PROJECT IN SUPPLY CHAIN

MANAGEMENT IN
HOSPITALITY
INDUSTRY

PURCHASING SYSTEM IN PARK INN

BY RADISSON NORTH EDSA

SUBMITTED BY:
PANGILINAN, JUAN CARLOS A.
SUBMITTED TO:
DR. MILTON NUNGA
Chapter I
Park Inn by Radisson North EDSA
Park Inn by Radisson North EDSA is a midscale hotel located in Quezon City, in northern Metro
Manila. The hotel forms part of the SM City North EDSA complex, conveniently located along
the EDSA main thoroughfare and surrounded by shopping malls and office buildings. Park Inn
by Radisson North EDSA opened on September 1, 2019, making it one of the newest hotels
Metro Manila.
The main lobby is located on the 7th floor of the hotel tower and is accessible via an elevator
from the hotel's driveway lobby. The hotel is also connected to the adjacent shopping mall by an
enclosed bridge. The hotel also has a dedicated indoor parking lot where checked-in guests can
park their cars.
Park Inn by Radisson North EDSA has a total of 238 rooms and suites ranging from the 25-sqm
Standard Room to the 58-sqm Junior Suite. All rooms and suites are equipped with individually
controlled air-conditioning, flat screen TV, in-room safe, iron and ironing board, coffee & tea
making facility, and complimentary Wi-Fi.
The Junior Suite is the only suite category of Park Inn by Radisson North EDSA. With a total
floor area of 58 square meters, the Junior Suite is the most spacious accommodation available at
the hotel. It has a separate living area, bedroom, and unsuited bathroom.
Some of the key features of the Junior Suite include:

 work station with ergonomic chair

 minibar, coffee & tea making facility
 Nespresso machine
 43-inch LED TV in the bedroom and in the living room
 complimentary Wifi connection
 separate bathtub and walk-in shower
 iron & ironing board
 toilette with bidet

Guests staying at Park Inn by Radisson North EDSA enjoy complimentary access to the hotel's
fitness and leisure amenities.
 Outdoor Swimming Pool - The hotel's swimming pool is located on the 7th floor. It can
be accessed by the lobby.  There is a separate kids' swimming pool, making this activity more
enjoyable for adults and children alike.
 Fitness Center - The hotel also has a fitness center fully equipped with cardio and
weight-training machines.  
Chapter II
Purchasing System of the hotel.
 If items is part of the inventory/existing items
End user would order through MC, then would undergo 3 approvals
Head of Department
Finance Controller
General Manager
 After approval the Purchasing department would make the Purchase Order to fordard to
the Supplier.(Since the items were regularly ordered so it already have a designated
supplier.)

 Supplier will then issue Invoice and date of delivery (usually 2-3 days after the request
delivery of the suppplies will arive.)

 When the goods arive at the hotel, the receiving area of the hotel would be the drop-off
then the Receiving Clerk would call the End User to check quality of items, if passed,
they would receive it but if it didn’t passed the QC then the hotel would reject it.
 After receiving the end user would bring the supplies to the storage area. The receiving
clerk would then process the Delivery receipt with Invoice to forward in the Purchasing
depatment and mag start the process of request for payment (May vary with the terms of
the hotel to the supplier.)

 If new Items were requested by the end user:

 End User will request via PR (Purchse Request) sa MC

 Purchasing will source out 3 suppliers and request for quotation and samples
 They would be given samples and quotation to the end user then the end user wouild
choose.
 Once it was approved by the End user the samples and price would be processed by the
Purchasing then would create the Purchase Order. (then same procedure sa receiving)
Chapter III
Forms used by the Hotel
MC (Materials Control)

Materials Control is a software package for monitoring the process of procurement, stock and
inventory control. Using this application affects the reduction of operating costs.
The main modules are:
- Purchase (vendor bids, purchase orders, price list of purchasing items, receiving with or
without purchasing orders and invoice management. This module supports control of purchasing
process by defining authorization levels for each inventory item. Reporting includes purchase per
item or per supplier, quantity and amount deviation between ordered and received and many
other useful reports. All reports can be saved in Excel format.

- Store (requisition, store transfers on the basis of requisition, inventory, stock control, defining
minimal and optimal stock, creating inventories.) Reporting in this module includes article
history, requests and transfers, stock on hand, booking journal...

- Production(recipes, sales analysis for comparing product costs and selling prices). This module
is the link between sales and inventory systems. Selling items in your restaurant, on the basis of
recipes and product-store schemes to deplete stock. This module also supports creation of book
of recipes with pictures. Reporting in this module includes a variety of analysis including sales
and marketing classification, based on the percentage of product sales in total sales.

- Resultshow daily, monthly and yearly sales analysis, material consumption and cost of items.

- Master data (suppliers, purchasing items - raw materials and supplies, tax rates, units, Cost
Centres/Stores).
There is a possibility of interfacing with the accounting software.
Benefits of Materials Control:
• Managing a large number of stores
• Item Groups
• Price Quotes
• Inventory optimization
• Inventory tracking by the HACCP standard
• Inventory list`s
• Inventory differences reports
• Store transfers
• Authorization
• Recipe printing with pictures
• Sales Analysis
• Interface to the POS system
• Multilanguage support