To: (Name)

(Position)
From: HR
Date:
Subject: Notice to Explain Absence With-Out Leave

Our records reveal that you have been absent for more than _______days/weeks without proper
notification covering the period ________ to this date, ____________ It does not appear either that you have
previously filed any leave form for the period.

HR personnel also called your cellphone number: ____________ but no one answered. We also sent
you text messages on your cellphone asking you to give us your condition but we never received any reply.

In this regard, please explain within five (5) calendar days from receipt of this notice why no
disciplinary action should be imposed upon you for being absent without filing the appropriate leave form.
Likewise, explain further why no disciplinary action should be imposed upon you for abandonment of
work.

For your strict compliance.

______________
HR Specialist

_________________________________________________________