ADVANCE TECHNIQUES USING MS POWERPOINT
ANIMATIONS AND HYPERLINKS
A few points to keep in mind
 Consider the purpose of the presentation
(Inform, Persuade,Entertain)
 Think about the audience (Superiors, Co-
workers, Friends)
Why PPT?
 To hold interest
 To focus attention
 To guide discussions/overviews
 To tell a story
 To support the message being delivered
 To create a poster for a conference
Some quick tips in creating an effective
presentation
1. Have only the minimum required text on
each slide
2. Be consistent in your use of transitions
and animations
3. Be consistent in your choice of bullets,
font, and colors. Font sizes: Title=40,
Subtitle=36, and Content=24
4. Create graphics (such as tables and
charts) appropriately
Appropriate Use of Tables and Figures
Emphasize key parts so that your points
are stronger:
 Animate the graph or table
elements
 Use drawing tools to highlight a
portion of the table of graph
 Use strong contrasting color for
drawing element
 Use callout box drawing tool
5. Remember that white space is our friend
Washout Picture
Insert a picture by choosing
Insert>Picture>From File
Resize it to completely fill the frame
Keeping the picture selected, choose or
right click on the mouse
Format>Picture>Picture Color
Under Recolor, choose Washout
6. Remember that you are the show not the
PPT
7. Do use some graphics in your slideshow.
Nothing is more boring than an all-text
slideshow.
What makes the design of a PPT Ineffective?
 Slides read word for word
 Text too small
 Full sentences used
JPG or JPEG
 Joint Photographic Experts Group
 The best file type to use if your image is a
photo or scan
 Allows for a full range of colors in a small
file (not pixelated)
GIF
 Graphical Interface Format
 The best file type to use for logos, line art,
or other images with limited colors
 GIF files only store colors that are actually
used in the image
TIF or TIFF
 Tagged Image File Format
 The best file type to use if you need
transparency in the image
 It is the most widely used file format in
desktop publishing
TRANSITIONS
 In MS PPT, slide transitions are motion
effects that occur in Slide Show view,
when you move from one slide to the
next during a presentation
 You can control the speed, add sound,
and even customize the properties of
transition effects
 When referring to a video or a slide, a
transition is an effect that happens
between each photo, slide or video clip
 SUBTLE (12 Transitions) – basic types of
transitions. It uses simple animations to
move between the slides.
a) Cut – quick cut to next scene
b) Fade – fade/dissolve in or out
c) Push – move the slide, picture,
or video in the direction of the
effect
d) Wipe – dissolve in the direction
of the effect
e) Uncover – reveal an overview
and then flip it awing like a page
in a book
f) Cover – reveal an overview and
then flip it to the next scene on
top of the previous
 g) Flash – camera flash effect to
display next scene
h) Split – dissolve out from the
middle or from the edges
depending on the options
i) Reveal – fade out and then in
with next scene in a direction of
your choice
j) Random bars – fade out and in
with random horizontal or
vertical bars
k) Shape – fade in our out in the
shape of a circle, square,
diamond or other shape
 EXCITING (29 Transitions) – more
complex animations and visually
interesting to transition between slides.
Adding too many can make your
presentation less professional/informal.
Used in moderation, they can add a nice
touch between important slides.
a) Origami – folds your slide like an
origami crane
b) Dissolve – dissolve previous
scene to reveal next slide
c) Checkerboard – flip over
checkerboard tiles to next scene
d) Blinds – horizontally or vertically
flip over bars like slats in blinds
e) Clock – reveal next scene in a
clockwise or counterclockwise
f) Ripple – create ripples like those
in water
g) Honeycomb – reveal next slide in
an octagon honeycomb pattern
h) Glitter – octagon glitter effect
i) Vortex – displays hundreds of
small squares in tornado vortex
effect
j) Shred – cuts the current scene
into pieces and move new cut
pieces from next scene into view
k) Switch – switches scene like
cards in a deck
l) Flip – show overview of a current
scene and flip it around to show
next scene on its back
m) Gallery - show overview of a
current slide and move next
scene as if you were looking at
art in a gallery
n) Cube – rotates like an edge of a
cube
o) Doors – split the current scene
and opens like a door to reveal
the next scene
 DYNAMIC CONTENT (7 Transitions) –
transitioning between two slides with
similar slide layout, only the
placeholders /content moves not the
slides. This can help unify slides and add
further level to polish your presentation.
a) Pan – moves the current scene in
any direction with the next scene
following behind
b) Ferris wheel – rotates out
current scene followed by the
next scene in a circular motion
c) Conveyor - moves current scene
off screen while bringing in the
next scene
d) Rotate – rotates the current
scene to show the next scene
like a cube without removing the
background
 Sound – if you are not entertaining it is
not needed
a) Other sound – lets you choose
your own sound
b) Loop Until Next Sound – very
annoying unless you choose
some kind of music as the sound
 Transition speed – only use a slow
transition if it is needed
ANIMATIONS
 It can help make a PPT more dynamic and
help make information more memorable
 Helps emphasize points but too much
animation can be distracting. DO NOT LET
ANIMATION AND SOUND TAKE THE
FOCUS AWWAY FROM WHAT YOU ARE
SAYING
 Presentation experts recommend using
animations and sound sparingly
USING HYPERLINKS IN MS PPT
 Allows users to advance from one slide to
another slide in a presentation when
clicking on a predetermined word, shape
 or image, thereby allowing for a more
dynamic and interactive experience than
can be obtained with serial presentation
of slides alone.
 Using hyperlinks in presentation is an
easy way to navigate slides
 Hyperlinks can turn a passive learning
experience into an active one by allowing
the participant/viewer to become more
engaged with the presentation
Ways to insert Hyperlinks
1. Select/Highlight an object/text
2. Go to Insert>Hyperlinks or use
the shortcut key ctrl+K. the
Insert Hyperlink dialog box
would appear
Link options
a) Existing File or Web Page –
creates a hyperlink to a
website or a local file saved
in your hard drive. Just
browse your file in the
dialog box or type the web
address
b) Place in this document –
creates a hyperlink that
allows you to jump to a
specific slide
c) Create a New Document –
creates a hyperlink that once
clicked, creates a new
document on your specified
location
d) E-mail Address – creates
hyperlink that opens
Microsoft *Outlook that
automatically adds your
specified recipient on a new
email
EMBEDDING OBJECTS IN MS PPT
 Embedding objects is easy using MS PPT,
with this option, you can insert an Excel
file that would look like a table to a
presentation
1. Go to Insert tab
2. On the Text group, click on
Object
3. The Insert Object dialog box will
appear
Options:
a) Creates New – creates
new file from scratch.
You can select a wide
variety of files listed
b) Create from File –
creates a file from
existing file saved on
your hard drive, simple
browse the file to use it.
Putting a check on the
“link” option allows you
to modify the Excel file
inside your presentation
4. Once you’re done, click OK.
MS PPT 2013/2016
DESIGN TAB
 You can change the colors, fonts and
effects.
 You can also change the slide size
(standard 4:3 or widescreen 16:9).
 You can also browse designs online.
 And format background ( solid, gradient,
picture/texture fill – you can insert
picture and adjust the transparency) you
may have it applied to all by clicking the
apply to all button or have it as it is.
ANIMATIONS TAB
 You can choose form Entrance, Emphasis
and Exit options and you can browse
more below by clicking More … Effects
 You can monitor the animation by clicking
the Animation Pane
 The Effect Options is for control whether
you want things to show up by paragraph
that is the bullet or show up altogether
 You can put two animations by clicking on
the Add Animation button
SLIDESHOW TAB
 You will decide how much time you want
to give on each slides by clicking on the
Rehearse Timing Button. The timings can
be seen under the View Tab by clicking
options in the Presentation Views
(Normal, Outline View, Slide Shorter,
Notes Page or Reading View). If you had a
change in mind, you can go to the
Transitions Tab and change the timing
under the Timing Option
 Under the Set Up Slide Show you can loop
the slides from slide 1 up to end and
comes back to slide 1 so you don’t have
to do anything at all
  Under the Record Slide Show, you can
record audio
 You can customize the arrangement of
the slides under the Custom Slide Show
button and manage it on the Set Up Slide
Show button

File

 Print Settings ( slides: print all slides,

print current slide or custom range and
custom show)
 Full page slides : click the drop down
button and choose your preferred layout
(Full Page Slides, Notes Pages, Outline)
Handouts (1/2/3 slides, 4/6/9 Horizontal
or Vertical)
 You can choose the color