A Guide to

Training Needs Assessment

Exercise in HR-PMS
Significance of the TNA Exercise
• This TNA exercise will serve as a diagnostic tool for determining
what training needs to take place.

• It will help all the departments and Riphah as a whole achieve its
goals and objectives.

• It will help in reducing the gap between employee skills and the
skills required by the job and department.

• This training needs assessment exercise will also form the

benchmark for determining effectiveness of the trainings
administered in future.
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TNA exercise in HR-PMS comprises of two steps:

•TNA form (for both employees and supervisors)

•TNA Approvals (for Supervisors only)

Note: TNA form is different for both employees and supervisors. You will
automatically be directed to the form according to your designation.

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 Step 1

Training Needs Assessment

for Employees
Log in into hrpms.riphah.edu.pk
Enter your User ID (Employee ID) and Password

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Click on the tab “Learning and Development”

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Click on the “TNA” option

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Add your Job responsibilities and click “save”

Enter your Job responsibilities

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Click on the “Add new training” tab to explore the training
categories and sub-categories

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You will find four main categories of trainings and their sub-
categories after clicking “Add new training” tab

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Explore the sub-categories to find the trainings most suitable to
your job and need

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 Select the training you find useful for you in your job, and
click submit
Check the box
next to the
training
suitable to
your job needs
and submit.
You can select
a maximum of
5 trainings If you are in the process of finalizing trainings, you can select the
related to your trainings and close the form before submitting them. Your data
job. will remain saved when you log in next time.

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When your record is saved, enter the intended benefits of the
training for your job and submit

Without entering the intended benefits of the

training for your job, your TNA data will not be
acknowledged.

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Removing a proposed training

If you want to remove a training from your proposed list,

scroll the same screen towards the right and click on
“Remove”.

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Your proposed trainings can now be viewed
by your supervisor for approval/ remarks.

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 Step 2

Training Needs Assessment

for Supervisors
Supervisors have two tasks to perform in the TNA
exercise

•Perform their own TNA

•To approve/ recommend the trainings

proposed by their subordinates

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TNA Procedure

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Log in into pms.riphah.edu.pk
Enter your User ID (Employee ID) and Password

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Click on the tab “Learning and Development”

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Perform your Training Needs Assessment

Click on TNA to
perform your
Training Needs
Assessment

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Answer the questions in the form and click “ Submit” at the bottom

Continued on next slide

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After entering the answers, click “submit”
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Click on the “Add new training” tab to explore the training
categories and sub-categories

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You will find four main categories of trainings and their sub-
categories after clicking “Add new training” tab

Human Resource Department

Explore the sub-categories to find the trainings most suitable to
your job and need

Human Resource Department

 Select the training you find useful for you in your job, and
click submit
Check the box
next to the
training
suitable to
your job needs
and submit.
You can select
a maximum of
If you are in the process of finalizing trainings, you can select the
5 trainings
trainings and close the form before submitting them. Your data
related to your
will remain saved when you log in next time.
job.

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When your record is saved, enter the intended benefits of the
training for your job and submit

Without entering the intended benefits of the

training for your job, your TNA data will not be
acknowledged.

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Removing a proposed training

If you want to remove a training from your proposed list,

scroll the same screen towards the right and click on
“Remove”.

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Your proposed trainings can now be viewed
by your supervisor for approval/ remarks.

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TNA APPROVALS PROCEDURE

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Click on the “TNA Approvals” option for approval/ remarks on
the submitted/ proposed trainings

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Select organization, SU, department, designation details

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View details of all employees reporting to you

Here, you can find the names of employees

reporting to you. Click on “view details” to see
the proposed trainings

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 View proposed trainings by employees

You can now

see the
trainings
proposed by
employees for
themselves.

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Approval/ Remarks of supervisor

Approve the trainings you feel are necessary for the employee’s job by
checking the small box in approval column. Give your remarks and save
the data after this is done.
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You are now done with the TNA process.

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Salient Features of TNA Exercise
• The data gathered through TNA will be analyzed and the result will be
helpful in finalizing the training plan in March, during the budget
exercise.

• Every year, by January, we will finalize the data for trainings to be

incorporated in the next financial year; so you are requested to
complete the TNA exercise by December. However, trainings can be
entered at any time during the year after that too.

• If your desired training is not available in our compiled list, you can
email the training title to HR department for incorporation in HRPMS.
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Thank you

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