KESUMAS SDN.

BHD
C AD ANG AN PEMBI N AAN PERUM AH AN PR1M A Y ANG MENG ANDUNGI 4
BLOK P ANG S APURI 800 UNI T 17 TING K AT BESERTA 2 TI NGK AT PODI UM
DI AT AS HAKMILIK HSD 69045 (PT111) DAN HSD 69047 (PT113), SELUAS 10 EKAR,
MUKIM PEKAN KLEBANG, SEK.111, DAERAH MELAKA TENGAH, MELAKA
BANDARAYA MELAKA BERSEJARAH

MONTHLY SAFETY & HEALTH COMMITTEE MEETING – No.35

Month of February 2020
Minutes of Meeting 33
Date: 08th February 2020 Day: Saturday Issue Date: 11th February 2020
Kesumas S/B
Time: 10:30am Venue: Prepared by: Murugan P Marimuthu
Meeting Room

SAFETY AND QUALITY PRODUCTION SHOULD BE INTEGRATED

Attendance
No. Attendee Designation Remarks
1 Mohd Azlan Bin Atman Project Manager - KESUMAS Attended
2 Yusri Project Engineer - KESUMAS Absence
3 Murugan P Marimuthu Safety and Health Officer - KESUMAS Attended
4 Dylan Varmma K Perbakaran Site Safety Supervisor- KESUMAS Attended
5 Assnan Bin Othman Resident Engineer - PWK Absence
6 Mohamad Saiful Rabbani Bin Site Supervisor - Velocity Attended
Sulaiman
7 Hairul Azwan Bin Atman Clerk of Work – M.Teknik Attended
8 Touhidul Site Supervisor – South City Absence
9 Mohd Khairul Hanif Bin Tahir Clerk of Work (Architect) - WAR Attended
10 Lim Kion Kong Makeway – Subcon Attended
11 Zaharuddin COW-CNS Attended
12 Adi Firdaus COW-ARCH Attended
13 Prasanth Arjunan Practical - KESUMAS Attended
14 Suman Manickavasagan Practical - KESUMAS Attended
15 Muhammad Azmi Surveyor - KESUMAS Attended
16 Muhammad Nur Hazwan Bin Ali Clerk of Work - AKSB Attended

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 AGENDA
Item Description Item Description
1 HSE Statistics 8 Safety Inspection and Safety Checklist
2 Introduction 9 Health/Fogging/Rubbish Disposal
Housekeeping/Temporary Diesel
3 Toolbox Meeting 10
Storage Area
First Aid Kit/ /Emergency Contact
4 Personal Protective Equipment 11
Numbers
5 Safety Training 12 Security
6 Induction 13 Any Other Matters
7 CIDB 14 Next Meeting

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No. Description Action by Status
1.0 Introduction
Chairmen welcomed everyone to the 35th Site Safety and Health
Committee meeting.
Minutes Meeting No.34 was proposed by Saiful Rabbani and PM/SHO Info
seconded by Adi Firdaus
Chairman had introduce new RE (Mr.Kaswady).

2.0 HSE Statistics

Refer appendix A – brief by SHO/SSS SHO/SSS Info

3.0 Toolbox Meeting(TBM)

Tool Box Meeting were conducted on weekly basis:
Day: Monday
Time: 08:00am
Place: Assembly Point.
All workers (Main contractor and Subcontractors) is required to attend
without failed since it was weekly event.
SSS had explained on the important for all workers to attend weekly All On-Going
TBM which is to discuss on safety related issue’s happened on
previous week.
SSS still encountered workers who are failed to attend weekly TBM.
SHO had emphasis on the important on TBM. Verbal warning
followed by penalty will subsequently take place.
All workers include Tower Crane operator need to attend.

4.0 Personal Protective Equipment

PPE compliance should applicable to all worker at all time while carry
out task at site. All workers are fully complying to basic PPE
requirement as this requirement already pre-informed during
Induction session. Currently all workers at site fully aware of the
requirements.
-Workers must inform management /sub-contractor in there any
needs to change for a new PPE as this requirement meant for their
own safety purpose.

4.1 SHC Committee had come out with mutual understanding whereby
PPE Free zone designated area at site canteen, site office and living
quarters only.

4.2 SSS had sighted workers using unapproved PPE (i.e cheap safety
helmet from hardware shop). SHO had reminded only approved PPE
by SIRIM is allowed at site. SHO had come out with suggestion those
All / PM On-Going
workers working at height need to wear Safety Harness. SSS to
perform weekly checking on safety harness and keep record.

4.3 KESUMAS Site Safety Supervisor (SSS) to keep and control PPE
stock at site. Subcontractor to provide accordingly. With this control
will ease issuance of PPE and at the same time to ensure all workers
with proper and basic PPE.

4.4 Still sighted workers without full body harness while carried out work
at height despite several reminder issued.

4.5 SSS had sighted workers using unapproved PPE (i.e usage of rubber
shoeon site. SHO had reminded only approved safety shoe at site.
Chairman agreed to provide but for workers who already given once
and failed to show used safety shoe will be charged.

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5.0 Safety Training
Safety training shall be conduct on quarterly basis with various type
of training session which will benefit all workers. All workers will
participate accordingly.

5.1 Training plan (tentative) for 1st Quarter 2020(Jan ~ Mac)

SHO/SSS On-Going
 Working at Height (Awareness) –
 Manual Handling (Ergonomics Awareness)
 Lifting Works (Communication With Operator)
 Emergency Response Team & Emergency Response Plan
(Workers Understanding Towards Plan)
6.0 Environment
KESUMAS to engage 3rd party auditor to perform an environmental
audit for site(schedule on half yearly). Environmental inspection will
be carried out every 3 months once
PM On-Going
6.1 SHO raised to control dust pollution, need to do site water browsing.
SSS suggested to do using vehicle so that it will cover whole site to
control dust pollution. Chairman agreed to issue and suggestion

7.0 Induction
All staff, workers and visitor should be inducted before they
commence their work at site by the Safety Department. At the
moment Site Safety Supervisor (SSS) already prepared induction
slide show for worker and visitor as well. SHO had reminded sub-
contractor to register their new workers with Safety Department on
the first day at site. Subcontractor PIC to update on weekly basis
pertaining to their headcount (immediately after weekly Tool Box
meeting) SHO & SSS &
On-Going
Chairman
7.1 SHO had remind and request all Subcontractors to submit latest
workers name list in order to up keep records. Also had instructed
them to report to Safety Department on changes (new workers as well
those left the side). SSS had noticed some Subcontractors worker left
without informing.

7.2 Chairman stressed with sub-cons and strictly advised that all updates
of in and out of workers must be informed to management.

8.0 CIDB
All workers at site should poses with valid CIDB green card as it’s in
line with Akta 520 CIDB. Currently for those without valid CIDB green
card.

8.1 SHO had advised Subcontractor to ensure all their workers have valid
CIDB green card. Failure to comply they will face with penalty with
maximum compound RM 5,000 for each worker (Act 520 -CIDB)
Same goes to employer as well. Therefore, Subcontractor had agreed SHO /
On-Going
with the requirement. At the same time, main and subcontractor to Subcontractor
ensure all foreign workers with valid working permit.

8.2 As for those workers without valid CIDB Green card, SHO had
reminded them on the consequences. Subcontractors are fully aware
of the requirement and will do the needful accordingly by sending
them to CIDB class.

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8.3 Still encounter workers without valid CIDB Green Card – either
expired or without proper green card. Below table shows the details:

Subcontractors Local Indonesian Bangladeshi Total

Makeway 2 10 20 32
Velocity 1 5 - 5
South City - - 4 4
Huat Guan - - 4 4
Total 3 13 57 108

8.4 SHO had plan to conduct another CIDB class for those yet to attend
and obtain CIDB Green Card.
9.0 Safety Inspection and Safety Checklist
Safety inspections will be carried out as per schedule and
requirement by SHO together with Site Safety Supervisor, Site SHO / SSS
Engineer and Site Supervisor on weekly and monthly basis. The
inspection is mainly consisted of:
(i). Daily safety inspections
(ii). Weekly safety inspections
(iii). Monthly safety inspections

9.1 SHO had requested SSS to cordon off Tower Crane area at
base/ground level with rigid barricade for security purpose. The area SHO/SSS 20.02.2020
exposed to anyone to access which is very dangerous.

10.0 Health/Fogging and larvicide/Rubbish Disposal

10.1 Fogging and larvicide – Fogging activity being carried out forth
nightly at site. At the same time frequent larvicide activity need to be
carry out at those water pounding / stagnant area. Currently fogging
activity being carried out in the evening at 06:30pm. The area covered
consists of:
 Office
 Canteen
 Workers quarters
 Podium A & B
 Lift at every floor

10.2 Main Contractor had engaged 3rd party (StayFresh Pest Control
Services Sdn.Bhd) to carry out fogging activity forth nightly at site All On-Going
office, canteen and workers Quarters area. There’s request to
perform fogging inside construction building as well. Suitable time for
fogging activity will be between 6pm to 7pm.

10.3 No pets at site – Safety Health Committee members have discussion

and agreed strictly no pets allowed at site include workers quarters
area
-Wild animal from outside to be control from entering site especially
stray dogs as Local Authorities does not involved / covered at
construction site
-Cleanliness at site must always preserve to avoid animal’s attraction.

10.4 Rubbish Disposal – Main Contractor had engaged 3rd party (Batu 7)
to carry out debris (construction and domestic waste) disposal out
from site. CMC representative had requested 2 types of rubbish
(domestic and construction) to be placed at canteen and office area
respectively.
SW Corp had visited site and advised site management to come out
with proper segregation (paper, waste concrete and construction).
Failure to comply will subject to issuance of penalty.

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 Subcontractor to educate / train workers on proper dispose of
concrete waste.

11.0 Housekeeping
11.1 Still encounter poor housekeeping at workers living quarters. All 31.05.2019
workers have been reminded to carry out proper housekeeping for
both living quarters and work place to ensure everything in place. 30.06.2019
SSS had constantly remind all workers during weekly TBM.
31.07.2019
-storage area must always in proper to manage to steel bar at timber.
30.09.2019
11.2 SHO had proposed for weekly housekeeping activities to be carry out
at site. This will enable all workers to perform the 5's activities 05.11.2019
accordingly which cover the whole site area. At the same time will
ensure site with good living environment which benefits to all. Subcontractor 20.11.2019

11.3 SHO had purposed the use of “Chute” to disposed construction waste
from each floor. Subcontractor to discuss with KESUMAS on
“passenger hoist” facility at site. PM informed all proposal
(quotation)had been submitted to HQ for approval and still pending. 29.02.2020

11.4 Chairman had planned to appoint 2 new workers to ensure safety &
health work to be done after request from SHO & SSS. Chairman will 20.01.2020
update the status after approval.

12.0 First Aid Kit/Emergency Contact Numbers

12.1 Currently there were 3 First Aid Kit available at site. The location at
site office, works station and Kongsi.

-Additional to provide first aid kit at storage area and others area that
necessary.
PM / SHO On Going
12.2 SHO had requested PM to ensure placement of Fire Extinguisher
(FE) at each floor. It’s important during an emergency (fire).

13.0 Security
13.1 Currently there is 5 clocking point at site which being carried out by
security during night time. The availability of site security is 1 at day
time and 2 during night.

13.2 PM had informed on the placement of Security guard at Podium B

during night time. This will ensure proper security control during night
time.

13.3 PM had informed on the Tower Crane 1 (TC1) operation and request
Security to monitor as well due to TC1 location near to main road
especially during night time.

13.4 Security Manager had submitted Standard Operation Procedures PM / Security On Going
(SOP) but being rejected due to statement /info too general. Need re- Firm
submission.

13.5 SHO had purposed all workers nae list (by Subcontractor) to be
displayed at main entrance gate. This to ease Security only to allowed
those workers working at site – to prevent outsiders to enter site.

13.6 PM had highlighted on Site Security being replace quite frequent by

Security Company. This had created unnecessary issues at site (in
term of site control). PM had requested Security Manager to look into
this issue.

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13.7 SHO adviced security rep.to make sure every in and out movement
of workers and visitors to prevent unauthorised person to enter site.
SSS explained how and what should be written in security log book
to make easy trace if any unauthorised person enter site

14.0 Any Other Matters

a. CMC had highlighted on PEPSI (PRIMA Audit) scoring

(78.5%) and edge protection issues at site. KESUMAS
need to proactive and come out with proper solutions.
b. PM to identify and nominate staff for First Aid Training.
c. SHO had requested 2 general workers to help SSS on
safety related issues which arise at site.
d. SHO had reminded PM to engage separate Rigger and All On-Going
Signalman for each Tower Crane operation which is in
line with JKKP requirements.
e. SHO had reminded al committee members on their role
towards safety at site – Safety is everyone responsibility
and therefore it’s our obligation to intervene and STOP
any activity which contribute to Unsafe Act and Unsafe
Condition.
f. SHO suggested to paste competency/license and
certificate of fitness (for some machinery) on machinery
to avoid any untrained or unauthorized person to operate
machinery at site
g. RE gives information on water stagnant area from TC2.
SHO had given suggestion to use abate or eliminate
h. SSS has raised up that only one safe access staircase
can be used on each block. Other than that, all staircase
will be closed.
i. Tok Haji opened that workers need closed rubbish bin to
avoid of the rubbish get dirty.
j. Mr Azwan suggested to have one stretcher for
emergency purpose .
15.0 Next Meeting
Site Safety and Health Committee Meeting for month of March 2020 ALL Info
will be conducted tentatively on 7th March 2020.

There being no other issues, the meeting adjourned at 11.45pm with the note of thanks to all the
presents.

Prepared by Verified by

_______________________________ _____________________________

Murugan P Marimuthu Mohd Azlan Bin Atman

(Safety and Health Officer) (Chairman)

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APPENDIX A

HSE Statistics
Cut Off Date: 20th February 2020
Description This Month Total Cumulative
1. Fatality 0 0
2. First Aid Cases 0 3
3. Lost Time Injury 0 1
4. Fire / Explosion 0 0
5. Property Damage / Loss 0 0
6. Oil Spill 0 0
7. Environmental Emission & Waste 0 0
8. Number of Fire / Emergency drill 0 1
9. Number of working at height training 0 2
10. Number Of Toolbox Briefing JYF 4 106
11. Number of HSE Walkabout 1 21
12. Number of HSE Meeting 1 21
13. Number of Unsafe Act 0 0
14. Number Of Unsafe Condition 0 0
15. Number Of Near Miss Incident 0 0
16. Number Of Stop Work Order Issue 0 0
17. Number Of Workers Attended HSE Induction 1 113
18. Number Of Training Conducted 3 8
19. Number Of Local Authority Visit 0 4
20. Number of NOP From Local Authority 0 3
21. Number Of NOI From Local Authority 0 3
22. Penalty 0 0
23. Total Man Power 113 113
24. Total Man Hours Worked ( W / O LTI ) 27 120 27 120