.

We also re-vamped our newsletter, so we can bring you

updates on our past, current, and future projects each quarter.

1
SAMS Installations

Welcome, new sites! This year, we installed SAMS in:

 Alachua County, Florida

 Albuquerque Police Department, New Mexico

Ed, Dan, & Susan at the Kaua’i Police Department

 Kaua’i Police Department, Hawai’i

 Memphis Police Department, Tennessee

 Miami Police Department, Florida

 Office of the Attorney General, Washington State

 Omaha Police Department, Nebraska

 Oregon State Police, Oregon

 And the Salem Police Department, Oregon.

We also made some custom dashboards and other revisions to

SAMS. These changes were requested by our users near and
far; officials from Portland to Hawaii had a say in what
additions were made to the program.

We’re glad to share SAMS with new law enforcement The Charlotte-Mecklenburg
Police Department
organizations, and to support our existing sites.

The Future of SAMS

Now that SAMS is running at full speed, we’re focusing on other programs. Our plate is
filling up with SAMS-Track, the SANE app, and other projects. Don’t worry, though! We’ll
still be here to help you use SAMS. You can always call or email us.

2
SAMS-Track for the State of Oregon

SAMS-Track is a state-wide web application that officials can

use to record and view the movements of kits.

We developed SAMS-Track to fulfill the requirements of Senate

The Oregon State Capitol
Bill 1571 & House Bill 4049, which were passed in 2016 and
2018 by the State of Oregon. These bills require officials to record the status of sexual assault kits from
collection to disposal and every point in between. With the help of SAMS-Track, we can accomplish this goal.

SAMS-Track is used by: SAMS-Track users can:

 Sexual Assault Nurse Examiners (SANEs)  Initiate, view, and edit kits

 Police Officers  Use dashboards

 Forensic Scientists  See notifications

 And Criminal Prosecutors.  Send messages

 And export data.

We designed SAMS-Track to work for all the officials who process sexual assault kits in the state. That’s why
we give users different kinds of access to SAMS-Track depending on their role.

Keep an eye out for SAMS-Track in the coming year!

The SAMS-Track SAFE Kits Screen

3
The Victim Portal

The Victim Portal is a website that gives survivors of sexual

assault anonymous updates on their kit’s progress through the
criminal justice system. Like SAMS-Track, the Victim Portal
fulfills requirements of the State of Oregon’s Senate Bill 1571 Susan & Dan Transferring Kits with the SAKTS App

and House Bill 4049.

To use the Victim Portal, survivors just need their SAFE kit
number and a device with an internet connection. There’s no
sign-in, no password, and no sensitive information.
To Find a Kit:
Nobody can see a kit’s progress without the correct SAFE kit 1. Go to the State of
number and identifying information is never listed. This means Oregon’s Victim Portal
website at https://
the Victim Portal is compliant with CJIS and HIPPA laws. trackit.osp.oregon.gov/.

The Victim Portal has already been launched in: 2. Enter a SAFE kit number.
Try the test number “DNA”.
 The State of Oregon
3. Press the magnifying
 And the Miami Police Department. glass button. The results
will be displayed.
You can try finding a kit using the instructions to the right.
A. The infographic on the
left shows a kit’s progress.

B. The tracking events table

on the right gives the dates
and details of completed
steps.

C. For more information,

victims can call the phone
number below the tracking
events table.

The Victim Portal

4
The SANE App

The Sexual Assault Nurse Examiner (SANE) app will be a mobile

app that nurses use to document the sexual assault medical
forensic exam.

In the past, nurses wrote the exam on paper. This made it

difficult to record, distribute, and read the exam. To solve
these problems, we will digitize the medical forensic exam.

The app will allow nurses to enter all the information needed
in the exam. This includes:

 Data entry  Injury logs

 Verbatim incident reports  And treatment

information.
 Bodygram drawings

After the exam is recorded, it can be exported to the proper

officials with the click of a button.
Madhu, the Developer of the SANE App
We began development of the SANE app in the Fall of 2019.
We anticipate it will be completed and launched in 2021.

Our Vision:
To provide Sexual Assault Nurse
Examiners with an intuitive, secure,
mobile app to document the
medical exam and share findings.

Julia, the Writer of this Newsletter

5
SAMS:
Winter 2019

A Year in Review
Thanks for your continued support! Portland, Oregon

Our Future Projects Contact Us

Portland Police Bureau

We have high hopes for 2020. This year, our work will be
focused on: 1111 S.W 2nd Avenue,
Portland, OR 97204
 The implementation and maintenance of SAMS-Track in the
entire State of Oregon Susan Lehman
503-823-4531
 The development and launch of the SANE app
SAMSFeedback@
 And the continued support of SAMS, the SAKTS Mobile app,
portlandoregon.gov
and the Victim Portal.

Thank you for working with us to develop these technological

tools and serve your community. We hope you all have a
happy new year!

Sincerely,

The SAMS Team: Dan, Ed, Julia, Madhu, and Susan

This project was supported in part by Grant No. 2015-AK-BX-K014 awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice’s Office of Justice
6 Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office.
Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice.