10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Community

Ask a Question Write a Blog Post Login

K V Kumar
October 12, 2015 3 minute read

Recurring Inspection process in SAP QM

Follow RSS feed Like

12 Likes 14,309 Views 11 Comments

Hi All,

It has been observed forum members asking for step by step process ow for recurring inspection process.

Recurring inspection process widely used in Process industries like Pharmaceutical, Chemical and Food
industries

Overview : Recurring inspection means inspection of the material at regular intervals like every month, every
year etc. The system can automatically create inspection lots at predefined intervals for selected batch materials. You can
plan such inspections by having the system monitor the date for a recurring inspection. Recurring inspections are triggered
by a report that you can execute manually or that the system can execute automatically (provided it has been planned as
a background job). When recurring inspections are triggered automatically, the background job executes the report, which
in turn selects the batches and creates the inspection lots according to your processing parameters.

Process Flow:

1. Activate Inspection type 09 in Quality Management View in Material Master

2. Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in Plant Data /
Stor.1

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 1/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

3. Next Inspection date is updated in the Batch Master record when the GR (against a Purchase Order/ against a
Production order) is done
4. Execution of the Deadline monitoring Program – QA07
5. Automatic Inspection lot creation and Stock moved to QI
6. Results Recording and Usage decision of the inspection lot
7. Movement of the stock to Unrestricted Use.

Detailed Flow:

1. Activate Inspection type 09 in Quality Management View in Material Master : This setting is mandatory to generate
recurring inspection lots. In this example a Raw material (44502) and Plant 1000 is used.

MM01/MM02:

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 2/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

2. Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in Plant
Data / Stor.1:

Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in Plant Data /
Stor.1 : this is to give the information about the frequency of inspection and expiry (SLED) about the material. In this
example inspection interval is defined as 365 days as material is inspected after every year and expiry is 3 years (36
months)

MM01/MM02

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 3/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

3. Next Inspection date is updated in the Batch Master record when the GR (against a Purchase Order/ against a
Production order) is done:

Create a Purchase order and make Goods Receipt against the Purchase Order through MIGO when the material is
received

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 4/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

system creates a batch and system will update the next inspection date and SLED in the batch master record (MSC3N) as
per the manufacturing date given during GR as shown below. in our example date of manufacture is given as 13.10.2014.

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 5/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Now save the GR and check in the Batch record for updation of SLED and Next inspection date in T-code MSC3N. Next
Inspection date is updated as 11.10.2016 (after one year of goods receipt date) as material is received on 12.10.2015.

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 6/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Now when the material is received initially, quality inspection done and stock posted to Unrestricted Use.

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 7/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

4. Execution of the Deadline monitoring Program – QA07 : This transaction is executed on daily basis as a
background job in the real time at Plant level. System will check for the next inspection date in the batches and if that date
matches with current date then system will move the stock of the batch again to Quality inspection with generation of
inspection lot for carrying out inspection for analysts in QC department.

In our case when this dead line monitoring is executed on 11.10.2016 system move the stock back to Quality inspection
with generation of inspection lot as the next inspection date of the batch 11.10.2016 is reached. Select the option To
insp.stock at lot creation to move the stock from Un restricted use to Quality Inspection on the selection screen on QA07
screen

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 8/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Now execute.

Now check for the stock of the batch in mmbe.Stock moved to quality inspection.

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 9/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Now check in QA32 for automatic generation of inspection lot

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 10/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Inspection lot created with 9 series to carry out inspection.

Thanks

Kumar

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 11/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Alert Moderator

Assigned tags

PLM Quality Management (QM) |

Related Blog Posts

Useful QM documents on SCN

By Nancy Guo , Apr 01, 2015

Key Quality Management Con guration for Integration with Other Logistic Modules
By Former Member , Nov 19, 2013
In-process inspection in Discrete Manufacturing
By Former Member , Sep 17, 2014

Related Questions

QM Lot with recurring inspection

By Yael Barak , Oct 25, 2018
SAP QM - RECURRING INSPECTION
By Member 1 , Jan 20, 2019
QM integration with REM
By Varatharajan C , May 14, 2019

11 Comments

You must be Logged on to comment or reply to a post.

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 12/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Former Member

October 12, 2015 at 1:24 pm

Hi Kumar,

Good document with explanation.

Thank you for sharing.

BR

S Ahmed

Like (0)

John Lutz

October 12, 2015 at 5:47 pm

Hi,

One small observation – there is no mention of the inspection plan required. This is how we end up with all of
the ‘Insp lot at CRTD status’ queries here

Regards,

John

Like (0)

K Kumar | Post author

October 13, 2015 at 6:14 am

Hi John,

good observation. I will add the same in the document.

Thanks

Kumar

Like (0)

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 13/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Former Member

October 14, 2015 at 11:42 am

Hi Kumar,

Thanks for document.

Like (0)

Former Member

October 14, 2015 at 12:24 pm

This document is a must read!!!

Thanks Kumar for sharing.

Like (0)

Natalia Machado

October 15, 2015 at 5:28 pm

Hi Kumar,

Very good explanation about the topic.

Well done!

Natália

Like (0)

subhrant bal

October 19, 2015 at 4:07 pm

Nice one . keep it up

Like (0)

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 14/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Former Member

February 16, 2016 at 5:49 pm

Hi Kumar,

Thanks for the good explanation. Maybe you can add also some sentences about the change of batch status,
when the expiration date will be reached.

BR,

Dieter

Like (0)

Former Member

May 24, 2017 at 9:42 am

HI I have an query. I m executing the same functionality in EWM system . when I leave the “Next inspection date 
” as blank. The system picking the batch and moved to the Quality system.

can you please suggest why this is happening ?.  as per my point it should not pick the bank next inspection
date .

Thanks

Siva

Like (0)

Alina Scott

November 20, 2017 at 4:31 am

It is very useful for me. Thank you very much for sharing…

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 15/16
10/10/2019 Recurring Inspection process in SAP QM | SAP Blogs

Quality Management (QM) is an integral part of the logistics function and within the SAP system it is fully
integrated with complementary components including Materials Management (MM), Plant Maintenance (PM),
and Production Planning (PP).

Like (0)

Luis Enrique Pachas Aguero

January 4, 2018 at 5:17 pm

Hello Kyatam
I have the material in 3 warehouses, I am executing the trans QA07, I do not generate lot of inspection for the
three warehouses in SAP. How can I correct this?
Thanks for your help.

Luis

Like (0)

Share & Follow

Privacy Terms of Use

Legal Disclosure Copyright

Trademark Cookie Preferences

Sitemap

Newsletter

https://blogs.sap.com/2015/10/12/recurring-inspection-process-in-sap-qm/ 16/16