Kombolcha Institute of Technology

Students Hand Book

August, 2018

Kombolcha, Ethiopia

© Kombolcha Institute of Technology

Office of Registrar

2018 Academic Year

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Prepared by:

Mr. Imran Adisu, KIoT Rigistrar System Administrator

Mr. Muluken Admasu, Pre-Engineering Department Head
Ms. Seada Mohammed, Informatics College Quality Assurance
Mr. Ayalew Yimam, Engineering College Quality Assurance

For any comments or suggestions regarding this handbook please write to the email address
below with the subject line “Student Handbook”

Kiot_registrar@gmail.com

August, 2018

Kombolcha, Ethiopia
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 Table of Content

1. Introduction ..................................................................................................................................................5
1.1 Mission, Vision and Values of the University .....................................................................................6
1.1.1 Mission .............................................................................................................................................6
1.1.2 Vision ...............................................................................................................................................6
1.1.3 Values ..............................................................................................................................................6
1.1.4 Motto of Wollo University ...............................................................................................................6
2. Academic Calendar ......................................................................................................................................8
3. Student Admission .......................................................................................................................................8
3.1 Admission Requirements for Full-time Degree Programs ........................................................................8
3.2 Admission Requirements of Continuing Education Program (CEP) ...................................................9
3.3 Admission Requirements of Continuing Education Program (CEP) ...................................................9
4. Rights and Responsibilities of Students ........................................................................................................ 10
4.1 The Rights of Students ...................................................................................................................... 10
4.2 Students’ Duties and Responsibilities ............................................................................................... 11
5. Identification Cards (ID Cards) ................................................................................................................. 12
6. Affirmative Action .................................................................................................................................... 13
7. Registration ............................................................................................................................................... 13
8. Add and Drop ............................................................................................................................................ 13
9. Academic Advising ................................................................................................................................... 14
10. Objective of Academic Advising .......................................................................................................... 14
11. Guidelines on Student Advising ........................................................................................................... 14
12. Re-admission......................................................................................................................................... 15
12.1 Re-admission of student in good academic standing ........................................................................ 15
12.2 Readmission of Academically Dismissed Students ............................................................................. 15
12.3 Readmission procedure ..................................................................................................................... 16
13. A Cut-off SGPA and CGPA for readmission ....................................................................................... 17
14 Discontinuing study .............................................................................................................................. 17
14.1 Dropout ............................................................................................................................................. 17
14.2 Dismiss-Repeat.................................................................................................................................. 17
14.3 Withdrawal........................................................................................................................................ 18
14.4 Clearance ............................................................................................................................................. 18
14 Rules on Course Offered by the University .......................................................................................... 18
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15 Semester Load of Undergraduate Regular Students ............................................................................. 18
16 Semester Load for Continuing Education Students .............................................................................. 18
17 Duration of Study .................................................................................................................................. 19
18 Class Attendance ................................................................................................................................... 19
19 Re-Marking Examination ...................................................................................................................... 20
20 Re-Marking Procedure .......................................................................................................................... 20
21 Make-Up Examinations ........................................................................................................................ 21
22 ECTS Grading System .......................................................................................................................... 22
22.1 Undergraduate Grading System ........................................................................................................... 22
22.2 The Grading System of the Graduate Program .................................................................................... 23
23 Academic Achievement and Academic Status for Undergraduate Program (First Year Students) ...... 23
24 First Year Second Semester and Above Students ................................................................................. 24
25 Dismissal ............................................................................................................................................... 24
26 Repeating Course and Fx Re-Examination ........................................................................................... 26
27 Re-Examination .................................................................................................................................... 26
28 Rules of Assessment and Evaluation .................................................................................................... 27
30 Administration of Examinations ........................................................................................................... 27
31 Violation of Examination Regulation ................................................................................................... 28
32 Examination Feed backs ....................................................................................................................... 29
33 Graduation Requirements for Undergraduate Program ........................................................................ 29
33.1 General Requirements for Graduation .............................................................................................. 29
33.2 Meeting the General Requirements for Graduation .......................................................................... 29
34 The Honor Roll ..................................................................................................................................... 30
35 Transfer to an Undergraduate Regular Program ................................................................................... 30
35.1 Transfer Cases Within the University ............................................................................................... 30
35.2 Inter-University Transfer .................................................................................................................. 31
35.3 The Procedure of Inter-University Transfer ...................................................................................... 31
35.4 Grounds for Inter-University Transfer .............................................................................................. 31
36 Tuition and other fees ........................................................................................................................... 32
36.1 Major types of payments for regular program are stated as follows: ................................................ 32
36.2 Major types of payments in continuing education programs are stated as follows:.......................... 33
36.3 Other payment Issues in CEP............................................................................................................ 34
37 References ............................................................................................................................................. 35

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 1. Introduction

2. 1. Dire Dawa Institute of Technology(DDIT)

BACKGROUND OF THE UNIVERSITY
DDU is a young higher institution, established and started its teaching and learning activities in 2007GC
academic year. The establishment of the university is in line with Ethiopian government willingness and
determination to expand higher education coverage and ensure its equitable distribution across the country
in order to produce competent human resources and research outputs to meet the national development
policy and poverty reduction strategy. The actual operation of DDU began enrolling 754 regular students in
three faculties (faculty of natural and computational Science and mathematics, faculty of social science and
humanities, faculty of Economics) in 13 different undergraduate academic programs with 90 academic and
103 administrative support staffs operating with limited facilities. In 2008 the School of Engineering was
established that at that time the number of students and academic staffs were 997 and 87
respectively. Almost there were no laboratory and workshop facilities. May 2010 the School of
Engineering was upgraded to Institute of Technology. The structure needs upgrade to
accommodate the institute future expansion. Currently under the institute, there are twelve
undergraduate, and seven postgraduate programs. The number of students and staffs are
growing to 8,500 and 550 respectively. Moreover, laboratories and well equipped workshop
facilities are organized for some departments.

The handbook must be used as a guide to the academic policies, procedures, and services of Dire
Dawa Institute of Technology. It is provided as a resource to answer questions that relate to the
many regulations that govern the academic life of students. It also contains a description of the
services provided. We hope you find this handbook useful. It is an attempt to incorporate in one
document those policies and procedures that may affect your day-to-day life. This handbook highly
necessary for the diversity need of the community in order to properly understanding and execute
duties and responsibilities so as to produce efficient and qualified citizens.

As a student of KIoT, you are expected to: 1) be a responsible member of this community, 2) respect
the individual rights of all members of this community, and 3) do nothing that will disrupt the
provision of educational services by this institution. You may then expect the same from the faculty,
administration, and staff.

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Finally, we strongly recommend that students study this Hand book and use it as the need arise. If
they do so, we are confident that will academically perform better and have fruitful academic
experience.

1.1 Mission, Vision and Values of the University

1.1.1 Mission
University has the following missions to accomplish

To serve as a model for other educational institutions within the country by Producing internationally
competent Engineering and Technology graduates, conducting technology-based applied research, and
transferring technologies for industries and communities through strong partnership and entrepreneurship
culture.

1.1.2 Values

2. 1. Innovation: The DDIT accommodates new ideas with open mind to benefit from them.
3. 2. Professionalism: The DDIT operates with the highest possible standards of professionalism,
personal fulfillment, ethics and pursuit.
4. 3. Team spirit: The DDIT staff, students and community work together to realize our mission and
vision.
5. 4. Emphasis to Quality: The DDIT believes that it can realize its vision through the highest of
excellence in education, research, technology transfer, community service and good governance.
6. 5. Continual learning: The DDIT will continually learn from both its successes and failures.
7. 6. Partnership: the DDIT believes that its success or failure depends on its partner’s success or
failure. Hence, in all our activities, we work together with our customers/stakeholders.
8. 7. Academic Freedom and Autonomy: The DDIT makes use of its academic freedom and
institutional autonomy in order to improve its services and prevents its activities from being
subjected to unnecessary or inappropriate interventions or misuse by its own members.
Moreover DDIT respects for individual privacy, dignity, the right to personal choice, intellectual
honesty, rigour in debate, and openness to alternative ideas and respect for other views, beliefs
and opinions.
9. 8. Social Responsibility: The DDIT commits compassion, generosity and concern for the needs and
aspirations of others, and in particular for the challenges faced by the less privileged in our
society. It also emprise on respect and tolerance for cultural, religious, political, and other
differences and acknowledgement of the value of diversity in society. It concerns for the personal
safety, health and welfare of all members of the community through protection and conservation
of the environment and our natural resources.

1.1.1 Motto of Dire Dawa University

Our motto is: “Striving for Excellence”

Study Programs of Dire Dawa Institute of Technology Under Regular Undergraduate programs

1) College of Engineering
a) School of Chemical and BioEngineering
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  B.Sc in Chemical Engineering
 Focus Areas Food, Environmental and Process Engineering
 B.Sc in Mechatronics Engineering
 B.Sc in Industrial Engineering
b) School of Mechanical and Industrial Engineering
 B.Sc in Mechanical Engineering
 Focus Areas Manufacturing& Industrial System , Motor, Design and Thermal
Engineering
c) School of Civil Engineering and Architecture
 B.Sc in Civil Engineering
 B.Sc in Architecture.
 B.Sc in Water Resources and Irrigation Engineering
 B.Sc in Hydraulic and Water Resources Engineering.
 B.Sc in Construction Technology & Management
d) School of Electrical and Computer Engineering
e) B.Sc in Electrical and Computer Engineering
 Focus Areas Electronic Communication, Electrical Power, Computer and Industrial
Control
f)
g) School of Textile Engineering and Apparel Fashion Design
h) B.Sc in Textile Engineering
 B.Sc in Fashion design
 B.Sc in Garment Engineering
 B.Sc in Leather Engineering
2) College of Informatics
 B.Sc in Computer Science
 B.Sc in Software Engineering
 B.Sc in Information Technology
 B.Sc in Information system
3) Regular post- Graduate programs
 M.Sc in Automotive Technology
 M.Sc in Geotechnical Engineering
 M.Sc. in Computer Networks and Communications
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  M.Sc in Textile Chemistry.
 M.Sc Production Engineering and Management.
 M.Sc in Textile Manufacturing.
 M.Sc in Computer Engineering.
4) The Continuing and Distance Education Program
 B.Sc in Information Technology.
 B.Sc in Civil Engineering.
 B.Sc in Electrical Engineering.
 B.Sc in Mechanical Engineering.
 M.Sc in Automotive Technology

2. Academic Calendar
2.1 The University calendar shall operate on semester/modular basis, each semester
being sixteen weeks, including the final exam period. The duration for modular
courses shall be determined according to the respective modular curriculum.
2.2 The university calendar shall run from the beginning of September and end of June
for the regular and evening programs unless otherwise the Senate explicitly
authorizes.
2.3 A flexible academic calendar may be prepared for the non-regular programs such as
summer, in-service and distance programs and other nonconventional and training
programs on the approval by the Senate.
2.4 All academic calendars shall be approved by the University senate and should be
published in the university website.

3. Student Admission

3.1 Admission Requirements for Full-time Degree Programs

3.1.1 Admission and/or Placement from Preparatory school to all undergraduate
programs are processed through the minister of education of FDRE.
3.1.2 Admissions to undergraduate programs of any institution from preparatory schools
shall be based on completion of the preparatory program and obtaining the
necessary pass marks in the Ethiopian Higher Education Entrance Examination
(EHEE). Admissions may also be granted to students completing their secondary

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 education in foreign countries on the basis of equivalent academic achievements
that shall be determined by the Ministry.
3.1.3 Admissions to all undergraduate continuing education programs shall be processed
through the departments, in consultation with the registrar office, according to
policies set for such admissions.
3.1.4 For second degree-level graduate studies, candidate who have completed their
undergraduate studies with academic result required by the university.
3.1.5 Private applicants who fulfill admission requirements as regular students and
produce evidence of financial support to cover full tuition fees and other expenses
may apply for admission into the regular program

3.2 Admission Requirements of Continuing Education Program (CEP)

3.2.1 Admission to all full time and part-time studies in the CEP is processed by the
department to which an application is submitted in consultation with the Registrar
office as per the rules and regulations proposed by the APGC and approved by the
Senate.
3.2.2 Criteria for special admission involving female and mature applicants and for
upgrading programs may be developed by the Department Council and approved
by the APGC.
3.2.3 University employees and their dependents can apply and register in the evening
and other special programs as per the rules and regulations of the University.

3.3 Admission Requirements of Continuing Education Program (CEP)

3.3.1 Admission to all full time and part-time studies in the CEP is processed by the
department to which an application is submitted in consultation with the Registrar
office as per the rules and regulations proposed by the APGC and approved by the
Senate.
3.3.2 Criteria for special admission involving female and mature applicants and for
upgrading programs may be developed by the Department Council and approved
by the APGC.
3.3.3 University employees and their dependents can apply and register in the evening
and other special programs as per the rules and regulations of the University.

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4. Rights and Responsibilities of Students

4.1 The Rights of Students

4.1.1 Without prejudice to Higher Education Proclamation and other applicable regulations
of the University, the students shall have the rights to:
4.1.2 Free inquiry of truth and freedom of expression of ideas and thoughts in process of
the learning and conducting research;
4.1.3 Enjoy the freedom to learn with appropriate opportunities and conditions in
classrooms, campuses and in the larger community;
4.1.4 Protection of their constitutional human rights, personal safety, and security of their
personal property on campus;
4.1.5 Be free to express orderly their views on issues of institutional policy;
4.1.6 Receive protection from any form of discrimination or harassment;
4.1.7 Be entitled to equitable and fair treatment in all aspects of the teacher-student
relationship and to an environment conducive to stimulate learning;
4.1.8 Be evaluated solely on academic basis consistent with norms provided for by Higher
Education Proclamation and this Legislation and other academic standards, and
receive redress against capricious evaluation;
4.1.9 Participate in a transparent system of performance evaluation of academic staff and
academic programs;
4.1.10 Enjoy the benefits of a carefully considered policy of confidentiality regarding the
information that should be part of their permanent educational record and as to the
condition of its disclosure;
4.1.11 Join the University’s student union, which shall be founded on the principle of
universality of membership in accordance with the pertinent laws so as to promote
and protect lawfully their common interests;
4.1.12 Obtain access to facilities of the University through their union in accordance with
the rules and procedures therein;
4.1.13 Participate, through their union or representatives, in the sessions of the University’s
governing bodies in accordance with legislation and directives applicable to the
University;
4.1.14 Use, under the leadership and guidance of the student union and with the attendant
responsibilities, communications media on campus to provide a forum for the free
exchange of ideas and to present news, opinion and editorial comments;
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 4.1.15 Benefit from the cost-sharing system and receive guidance and counseling services in
accordance with Higher Education Proclamation and this Legislation.
4.1.16 Participate in a free exchange of ideas in an open and enabling academic
environment;
4.1.17 Access to Student Services that are provided by the Wollo University
4.1.18 Give suggestions in the preparation of bylaws, regulations and directives pertaining to
administrative matters as well as in the review and development of curriculum.
4.1.19 Have full protection from unfair treatment, abuse and exploitation and the right to
register complaints against another student, student organizations or groups, the
University or the staff thereof.
4.1.20 Have the right to due process in the Student Discipline Committee of the university.
4.1.21 Have the right to get explanation from one’s faculty member about a course that one
is attending and about a grade one gets.
4.1.22 Evaluate faculty members on courses and training in a format and modality as
provided by the University;

4.2 Students’ Duties and Responsibilities

4.2.1 Without prejudice to the Higher Education Proclamation and other applicable
regulations of the University, students shall have the following duties and
responsibilities:
4.2.2 Attend classes properly and respect the indivisible authority of any academic staff in
the leadership and management of the learning-teaching process;
4.2.3 Maintain standards of academic performance established for each course in which he
is enrolled;
4.2.4 Know and uphold the objectives of higher education as set forth by Higher Education
Proclamation (the extract of which is annexed to this Legislation) and the guiding
values of the University;
4.2.5 Respect, in class room or anywhere in the premises of the University, the right of
other persons protected by law;
4.2.6 Observe scrupulously the applicable provision of the Higher Education Proclamation
and the rules of the University;
4.2.7 Interact with academic and other staff and any other student of the University with
due respect to their constitutional rights;

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 4.2.8 Refrain from any unlawful act and from unethical activities;
4.2.9 Demonstrate and seek redress peacefully and through legal avenues in the event
students interest, be it individual or collective, are at stake, and exhaust all University
avenues of redress;
4.2.10 Use and handle the properties of the University with due care and be held accountable
for any damage caused to the property of the University due to intentional or
negligent misuse or destruction;
4.2.11 Work with their fellow students and staff in a cordial manner, and demonstrate
tolerance for diversities of all dimensions and make proper use of University facility;
4.2.12 Respect the laws of the Land, University rules and regulations and such other
standards of behavior as may be set by appropriate organs of the University.
4.2.13 Attend to one’s self care in ways that is expected by the University and that does not
adversely affect one and others in the University community.
4.2.14 Respond to the Student Discipline Committee as summoned for any complaint
4.2.15 Registered therein and to any official of the University truthfully and promptly.
4.2.16 Adhere to the students’ code of conduct that is enshrined by the University.
4.2.17 Fulfill the academic stipulations that are placed on the curriculum of one’s academic
program.

5. Identification Cards (ID Cards)

5.1 A student registering at the university is issued a non-transferable identification card
with a unique and permanent registration number.
5.2 The card, which is very valuable document and which requires careful handling, is a
means to access services and facilities in the university.
5.3 The registration number, often called identification number, which should appear on all
students document, is required every time the student request for any university services,
Identification cards are issued to all new students free of charge.
5.4 It should be renewed each regular, evening or summer semester, and returned to the
registrar office when the student discontinuous his/her studies or graduates. Insurance of
ID cards needs one recently taken passport size photograph of the student with his/her
name, father’s and grandfather’s name clearly written on the back of the photograph in
English.

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6. Affirmative Action
Special consideration shall be made with regard to the admission of women, persons with
disability and students from developing or emerging regional states. The level and type of
the special consideration shall be determined by the APGC.

7. Registration
7.1 After a student is admitted to one of the programs of the university, the next thing to do
is Registration for a set of modules/courses.
7.2 This has to be done beforeattending any class/lecture. \
7.3 Registration has to be done every semester.
7.4 The student should Request Online Registration then goes to academic advisor for
approval. Finally, College registrars approve your online request & renew the ID card.
7.5 The registrar office indicates the dates on the academic calendar of the university in
which a student should register. It is therefore strongly advised that a student regularly
consults the academic calendar which will be posted on notice boards of the registrar
offices or the university website.
7.6 Registration has to be done every semester.

8. Add and Drop

8.1 A student who has obtained “F” in a course but has fulfilled the required attendance shall
be allowed to be re-examined on the course. A student who scored ‟F‟ for any
prerequisite course for the third time will be dismissed for academic reasons.
8.2 A grade of a student on a course for which he was re-examined shall be accepted as it is.
The previous “F” grade shall be shown as cancelled on the transcript to indicate that the
exam has been repeated and the new grade shall be included in computation of the
SANG/SGPA in the reporting period.
8.3 The adding and dropping of courses shall transpire as per the academic calendar of the
University.
8.4 Dates for add and drop are indicated in theacademic calendar of the university

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9. Academic Advising
9.1 Academic advising is an important part of student development at Wollo University.
Academic advising shall use the open door policy of the University. Assuming that
growth also takes place on a one-to-one exchange of ideas with a faculty member, each
student is provided with opportunities to spend as much time as possible to learn from a
faculty member who is assigned as an advisor.
9.2 The academic advising also allows the advisor to monitor and follow up the progress of a
student so that a student left on his own will not depart from the development path that is
set out for him. Thus, at the University, academic advising being an integral part of the
teaching and learning process is featured in terms of advice for a course taught and
advice up to graduation.

10. Objective of Academic Advising

10.1 Establish one to one contact between member of the academic unit and a small group of
students by assigning an academic advisor to each student;
10.2 Help, understand and recognize individual student’s learning needs and goals;

10.3 Promote and facilitate a learning process of a selected group of students;

10.4 Provide an additional source of help, guidance and support in the academic pursuits of
students requiring such support in addition to those provided by the normal channels.

11. Guidelines on Student Advising

11.1 Advisors Interact with their assigned students one–to-one on a regular basis, according
to mutually agreed frequency and duration.
11.2 Advisors Get copies of the grades and attendance records of their advisees from the
registrar well ahead of time and make appointments with each of his advisee for
acquaintance, discussion and further appointments in a semester.
11.3 Advisors Identify students with academic problems and recommend tutorial sessions,
courses to be repeated, added/dropped, and exempted and waiver requests etc.
11.4 Advisors help understand an individual student’s learning needs and goals and do what
one can by way of tutoring and coaching.

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 11.5 An advisor should examine the status of his students well ahead of time.

12. Re-admission
 Subject to the availability of facilities and the necessary budgetary allocation, the
pertinent academic commission, upon examining the application submitted to it via the
pertinent registrar may recommend that a student who is dismissed for academic reasons
or who dropped out or withdrew be readmitted so long as the student may complete his
study before the expiry of the maximum duration stay in the pertinent program as set by
this legislation. In case a student is not readmitted due to the University’s intake capacity,
the expiry date shall not apply.

12.1 Re-admission of student in good academic standing

12.1.1 A student who, for reasons beyond his/her control, discontinues studies may apply for
re-admission into the same program for any number of times provided that the
maximum duration of stay in the program, counted from the date of first enrolment,
will not expire before the completion of the program following re-admission. Such
readmission shall be to the same semester that the student discontinued studies.
However, a student who has 80% attendance shall be readmitted before two weeks to
the final examination.
12.1.2 Readmission of students in good standing is subject to the availability of facilities and
budgetary allocations.
12.1.3 A student who, for medical reasons, withdraws from the University without
completing the minimum of a semester stay may be considered for readmission.

12.2 Readmission of Academically Dismissed Students

A student may be allowed readmission after dismissal provided all of the following are fulfilled:

12.2.1 A student who had been dismissed for good due to academic failure may not seek
readmission but may sit for remedial examination only once at the end of the semester
when the courses in which he failed are offered in the normal schedule of the academic
year upon his own personal preparation outside of the University;
12.2.2 A student may be allowed readmission after dismissal provided all of the following are
fulfilled:
12.2.3 A student dismissed not for good may apply for readmission to a program subject to
availability of space at the time of readmission.
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12.2.4 The dismissal was not due to repeated acts of violation that resulted in his/her
dismissal.
12.2.5 The student may apply for re-admission at least after one semester following
withdrawal from the University except for CEP students who may apply for
readmission at any time.
12.2.6 If a dismissed student who is readmitted and allowed to repeat a course(s) in a given
semester does not attain good academic standing upon determination of status, he/she
shall be dismissed for good. However, such students may be admitted as new student
into the CEP as per the rules and regulations of CEP program.
12.2.7 A student readmitted into a program after dismissal may not be entitled to dormitory
and cafeteria services unless he signs an agreement of cost sharing for the year he
repeated.
12.2.8 Students dismissed for academic reasons may be readmitted after at least asemester to
repeat courses in which they failed (scored “D” and “F”)during the semester of
readmission
12.2.9 A dismissed student is given a readmission chance only once in his stay inthe
University.
12.2.10 A student may be allowed to raise his grade point to the required levelprovided he can
remove such academic deficiencies in not more than oneyear and the maximum
duration of stay in the program has not expired oris not likely to expire before the
completion of the remainingmodules/courses of study.
12.2.11 An academically dismissed student, if and when readmitted, is not allowedto take new
courses for the semester being repeated
12.2.12 A dismissed regular student may apply for admission to a differentprogram in the
continuing and distance education program.

12.3 Readmission procedure

12.3.1 Students collect Readmission Application Form from the Admissions Office of the
Registrar at specified times indicated in the Academic Calendar.
12.3.2 The completed forms are then returned to the Admission office of theRegistrar.
12.3.3 The Office forwards the applications to the appropriate college/institute.
12.3.4 The academic commission of the college/institute acts on the application decisions are
communicated to the Office of the Registrar.

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 12.3.5 The Office of the Registrar informs all concerned applicants whether theyhave been
accepted or rejected

13. A Cut-off SGPA and CGPA for readmission

An academically dismissed student shall be as follows:

13.1 A first-year student who was dismissed at the end of the first semester with a SANG of not
less than 1.3 or SGPA of not less than 1.00 shall be readmitted.
13.2 A first-year student dismissed at the end of the second semester with a CANG of not less
than 1.50 or CGPA of not less than 1.67 shall be readmitted.
13.3 A second year and above student dismissed at any semester with a CANG of not less than
1.60 or CGPA of not less than 1.75 shall be readmitted.
13.4 Any readmitted student may be allowed to repeat courses in which the student scored (D)”
or "(F)" in both ECTS and conventional system grades with the recommendation of the
student’s academic advisor and approval of his department head.

14 Discontinuing study

14.1 Dropout
14.1.1 Students dropping out from the University must consult their academic advisors and
explain why they wish to drop out. Students dropping out from the University for
Inadequate Reasons will be denied readmission.
14.1.2 Students who intended to dropout from the institute for a semester or a year must
discuss the matter thoroughly with their academic advisor. The university does not
encourage dropping out unless the student’s problem is very serious one, and
students who withdrawal for inadequate reasons will be denied readmission.

14.2 Dismiss-Repeat
14.2.1 A student may be forced to discontinue his/her studybecause of academic reasons for at
least one semester.
14.2.2 One of these academicreasons is a “dismiss-repeat” status of a student. Such type of
discontinuity allowsa readmission in which a student will be readmitted to repeat
the modules/courseshe/she failed.
14.2.3 A student with a “dismiss-repeat” status should formally withdraw from the
university.

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 14.3 Withdrawal
14.3.1 Any student who wants to discontinue his study should formally withdraw and
complete Withdrawal Form (or clearance) within 8 weeks after the beginning of the
semester.
14.3.2 The University does not accept readmission requests if an applicanthas not
withdrawn properly.

14.4 Clearance
Up on the completion of each academic year and, upon graduation, students must be
undergoing proper clearance procedures. If such procedures are not strictly followed
a student may later be denied use of all university service.

14 Rules on Course Offered by the University

All courses are expected to be modular. Until the modular system is fully implemented, the
rule for non-modular courses shall apply. While more than one module can be offered in a
semester, it is recommended not to stretch a single module to the next semester. All
modules offered by the University shall have leaders/chairs, be numbered and the system of
numbering courses must be examined thoroughly and approved by the Registrar.

15 Semester Load of Undergraduate Regular Students

15.1 A minimum ECTS (European Credit Transfer System) or credit hours for full-time
regular students shall be 25 or 15 per semester, respectively. However, female
students may drop one course per semester from their batch following an approval by
the Academic Council (AC).
15.2 The maximum load shall not exceed 32 ECTS or 19 credit hours unless otherwise
stated in the course catalogue/curriculum. A student who has justifiable reasons for
deviation from the normal load has to secure a special permission from the respective
Academic Council.
15.3 The maximum load for part time students is 16 ECTS or 9 credit hours.

16 Semester Load for Continuing Education Students

16.1 The normal load in evening and weekend programs shall be 14 to 20 ECTS or 8 to 12
credit hours per semester unless otherwise prescribed in the course catalogue.
16.2 A student may be allowed to take up to 22 ECTS or 15 credit hours when,

18
 16.3 The student is in a graduation year after passing all courses taken up to date.
16.4 The normal load for evening and weekend students in a Kiremt (summer) semester
shall be 12 to 14 ECTS or 6 to 8 credit hours.
16.5 The normal semester load in the continuing education for Kiremt students shall be 20
to 22 ECTS or 13 to 15 credit hours.
16.6 For the purpose of determining the status of evening/extension students, two
semesters shall be considered as equivalent to one regular semester. Therefore, status
shall be determined at the end of the second semester of each academic year.
16.7 A student who has justifiable reasons for deviations from the normal load has to
secure special permission from the respective academic council.

17 Duration of Study
17.1 The duration of study for undergraduate degrees in the regular programs shall be from
three to six years.
17.2 The duration of study for undergraduate degrees in the continuing education
programs may be four to eight years depending on the program.
17.3 The maximum length of time students may stay in such programs may not exceed
twice the normal duration of study depending on the program.
17.4 A student who fails to complete any study within the maximum length of time
permitted shall be disqualified from that program. However, the student will be
certified for the modules or courses that he/she completed successfully.

18 Class Attendance
18.1 Except for courses in which earning of credits through examination alone is accepted,
a student is required to attend all lectures, laboratory and practical sessions as well as
field work of courses.
18.2 Except for extenuating circumstances, students are required to maintain a minimum
of 80% attendance to earn credit in a given course. However, some programs may
demand 100% attendance where such full attendance is academically indispensable.
In other cases, departments may not allow the 20% non-attendance provision for
certain portion of a course, such as laboratory or field experiences judged
academically indispensable for the student.

19
 18.3 A student who has missed more than 20% attendance shall be given a grade of IA
(Incomplete Attendance) and be required to provide acceptable reasons for failure to
attend classes.
18.4 If a student’s incomplete attendance is proven to have been for valid reasons, course
registration will be cancelled and the student shall be permitted to retake the course.
18.5 If a student’s incomplete attendance was due to reasons that were not valid, the IA
grade shall be changed to an “F” at the end of the sixth week of the next enrolment in
the program.

19 Re-Marking Examination
19.1 The student has the right to see the results of his/her examination papers. A student
who is aggrieved by the marks he had scored in a course shall have the right to
petition for re-marking of his examination paper.
19.2 A petition for re-marking of first semester grade shall be submitted to the head of the
respective department by filling the standard application form within two weeks after
the grade is officially released from Registrar office.
19.3 A petition for re-marking of second semester grades shall be submitted to the head of
the respective department by filling the standard application form any time before the
registration date of the next academic year.
19.4 Though the maximum number of courses that a student can apply for remarking shall
not exceed two, if the examination of the request for remarking was justifiable and
showed additional risks, a student may be allowed to petition for the remarking of up
to two additional courses.
19.5 A grade obtained in remarking shall be final even if it is lower than the one
previously obtained.

20 Re-Marking Procedure
20.1 Upon receipt of the petition for remarking, the head of a department shall, after
consulting with the instructor of the course, decide on whether or not there exists a
basis for granting the request and where the request is denied the student shall be
informed in writing the reasons for the denial.

20
 20.2 Assign two impartial academic staff members to re-mark the examination separately
using the documents cited.
20.3 If the re-mark result of the two academic staff is different from each other, the
average of the instructor’s and the two evaluators’ grade shall stand. The head of the
department then signs four original hard copies and sends an original copy to the
pertinent registrar, himself/herself, course instructor and the departmental file.
20.4 If at the end of the re-marking process, there is a conviction beyond reasonable doubt
that the first marking was pre-disciplinary to a particular student in ways that prove
the instructor deliberately intended on harming the student academically, the head of
the pertinent department shall take up the matter through proper channels for
disciplinary action against the instructor in question.
20.5 If on the other hand upon the completion of re-marking the paper, no evidence of
unfairness is found, the instructor concerned shall receive a letter from the head of the
department exonerating him from the allegation and the student who registered the
petition shall face disciplinary measures.
20.6 If the final grade of the course being appealed is wrongly entered due to an error
committed by the instructor, which the instructor admits, the instructor may change
the student’s grade by submitting a “grade change report” to the head of the
department. In such a case the head of the department shall write a letter of reprimand
to the instructor and where such case is repeated for the second time, the matter shall
be referred to the concerned body for additional measures.

21 Make-Up Examinations
21.1 Make-up examinations shall not be allowed for the purpose of raising grade point
averages. However, a student unable to sit for any examination or continuous
assessment activities for reasons beyond his/her control, such as hospitalization,
accidents, psychological problems, birth or social problems, and has an “I” may be
allowed to sit for a make-up examination in the course.
21.2 Any such student or a person representing the student shall apply for make-up
examination or compensatory work, as the case may be, to the head of his/her
department within a week after the removal of the cause that prevented the student
from sitting in the examination. If the application is submitted no later than two
weeks from the start of the subsequent semester and the student has registered for that
21
 semester and attended classes, make up examination shall be given during that
semester. But where the student has not registered or failed to attend classes he will
take make-up examination in the semester the course is normally given.
21.3 An actively enrolled non-graduating student who is allowed to sit for a make-up
examination shall normally register for the examination at the beginning of the
semester when the final examination in the course is administered next.
21.4 A graduating student within the final semester who fails to sit for final examination in
one or more courses for valid reasons shall be allowed to sit for make-up examination
(s) within three weeks of the following regular semester. However, if such a student is
in the first semester of the final year, he shall be allowed to sit for make-up
examination (s) in a maximum of two courses within three weeks of the following
semester
21.5 A student who has three or more "IC" in a semester and is allowed to sit for a make-
up examination(s) shall, irrespective of academic status, withdraw from the
University for Academic Reasons and apply for make-up examination.
21.6 A student who has less than three "IC" but is not in a good academic standing is
subject to withdrawal and may apply for readmission and/or make up examination.
21.7 Distance and Continuing Education students are allowed to sit for make-up
examination after paying the maximum examination fees for each course.

22 ECTS Grading System

22.1 Undergraduate Grading System

Raw Mark Interval Interval of Number Grade Corresponding fixed Corresponding
Number grades Letter grade
[90, 100) =4.0 4.00 A+
[85, 90) =4.0 4.00 A
[80, 85) 3.5≤X<4 3.75 A-
[75, 80) 3.0≤X<3.5 3.50 B+
[70, 75) 2.75≤X<3.0 3.00 B
[65, 70) 2.3≤X<2.5(2.75) 2.75 B-
[60, 65) 2.0≤X<2.3 2.50 C+
[50, 60) 1.7≤X<2.0 2.00 C

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 [45-50) 1.3≤X<1.7 1.75 C-
[40, 45) 1.0≤X<1.3 1.0 D
[30, 40) =1.0 0 Fx
[0, 30) 0 0 F

22.2 The Grading System of the Graduate Program

In all graduate programs, examinations are graded on the following letter grading system
with corresponding points.
Raw Mark Letter Grade Grade Points Description
[90, 100) A+ 4.00 Excellent
[85, 90) A 4.00 Excellent
[80, 85) A- 3.75 Excellent
[75, 80) B+ 3.50 Very Good
[70, 75) B 3.00 Very Good
[65, 70) B- 2.75 Good
[60, 65) C+ 2.50 Good
[50, 60) C 2.00 Satisfactory
< 50 F Failure Not applicable

23 Academic Achievement and Academic Status for Undergraduate Program (First Year
Students)
23.1 A student whose first semester SANG/SGPA is greater than or equal to 1.75 can pass
to the second semester.
23.2 A student, who, at the end of the first semester, scores a semester grade point average
(SGPA/SANG) of 1.50 up to 1.74 both inclusive, shall be warned.
23.3 A student who, at the end of the first semester, receives an SGPA/SANG of greater
than equal to 1.00 and less than 1.50 shall be academically dismissed.
23.4 A student who fails to score a SANG/SGPA of less than 1.00 shall be completely
dismissed. Accordingly, therefore, the status of First Year students in the first
semester is determined as in the following table

23
24 First Year Second Semester and Above Students
 If a student, who has been put on warning during the first semester, fails to maintain an
SGPA/SANG of 1.75 or a CGPA/CANG of 2.00 during the second semester of the first
academic year, he is subject to dismissal unless otherwise put on probation at the
discretion of the academic commission.

25 Dismissal
25.1 A first-year student who obtains SGPA less than 1.50 at end of the first semester is
subjected academic dismissal.
25.2 Any student who scores SGPA below 1.5 or CGPA below 1.75 will be dismissed,
irrespective of his/her CGPA or SGPA, respectively.
25.3 A student who fails to achieve a SGPA of <1.00 at any semester is subjected to
dismissal for Good.
25.4 A student who, at the end of the first semester, receives an SGPA/SANG of greater
than equal to 1.00 and less than 1.50 shall be academically dismissed
25.5 If a student, who has been put on warning during the first semester, fails to maintain
an SGPA/SANG of 1.75 or a CGPA/CANG of 2.00 during the second semester of
the first academic year, he is subject to dismissal unless otherwise put on probation at
the discretion of the academic commission.
25.6 If student’s SGPA/SANG is less than 1.75 and his CGPA/CANG is less than 2.00,
the student is subject to dismissal.
25.7 A student, who for a second consecutive semester scores either an SGPA /SANG of
less than 1.75 or fails to maintain a CGPA/CANG of 2.00, is subject to dismissal
unless put on probation.

First Year Students

Table: The status of First Year students in the first semester

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Table: Status determination for First Year Second Semester and Above Students

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26 Repeating Course and Fx Re-Examination
26.1 A student with ‘Fx ‘ “Students cant can take only one ‘Fx’ ” supplementary exam per
semester only and only “3 Fx” until graduation, whereas those who scored “F” grade shall
repeat that course by Add & drop.
26.2 A student who has obtained “F” grade in a course shall be allowed to take re-exam in the
semester/module term where the course is delivered
26.3 A student who scored a grade of ’F’ for any prerequisite and core course for the third time
will be dismissed for academic reasons.
26.4 A student who scored ‘F’ for generic courses twice may apply for course allergic
26.5 A student who obtains an “F” grade in a course/module may repeat the course/module in
consultation with his academic advisor until the “F” grade is removed whenever it is
offered. However, if the student does not remove an “F” grade after repeating twice and if
such a course/module is not a major course/module, the department head or program head
may offer the student an equivalent course upon the recommendation of the academic
advisor or course/module team leader / may recommend an equivalent course/module
26.6 A student who has been allowed to repeat a course/module based on an original “D” grade
cannot repeat the course/module unless it is required to remove the student’s academic
deficiency for graduation.
26.7 If a student repeating a course/module based on an original grade of “F” or “D” grade
scores an “F” grade, the last “F” grade shall be final unless the student is allowed to take
the course/module again. Previous grade or grades of “F”, or “D” shall be shown as
cancelled on the transcript to indicate that the course/module has been repeated; and the
new grade shall be included in the computation of the SGPA in the new reporting period.
26.8 Students repeating courses in which they scored “F” grades must register for the
course/module and carry out all academic activities pertaining to the course

27 Re-Examination
Re-examinations shall be allowed for a graduating student or a student in any year that may not have
a possibility of repeating a course(s) due to discontinuity of an academic program. The following
shall be the conditions under which re-examination is to be granted:

27.1 The courses are those that the student had taken during the foregoing semesters of the
program;

26
 27.2 The maximum number of courses shall be two for a graduating student and a maximum of
four courses for a student described above.
27.3 The student’s CANG/CGPA must be such that when an input of minimum 1.7 or “C”
grade on the course is made as a result of the re-examination, the student qualifies for
graduation or promotion,
27.4 During the student’s tenure at the University, a student can sit for re-examination only
twice in the same course for a particular program of study.
27.5 A student who fails in the final year essay or project shall be allowed to re-register for the
essay or project to have it completed during the subsequent semester.
27.6 Re- examinations shall be administered any time within three weeks after the
commencement of the subsequent semester. If the time of examination extends into the
next period of training, students shall be allowed temporary registration. Depending on the
results, the registration may be cancelled or retained as soon as the status is determined.

28 Rules of Assessment and Evaluation

 Continuous assessment in the forms of tests, reports, assignments, presentations, etc. shall
measure the level of attainment in each module/course for 50% of the total mark. The
remaining 50% of the mark shall be allotted for a final exam at the end of the
module/course.

30 Administration of Examinations
30.1 No student may be admitted into an examination hall 15 minutes after the beginning of
the examination.
30.2 No student may be allowed to leave an examination hall within 30 minutes of the
beginning of an examination and before signing the examination attendance sheet.
30.3 Each student must present his identification card to invigilator at the time of each
examination. A student without an ID card cannot be permitted to sit for an examination;
30.4 Books, exercise books, papers, calculating machines, laptops, notebooks, etc. shall not be
taken to examination halls unless permitted by the instructor of the course;
30.5 A student shall switch off his mobile(cell-phone) before entering the examination hall and
put the same in his pocket or under the chair;
30.6 Smoking, drinking and eating is not allowed in examination halls.

27
 30.7 Where only 20 minutes are left for winding-up of an examination time, students shall
remain in their seat until their examination papers are collected by the invigilator;
30.8 In the event that a student is forced to leave an examination hall for health reasons, and in
so far as the student is in a conscious and sound state of mind, the invigilator in
attendance shall inform him of the fact that certification from a any legally established
public medical institution has to be obtained expeditiously to substantiate the claim of
sickness or illness.
30.9 Upon conclusion of an examination, the invigilator shall submit a report on the conduct of
the examination by completing a form prepared for that purpose. The report shall be
submitted to the head of the department and registrar that offers the course.
30.10 No student may be admitted into an examination hall 30 minutes after the beginning
of the examination and may notbe allowed to leave an examination hall within 30 minutes
of the beginning of anexamination and before signing the examination attendance sheet.

31 Violation of Examination Regulation

Any one of the following shall be interpreted as an act of cheating in an examination or any
other graded exercise and shall have direct consequences on the marking or grading of all
kinds of examination papers, term papers, projects or senior essays and for the determination
of academic status of students.
31.1 Found copying from pieces of paper or any other source of information brought into an
examination hall where such material is not specifically permitted.
31.2 Working on or being found in possession of examination papers other than one’s own.
31.3 Exchanging information in the examination hall in oral, symbolic, written or electronic
means.
31.4 Making use of someone else’s work, or parts thereof, without acknowledging the same
and with deliberate intent to represent such material as one’s own.
31.5 Sitting for an examination in a course for which one has not been registered.
31.6 Taking an examination by proxy, i.e. through a secondary party.
31.7 Submitting work or works for which it can clearly be established that the work or part
thereof is not produced by the student claiming authorship or production.
31.8 Disorderly conduct in an examination hall, including refusal to accept and abide by
instructions given by the invigilator.

28
 31.9 Copying or trying to copy from any other student or deliberately letting any student
copy from one’s examination paper.
31.10 Engaging in any other act that is deemed inappropriate to the smooth and fair conduct
of the examination.
31.11 Being caught in the act of avoiding signing attendance sheets in an examination or
trying to leave examination halls without submitting answer sheets in ways that could
lead to claims of absence from the hall.
31.12 An invigilator who apprehends a student in the act of cheating in an examination or
exercise shall forthwith inform the student concerned of the fact that his behavior will
be reported. The invigilator shall also make a complete report of the incident(s) backing
the same with the evidence of cheating such as copies of plagiarized material, scraps of
smuggled papers, notebooks, exchanged examination papers, prohibited devices,
testimonies by other supervisors, etc
31.13 Where the act of cheating has been committed in an examination hall, the instructor
or the invigilator shall sign on the examination paper and allow the student to continue
to work on the examination and report the case to the concerned department.

32 Examination Feed backs

32.1 Exam paper is returned to students after marking and feedbacks have to be given to
students on the examinations so that they will learn from their mistakes.
32.2 Instructors submit grades after students have seen their papers.

33 Graduation Requirements for Undergraduate Program

33.1 General Requirements for Graduation

33.1.1 He/she would have to take the required number of courses, meet the minimum number
of credit hours, attain a Cumulative Grade Point Average (CGPA) of 2.00 or a CANG
of 1.70 and successfully defend a thesis. A grade of "F" is not acceptable in an
undergraduate program.
33.1.2 He/she has to meet the graduation requirements of the specific curriculum the student
has been enrolled.

33.2 Meeting the General Requirements for Graduation

33.2.1 An undergraduate student who gets "F" for a course may, with the permission of the
respective Academic Council, register and repeat the course(s). In such a case the
student shall pay all fees for the repeated semester(s).
29
 33.2.2 A student, who fails to graduate due to a CGPA being less than 2.00/CANG 1.70 but
above the required CGPA of 1.85 for a three-year program and 1.92 for a five-year
program may, with the permission of the concerned Academic Council, be allowed to
register and repeat the course(s) in which he/she scored a "D" grade. However, such
repetition of courses should not be more than once for students who are previously
readmitted and two times for those not readmitted. In such a case the student shall pay
all fees for the repeated semester(s).
33.2.3 Students, who fail to graduate due to less CGPA than the required CGPA or due to a
grade of "F" and have no more chance to upgrade their CGPA or to remove their "F"
may be given certificate of attendance with their transcript stated as "graduate failure".

34 The Honor Roll

The following shall constitute the grade requirements of the honor roll upon graduation:

34.1 A student with a CGPA of 3.75 or above shall graduate with Summa Cum Laude/Very Great
Distinction.
34.2 A student with a CGPA of 3.5 to 3.74 shall graduate with Magna Cum Laude/Great
distinction
34.3 A student with a CGPA of 3.25 to 3.49 shall graduate with Cum Laude/Distinction.

35 Transfer to an Undergraduate Regular Program

35.1 Transfer Cases Within the University

35.1.1 The University students‟ may apply for transfer within the same band in the university
before the start of the first year first semester.
35.1.2 First year Students requesting transfer from one department to another department
within a college must obtain the signature of both the sending and receiving
departments.
35.1.3 Senior students requesting for transfer within the university must obtain a written
consent from the deputy Scientific Director office after presenting their document to
the registrar.
35.1.4 Students requesting for transfer within the University should first register in their
respective departments before applying for transfer to another department;
35.1.5 Any transfer applications after the time of add and drop shall not be entertained.
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 35.1.6 Any student shall not be allowed to transfer after
 He/she has taken 50 % of the courses in his department.
 He/she had accumulated 75% of the total credits required for graduation.
 Students in a continuing education program of evening, distance and summer
schools may transfer to regular programs as private students upon the recommendation
of the concerned DC and approval by the APGC provided they.
 Have attained a minimum cumulative average number grade (CANG) of 3.75 and/or
would complete their studies within one academic year. In such case selection will
be made on a competitive basis and students admitted in such manner may not
exceed 2% of the total students enrolled in the batch of the program of study.
 Upon the approval of the concerned academic commission, students in the summer
program may be allowed to attend regular classes at the end of their studies provided
that they are left with credit hours that can be taken within one year. However, this
shall not change their admission classification.

35.2 Inter-University Transfer

35.2.1 Applications for transfer shall be considered exceptionally and on the basis of
availability of space and facilities and provided that the student has obtained grade
levels that would normally be required of students for enrollment into the specific
department;
35.2.2 A student who has been dismissed for good from any public university or any program
in the university shall not be considered for a transfer to any program in the university.
35.2.3 A student applying for transfer should have a minimum CGPA of 2.00 and no “F”,
“NG” or “IA” grade(s). Students who got admission on transfer basis should present
their official transcripts before registration;
35.2.4 Any student shall not be allowed to transfer after he has taken 50% of the courses in
his department in the sending university unless it is shown new facts have emerged
threatening his health condition as proven and certified by medical board.
35.2.5 Students shall be responsible for all the consequences that such transfers may entail.

35.3 The Procedure of Inter-University Transfer

 The office of the VPAA shall request departments for the availability of space in all years
of study and compile intake capacity of every department to accommodate students to be
transferred.

35.4 Grounds for Inter-University Transfer

A student eligible for inter-university transfer may be granted admission where:

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 35.4.1 one is placed in an institution that is situated in a place or environment that either
causes deterioration to an already existing unfavorable health condition and/or
necessitates that he should live in Dessie/Kombolcha or its environs in order to get
better access to medical facilities or family care, or
35.4.2 one is the only source of income for his family or is the only one looking after his sick
parents living in Dessie/Kombolcha or its environs or
35.4.3 one is a female student joining the University before the age of 18 and requiring closer
family care.
35.4.4 One is a child or a spouse of a staff member, as far as fulfills the regular admission
requirements of the University.

36 Tuition and other fees

 All Ethiopian students in the Regular Undergraduate University program are not charged for
admission application and regular registration; but they are charged for tuition and boarding
as well as food services under the cost sharing system, either in advance or after their
graduation depending on the interest of the student. However, students in some disciplines
like Education and Health-related fields conduct their studies free of any charge, instead up
on graduation they are committed to serve where the government places them in
governmental institutions.
 Foreign students joining the regular programs and all students joining the evening program
are subject to tuition fees. Tuition and other fees shall be decided by the University, and the
details will be made available at the Office of the Registrar or the Office of the Director for
Continuing and Distance Education.

36.1 Major types of payments for regular program are stated as follows:

NO Types of payment for regular fees remark

1 Late Registration Penalty (regular) 30.00
2 Replacement for lost ID card 50.00
3 Replacement for old (ripped off) ID card 30.00
4 Transcript student Copy (1st time order) Free
5 Transcript student Copy (2nd or more time order) 50.00
6 Transcript official copy (aboard mail) 50.00

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7 Remarking of exams application fee 30.00
8 Replacement for original degree or diploma 100.00
9 Meal card for the first time Free
10 Replacement for lost meal card 200.00
11 Replacement for off meal card 50.00
12 Language Proficiency 20.00
13 To whom it may concern letter Free
14 Authentication of documents per page 5.00

36.2 Major types of payments in continuing education programs are stated as follows:

For Under For Under

graduate graduate
No Types of payment for regular evening/weekend summer
program program
1 Application fee for program admission 30.00 30.00
2 Course Registration fee 100.00 100.00
3 Late Registration - next weekend 70.00 70.00
4 ID card Issuance fee Free Free
5 Replacement for lost ID card 40 40.00
6 Replacement for old (ripped off) ID card 30 30.00
7 Theory courses per Contact Hour. 55.00 75.00
8 Distance courses fee per credit hr. - 55.00
9 Laboratory practices for technology per contact hour 100.00 100.00
10 Practicum per contact hr. for technology 75.00 100.00
11 Internship per credit hr. 55.00 75.00
12 Re-exam and make-up exam including Fx courses per chr. 50.00 50.00
13 Transcript student copy (1st time order) Free Free
14 Transcript student Copy (2nd or more time order) 20.00 20.00
15 Transcript official copy (In land ordinary mail) 15.00 15.00
16 Transcript official Copy (in land urgent mail) 60.00 60.00
17 Transcript official Copy (abroad ordinary mail) 80.00 80.00
18 Transcript official copy (In land DHL or EMS) 220.00 220.00
19 Transcript official copy (abroad –DHL or EMS) 320.00 320.00
20 Interfaculty transfer application fee 30.00 30.00
21 Interfaculty transfer application fee 40.00 40.00
22 Advance standing application 60.00 60.00
23 Interuniversity transfer 60.00 60.00
24 Change of training 40.00 40.00
25 Remarking of exams application fee 30.00 30.00
26 Degree or diploma issuance 100.00 100.00
33
27 Replacement for original degree or diploma 200.00 200.00
28 Authentication of documents per copy 5.00 5.00
29 Single Recommendation letter 20.00 20.00
30 Replacement for temporary Degree 75.00 75.00
31 Replacement for Temporary Degree for 2nd and more time 100.00 100.00
32 Supplementary/ Re exam and Makeup Exam Per exam 20.00 20.00
33 Approval of language of instruction 100.00 100.00
34 Tutorial per credit hr. (for phase out courses) 100.00 100.00
35 Meal card fee - 30.00
36 Replacement of off meal card - 50.00
37 Medical Service charge for two months - 50.00
38 Food service charge per month - 600.00
39 Dormitory service charge per month - 150.00

36.3 Other payment Issues in CEP

36.3.1 Students sponsored by governmental or nongovernmental offices will be admitted when

the sponsor pays the fee with the institute’s bank account.

36.3.2 Sponsored students will pay fee for courses or exams to be taken for the second time.

36.3.3 Application or/and registration fees cannot be paid back if a student, for any reason, is not
to continue his/her study after being registered.

36.3.4 A student’s application, registration, or/and course fee will be paid back with no deduction
if the registration is not completed and when the applicant offers the request within 15
days from the registration date.

36.3.5 After completed registration, a student’s course fee will be paid back with a 15%
deduction if he/she is not to continue the study for evidenced reason and when requested
within 15 days from the registration date.

36.3.6 A student’s course fee will be paid back with a 30% deduction if he/she is not to continue
the study for evidenced reason and when requested after 30 days from the registration
date.

36.3.7 If a student paid extra payment than expected, he/she will be paid back or it will be
considered for next semester’s registration if requested within 15 days from the
registration date.

36.3.8 Any fee pay back request after a semester cannot be accepted.

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37 References
 Wollo University’s Senate Legislation (2016), Dessie, Ehiopia.
 የየየ የየየየየየ የየየየየየ የየየየየ የየየየየ የየየየየ የየየየ የየየየየየ የየየየየ
(2009 የ.የ) የ የየ-የየየየየ

35