Shs Teacher Handbook 2019-2020

SOCASTEE HIGH SCHOOL
Faculty & Staff Handbook

2019-2020
4900 Socastee Blvd.

Myrtle Beach, SC 29588
Telephone: (843) 293-2513
Fax: (843) 293-3393
Principal: Jeremy Rich
Our Mission
The mission of Socastee High School, a distinguished community
dedicated to world-class standards, is to ensure that each student
is prepared to be a caring and successful contributor to society
through challenging curricula, effective instructional practices, and
personalized programs of study.
Website:
http://sh.horrycountyschools.net/pages/Socastee_High_School
0
Table

of Contents
Most Requested Information
Horry County Schools Calendar
Bell Schedule
2019-2020 Important Dates
Report Cards and Interim Report Dates
GENERAL INFORMATION
Who’s Who & Where’s What??
Duty Roster
Teacher Lunches
Rear Parking Lot
Staff in Bus Parking Lot
1st Floor Map
2nd Floor Map
3rd Floor Map
SHS Library
SHS DISCIPLINE POLICIES

Tardy to Class
Cutting Class
Cutting/Leaving School
Tobacco Violation
SHS Device Policy
Cell Phone Policy
Building Access
Dress Code
Cheating
STAFF POLICIES
Leave Forms, Smartfind, and Substitutes
Employee Leave RequestFinancial Information
Money and Deposits
My Payments Plus Information
FSI Office Information
Fundraisers Information
Socastee High School Fundraiser Request Form
Travel Tracker or Out of District Travel
Copier Usage and Locations
Request for Copying Form
Copier Codes
Directions for checking out textbooks:
Return to Table of Contents
1
SafeSchools
PowerSchool
Classroom Sign In/Sign Out
Classroom Sign in/Sign out Form
Employee Dress Guidelines
Dress Code Questions
Important Fire Marshal Information
Teacher Responsibility for All School Sponsored Field Trips
STUDENT ATTENDANCE & MAKE-UP

SHS Fall Attendance Make-Up 19-20
SHS Spring Attendance Make-Up 19-20
Emergency Drills
Fire Drills
Earthquake Drills
Tornado/Downblasts
Lock Down
Bus Transportation Accident
Drill Schedule
Emergency Phone Numbers/Crisis Management Team Phone Numbers
Crisis Management Team Organization Chart
Call List for Emergencies (After Hours)
Emergency Attendance Form

2
Most Requested Information
Horry County Schools Calendar

Click picture to be taken to the current calendar

3
Bell Schedule
7:45 Warning Bell
8:00 Halls Open
8:20 1st Block Alert
8:25 – 9:55 1st Block
10:00 – 11:35 2nd Block
11:40-1:40 3rd Block
11:35 – 12:05 1st Lunch
12:35– 12:55 2nd Lunch
1:10 – 1:40 3rd Lunch
1:45 – 3:15 4th Block
Advisory Schedule
7:45 Warning Bell

8:00 Halls Open
8:20 Block Alert
8:25 – 9:50 1st Block
9:55 – 10:10 Advisory
10:15 – 11:45 2nd Block
11:50-1:50 3rd Block
11:45 – 12:15 1st Lunch
12:35– 1:05 2nd Lunch
1:20 – 1:50 3rd Lunch
1:55 – 3:15 4th Block

4
2019-2020 Important Dates
Date(s) Test
August 29 Underclassmen Pictures
September 18 College App Day (12th)
September 18 Board Visit
September 24 Interim Report Card Pick-Up (4-6 pm)
October 8 Underclassmen & Senior Make-up pictures
October 17 ED OP Day (11th)
October 19 ACT (11th & 12th)
November 2 SAT (11th & 12th)
December 5 Ring Ceremony
December 4th or 5th WIN (12th Grade Repeaters)
December 12 ASVAB (10th, 11th, & 12th)
December 13-January 16 EOC Exams
February3- March 20 ACCESS for ELLs (ESOL
February 25 ACT (11th & 12th)
TBD ACT State and District Testing (11th & 12th)
TBD SAT State and District Testing (11th & 12th)
March 25-27 WIN (11th & 12th Grade First Test Administration)
March 29 Senior Cap & Gown Pictures
April 9 Prom
April 28 SAT
May 2 SAT (11th & 12th)
May 4-15 AP Exams
May 5-22 IB Testing
May 13- June 3 EOC Exams
Grading Scale
A 90-100
B 80-89
C 70-79
D 60-69
F 59 and Below

5
Report Cards and Interim Report Dates
End Date for 1st Interim Report (22 days) Wednesday, September 18, 2019
Interim Reports Issued Monday, September 23, 2019
End 1st Quarter (45 days) Wednesday, October 23, 2019
Report Cards Issued By Tuesday, October 29, 2019
End Date for 2nd Interim Report (22 days) Friday, November 22, 2019
Interim Reports Issued Tuesday, November 26, 2019
End 2nd Quarter (90 days) Thursday, January 16, 2020
Report Cards Issued By Wednesday, January 22, 2020
End Date for 3rd Interim Report (22 days) Friday, February 21, 2020
Interim Reports Issued Tuesday, February 25, 2020
End 3rd Quarter (135 days) Friday, March 20, 2020
Report Cards Issued By Thursday, March 26, 2020
End Date for 4th Interim Report (22 days) Thursday, April 30, 2020
Interim Reports Issued Monday, May 4, 2020
End 4th Quarter (180 days) Wednesday, June 3, 2020
Final Report Cards Issued By Thursday, June 4, 2020
Grade Storage
October 28, 2019
January 21, 2020
March 25, 2020
June - TBD

6

GENERAL
INFORMATION

Who??
What??
Where??

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Who’s Who & Where’s What??

WHO WHAT WHERE WHO WHAT WHERE
Jeremy Rich Principal Ext. 713002 Cindy Stines Main Office Ext. 3000
(Building
Calendar)
Helen Edwards Curriculum 2nd Floor

Coordinator Ext. 713261
Karen Thompson Bookkeeper Ext. 713004

(substitutes)
Susan Nurse Ext. 712106

Cyganiewicz &
Kelly Jordan
Valerie Burgess Front Desk Ext. 713009
Heather Tucci Attendance Ext. 713007

Clerk
John Volk Technology Ext. 713271

Help Desk
Andrew Wilson ISS/Chill Out Ext. 712117
ASSISTANT PRINCIPALS
Josh 9th Grade L-Z & 1st Floor Rita Edge Administrative 2nd Floor
Self-Contained
Vinson Ext. 713120 Assistant (Data Quality, Ext. 713251
Textbooks
504s lockers, & substitutes)

8
Joy Graves 12th Grade 2nd Floor Administrative 2nd Floor
Homebound/
Ext. 713225 Assistant Ext. 713224
Homebased
(Announcements,
Workman’s Comp, senior
supplies & student pictures)
Scott 10th & 11th Grade 3rd Floor

ESOL
O’Brien Ext. 713337
Security
Building
Mia 9th Grade A-K & Resource 3rd Floor

ADEPT/SCTS
Toomer Ext. 713300
GUIDANCE
WHO WHAT WHERE
Mary Kirkham Secretary/Records Ext. 713250
Dawn Meehan Registrar Ext. 713256
Derrick Hilton Counselor for 504 & IEP Students, EOC Testing, NCAA Coordinator, Ext. 713252
SAT/ACT Accommodations
Fran Keller 9th Grade Counselor A-K, Foreign Exchange Students, PSAT, SAT School Wide Ext. 713260
Day, HTC Reel Kids
Suzanne 10th Grade Counselor, AP/IB Testing, ASVAB Testing Ext. 713257
Renfrow
Rob Urbaniak 11th Grade Counselor, ACT, WIN Testing Grade 11, PACE Ext. 713258
Eva Gaddy 12th Grade Counselor, SAT, WIN Testing Grade 12, Ext. 713255
Margaret 9th Grade Counselor L-Z, Parent Friend Group, PSAT, ACT School Wide Day Ext. 713259
Adams
Chris School Ext. 713006

Miller Security
Officer
Tim Athletic Ext. 713128 Gail Bond Athletic Ext. 713178

Renfrow Director Secretary
9
James Berry Maintenance Ext. 713112
Supervisor
Kim Cafeteria Ext. 713122

Bennett Manager
DEPARTMENT CHAIRS
WHO WHAT WHERE
Devin Weeks English Ext. 712205
Danny Wilson Foreign Language & IB Ext. 712231

Coordinator
Peggy Stone Math Ext. 712314
Shannon Stone Science Ext. 712316
Chris Boyle Social Studies Ext. 712226
Christine Keillor Career/Technology Ext. 712140
Kelley French Fine Arts Ext. 712130
Kevin Chronister AFJROTC Ext. 713139
Jackie Sauthoff Special Education Self-Contained Ext. 712111
Tyler Palisin Special Education Resource Ext. 713217
Allyson Gordon PE Ext. 713123

10
Duty Roster
Duty Location Monday Tuesday Wednesday Thursday Friday
Wand Duty Front: 7:45-8:25 P. Stone S. Stone K. French Palisin Keller
Searches Front: 7:45-8:25 Herndon Barber Troiani Hackman Dewalt
Searches Front: 7:45-8:25 Elder Campbell Jacobs Futrell J. Owen
Searches Front: 7:45-8:25 Beaudry Gaddy Bombulie R. Urbaniak Lange
Searches Front: 7:45-8:25 Hilton Hooker Litwhiler S. Hanks Suarez
Searches Front: 7:45-8:25 Illing Melko Cruse C. Owens Groff
Searches Front: 7:45-8:25 Wiser L. Hanks Adams Chronister Silva
Wandy Duty Bus: 7:45-8:25 Gorman Brauner Martin R. Williams Myers
Searches Bus: 7:45-8:25 Ainsworth Stacy MacLeod Money G. French
Searches Bus: 7:45-8:25 Polenick Hawkins Gray Crouch Lewis
Searches Bus: 7:45-8:25 Karnes Shelley McKee Lehr Mitchell
Searches Bus: 7:45-8:25 McCarty Ben-Pazi Ruppe Landers Wright
Searches Bus: 7:45-8:25 Hudson Hudson Hudson Hudson Hudson
Wandy Duty Athletics: 7:45-8:25 PE TBD Kanaszka K. Chilson Bogart-Rowan A. Urbaniak
Searches Bus: 7:45-8:25 Shoemaker Susan O’Brien C. Weeks O’Shea Watts
Searches Bus: 7:45-8:25 Crytzer Gordon Alexander Yates S. Williams
Searches Bus: 7:45-8:25 Dulin Kirk Carr S. Renfrow Gorcesky
Searches Bus: 7:45-8:25 D/ Weeks J. Williams Keillor Dudley D. Wilson
Searches Bus: 7:45-8:25 T. Renfrow T. Renfrow T. Renfrow T. Renfrow T. Renfrow
2nd Floor Middle Stairwell/Village: 7:45-8:20 Leggett A. Wilson Kling Fox Boyle
*Monitor outside Guidance. No students upstairs
before 8 am
1st Floor Commons Restrooms: 7:45-8:20 Church P. Chilson Mook Hodge Taylor
1st Floor Commons: 7:45-8:20 Hendrix Santmyer Musser Ricketts E. Sauthoff
1st Floor Commons: 7:45-8:20 Jones Jones Jones Jones Jones
2nd Floor Football End Ramp Doors: 9:55-10:00 D. Wilson D. Wilson D. Wilson D. Wilson D. Wilson

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Duty Location Monday Tuesday Wednesday Thursday Friday
1st Lunch
Lunch Line/Commons RR: 11:35-12:05 Hilton Gaddy Gray S. Renfrow Keller
Outside Front Patio: 11:35-12:05 Beaudry Melko Mook R. Urbaniak G. French
Athletic Hall Connector: 11:35-12:05 Karnes Kanaszka C. Weeks Yates Gorcesky
Main Office Hallway: 11:35-12:05 McCarty Ben-Pazi Litwhiler Money S. Williams
2nd Lunch
Lunch Line/Commons RR: 12:25-12:55 Elder Hawkins Adamns Landers Watts
Outside Front Patio: 12:25-12:55 Smoak Stacy Kling Fox Taylor
Athletic Hall Connector: 12:25-12:55 Herndon Susan O’Brien Troiani C. Owens J. Owens
Main Office Hallway: 12:25-12:55 Church Barber Martin Bogart-Rowan A. Urbaniak
3rd Lunch
Lunch Line/Commons RR: 1:10-1:40 Crytzer Santmyer Carr Futrell Lewis
Outside Front Patio: 11:10-1:40 Keesee Hooker Calhoun S. Hanks E. Sauthoff
Athletic Hall Connector: 1:10-1:40 PE TBD L. Hanks Alexander Ricketts Lange
Main Office Hallway: 1:10-1:40 Polenick A. Wilson MacLeod O’Shea Groff
Student Parking Lot: 3:10-3:40 Illing P. Chilson Bombulie Crouch Suarez
Student Parking Lot: 3:10-3:40 Hendrix Campbell Cruse Hodge Wright
Student Parking Lot: 3:10-3:40 Shoemaker J. Williams Jacobs Dudley Dewalt
Bus Crossing: 3:10-3:40 Leggett Shelley McKee Hackman Mitchell
Bus Lot: 3:10-3:40 Dulin Kirk Ruppe R. Williams Myres

Station Descriptions
Lunch Line/Commons RR Teachers are to monitor the lunch lines allowing approx 10 students at a time. Once completed, monitor the
common area restrooms.
Outside Front Patio Students are allowed in the paved area from the student entrance to the double doors outside of the band
room. Grass area included.
Athletic Hall Connector Teachers are to monitor the athletic hall and new wing to ensure the students remain in the commons area
during lunch.
Main Office Hallway Teachers are to monitor the area from the main office to the bus entrance to ensure students remain in the
commons area during lunch.

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Teacher Lunches
1st Lunch 2nd Lunch 3rd Lunch
Beaudry Barber/Palisin Alexander
Ben-Pazi Bogart-Rowan Bombulie
Campbell Chilson, K. Carr
Crouch Chilson, P. Chronister
Dulin Church/Ruppe Dudley
French, K. Dewalt Groff
Gorcesky Hackman Hanks, L.
Hendrix Herndon Hanks, S.
Kanaszka Kling Hodge
Karnes Landers Hooker
Kirk Lange Jacobs
Litwhiler Leggett MacLeod
McCarty Lehr PE TBD
McKee Martin Ricketts
Melko Mitchell Santmyer
Money Owen Sauthoff, E.
Myres Owens Shelley
Stone, S. O’Brien, Susan Shoemaker
Stone, P. Sauthoff, J. Silva
Williams, S. Suarez Weeks, Devin
Weeks, C. Taylor/Cruse Williams, J.
Yates Troiani Wilson, A.
Urbaniak, A. Wright
Williams, R.
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Rear Parking Lot

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Staff in Bus Parking Lot
1. Arrington, Vann
2. Barber, Ginger
3. Ben-Pazi, Tamar
4. Bianchi, Thomas
5. Bombulie, Ben
6. Cannon, Stephanie
7. Chilson, Patrick
8. Church, Jeff
9. Crouch, Michael
10. Gray, Rachel
11. Groff, George
12. Jones, John
13. Kirk, Landon
14. MacLeod, Robert
15. McCollum, Courtni
16. Mook, Wes
17. Shelley, Kimber
18. Stacy, Tyler
19. Weeks, Devin,
20. Williams, Rita
21. Wood, Lenore


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1st Floor Map

16
2nd Floor Map

17
3rd Floor Map

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SHS Library
The mission of the SHS library is to enrich and improve the lives of SHS students through
inquiry and education by empowering them to be critical thinkers, enthusiastic readers, skillful
researchers and ethical users of information. The SHS Library strives to serve our students as
they Read, Discover, Create, and Connect by providing access to print, audiobooks, eBooks and
digital research databases. Monthly programming such as Maker Mania provides students as an
opportunity to grow as learners through experimentation and creativity. The media center is a
dynamic environment that allows for reflective study and collaborative engagement.
Read, Discover, Create and Connect @SHSLibrary
Services:
● Lamination
● 3 D printing
● 14 Desktop Computers
● Stop Motion Animation Lab
● Collaboration Station with TV
● Media Center Google Classroom Code: 9iz1y0g
● Access to eBooks/ audiobooks through gofollett.com
● Equipment check out for overnight use (VCR, DVD player, Elmo, etc…)
Policies:
1. Please do not send more than 5 students at a time to the media center.
2. During class time, students must have a signed pass.
3. Substitute teachers may not send students to the media center.
4. Cell phone usage is not allowed (including lunch).

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SHS DISCIPLINE
POLICIES

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Tardy to Class
1st Tardy Teacher Warning
2nd Tardy Referral to Administration/Teacher will contact Parent
3rd Tardy Referral to Administration - After School Detention
4th Tardy Referral to Administration - After School Detention
5th Tardy Referral to Administration - 1 Day ISS
6th Tardy Referral to Administration - SPC (Overnight Suspension)
7th Tardy Referral to Administration - I Day OSS
8th Tardy Referral to Administration - 2 Days OSS
11th Tardy Referral to Administration - May result in an evidentiary hearing
Cutting Class
1st Offense After School Detention/Parent Contact
2nd Offense 1 Day ISS/Parent Contact
3rd Offense 1 Day OSS/Parent Contact
4th Offense 2 Days OSS/Parent Contact
5th Offense May result in an evidentiary hearing
Cutting/Leaving School
1st Offense 1 Day ISS/Parent Contact
2nd Offense 1 Day OSS/Parent Contact
3rd Offense 2 Days OSS/Parent Contact
4th Offense 3 Days OSS/Parent Contact
5th Offense May result in an evidentiary hearing

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Tobacco Violation
1st Offense 2-5 Days OSS
2nd Offense 3-5 Days OSS
3rd Offense Suspension Pending Evidentiary Hearing
SHS Device Policy

The use of instructional technology in the classroom serves to enhance and transform students’ learning. In
order for students to meaningfully participate, engage, and work in our classes, it is imperative both that each
student bring his/her device, charged, each day to class, and that students are not off-task when using their
devices. If students do not bring their charged device to class each day, or are off-task after redirection, the
following consequences will result:
1st Offense Warning
2nd Offense Teacher calls parent/guardian
3rd Offense Referral to Administration - 1 Day After School Detention
4th Offense Referral to Administration - Overnight Suspension
Cell Phone Policy

1st Offense Teacher warning/Inform parent of consequence off next offense. Document in
log entries.
2nd Offense Referral to Administration - After school Detention, administrator contacts

parent.
3rd Offense Referral to Administration - 1 Day ISS, administrator contacts parent.
4th Offense Referral to Administration - 1 Day OSS, administrator contacts parent
5th Offense Referral to Administration - 2 Days OSS, administrator contacts parent
Building Access
1. Students will have free access before school after 8 am, at break, and after school until 3:30.
2. Students must eat lunch only at tables in the Cafeteria.
3. Only non-Commons access allowed for students during lunches is Guidance, Media Center, and IB
Center--no cell phones allowed in these areas. Students with a pass to a teacher will present it to
administrator on duty.
4. Any student caught on 2nd/3rd floors during lunches is subject to immediate overnight suspension.

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Dress Code
Students are responsible for dressing in an appropriate manner at all times while on school campus or while
involved in school activities. School attire should reflect good taste, cleanliness, and comfort. The school will
make judgements and decisions as needed to preserve the health, safety, and decorum of students. Student
cooperation is expected in the following areas:
● Headwear for ALL students may not be worn in the building (unless approved for a health condition for
religious reasons). Headwear includes hats, bandanas, do-rags, scarves, visors,sweatbands, etc.
● Tank tops must have a shoulder strap of two inches in width.
● Pajamas, pajama pants, and bedroom shoes are not to be worn in the school setting.
● If leggings, jeggings, or spandex clothing are worn , the top layer of clothing must cover his/her
backside.
● Clothing may not display any of the following: hate groups, gangs, insignias, weapons, or symbols that
promote violence, sexual behavior. This also includes any information about, representations of, or
advertisements for alcoholic beverage(s), tobacco, controlled drugs, illegal drugs or paraphernalia
associated with the foregoing.
1st Offense Warning. Student will be asked to change clothes. Parents will be notified. The
student will not be allowed to return to class until the situation has been
corrected.
2nd Offense 1 Day After School Detention. Student will be asked to change clothes.
Parents will be notified. The student will not be allowed to return to class until
the situation has been corrected.
3rd Offense 1 Day ISS. Student will be asked to change clothes. Parents will be notified.
The student will not be allowed to return to class until the situation has been
corrected.
4th Offense 1 Day OSS. Student will be asked to change clothes. Parents will be notified.
The student will not be allowed to return to class until the situation has been
corrected.
5th Offense Additional Days OSS.

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Cheating
Cheating involves one or more of the following actions:
● To use the work of another person as your own
● To copy information from another student’s text, examination, theme, book report, term paper, or
notebook (unless allowed to do so by teacher)
● To plagiarize
● Having in your possession a copy of a test to be given or having been given by a teacher, using a
textbook or notes during a test, quiz, or examination; talking while taking quizzes, tests, or
examinations, or text messaging.
● To fail to follow test procedures or instructions announced by a teacher (such a no talking, no turning
around in seat, raise hand to ask questions, clear your desk, etc.)
● To furnish another student information which can be used to cheat
● To have in your possession the work of any other student or to give to another student or allow him/her
to use your work
● To look on another person’s paper or to pass notes, irrespective of the purpose of the look or the
content of the note
1st Offense “0” assigned and teacher calls parent/guardian.
2nd Offense Referral to Administration - notify guidance counselor, After School Detention.
“0” assigned and teacher calls parent/guardian.
3rd Offense Referral to Administration - notify guidance counselor, 1 Day OSS.

“0” assigned and teacher calls parent/guardian.

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STAFF POLICIES

LEAVE
FINANCIAL
TRAVEL
COPIERS
TEXTBOOKS
DRESS CODE

25
Leave Forms, Smartfind, and Substitutes
● Leave request forms are required for leave that must be approved by Mr. Rich. This includes personal
leave, professional leave, jury duty, and military leave. Personal sick and family sick leave does not
require a form. The form is located in U Drive under Karen’s Forms. Complete the form and put it in
Mr. Rich’s box in the main office. You will get an email when it is approved. At that time, you can enter it
into the Smartfind system. (It might be advantageous to have already have a substitute lined up).
● All absences are to be entered into the Smartfind system and absences that do not need prior approval
(doctor’s appointments, etc.) need to be entered as soon as possible. Directions for setting up your
account are located in the U Drive, however Karen can assist you if you need help. Two important
things to be careful of when entering an absence are:
○ Make sure you choose the correct absence code. If it differs from the one on your leave form, I
will approve the one you enter. Once an absence has been approved in the system for payroll,
the reason code cannot be changed.
○ If no substitute is needed, be sure to check no sub, or if you already have a sub, enter their
number and be sure to check yes the sub accepted the job. If you don’t check the appropriate
boxes, the system will call out for a sub.
● If you have unplanned absences (ex. Wake up sick, sick child, etc.) you need to enter the absence and
call to let Karen Thompson or Rita Edge know you are not coming. Sometimes the internet is down and
we would not know that you did not have a substitute. Do not call and leave a message! Staff is in the
building at 7am so be sure you talk to someone.
If you are absent from school, you are required to follow these procedures:
1. Leave the substitute a folder with current class rolls, detailed lesson plans, class locations, and seating
chart in your mailbox.
2. Folder should also include your schedule and special assigned duties.
3. Inform students about expectations for attendance, classroom participation, attitude, and behavior.
4. Upon returning, review the evaluation form completed by the sub and leave it in the folder.
Sign In/Sign Out Policy

Any faculty/staff that needs to leave during the regularly scheduled work day must sign out and back in with
Ms. Stines in the main office.

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Horry County Schools
Employee Quick Reference Card
System Phone Number: ( 843)279-0431

Help Desk Phone Number: Valarie Bessant (843)488-6864 vbessant@horrycountyschools.net
Write your Access ID here: __________________________
Write your PIN here: ___________
Web Browser URL: https://horry.eschoolsolutions.com
TELEPHONE ACCESS INSTRUCTIONS
THE SYSTEM CALLS SUBSTITUTES DURING THESE TIMES:
Today’s Jobs Future Jobs
Weekdays Starts at 5:00 am 4:00 pm - 9:00 pm
Saturday None None
Sunday None 4:00 pm - 9:00 pm
Holidays None 4:00 pm - 9:00 pm
REASONS FOR ABSENCE:

1. Annual Leave - 246 & 240 Day Only
2. Personal Leave
3. Illness in Family
4. Personal Illness
5. Bereavement
6. Professional Leave
7. Jury Duty
8. Military Leave
Before any features are available, you must register with the system and create a PIN. The Access ID and
PIN are used for all interactions with the system.
REGISTRATION
1. Enter your Access ID followed by the star (*) key
2. Enter your Access ID again when it asks for your PIN followed by the star (*) key
3. Record your name followed by the star (*) key
4. Hear your callback #. Correct if necessary.
5. You will be asked to select a new PIN. Enter a PIN at least four (4) digits in length followed by
the star (*) key.

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TELEPHONE ACCESS INSTRUCTIONS
1. Enter your Access ID followed by the star (*) key
2. Enter your PIN followed by the star (*) key
MENU OPTIONS
1 – Create an Absence
2 – Review, Cancel Absence or Modify Special Instructions
3 – Review Work Locations and Job Descriptions
4 – Change PIN, Re-record Name
9 – Exit and hang-up
TO CREATE AN ABSENCE
1. Enter dates for the absence
PRESS 1 if the Absence is only for today
PRESS 2 if the Absence is only for tomorrow
PRESS 3 to Enter the dates and times for the absence
2. If you pressed 3 to Enter Dates and time

Enter Start Date
PRESS 1 to Accept the date offered
PRESS 2 to Enter start date (MMDD)
3. Enter the reason from page 1 followed by the star (*) key or wait for a list of reasons
4. Record Special Instructions

PRESS 1 to Record special instructions. Press the star (*) key when done
PRESS 2 to Bypass this step
5. Is a Substitute Required?
PRESS 1 if a substitute is required
PRESS 2 if a substitute is not required
6. If you pressed 1, a substitute is required

PRESS 1 to Request a particular substitute
Enter the substitute access ID, followed by the star (*) key
PRESS 1 to Accept requested substitute
PRESS 1 if the Substitute should be called
PRESS 2 if the Substitute has already agreed to work and does not need to be
called
PRESS 2 to Bypass requesting a substitute
7. Complete Absence
PRESS 1 to Receive the job number
Record the Job Number. The Job Number is your confirmation.
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TO REVIEW/CANCEL ABSENCE OR MODIFY SPECIAL INSTRUCTIONS
1. Hear the job information
PRESS 1 to Hear absence information again
PRESS 2 to Modify special instructions
PRESS 3 to Cancel the absence
2. If you pressed 3 to Cancel the job

PRESS 1 to Confirm the cancellation request
If a substitute is assigned to the absence
PRESS 1 for the System to call the assigned substitute
PRESS 2 to Not have the system call the substitute
Once you confirm a request to cancel the job, you MUST wait for the system to say "Job
Number has been cancelled."
TO CHANGE PIN or RE-RECORD NAME

1. PRESS 1 to Change your PIN
PRESS 2 to Change the recording of your name
WEB BROWSER ACCESS INSTRUCTIONS
SIGN IN
Open your browser and access the SmartFindExpress Sign In page. Enter your Access ID and PIN.
PIN REMINDER
The “Trouble Signing In” link supports users who want to log into the system, but have forgotten
their PIN. When this link is selected, the system displays the PIN Reminder Request page. The user’s
Access ID and the security code being displayed must be entered on this page. Note: You must be
registered with the system and have a valid email address in your profile to use this option.
PROFILE
Email
● Enter or change email address.
Change Password
● Enter your current PIN followed by a new PIN twice and click Save.
TO CREATE AN ABSENCE
Choose the Create an Absence link
quired to complete an Absence.
Important Note: Items in Bold are re
● Select the Location
● Select the Classification
○ Choose from the drop-down menu
● Select the Reason for this absence from the drop-down menu
● Indicate if a substitute is required for this absence
○ Choose Yes or No
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● Select Start and End Dates for your absence
○ Enter the dates with forward slashes (MM/DD/YYYY) or use the calendar icon
● Select Start and End Times for your absence. Default times are listed
○ To change defaults, enter time in HH:MM am or pm format
○ Ensure that the correct time is entered. If the times for the substitute are different than the
absence times, please enter the adjusted times
● Multiple Day (Recurring) Absence.
○ Your default work schedule is shown. Remove the checkmark(s) from the Work Days boxes that
do not apply to this absence
○ Modify daily schedule and/or times for absence and substitute
● Request a particular substitute
○ Enter the substitute’s access ID number or use the Search feature to find the substitute by
name
● Indicate if the requested substitute has accepted this job
○ Yes = substitute is prearranged and will not be called and offered the job
○ No = call will be placed and the substitute will be offered the job
● Enter special instructions for the substitute to view
● Add File Attachment(s) to the job record, if desired. Up to 3 files can be added. The attachments can be
lesson plans, slides, images or other file types. Files cannot exceed the maximum per file size limit.
● Select the Continue button
COMPLETE! You MUST receive a Job Number for your absence to be recorded to be recorded in the
system and to receive a substitute.
TO REVIEW/ CANCEL ABSENCE OR MODIFY SPECIAL INSTRUCTIONS

Choose the Review Absences link to review past, present and future absences or to cancel an
absence.
Follow these steps
● Select the format for absence display: List or Calendar view.
● Search for Jobs: Enter specific date range (MM/DD/YYYY) or Calendar icon, or enter job number or
leave blank to return all your absences
● Select the Search Button
● Select the Job Number link to view job details on future jobs
From the Job Details screen
● Special instructions can be updated on future jobs. Modify the special instructions and select the Save
button
● To cancel your job, select the Cancel Job button
● If a substitute is assigned to your absence and you want the system to notify them of the job
cancellation (by calling them), place a checkmark in the box prior to the question “Notify the Substitute
of Cancellation?”
● Select Return to List button to return to the job listing
SIGN OUT AND WEB BROWSER INFORMATION

30
At any time during the session, the Sign Out link can be selected to end the session and disconnect
from SmartFindExpress. Selecting the browser's back button or going to another site on the
Internet does not disconnect the session from SmartFindExpress.
To ensure security and privacy of information, use the Sign Out link to disconnect from
SmartFindExpress, and close the web browser when you finish with your session.
You can click the Help link to access Help Guides and How-to videos.
Important Note: Do NOT use the browser's BACK button to navigate to screens.
Navigation buttons are on the bottom of SmartFindExpress screens, such as the Return to List and
Continue buttons.

31
Employee Leave Request

32
Financial Information
Purchasing using a purchase order.
Each department is given a yearly budget. The dept. Chairperson has control of these funds and can give them out at their
discretion. They must also sign all purchase order requests for their department. If you purchase anything without an
approved purchase order, you are responsible for paying for it. Reimbursements cannot be made. The Purchase order
request form is also in the U Drive, in Karen’s folder. It is a PDF form, so please type in your order so it is legible. If
you have a quote or items you have put in your shopping cart, you can print that and just attach it to the request. A
purchase order request over $1,50.00 must have 3 quotes attached.
Purchasing online
We have several online vendors we can use. Our main ones are Amazon and Forms and Supply. The instructions for
purchasing from FSI are attached. You do not need to do a PO request, the bookkeeper will print the order and use it to
make the PO.
If you want to use Amazon, you will need to email a request to the bookkeeper. They will send you an invitation to join
the business group, you will click the link and create your own account. If you have a current Amazon account, do not use
the same password and be sure to use your school email or Amazon will combine the two accounts. When placing an
Amazon order, you will do so just as if it was your private account. Place items in your cart, your name in the ship to,
what account to pay with in the message, choose the shipping address and go all the way through to place order. The
county purchasing card is linked to the account, so you will not do anything there. The bookkeeper will receive an email
to approve your order. If everything is good, they will approve it, print the order and use that to do the PO. Again, you do
not need to do a separate PO request form.
Purchasing with a credit card

We have generic credit cards that can be signed out to make a purchase. There must have a completed PO request before
you can check out a card. After you make your purchase you will bring the bookkeeper the receipt or an email
confirmation of the purchase. A credit card purchase must be with an approved vendor. If you are not sure if a vendor is
in our system, you will need to see the bookkeeper before making a purchase. If you use an unapproved vendor, you will
need to give the bookkeeper an explanation in writing as to why and how it happened. The bookkeeper will attach that to
your purchase in the reconciliation.
Credit cards cannot be signed out overnight or weekend without prior authorization of the Chief Financial Officer.
Generally they will only approve it for an out of district trip with students. District credit cards cannot be used for teacher
personal travel expenses, i.e. meals, fuel, supplies.
Once your order has arrived and you have check it in, sign the packing slip as received in full and bring it to the
bookkeeper. On Amazon orders, you will need to go back into your account and reprint the order. Then you will check in
the order, attach any packing slips you received, sign the orders as received and turn in to the bookkeeper.
If you need a check to pick up an order, allow 2 weeks for one to be processed.
All general budget funds must be used before Spring Break unless otherwise noted. The bookkeeper will send a reminder
email before then.
33
Money and Deposits
District is trying to get away from teachers collecting money. We want all parents to start using the My Payments Plus
website. Starting in 2019-2020 school year, we are going to put as much as we can on the online payment system. Of
course if you have a field trip that cost $2 per student, a parent is not going to use a credit card to pay, but if you have one
that cost $10.00 and up, we need to put it online. Student fines will also show in My Payments Plus and the system will
regularly send them a reminder email of the fine so we really need to get them all to sign up because it will be a
tremendous help in fine collection.
To set up a My Payments Plus event

● Email the bookkeeper what the event is, science field trip, school dance, etc
● Description of the event
● Day of the event
● Time period they have to pay
● Cost
● How they can pay, one-time payment or in payments
Collecting money and making deposits

If you collect money for small things like a bake sale or something you would not possibly pay back a student for, you
may use a Misc. Receipt form located in my folder and enter the total on one line. Sample is below.
If you collect money for something like a field trip or other activity that could possibly be refunded to a student, you will
need to use the Misc. Receipt form. List all students' names and payment amount. NOTE: This form will also be used
for teacher’s jeans day. Sample attached. If you collect any kind of payment over $75.00 you have to give them a
written receipt and can check out a receipt book from me. The better option would be to use My Payment Plus or you can
send them to me to be receipted individually.
Do not hold money in your classroom, funds should be deposited daily. Checks must be preprinted from the issuing bank,
have a local address and phone number and be dated no older than 5 days. Deposits should be in the bookkeeper’s office
by 2 pm. If you collect money later, there is now a drop box outside my door. Put your deposits in it and the bookkeeper
will work on it the next day.

34
My Payments Plus Information

35
FSI Office Information

36

Fundraisers Information
Going forward, before any fundraiser can start, I must have detailed information on how it will be handled.
Example of what the district is requesting to be given is..
How are the (what is being sold) being distributed to the students to sell? What are the inventory checks in place
to determine if what they are turning in agrees with the balance of (number) sold and/or remaining to be sold –
who is keeping track of the inventory? Who is the sponsor, what club will benefit? Will funds be turned in
daily or do the students have a set amount of time to sell?
This is an excellent response from Ms. Smoak they requested and were satisfied with.
he company sent me the number of order forms that I requested (we talked multiple times on the phone). All
T
I had to do was distribute the order forms to the students. They had two weeks to collect money and write down
the buyer’s name on the form and how many cards they wanted. I checked in once or twice with them to
encourage them to keep selling. At the end of the two weeks the students turned in all of the money they had
collected with their order forms. I counted all of the money and checked them with the order forms to make
sure the money matched the number of cards sold. I deposited all of the money into our account that day and
had the PO for platinum fundraisers written for half of the amount since we got to keep 50% of the total sales. I
also had to make copies of the order forms and scan them and email them to the company for them to verify
how many cards we had sold. Once they got the PO for the correct amount they sent us the cards in the mail.
The cards were already divided up into individual envelops with the copies of the order forms in them with the
students’ names on the outside of the envelope. I just distributed the envelopes to the students for them to give
out the cards to the people they had collected the money from.
This does not pertain to fundraisers already in progress. Please be sure you send me a detailed email before
starting a fundraiser and remember to use the Receipt form - Misc. for turning in your money. see attached
example.
Deposits as of 2/12/2019
We have a new form you will need to use for deposits. Please discard the Revenue Summary form. This is how
the forms are in my folder on the U drive and what you would use each for.
eceipt Form - Teachers - This is for anything the students give you that could possibly be refunded. List all
R
student names, method of payment and check numbers if applicable. Any amount over $75 must have the
yellow copy of a district approved receipt attached. Sign out receipt books from me. (copy attached)
eceipt Form - Misc. - This is to be used for things such as, library deposits, fundraiser deposits, donations,
R
etc. (copy attached)

37
Both forms will calculate your deposit at the bottom, so I suggest you save to your personal computer if you
make lots of deposits.

38
Socastee High School Fundraiser Request Form
Name of Group:________________________________________________________________________
Sponsor:_______________________________________________________________________________
Item(s) to be sold:________________________________________________________________________
Date(s) Requested: _______________________________________________________________________
Give a detailed description of the fundraiser. For example:
● Where will the inventory be stored?

● How will the inventory be distributed to students?
● Who will manage the inventory?
● When will funds be deposited?
Approved: ___________
Not Approved: ___________
Principal/Designee Date Approved
Book Keeper Date Approved

39
Travel Tracker or Out of District Travel
Question to ask, where, who is going, prior notice needed, program to use
● In District, staff only, 7 days, In district travel form
● In District, staff & students, 7 days, Travel Tracker
● Out of district, staff only, 14 days, Out of district travel form in portal
● Out of district, staff & students, 14 days, BOTH SYSTEMS
Travel Tracker: District webpage, helpful hints, travel tracker. Fill in all requested information.
Out-of-District: requests would be completed using the online “Out of District” Travel Form request. You
would select the “Travel” tab in the side bar and complete the travel request form. Once complete, you will
need to select “I am ready to submit to the bookkeeper” and “Submit” for further processing. If you do not get
an email of approval from me within 24 hours go back into the travel. Note: If you can still see it, it has NOT
been submitted… Try again.
Adding staff members
When creating an Out-of-District request, you can add staff members. Staff members that have no costs to
claim can simply be attached to your travel, thus not having to fill out their own form. REMEMBER: It is
absolutely imperative that all staff members traveling have their name listed on an approved form for insurance
reasons. Staff members that have costs to claim or who simply want their own form can still fill out their own
form. If you are adding staff to your travel you need only count the added staff, not yourself, in the assigned
staff area. IF your count does not match the amount of names attached, the travel WILL NOT submit.
Out of District Travel Reconciliation

● Complete the meals worksheet, located in Karen’s folder on the U drive (sample attached). The per
diem rate is from the district webpage, helpful hints, employee resources, per diem. It is the amount
under M&IE, not the one under the month. It is the last number in the column.
● Click on reconcile in the travel portal and follow the steps.
● Once you are finished, it will give you the option to print the reconciled form. There is a glitch in the
system: sometimes when the reconciliation is complete it won’t print. If this happens, go under reports
and chose reprint.
● Initial beside your name and turn in to the bookkeeper for processing.


40

41

Copier Usage and Locations

There are copiers located in different areas of the building. No copier is for the exclusive use of the area/dept it
is located in, but please be courteous to those around it. We have a mid-day bus driver during 1st block to
assist you with large copiers. Just complete a copy request form and leave your job in the bin in the mailroom.
It will be completed and placed in your mailbox in the mailroom that afternoon or the next day, according to
when you left it.
Students are not allowed to use any copier. P

lease do not send them and do not give them your department
code for the copiers. Students can only use the copier in the media center. If you have a copier jam or break
down when you are using it, please tell the person responsible for the one in that area. Do not leave one
broken or without paper. If you send a job from your computer, please be considerate when doing large and/or
multiple jobs.
Locations and person to notify
Attendance office - Heather Tucci - small copier for small jobs only
Mailroom - Cindi Stines or Copy Bob
Athletic office - Gail Bond
Guidance office - Mary Kirkham (there are 3 copiers in Guidance)
Media Center - Ashley Tindal
IB reception area - Danny Wilson
Main office - Cindi Stines - small copier for small jobs only
3rd floor copy room - call main office

42
Request for Copying Form
(Clip to copy request and leave in copy room)
TEACHER: _____________________ ROOM#: ______________
DATED NEEDED: ___________
Number of Originals: ___________
Number of (Copies)-(Sets) Needed: _____________

CHECK PREFERENCE: ______ COLLATED
______ STAPLED
______ FRONT SIDE ONLY
______ FRONT/BACK
______ ONE SIDED TO TWO SIDED

ADDITIONAL INSTRUCTIONS:

_______________________________________________________________

43

Copier Codes
They are all the same except for the # - example SHO74SPMV6503 is the mailroom
SH074= Mailroom
SH075= Athletics Office
SH076= 2nd floor copier room
SH077= 2nd floor copier room
SH078= Guidance
SH081= 3rd floor copier

44
Directions for checking out textbooks:

Go to https://sc.follettdestiny.com/common/welcome.jsp
Click on Horry County – then – Socastee High School
Username: 2601011
Password: textbooks
Click on circulation
Enter (Patron) Student’s Last Name
Click on student’s last name
Enter entire barcode (Ex. SDE00001324516)
The title of the book will appear under the student’s name.
Directions for checking in textbooks:
Same website, username, and password
Click on circulation
Click check in book
Enter entire barcode (Ex. SDE00001324516)
ALL textbooks must be checked out in the Destiny System either to individual students or to yourself
if using a classroom set. If it says the text is already available, it was not checked out. Still needs to
be entered. If you have any questions please ask your department chair or Mr. Vinson. Thank you for
all your hard work!!!


45
SafeSchools
· A
ll employees must complete all assigned SafeSchools Trainings.

PowerSchool
· A
ll teachers are expected to document parent contacts under Log Entries in
PowerSchool.
· All teachers are expected to take attendance within the first 10 minutes of each
block every day.
· All teachers are expected to update their gradebooks in PowerSchool weekly.

Classroom Sign In/Sign Out

· A
ll teachers are expected to maintain a classroom sign in/out sheet for any student
leaving class during instructional time.

· Students in the hallway during instructional time must have a hall pass.


46
Classroom Sign in/Sign out Form

Date Student Name Destination Depart Return Time
Time

Teacher: _________________________________ Room: _________

47
Employee Dress Guidelines
As representatives of the District, we believe first impressions are significant in our relationships with customers.
Therefore, good grooming and appropriate dress are important in conveying the importance of our business. All
employees are to maintain high standards of personal appearance and hygiene and present a neat, businesslike appearance
at all times during working hours. The following guidelines have been developed, and only rare exceptions will be made.
General Guidelines
· There is professional and appropriate attire for every position. Everyone is expected to be clean and neatly groomed
and dressed. Appropriate attire for men includes suits, sports coat with or without ties, shirts with collars. Men’s shirts
should be tucked in at all times. While wearing a tie at all times is not required, there are occasions when a coat and tie
would be appropriate.
· Clothing should be neat and clean. Faded or wrinkled clothing does not reflect a professional, business-like
appearance.
· All personnel should wear appropriate undergarments at all times.
· When in doubt about a garment, decide if you would wear it in a business setting. However, if your work for a
particular day includes primarily manual labor, dress accordingly.
· Physical education teachers may wear athletic clothing when instructing physical education classes.
· School cafeteria employees should dress in uniforms and skid-resistant, closed-toe shoes.
· School nurses will wear white lab coats or vests over their professional clothes.
· Occupational and physical therapists may wear uniforms as appropriate.
· Maintenance and custodial staff guidelines have been determined by their supervisor.
· Principals may occasionally make exceptions to wearing jeans, athletic footwear, sweatshirts, and/or T-shirt for
special circumstances such as field trips to Playcard or similar outdoor trips, teacher workdays, and special school events.
Staff development days, Fridays and summer work hours are not exceptions and do not constitute a “special occasion”.
All exceptions must receive prior approval from the principal or District-level supervisor.
Unacceptable Attire
Attire considered unacceptable includes:
Athletic footwear (clean, solid color, walking-type shoes are acceptable; running shoes are not acceptable)
· Flip flops
· Shorts of any kind (except for those who work outdoors in hot weather)
· Jeans of any color
· Sweatshirts
· T-shirts
· Wind pants or sweat pants
· Bib overalls
· Leggings
· Immodest clothing (such as spandex, spaghetti straps, midriff tops, excessively short skirts, revealing garments such
as low-cut tops, pants worn too low on hips, tops or dresses with thin straps, clothing that reveals underwear, split skirts or
dresses with splits more than 2” above the knee)
· Facial piercing such as nose, eyebrow, lip, cheek, or tongue
· Visible tattoos


48
Dress Code Questions
• What will we do if one of our teachers shows up with a visible tattoo?
As with all guidelines and policies for employees, staff are expected to adhere to Horry County
Schools dress guidelines. Visible tattoos should be addressed.
• How do we advise staff to cover tattoos?
Professional work attire will cover many cases of visible tattoos. In the event that an employee has a
tattoo in an area that is difficult to cover with clothing, there are cosmetic products available that
provide coverage.
• Do women with a small ankle tattoo need to cover it?
Yes.
• Flip flops? Rainbows? Crocs? What are the expectations for flip flops?
Flip flops, Rainbows and some Crocs are not appropriate as work attire, and could pose a safety
risk.
• Midriff should never be exposed (while writing on board, etc.).
This is a correct statement.
• What length do we consider shorts? How do we define shorts? Teachers wear these new city
shorts that go to the knees- are these considered shorts?
Above the knee is considered shorts.
• Are volunteers and substitutes held accountable for dress code too?
Individuals receiving compensation should be held accountable for dress guidelines. Volunteers
should be expected to wear appropriate dress.
• What about bus drivers and mid-day custodians?
Maintenance and custodial staff guidelines have been determined by their supervisor.
• Tights with no feet or leggings!
Tights and leggings are considered leg wear and not pants.
• Uniforms/Scrubs (ABA & Preschool with Disabilities- feeding students)
Occupational therapists, physical therapists, and ABA therapists may wear uniforms as appropriate.


49
Important Fire Marshal Information

50
Teacher Responsibility for All School Sponsored Field Trips
Please make sure that notice is provided to the school nurse, via email, of all field trips at least one month in
advance by the teacher arranging the trip, due to the preparation involved and to allow time for proper
medication authorizations to be obtained.
This includes both day and overnight trips. Once the field trip has been approved, the list of students should be
given to the nurses for evaluation of reported medical needs of the students who will be attending the trip.
“District approved medication consent forms must be completed for all medications(s) needed during school
sponsored field trips.
All medications(s) must be brought to school by the parent or guardian, in a container appropriately labeled by
the pharmacy, healthcare provider, or in the original container, and list:
1. Name of medicine
2. Dose to be given
3. Time to be given
4. Number of days to be administered
5. Any special instructions
The teacher is responsible for transportation, securing, administration and documentation of medication of field
trips”
The purpose of this protocol is to provide for the safety and appropriate medical management of all students
when they participate in school sponsored field trips.
*Please make sure that a list of students attending the field trip is given to Attendance in advance.
Upton returning to Socastee High School, please provide a list of students that were expected to attend
the field trip, but did not to Attendance.


51
STUDENT
ATTENDANCE &
MAKE-UP

52
SHS Fall Attendance Make-Up 19-20
This fall student will be allowed to make up 9 days of attendance.These opportunities will be held after school
on Tuesdays and Thursdays and Saturday mornings during the dates listed below. If your student is over the
allowed 5 unexcused absences, they will need to make up their attendance time during the following days. No
exceptions will be made
Fall Opportunities for Attendance Make up:
● Tuesday 11/5 and Thursday 11/7
● Saturday 11/9
● Saturday 11/16
● Saturday 11/23
● Saturday 12/7
● Saturday 12/14
● Saturday 1/11
Tuesday and Thursday 3:30 pm until 5:00 pm
Saturdays 8:00 am until 12:00 pm
Students must be on time and stay the entire time to receive attendance credit.

53
SHS Spring Attendance Make-Up 19-20
This fall student will be allowed to make up 9 days of attendance.These opportunities will be held after school
on Tuesdays and Thursdays and Saturday mornings during the dates listed below. If your student is over the
allowed 5 unexcused absences, they will need to make up their attendance time during the following days. No
exceptions will be made
Fall Opportunities for Attendance Make up:
● Saturday 4/25
● Saturday 5/2
● Saturday 5/9
● Saturday 5/16
● Saturday 5/23
● Saturday 5/30
Tuesday and Thursday 3:30 pm until 5:00 pm
Saturdays 8:00 am until 12:00 pm
Students must be on time and stay the entire time to receive attendance credit.

54

Emergency Drills
Tornado
Earthquake
Fire &
Evacuation
Procedures

55
Fire Drills
● Fire drill signals will be either a loud fire alarm or an announcement over the PA system.
● When the alarm sounds, all students and teachers should walk in an orderly fashion toward their
designated exit.
● Escape routes are posted in every classroom and throughout the building.
● Teachers should close the classroom door and windows and make sure to leave the doors unlocked.
● All classes should move at least 300 feet from the building and remain quiet until signalled to return to
classrooms.
● Fire extinguishers are placed throughout the building.
● Non-mobile students - each teacher who teaches any non-mobile students should have an emergency
evacuation plan available. Please see Mr. O’Brien or Mrs. Toomer to assist you with that plan.
● Teachers should carry an attendance roster and take attendance once they have evacuated the
building.
Earthquake Drills
(If indoors)
● Do not panic. If protected from falling objects, the rolling motion of the earth is frightening but not
dangerous.
● Get beneath a desk, table, or bench. Cover your head with coat or other item to minimize injury. Stay
away from windows, shelves, or heavy objects.
● If cover is not available, get inside the doorway or crouch against an inside wall and cover your head.
Stay away from walls, windows, or other expanses of glass.
● All doors should be left OPEN to minimize jamming if the building shifts.
● Stay put and take cover. Do not attempt to run through the building or outside because falling objects
are found near outside doors and walls. If in a lavatory or other room with no desks or furniture, get
against a wall or inside a doorway and crouch.
(If outdoors)
● Move quickly away from the building and overhead electrical wires.
● Lie flat, face down, and wait for shocks to subside.
● Take roll count of students and report to principal as soon as safe.
● Do not attempt to enter the building until authorized to do so.
● Do not touch fallen wires.
● Be alert for instructions from administrator.

56
Tornado/Downblasts
Information regarding tornadoes will be broadcast on the Weather Alert Warning radio.
● Tornado Watch: No funnel clouds have been sighted, but tornadoes can be expected to occur. If a
tornado watch is declared, be prepared to take cover in your designated area and be alert for special
instructions.
● Tornado Warning: A funnel cloud has actually been sighted. The approximate location and direction is
usually given when the warning is broadcast.
1. Stay away from windows.

2. Get beneath furniture or kneel facing the wall and cover heard with your hands.
3. Avoid auditoriums, gyms, or any room with wide, free, high roof.
4. If there is a tornado warning at dismissal, teachers will keep students in designated areas.
5. Outer classrooms will move to an interior hall. Inner classrooms will remain in their classrooms.
Lock Down
Lock Down No response
● Make sure your classroom is locked. NO ONE is to move after securing classroom.
● Take roll and account for all students in your class. If you add a student from the hallway, please add
them to your roll.
● Move students away from windows and doors.
● Wait patiently. We will try to get information to you as fast as possible.
● DO NOT OPEN THE DOOR FOR ANYONE! They will have a key if they need to get in your room.
Lock Down Response

● Make sure your classroom is locked.
● Take roll and account for all students in your class. If you add a student from the hallway, please add
them to your roll.
● Continue teaching your class.
● Wait patiently. We will try to get information to you as fast as possible.
● If you have planning, please report to the announced location (ex Gym).
● DO NOT OPEN THE DOOR FOR ANYONE! They will have a key if they need to get in your room.

57
Bus Transportation Accident
Bus Driver/Sponsor
● Bus driver or sponsor assess situation and call 911 police/ambulance if necessary.
● If threat of fire, move children to a safe location at least 100 feet from the side of the roadway.
● Notify the school office.
● Refer media to the Office of the Superintendent. Do not make statements to media or bystanders.
● If students are injured, administer critical first aid. Teachers accompany students to the hospital if
possible. Keep record of students sent to the hospital.
Principal or Designated Representative (Mr. Josh Vinson)

● Go to the scene of the accident if possible.
● Keep a record of any student sent to the hospital and contact parents.
Crisis Management Team Representative

● Stay in office. Call Superintendent’s Office.
● Handle all phone calls concerning accident.
● Tell any callers there has been an accident and that you do not have the full details but expect a report
quickly.
● Work with the school nurse or secretary in notifying parents of students involved in the accident.

58
Drill Schedule
Fire (F) / Earthquake (E) / Tornado (T)
Date Day Block
August 28, 2019 (F) Wednesday 2
September 19, 2019 (F) Thursday 2
October 17, 2019 (E) Thursday 2
November 13, 2019 (F) Wednesday 1
December 20, 2019 (F) Friday 2
January 29, 2020 (F) Wednesday 4
February 12, 2020 (T) Tuesday 1
March 11, 2020 (F) Wednesday 1
April 28, 2020 (F) Tuesday 4
May 21, 2020 (F) Thursday 1
This schedule is provided only to the Faculty and Staff so thee drills will not interfere with class instruction.
The actual time of the drill will be at the beginning or near the end of that period.
All classes are to be instructed on the proper procedures for each drill. Please refer to the information about
each drill found in this handbook.
Please remember that an announcement will precede the Earthquake and Tornado Drill. The Fire Drill is an
evacuation drill with the traditional alarm sound.
REMEMBER:
We will run two lockdown drills. There will be one in the fall and one when school resumes after winter break.
Fall - Wednesday, September 11, 2019 (2nd block)
Spring - Thursday, January 9, 2010 (2nd block)

59
Emergency Phone Numbers/Crisis Management Team Phone Numbers
Emergency Contacts Phone Number Crisis Management Team Phone Number
Socastee Fire Dept. 843-626-7423 Jeremy Rich, Principal 843-424-3667

843-347-3223
Horry County Police 843-915-8345 Scott O’Brien 843-222-1677
DHEC 843-915-8801 Joy Graves 843-602-8745
Conway Hospital 843-347-7111 Josh Vinson 704-202-9195
Mental Health 843-347-4888 Mia Toomer 843-206-1795
Dept. of Soc. Services 843-915-4700 Tim Renfrow 843-421-2919
Grand Strand W&S 843-443-8200 Eva Gaddy 843-997-0483
Santee Cooper 843-347-3399 James Berry 843-222-8661
Horry Telephone 843-824-6779
Grand Strand RMC 843-692-1000
Crisis Management Team Organization Chart
Mr. Jeremy Rich District Office
Mr. Scott O’Brien Director - Command Post
Ms. Joy Graves Assistant Director - Command Post, Off Campus Emergency - on Site Director
Mr. Josh Vinson In House Communications with Faculty/Support Staff
Mr. James Berry Maintenance Staff, Nurse
Mrs. Mia Toomer Director - Special Programs
Mr. Time Renfrow Assistant Director - Command Post

60
Call List for Emergencies (After Hours)
Mr. Rich O’Brien Vinson
O’Brien 843-222-1677 Vinson 704-202-9195 Graves 843-602-8745

District Office 843-488-6700 Berry 843-222-8661 Toomer 843-206-1795
Renfrow 843-421-2919

61
Emergency Attendance Form
Search Team Members should pick up this form from every classroom or evacuation station outside the building.
Date:_________________________
Teacher:_______________________
Room Number:__________________
The following students and adults were ADDED to my classroom when the LOCKDOWN / LOCKDOWN NO
RESPONSE or FIRE DRILL was declared:
ADDITIONAL STUDENTS and ADULTS
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
The following students and adults were MISSING from my classroom when the LOCKDOWN / LOCKDOWN
NO RESPONSE or FIRE DRILL was declared:
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
The following students and adults were ABSENT from my classroom when the LOCKDOWN / LOCKDOWN
NO RESPONSE or FIRE DRILL was declared:
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Search Team members will take this form to the command center in order to compile a master list.
NOTE: If a LOCKDOWN NO RESPONSE is declared complete form and keep it with you until communication is
provided for collection purposes.

62

Shs Teacher Handbook 2019-2020

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SOCASTEE HIGH SCHOOL

Faculty & Staff Handbook

4900 Socastee Blvd.

Principal: Jeremy Rich

SHS DISCIPLINE POLICIES

STUDENT ATTENDANCE & MAKE-UP

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Horry County Schools Calendar

7:45 Warning Bell

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August 29 Underclassmen Pictures

September 18 College App Day (12​th​)

September 18 Board Visit

September 24 Interim Report Card Pick-Up (4-6 pm)

October 8 Underclassmen & Senior Make-up pictures

October 17 ED OP Day (11​th​)

October 19 ACT (11th & 12th)

November 2 SAT (11​th​ & 12​th​)

December 5 Ring Ceremony

December 4th or 5th WIN (12th Grade Repeaters)

December 12 ASVAB (10​th​, 11​th​, & 12​th​)

December 13-January 16 EOC Exams

February3- March 20 ACCESS for ELLs (ESOL

February 25 ACT (11th & 12th)

TBD ACT State and District Testing (11th & 12th)

TBD SAT State and District Testing (11th & 12th)

March 29 Senior Cap & Gown Pictures

May 2 SAT (11th & 12th)

May 4-15 AP Exams

May 5-22 IB Testing

May 13- June 3 EOC Exams

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Interim Reports Issued Monday, September 23, 2019

End 1st Quarter (45 days) Wednesday, October 23, 2019

Report Cards Issued By Tuesday, October 29, 2019

Interim Reports Issued Tuesday, November 26, 2019

End 2nd Quarter (90 days) Thursday, January 16, 2020

Report Cards Issued By Wednesday, January 22, 2020

Interim Reports Issued Tuesday, February 25, 2020

End 3rd Quarter (135 days) Friday, March 20, 2020

Report Cards Issued By Thursday, March 26, 2020

Interim Reports Issued Monday, May 4, 2020

End 4th Quarter (180 days) Wednesday, June 3, 2020

Final Report Cards Issued By Thursday, June 4, 2020

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Helen Edwards Curriculum 2​nd​ Floor

Karen Thompson Bookkeeper Ext. 713004

Susan Nurse Ext. 712106

Valerie Burgess Front Desk Ext. 713009

Heather Tucci Attendance Ext. 713007

John Volk Technology Ext. 713271

Andrew Wilson ISS/Chill Out Ext. 712117

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Scott 10​th​ & 11​th​ Grade 3​rd​ Floor

Mia 9​th​ Grade A-K & Resource 3​rd​ Floor

Mary Kirkham Secretary/Records Ext. 713250

Dawn Meehan Registrar Ext. 713256

WHO WHAT WHERE WHO WHAT WHERE

Chris School Ext. 713006

Tim Athletic Ext. 713128 Gail Bond Athletic Ext. 713178

Kim Cafeteria Ext. 713122

Devin Weeks English Ext. 712205

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September 18 College App Day (12th)

October 17 ED OP Day (11th)

November 2 SAT (11th & 12th)

December 12 ASVAB (10th, 11th, & 12th)

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Helen Edwards Curriculum 2nd Floor

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Scott 10th & 11th Grade 3rd Floor

Mia 9th Grade A-K & Resource 3rd Floor

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