Using General Ledger Activity 2

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Activity Guide
D96163GC30 | D102573
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Authors Copyright © 2018, Oracle and/or its affiliates. All rights reserved.
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Table of Contents
Practices for Lesson 1: Oracle Financials Cloud: Using General Ledger Overview ................. 7
Practices for Lesson 1 .................................................................................................................... 8
Practices for Lesson 2: Introducing Financials Navigation and Using Setup Pages for
Maintenance ...................................................................................................................................... 9
Practices for Lesson 2: Overview ................................................................................................... 10
Practice 2-1: Running Session Warmers ........................................................................................ 11
Practice 2-2: Getting Started in Oracle Cloud Applications ............................................................ 13
ble
Practice 2-3: Exploring Infolets ....................................................................................................... 19
fe r a
t r a ns
Practice 2-4: Using Personalizations .............................................................................................. 23
n o n-
Practice 2-5: Exploring the Functional Setup Manager .................................................................. 30
s a
Practices for Lesson 3: Discussing the Vision Story ................................................................... 35
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Practices for Lesson 3 .................................................................................................................... 36
c m i
o...........................................................
u
Practices for Lesson 4: Reviewing Enterprise Structures
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37
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Practices for Lesson 4: Overview ...................................................................................................
i 38
Practice 4-1: Reviewing Shared Components n tu d
og ................................................................................ 39
c s S
Practice 4-2: Searching for a Legal
s 2 e t hi
@Entity ...................................................................................... 41
ฺ da .........................................................................................................
Practice 4-3: Entering Values
b u s 43
na Cross-Validation
Practice 4-4: Defining
e t o Rules ................................................................................ 44
r a
p Creating
Practice (4-5: s
nan Account Combination .............................................................................48
s l i c e
b Da 4-6: Creating an Account Shorthand Alias .......................................................................51
Practice
na Practices for Lesson 5: Exploring Calendars and Ledgers .........................................................53

Pra Practices for Lesson 5: Overview ................................................................................................... 54
Practice 5-1: Creating a Calendar .................................................................................................. 55
Practice 5-2: Creating a Primary Ledger ........................................................................................ 56
Practice 5-3: Specifying Ledger Options ........................................................................................ 57
Practice 5-4: Defining Reporting Currencies .................................................................................. 59
Practice 5-5: Completing the Ledger Configuration ........................................................................ 61
Practice 5-6: Creating a Ledger Set ............................................................................................... 62
Practice 5-7: Reviewing Data Access Set Security ........................................................................ 63
Practice 5-8: Opening the First Accounting Period ......................................................................... 66
Practices for Lesson 6: Creating Journal Entries ......................................................................... 69
Practice 6-1: Creating a Journal Source and Category .................................................................. 71
Practice 6-2: Entering and Posting a Manual Journal .................................................................... 73
Practice 6-3: Reversing a Journal Manually ................................................................................... 75
Copyright © 2018, Oracle and/or its affiliates. All rights reserved.
Oracle Financials Cloud: Using General Ledger – Table of Contents iii

Practice 6-4: Entering and Posting a Journal in a Spreadsheet ..................................................... 76
Practice 6-5: Using the Account Monitor ........................................................................................ 78
Practices for Lesson 7: Using Foreign Currencies ....................................................................... 81
Practice 7-1: Creating a Currency .................................................................................................. 83

Practice 7-2: Creating Conversion Rate Types .............................................................................. 84
Practice 7-3: Entering Daily Rates .................................................................................................. 85
Practice 7-4: Entering and Reviewing a Foreign Currency Journal ................................................ 87
Practices for Lesson 8: Managing Intercompany Transactions .................................................. 89
Practice 8-1: Creating Intercompany Transactions with Invoice Generation .................................. 91
bl e
Practice 8-2: Running the Reconciliation Report ............................................................................e 97ra
a n sf 98
-tr
Practice 8-3: Creating Intercompany Transactions Using a Spreadsheet ......................................
n o n
Practices for Lesson 9: Performing Period Close......................................................................... 101
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Practice 9-1: Creating and Generating an Allocation Rule ............................................................. 103
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Practice 9-2: Defining and Running a Revaluation .........................................................................
n
123
i za den
Practice 9-3: Creating a Translation ...............................................................................................
n
126
Practice 9-4: Clearing Accounts Reconciliation
c tu
og s..............................................................................
S 127
s 2
Practices for Lesson 10: Configuring @ Financial
e t hi Reporting..........................................................133
ฺ a u.................................................................................................
dOverview s
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Practices for Lesson 10:
n asFinancial t o 134
Practice 10-1:a
p r Viewing
n e Report from the Financial Reporting Center ...........................135
Practice (10-2: Defining
ce a Grid .........................................................................................................138
a s l i
b D 10-3: Adding a Formula for Total Expenses .....................................................................147
Practice
a
n Practice 10-4: Defining a Rolling 12-Period Column ......................................................................150
Pra Practice 10-5: Defining the Grid and User Point of View Dimensions ............................................ 159
Practice 10-6: Setting Properties .................................................................................................... 165
Practice 10-7: Adding a Logo and Title ........................................................................................... 170
Practice 10-8: Reviewing a Financial Report .................................................................................. 172
Demonstration 10-9: Setting Up the General Accounting Expense Infolet for All Users ................ 177
Demonstration 10-10: Viewing an Account Group from the Financial Reporting Center ............... 182
Demonstration 10-11: Generating Financial Reports and Account Groups ................................... 185
Practices for Lesson 11: Maintaining General Ledger Options ................................................... 189
Practices for Lesson 11: Overview ................................................................................................. 190
Practice 11-1: Creating a Suspense Account ................................................................................. 191
Practice 11-2: Creating a Statistical Unit of Measure ..................................................................... 192
Practice 11-3: Creating a Processing Schedule ............................................................................. 193
Practices for Lesson 12: Performing Consolidations................................................................... 195
iv Oracle Financials Cloud: Using General Ledger – Table of Contents

Practice 12-1: Creating a Chart of Accounts Mapping ................................................................... 197
Practice 12-2: Submitting the Transfer Ledger Balances Process ................................................. 200
Practices for Lesson 13: Loading Budgets ................................................................................... 205
Practice 13-1: Uploading a Budget Using a Spreadsheet .............................................................. 207

Practice 13-2: Creating a Smart View Ad Hoc Analysis ................................................................. 210
Practices for Appendix A: Reports for Localization ..................................................................... 217
Practices for Lesson A .................................................................................................................... 218
Practices for Appendix B: Predefined Reports for General Ledger ............................................ 219
Practices for Lesson B .................................................................................................................... 220
bl
Practice B-1: Running a GL BI Publisher Report ............................................................................ 221 e
fe223
Practice B-2: Running a General Ledger OTBI Report .................................................................. r a
n s
n - tra 226
Practice B-3: Running an Intercompany Transaction Summary Report .........................................
a no
Practice B-4: Running a Subledger Accounting BI Publisher Report ............................................. 228
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Oracle Financials Cloud: Using General Ledger – Table of Contents v

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vi Oracle Financials Cloud: Using General Ledger – Table of Contents

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Practices for
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Practices for Lesson 1
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8 Practices for Lesson 1: Oracle Financials Cloud: Using General Ledger Overview
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Practices for
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Practices for Lesson 2: Overview
Overview
In these practices, you will be:
 Running Session Warmers.
 Getting Started in Oracle Cloud Applications.

 Exploring infolets.
 Using personalizations.
 Exploring the Functional Setup Manager.
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10 Practices for Lesson 2: Introducing Financials Navigation and Using Setup Pages for Maintenance
Practice 2-1: Running Session Warmers
Overview
In this practice you will run the session warmers on the windows landing pad. The process
caches the pages on the landing pad browser which helps with navigation on the main pages.
Run this process only one time per student machine.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Use the following usernames with the password assigned by OU Operations for all activities
unless otherwise specified. ble
 fe r a
Students: FASXX.Student where XX = 01 to 40
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 Instructors: FASXX.Instructor where XX = 00, 99
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Note: The processes cache the pages on the landing
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pad browser
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navigation on the main pages. Run these processes
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1. Open Firefox and enter the application’s
c S ud by your instructor.
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2. Navigate to: Demo Tools. 2@ t h is
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3. Select Session Warmers.
Practices for Lesson 2: Introducing Financials Navigation and Using Setup Pages for Maintenance 11
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4. Select FIN and run each FIN SESSION WARMERS script.
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5. Sign in as your FASXX.Student user as assigned by the instructor.

Note: Popups should launch and automatically close. (If popup’s don’t open, check that
popup blocker is not enabled on the browser.) Be patient, each popup takes 3 to 4 minutes
to run.
6. Close the Cloud Application – Index Page tab.
Practice 2-2: Getting Started in Oracle Cloud Applications
Overview
In this practice, you learn about the Oracle Cloud Applications and the basic navigation
features.
Assumptions
Tasks
1. From the Environment Landing Page, select Primary Login.
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3. Sign in as Your User (as assigned by the instructor).
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4.
n abAfter you sign in, you start on the News Feed Home page, which contains one or more
Click the Sign in button.
P r
areas that allow you to access application pages directly.
5. Click on the arrow at the far right side and scroll until you see Receivables.
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6. Click on Receivables.to see 2
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@pages tavailable.
7. The Global Area at b ฺ
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Oracle Cloud a a
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Applications. t o
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( usericname
e n in the Global Area.
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8. Click on your
l
DaOut > Confirm.
9. bSign
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11. Select the Vision theme.
12. Select the ERP and SCM Cloud Login link.
13. Sign in as Your User.
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14. Use the menus, icons,
a n to at the top in the Global Area provide access to features
relevant top r pageeinnsOracle Cloud Applications.
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15. You can also access preferences through the Personalization menu found under your
username.
16. The Search icon in the global area lets you run a person search.
17. Click the Navigator icon > General Accounting: Journals. The Journals work area
appears.
Note: A work area contains the complete set of tasks, reports, embedded analytics,
searches, or other content that you need to accomplish the tasks associated with a
business goal. Work areas consist of many regions.
 The local area is where you do your work.

 The Tasks icon in the upper right corner opens the Panel on the right where you
can select actions, searches, or reports.
18. Check the Data Access Set at the top left of the page.
Note: If a pop-up window opens to select the Data Access Set, select US Primary Ledger
19. If the Data Access Set is not set to US Primary Ledger, click the Change link and select
US Primary Ledger.
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20. Click the Tasks panel tab to open the Tasks Panel. fe r a
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21. Click the Manage Journals link.
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22. In the Search region, enter Accounting Period: 01-18.
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23. Click the Search button.
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24. Click the first Journal link. m ) deฺ
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highlight.Gu
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25. After the journal loads, select the first journal line to
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26. Click the Refresh icon ogn spane
in the contextual
c S tuondthe far right side of the page.
Note: When you select a record,
s 2 e t hi information for the record is displayed in
@any contextual
the contextual area on ฺ a rightuhand
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Note: The Balances pane (contextual area) is displayed and can show additional
information specific to the selected journal line.
As needed, you can resize or collapse the regional or contextual area to dedicate more
space to the local area.
27. Click the Collapse Pane button in the center of the page on the right.
28. Click the Home icon.
29. Click your username and then the Sign Out link and click Confirm to sign out to end your
session of Oracle Cloud Applications.
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Practice 2-3: Exploring Infolets
Overview
In this practice, you will learn to explore various infolets in the Newfeed theme.
Assumptions
Sign in as Casey.Brown and the assigned password.
Tasks
1. Navigate to: Scroll down to Analytics > Click on Order to Cash Infolets.
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2. Hover l of the Order Line Scheduling Performance infolet to view more
a over the center
nabinformation on your orders.
Pra 3. Click the Back View arrow on the bottom right of the Order Line Scheduling
Performance to see the back of the infolet.
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a
Click on the Cash Management Infolets > Click Expandable arrow on bottom right of the
s
At Risk infolet.
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5. Review the expanded At Risk infolet.
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6. Scroll back to the top of the Welcome Springboard.
ans
7. Click the Arrow to move the list of applications to Payables.
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8. Click on the Invoices icon.
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9. Click on the arrow at the bottom of the Holds infotile to see the detailed table information
change.
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10. Click the Home icon to return to the Welcome Springboard. u i
11. Select the name Casey.Brown and click SignaOut
t ฺ
n > Confirm.
t G
i z e n
12. Return to the Environment Landing
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13. Select the Vision_Newsfeed.
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14. Select the ERP and SCM Cloud Login link.

15. Log back in using your FASXX.Student User as assigned by your instructor.
Practice 2-4: Using Personalizations
Overview
In this practice you will be:
 Setting user preferences.
 Creating a saved search.

 Configuring columns.
Assumptions
Sign in as FASXX.Student as assigned by the instructor.
Setting User Preferences ble

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1. Navigate to: Your username > Set Preferences.
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2. Navigate to: General Preferences > Regional.
3. Change the Time Zone to Your Time Zone.
4. Click Save and Close.
5. Click on any other tasks to view the details.
6. Click the Vision logo or the Home icon to return to the Welcome Springboard.
Creating a Saved Search

7. Navigate to: General Accounting > Journals > Tasks panel tab > Manage Journals.
8. Enter or select the following:
Field Value
Source Manual
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Category Adjustment fe r a
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Batch Status Posted
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9. Click Save.
10. Enter or select the following:
Field or Checkbox Value

Name Posted Manual Adjustments
Set as Default Deselect
Run Automatically Select
11. Click OK.

12. View the results.
13. Click Done.
14. Navigate to: Tasks panel tab > Manage Journals.
15. From the Saved Search drop down, select Posted Manual Adjustments.

17. Click Done.
Configuring Columns
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18. Navigate to: General Accounting > General Accounting Dashboard.
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19. Click View > Account Group > Travel Costs in Account Monitor section.
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20. Click View >rColumns
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21. From the Hidden Columns section, move Acc Description to the Visible Columns
section and use the Up arrow to bring it next to Acc.
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22. Move Ledger from the Visible Columns to the Hidden Columns.
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23. Click OK.

24. Click the Detach button.
25. Click on the Acc Column.
26. Click the Descending Down Arrow.

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28. Click Detach.
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29. Click your username and then the Sign Out link and click Confirm to signoout.
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Practice 2-5: Exploring the Functional Setup Manager
Overview
In this practice, you will be:
 Navigating to the Functional Setup Manager.
 Selecting the Financials Offering.

 Exploring the General Ledger setup tasks.
Assumptions
Tasks
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1. Navigate to: Others > Setup and Maintenance. fe r a
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2. Click the Financials offering from the drop down available at Setup.
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3. In the Functional Areas section, Click General Ledger.
4. In the General Ledger section and under Scope next to Specify Ledger Options, click
the Select link.
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5. Select Specify Ledger Options.
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6. Click the Primary Ledger drop down. n o
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7. Select Select and Add.
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Pr 8. Click Apply and Go to Task.
9. In the first Query by Example field, enter US.
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11. If not s (pr ichighlight
highlighted, e ns the US Primary Ledger by clicking on the box next to the name
b Danot click thel name US Primary Ledger name link.)
(do
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13. Click Cancel.
Note: Several other tasks also now scoped with the US Primary Ledger.
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Practices for Lesson 3

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36 Practices for Lesson 3: Discussing the Vision Story

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Overview
 Reviewing Shared Components.
 Searching for a Legal Entity.

 Entering Values.
 Defining Cross-Validation Rules.
 Creating an Account Combination.
 Creating an Account Shorthand Alias.
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38 Practices for Lesson 4: Reviewing Enterprise Structures

Practice 4-1: Reviewing Shared Components
Overview
In this practice, you review the chart of accounts, calendar, and currencies (called the 3 Cs), as
well as journal source and category setup that are shared across the ledger and related
subledgers by creating a journal entry.
Assumptions
Tasks
1. Navigate to: General Accounting > Journals.
bl e
2. Verify you are in the Data Access Set: US Primary Ledger. The Data Access Set controls
fe r a
n s
tra
the ledger and data you have access to.
n -
no to the cash
3. Click the Tasks Panel Tab > Create Journal.
s
4. Enter a Journal Batch name: XXAdjustment and a Description: Adjustmenta
account. h a
) deฺ
c
5. What Accounting Period is defaulting? Note the Accounting o m u i This is the current
Period.
t ฺ G
open period in the ledger’s calendar.
i z an ent
6. What is the default journal Source? Note
c S tudSource.
ognthes Journal
s 2 @ inththei Journal region.
7. Enter the same name and description
8. Click the Currency listฺd a to seeusthee enabled currencies.
icon
n b icon totosee the predefined categories.
alist
( p a
9. Click the Category
e n se
r Adjustment.
as
10. Select Category:
D lic
nab
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Practices for Lesson 4: Reviewing Enterprise Structures 39

11. In the Journal Lines region, click the Select: Account icon at the end of the Account field
on Line 1 in the Journal Lines region to show the segments and default values of an
accounting flexfield. The Account is created by combining segment values from your chart
of accounts setup.
12. Select 11200 Cash in the Account segment.
13. Click OK. The account is displayed with a segment separator you can define between each
segment value.
14. Enter 1000 in the Debit column. This amount is posted to the Cash account when the
journal is posted.
15. Tab thrice to complete the line.
16. Click the Select: Account icon on Line 2 and select 11101 USBNK Checking Account.
17. Click OK.
ble
18. Enter 1000 in the Credit column. Tab twice to complete the line.
fe r a
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Da
19. Click Post l
20.bClick Yes.
na
Pra 21. Click OK in the confirmation approval message.
22. Click the Cancel button to exit the page.

Practice 4-2: Searching for a Legal Entity
Overview
In this practice, you will review and edit a legal entity and legal entity registration.
Assumptions
Tasks
1. Navigate to: Others > Setup and Maintenance > Tasks Panel > Search > Define Legal
Entities for Financials.
2. On the Manage Legal Entity task, click the hyperlink in the Selected Scope column.
ble
3. The Select Scope window appears. fe r a
ans
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a no
h a s
m ) deฺ
t ฺ c o u i
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(pr Legal
4. Select Search
s c e s radio button.
nEntities
D
5. ClickaApply andliGo to Task button.
n6.abSelect a legal entity by counting down your number. For example, if your number was 05,
Pra select the fifth on the list.
7. Review the options:
 Payroll statutory unit: To register the legal entity to report payroll tax and social
insurance
 Legal employer: Selected if the legal entity had employees
9. If scope is not set, set to the legal entity by clicking the hyperlink in the Selected Scope
column for the Manage Legal Entity Registrations.
10. The Select Scope window appears. With the Manage Legal Entity Registrations option
selected, select Select and Add from the Legal Entity drop-down list.
11. Click the Apply and Go to Task button.
12. Select the legal entity you selected above.
13. Click the Save and Close button on the very bottom of the window.
14. The Manage Registrations page opens.

15. Select the row header for Registered Name.
16. Select Edit to view the Legal Entity Registration details. View the fields.
17. Click Cancel.
18. Click Done.
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Practice 4-3: Entering Values
Overview
In this practice, you will enter the valid values into the Product value set.
Assumptions
Tasks
1. Navigate to: Others > Setup and Maintenance > Financials > Financial Reporting
Structures.
2. Click the Manage chart of Accounts Value Sets task.
ble
3. Select Validation Type: Independent. fe r a
ans
4. Click the Search button to see the value sets.
n - t r
5. Select Corporate Product.
a no
6. Click the Manage Values button.
h a s
7. Click the Create icon to enter values. m ) deฺ
t ฺ c o u i
8. Enter Value: 8XX.
an ent G
i z
9. Enter Description: XXProduct.
10. Enter Start Date: 01/01/YY, wherec ogisncurrent
S ud
tyear.
2 @ YY
t h is
11. Click Save and Close until
d s s eto the Task Search page.
a you return
12. Click Done.
ฺ
ab e to u
a n
(
Note to the
s prInstructor:
c e nsRun the Publish Chart of Account Dimension Members and
a
Hierarchies
D i
to lBalances Cubes process for the Corporate Product segment. This process
nabcan take up to 30 minutes to run, so you can create the values for the students and run the
Pra process the night before.

Practice 4-4: Defining Cross-Validation Rules
Overview
In this practice, you will enter a new cross-validation rule using a spreadsheet to prevent US1
Primary Ledger from using Product 8XX with any account except the cash account 11200 in an
account combination.
Assumptions
Instructor will perform the following steps to disable any existing rules:
ble
Sturctures > Show: All Tasks > Manage Cross-Validation Rules.
fe r a
2. Select US Chart of Accounts.
t r a ns
n o n- check
3. If you find any existing cross-validation rules, disable them by unchecking Enabled
box.
s a
4. Click Save and Close. a
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Tasks
i z d
Cross Validation Rules in Spreadsheet.c ogn s S>tuFinancials
1. Navigate to: Others > Setup and Maintenance > General Ledger > Create
s 2 @ thi
2. Select Open.
ฺ d a use
3. Click OK.
a n ab e to
s (prEditing
4. Click Enable
c e nonstop of the sheet.
D a Yes to the
5. Answer li question: Do you want to connect?
a n ab
P r
6. Sign in with your FASXX.student and password.

If you get a message saying the versions are not the same, select OK and proceed. This
message has no effect on the success of the spreadsheet upload.
7. Select US Chart of Accounts chart of accounts.

ble
8. Enter Name: XXCVR and an optional Description: Product 8XX.
fe r a
9. Enter Error Message: 8XXProduct: You can only use Product 8XX with gifts account
ans
63130.
n - t r
no
When the rule is evaluated, an account combination must contain 63130 for Product 8XX or
a
the account combination is not created.
h a s
10. Enter Condition Filter Segment: Product. m ) deฺ
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a n process
11. Enter Condition Filter Values: 8XX. The cross-validation
n t G
rule evaluates if Product 8XX
n z
i ude
was entered and if it is the defined value, the validation continues to evaluate the
rule. g
co is S t
Note: If you do not specify s @ thin the condition filter, then the rule is always
2 statement
any
evaluated. a
ฺd o us e
a b
n Filter t
r a
12. Enter the Validation
p n s e Segment: Account.
s ( licFilter
13. Enter Validation
a e Values: 63130.
b D
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14. Tab out of the entry rows.

15. Click the Submit button.
16. Accept the default setting and click OK.

17. If successful, the Row Status shows Row inserted successfully.
ble
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a
Structures > Show: All Tasks > Manage Cross-Validation Rules.
h a s
19. Select your Chart of Account: US Chart of Accounts.
m ) deฺ
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20. Review your rule and its filters by clicking on the View c o
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icon.
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c
Test Cross-Validation Rule: 2@
s e t hi
22. Navigate to: Othersb da anduMaintenance
>ฺSetup s > Financials > Financial Reporting
Structures > a n a e t o
p r Show:
( US Chart
All Tasks
n s > Manage Account Combinations.
23. Selectsyour
a l i ce of Accounts.
D the Add Row icon.
24.bClick
a
an25. Enter 101-10-11101-000-8XX-000.
Pr 26. Save. Your error message appears.

27. Click OK to dismiss the message.
28. Click Cancel to exit the Manage Account Combinations page.
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Practice 4-5: Creating an Account Combination
Overview
In this practice, you will create a cash account 11200 with product 8XX using a spreadsheet.
Assumptions
Tasks
Structures > Show: All Tasks > Manage Account Combinations.
2. Select US Chart of Accounts.
ble
3. Click Search. fe r a
an s
4. Select the Create in Spreadsheet button.
n - t r
5. Select Open with and click OK. n o
s a
6. Click Enable Editing on top of sheet.
h a
7. Answer Yes to the question: Do you want to connect?m)
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8. Sign in with your FASXX.student and password.

If you get a message saying the versions are not the same, select OK and proceed. This
message has no effect on the success of the spreadsheet upload.

Enter 101-10-63130-461-8XX-000 in the appropriate cells.
ble
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ans
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10. Accept the default and click OK. co
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11. Click OK.

12. If successful, the Row Status shows Row inserted successfully.
13. Return to the Manage Account Combinations page.

14. In the Search section, click Advanced.
15. Click Add Fields and select Product.

16. Enter 8XX in the Product field and click Search.
ble
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17. Your new account should appear in the list.
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Practice 4-6: Creating an Account Shorthand Alias
Overview
In this practice, you will create an account shorthand alias to speed up data entry.
Assumptions
Tasks
Structures > Show: All Tasks > Manage Shorthand Aliases.
2. Select the Chart of Accounts: US Chart of Accounts.
ble
3. Click Search. fe r a
ans
4. Click the Add Row icon.
n - t r
5. Name: XXGIFT. n o
s a
6. Company: 101
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7. LoB: 10.
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8. Account: 63130.
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9. Cost Center: 000.
10. Product: 8XX. c
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11. Intercompany: 000. s
a use2
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12. Description: XXAlias
pr cens
13. Enabled:(Yes.
s
D
14. Start li Date.
aDate: Today's
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15. Click Save.

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Practices for
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Lesson
t ฺ c o u i
Exploring
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Calendars and
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Ledgers
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Overview
 Creating a Calendar.
 Creating a Primary Ledger.

 Specifying Ledger Options.
 Defining Reporting Currencies.
 Completing the Ledger Configuration.
 Creating a Ledger Set.
 Reviewing Data Access Set Security.
ble
 Opening the First Accounting Period. fe r a
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54 Practices for Lesson 5: Exploring Calendars and Ledgers

Practice 5-1: Creating a Calendar
Overview
In this practice, you create a new accounting calendar starting January 1, YYYY, where YYYY is
the last year, and ending with December 31st with one adjusting period at the end of the year.
Assumptions
Tasks
Structures > Manage Accounting Calendars.
ble
2. Click the Create icon.
fe r a
ans
3. Enter Name: XXCalendar.
n - t r
4. Enter Description: XX Calendar.
a no
5. Enter Start Date: 1/1/YYYY where YYYY is last year.
h a s
6. Select Monthly in the Period Frequency field.
m ) deฺ
t ฺ c o u i
7. Select the Once at year end list item in the Adjusting
a n n t G
Period Frequency field.
n iz ude
8. Accept the defaults in the Period Name Format.
g
9. Click the Next button. c o s St
s 2 @ hi Details page to review the calendar period
Calendar:tPeriod
10. Use the Create Accounting
ฺ d a use
data.
a n abCloseebutton.
to
pr ofcyour
11. Click the Save
s (name
and
e s
ncalendar.
12. Clickathe
D li
abClick the Add Year button to add the current year.
n13.
Pra 14. Click the Save and Close button.
15. Click the Done button.
Practices for Lesson 5: Exploring Calendars and Ledgers 55

Practice 5-2: Creating a Primary Ledger
Overview
In this practice, you create a primary ledger using your Vision Chart of Accounts, XXCalendar,
and USD as the currency, and Standard Accrual as accounting method.
Assumptions
Tasks
1. Navigate to: Others > Setup and Maintenance > Financials > General Ledger > Manage
Primary Ledgers.
ble
2. Click the Create icon on the Manage Primary Ledger page.
fe r a
an s
3. Enter a unique Name and Description: XXPrimary Ledger.
n - t r
4. Select Chart of Accounts: US Chart of Accounts.
a no
5. Select Calendar: XXCalendar.
h a s
6. Select Currency: USD.
m ) deฺ
7. Select Accounting Method: Standard Accrual. tฺc o u i
anledgereand
n G
treturn to the Setup and
i z
ogn s Stud
8. Click the Save and Close to save your primary
Maintenance work area. c
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Practice 5-3: Specifying Ledger Options
Overview
In this practice, you enter the settings list below for your ledger's options.
Assumptions
Tasks
1. Navigate to: Others > Setup and Maintenance > Financials > General Ledger.
Setting Scope
ble
2. Click the Select link in the Scope column of the Specify Ledger Options row. fe r a
ans
Note: Select the Specify Ledger Options which is next to Manage Primary Ledgers.
n - t r
3. Accept default of the Specify Ledger Options option.
a no
4. Select Primary Ledger: Select and Add.
h a s
5. Click Apply and Go To Task.
m ) deฺ
t ฺ c o u i
6. Select the XXPrimary Ledger.
an ent G
i z
ogn s Stud
7. Click the Save and Close.
The Specify Ledger Options page opens. c
@ thi
s 2
a Region e Options
Setting Accounting Calendar ฺ d u s
a n ab Calendar
e to that defaults from your ledger.
(pr where nYYs is last year as the First Open Period for your ledger.
8. Review the Accounting
a
9. Select sJan-YY li c e
D
10.bEnter 3 for the Number of Future Enterable Periods.
Pr ana
Selecting the Subledger Accounting Region Options
11. Accept the default Accounting Method from your ledger.
12. Select US American English as your Journal Language.
Completing the Period Close Region Options

13. Enter your Retained Earnings Account: 101.10.33100.000.000.000.
14. Enter your Cumulative Translation Adjustment Account: 101.10.35000.000.000.000.
Specifying Journal Processing Region Options
Specifying Balance Options:

15. Click to enable Suspense General Ledger.
16. Click to enable Suspense Subledger Accounting.
17. Default Suspense Account: 101.10.29900.000.000.000.

18. Rounding Account: 101.10.78550.000.000.000.
19. Entered Currency Balancing Account: 101.10.78550.000.000.000.
20. Balancing Threshold Percent: 10.
21. Click all the following Entry options:
a. Notify when prior period journal is entered.
b. Allow mixed statistical and monetary journals.

c. Validate reference date.
d. Separate journals by accounting date during journal import.
Specifying Reversal Options:

22. Leave blank. You can select any predefined criteria set from the list of values in the
Journal Reversal Criteria Set at any time. bl e
23. Deselect the Run AutoReverse after open period check box. You can return to thisspage fe r a
and enable this option later. tra n
n -
24. For Intercompany options: Click the Enable intercompany accounting.
a no
a
25. For Average Balance Options: Do not enable average balance processing
h s by clicking the
Enable average balances check box.
m ) de ฺ
t ฺ c o u ithis region will no longer
If this check box is not selected and you have saved
an ent G
the options,
i
display on this page for the specified ledger.z
26. Leave the Sequencing Options set tooNo
c S tud
gnSequencing.
27. Click Save and Close. s 2 @ this
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Practice 5-4: Defining Reporting Currencies
Overview
In this practice, you will set up two reporting currencies tied to your XXPrimary Ledger.
A reporting currency is linked to a primary or secondary ledger, and is maintained at one of
three data conversion levels. You will setup one journal level and one balances level reporting
currencies ledger.
Assumptions
Tasks
ble
fe r a
Setting up reporting currencies tied to your XXPrimary Ledger.
t r a ns
1. Navigate to: Others > Setup and Maintenance > Financials > General Ledger
n on- > Show:
All Tasks > Manage Reporting Currencies.
s a
2. If scope is not set, set it to your XXPrimary Ledger.
a
) h deฺ
c o m u i
t ฺ G
4. Name: Enter XXCAD Reporting Currencies. i z an ent
5. Currency Conversion Level: Select c gn Stud
oJournal.
6. Currency: Enter CAD – Canadian 2 @ Dollart h is
d s
a specifys e the following options.
ฺ
abEntereJan-XX
7. In the Ledger Options region, u
a n to where XX equals last year.
r ens
8. First Open Period:
(pAccount:
a s
9. Rounding
D lic Accept default of 101.10.78550.000.000.000.
abRevaluation Basis: Accept the default of Entered currency.
n10.
Pra 11. Enable journal approval: Do not select.
In the Currency Translation Options region:

12. Default Conversion Rate Type: Corporate.
13. Retain Transaction Rate Type: Yes.
14. Missing Conversion Rate: Click Use last rate.
15. Number of Days to Find Last Rate: 30.
In the Journal Conversion Rules region, view the default settings:

16. Retain Journal Creator from Source Ledger: Yes.
17. Journal Source: Other and Closing Journal.
18. Journal Category: Other and Other.

19. Convert Journals to this Reporting Currency: Yes for line one and No for line two
(Closing Journal Source).
Data Conversion
ble
Note: There may not be a Data Conversion section, if not, skip steps 21 and 22.
fe r a
20. First Future Period to Convert Journals: Select the first period in the list of values.
t r a ns
21. Historical Conversion: Retain Original Conversion Rate Type: Select Yes
n o n-to use the
a
rate type entered on the original transaction to convert the transaction to the reporting
s
currency. a
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c o m u i
Sequencing t ฺ G
i z an ent
ogn s Stud
22. Sequencing By: No sequencing
23. Click Save and Close. c
@ thi
s 2 e
a Currencies
ฺ
Creating a Balances Reporting
b d u s Ledger
a t o
r anicon.nse
24. Click the Create
p
( XXGBP
sEnter i ce Balances.
a
25. Name:
D l
n a
26.bCurrency Conversion Level: Select Balance.
Pra 27. Currency: Enter GBP – Pound Sterling.

28. Period Average Rate Type: PeriodAverage.
29. Period End Rate Type: PeriodEnd.
30. Click Save and Close twice.

Practice 5-5: Completing the Ledger Configuration
Overview
In this practice, you complete your ledger configuration by running the Review and Submit
Accounting Configuration.
Assumptions
Tasks
1. Navigate to: Others > Setup and Maintenance > Financials > General Ledger > Review
and Submit Accounting Configuration.
ble
2. Select your ledger XX Primary Ledger
fe r a
ans
n - t r
4. Select your ledger.
n o
5. Click the Submit button. s a
6. Click OK. h a
) deฺ
c o m u i
7. Navigate to: Tools > Scheduled Process. t ฺ G
i z an ent
ogn s Stud
8. Click Refresh until the three processes conclude.
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Practice 5-6: Creating a Ledger Set
Overview
In this practice, you will create a ledger set using your XXPrimary Ledger and XXReporting
Currencies.
Assumptions
Tasks
1. Navigate to: Others > Setup and Maintenance > Financials > General Ledger > Show:
All Tasks > Manage Ledger Sets.
ble
2. Click the Create icon. Name and Description: XXSet.
fe r a
an s
3. Select your Chart of Accounts: US Chart of Accounts.
n - t r
4. Select your Accounting Calendar: XXCalendar.
n o
5. Default Ledger: XXPrimary Ledger. s a
6. Click the Add Row icon. h a
) deฺ
c o m u i
7. Select Ledger or Ledger Set: XXPrimary Ledger. t ฺ G
i z an ent
gn Stud
8. Click Save.
9. Click OK to accept the Confirmationc owindow.
10. Click the Add Row icon. s2
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a b Set:
11. Select Ledger or Ledger
n t oXXCAD Reporting Currencies.
p
12. Click the Save
( rabutton.
e n se
13. ClickaOK
D lic the Confirmation window.
s to accept
abSave and Close.
n14.
Pra 15. Click Done.

Practice 5-7: Reviewing Data Access Set Security
Overview
In this practice, you will review your Data Access Set created for your ledger set.
Data Access Sets are created to control access to specific ledgers, ledgers sets, or primary
balancing segments.
Assumptions
Tasks
1. Navigate to: Others > Setup and Maintenance > Financials > General Ledger > Manage ble
Data Access Sets. fe r a
ans
2. Select the Name of your data access set XXSet.
n - t r
3. Click the Edit icon.
a no
4. Verify that your Privilege is set to Read and Write.
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5. Click the Cancel button. m ) deฺ
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Note: The Access Set Type on your data access i z
n tud
set e Ledger, which is the default
o g
c a ledger Sor ledger set.
created by the application when you create
2 @ h i s
Add Roles to Your User ฺ d as use t
a na>bSecurity
7. Navigate to: rTools e toConsole > Users.
s c e ns FASXX.Student in the Search box.
(pyour username:
a
8. Search
D
on li
n9.abSelect the username.
Pra 10. Click Edit.
11. Click Add Role.
12. Search for the role by entering General Accountant in the Search field.
13. Select the General Accountant with Code: ORA_GL_GENERAL_ACCOUNTANT_JOB.
14. Click Add Role Membership.
15. Repeat steps to add General Accounting Manager with Code:
ORA_GL_GENERAL_ACCOUNTING_MANAGER_JOB
16. Click Done.
18. Click Done.
Create Your Data Access Set

19. Navigate to: Others > Setup and Maintenance > Financials > General Ledger.
20. Click the Manage Data Access Sets task.

22. Enter unique Name and Description: XXData Access Set.
23. Select the Access Set Type: Full Ledger.
24. Select your Chart of Accounts: XXLedger Instance.
25. Select the Accounting Calendar: XXLedger.
26. Select the Default Ledger: XXLedger US.

27. Click the Add Row icon in the Access Set Assignments.
28. Enter a Ledger or Ledger Set: XXSet.
29. Select Privilege: Read and Write.
30. Save and Close.
Note: If you get any Confirmation message, click OK.
ble
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Attach a Data Access Set to Your Roles
n - t r
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All Tasks.
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33. Click the Manage Ledger Data Access for Users task.m)
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34. Click the Create icon. n t ฺc t Gu
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35. Enter the following:
c og s Stu
36. Your User Name: FASXX.student.
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37. Role: General Accountant.
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38. Security Context:n b access
aData to set.
a
pr cValue:
39. Security (Context
e
ns XXData Access Set.
a s li e
D
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41. Repeat for the General Accounting Manager.

42. To review your assignments:
 Select Users with Data Access radio button.
 Select Security Context: Data access set.
 Select **User Name: FASXX.Student.
 Click Search.
43. Click Done.

44. Sign out.
45. Sign in as your user: FASXX.student to re-login.
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Practice 5-8: Opening the First Accounting Period
Overview
In this practice, you will open the first period in your general ledger.
Open the accounting period in both your ledger and reporting currencies before you create or
import journals for the period. Converted journals are only generated in your reporting currency
if the period is open or future enterable.
Tasks
1. Navigate to: General Accounting > Period Close.
2. Select your Change link for the Data Access Set at the top of the Tasks pane.
3. Select your Data Access Set: XXData Access Set.
ble
4. Click OK. fe r a
an s
5. Click on the Never Opened link under General Ledger.
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6. Click OK.
7. Answer Yes to the warning message: Open First Period?
8. Click OK.
9. Click Done.
10. Change the ledger to XXCAD Reporting Currencies and click the Never Opened link
under General Ledger.

11. Click OK.

ble
12. Answer Yes to the warning message: Open First Period?
fe r a
13. Click OK. ans
n - t r
a no
For Subsequent Periods h a s
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15. With your ledger name in the Ledger field, click Generalo Ledger.u i
16. Go to Actions menu > Open Target Periodzand anselectethe
n G
t current period.
i
17. Click Open.
c ogn s Stud
18. Click Yes.
s 2 @ thi
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u s e
ab> Open
19. Select your reporting Ledger Ledger drop down.
n
20. Go to Actionsamenu e toTarget Period and select the current period.
r ens
(topclose
s
21. Click OK
D a licthe window.
22.bClick Done.
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Practices for
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Lesson
t ฺ c o u i Entries
Creating
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Journal
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Overview
 Creating a Journal Source and Category.
 Entering and Posting a Manual Journal.

 Reversing a Journal Manually.
 Entering and Posting a Journal in a Spreadsheet.
 Using the Account Monitor.
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70 Practices for Lesson 6: Creating Journal Entries

Practice 6-1: Creating a Journal Source and Category
Overview
In this practice, you create a special journal source and category that can be used to identify
your journal entries.
Assumptions
Tasks
Journal Sources
ble
fe r a
All Tasks.
ans
2. Click the Manage Journal Sources. n - t r
3. Click the Add Row icon. a no
4. Enter a unique Name and Source Key, which is used a unique h a s
identifier for the source
m ) deฺ
across products: XXSource.
t ฺ c o u i
5. Enter a Description: My Special Source.
an ent G
i z
c o gnchanges
6. Select No in the Freeze Journals to allow
S tudto the unposted journal.
@ Date
7. Select Roll Date for the Accounting
2 t h s which will roll forward to the next available
iRule
accounting date for average
d s
a balance
s eprocessing.
ฺ
abJournal u
n
8. Do not check Import
a e toReferences to import references used to drill down from
(pr icens
imported journals.
s
D
9. Checka Require lJournal Approval.
abDo not check Import Using Key to allow journal import to import journals by using the
n10.
Pra Source Key instead of the Source Name.
11. Select the Save and Close button.
Journal Categories
All Tasks > Manage Journal Categories.
13. Click the Add Row icon.
14. Enter XXCategory as the Name and Category Key.
15. Enter a Description: My Special Category.
16. Select the Save and Close button.
Create a New Value in the Corporate LoB Value Set

Structures.
Practices for Lesson 6: Creating Journal Entries 71

18. Click the Manage Chart of Accounts Value Sets task.
19. Enter the Value Set Code: Corporate LoB.
20. Click the Search button.
21. Highlight the row with Corporate LoB and click the Manage Values button.
23. Enter Value: XX where XX is your user ID and Description: XXLoB.

Note to the Instructor: 10LoB is already set up.
24. Accept all the default values.
25. Click the Save and Close button twice.
26. Click the Done button twice.
Note to the Instructor: Run the Publish Chart of Account Dimension Members and
ble
Hierarchies to Balances Cubes process for the Corporate LoB segment.
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Practice 6-2: Entering and Posting a Manual Journal
Overview
You have purchased computers in the current open period. The computers are valued at
85,000, of which the office is paying 5,000 cash and the remainder will be paid over the
following year. An additional memo informs you of 135,000 of one-time sales revenues earned
by selling these computers. Record the journals for the memos in one batch using a batch
control total. In this practice, you will create a batch journal.
Assumptions
Tasks ble
fe r a
ans
Create a Journal
n - t r
1. no
Navigate to: General Accounting > Journals > Tasks panel tab > Journals > Create
a
Journal.
h a s
Note: Select your Data Access Set: XXData Access Set, )if not already
o m i d eฺ selected.
2. Enter the following details:
n t ฺc t Gu
n i za deValue n
og s Stu
Field
c
Journal Batch XXComputer
s 2 e t hi and Sales
@ Purchases
a uPeriod
Accounting Period ฺdCurrent s
a b t o
Journal
p r an nsXXComputer
e Purchases
( e
D as
Category lic XXCategory (the category you created)
n3.abIn the Journal Lines section, click the Add icon for each row and enter the following details:
Pra Line Account Debit Credit Description
1 101.XX.15160.120.000.000 85000 Computers and Software
2 101.XX.11200.000.000.000 5000 Cash
3 101.XX.22100.000.000.000 80000 Accounts Payable
4. Click Save.
5. In the Journal section, click Add.
Field Value
Journal XXComputer Sales
Category XXCategory

7. In the Journal Lines section, enter the following details:
Line Account Debit Credit Description
1 101.XX.12130.000.000.000 135000 Notes Receivable
2 101.XX.41000.120.000.000 135000 Revenue -Domestic
8. Click Complete.
9. Click Post.
10. Click OK in the confirmation dialog.
11. Click Cancel.
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Practice 6-3: Reversing a Journal Manually
Overview
Journals may be scheduled for reversal in another period. Users may enter the period in the
Journal window or it may be set to default from the category. In this practice, you will reverse a
journal entry.
Assumptions
Tasks
Reverse a Journal Manually ble

fe r a
1. Navigate to: General Accounting > Journals > Tasks panel tab > Journals > Manage
ans
Journals.
n - t r
2. no
In the Search region, enter Accounting Period Equals: Current accounting period.
a
3. In the Search Results area, click on XXComputer Sales journal.
h a s
m ) deฺ
4. In the Journal region, click Show More.
t ฺ c o u i
5. On the Reversal Tab, provide the Reversal Period
an asethe n G
tcurrent Period and click Save.
i z
6. In the Journal region, expand Journalg
c o n and
Actions
S tudclick Reverse.
Note: Reverse button will be enabled
2 @only when
t h isSave is clicked at step 5.
d s
a use
7. Click Yes.
ฺ
ab e to
a n
8. Click OK to confirm.
r Close.
9. Click Save
s (pand c e ns
10. In D
a li
the search region, enter Journal: Reverses%XX%. The application adds the name
b
Pr ana Reverses to the original journal name.
11. Click on your journal.
12. Post the journal.
13. Click OK.
14. Click Cancel.

Practice 6-4: Entering and Posting a Journal in a Spreadsheet
Overview
In this activity, you will enter a journal in a spreadsheet and will upload into Oracle General
Ledger.
Assumptions
Tasks
Create a Journal in the Spread Sheet.
1. Navigate to: General Accounting > Journals > Tasks Panel Tab > Journals > Create
ble
Journal in Spreadsheet.
fe r a
2. Click OK to open the Excel spread sheet and enter journal details.
an s
n - t r
n o
4. Click Yes to connect to the instance.
s a
5. Enter your user name and password. h a
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c o m u i
6. Click OK to any message popups.
n t ฺ t G
i
7. Enter the following details in the Excel spreadz asheet. e n
c ogn s Stud
s 2 @ thi
Field
ฺ d a use Value
Journal
a n ab e toXXComputer Sales Correction
Ledger (p
r ens XXPrimary Ledger
D a s l ic
nab
Accounting Date Current Date
Pra Category XXCategory
8. In the Journal Lines region, enter the following details:
Line Account Currency Debit Credit Line Description

1 101.XX.12130.000.000.000 USD 135000 Notes Receivable
2 101.XX.41000.461.000.000 USD 135000 Hardware Revenue
9. Click Submit.

10. Select Submit Journal Import and Posting on the Submission Options dialog and select
No for the Import Descriptive Flexfields.
ble
fe r a
ans
11. Click Submit. n - t r
12. Click OK to confirm. a no
h a s
13. Close your spreadsheet without saving.
m ) deฺ
14. Navigate to: General Accounting > Journals > Tasks
t ฺ c o u
panel tab i> Journals > Manage
Journals. an ent G
i z
c ognPeriod
15. In the Search region, enter Accounting
S tud Current accounting period.
Equals:
16. Find and click on your journal.2@
t h is
17. Review your journal. ฺda
s s e
b to u
18. Click Cancel. ana e
s (pr icens
D a l
b
Pr ana

Practice 6-5: Using the Account Monitor
Overview
In this practice, you will be creating an account group to view from the account monitor and
drilldown to detail.
Assumptions
Sign in as your FASXX.Student user, as assigned by the instructor.
Tasks
2. In the Account Monitor area, click the View menu.
ble
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3. Select Account Group.
4. Select Create.
5. Enter:
Field Value
Name XXSales Revenue
Description For tracking computer sales
Display In Account Monitor
Set as Default Select
Dynamically derive ledger Select
Time Option Accounting Period

Field Value
Comparison Option Prior Year PTD
Access Private
ble
fe r a
ans
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n o
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6. In the Accounts section, click the Add Row button.
h a
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7. Enter:
c o m u i
t ฺ G
Field
i z an ent
Value
Name ogn s Stud
XXComputers
c
2 @ thLedgeri
Ledger
s XXPrimary
da 101us e
Co b ฺ
a e to
a n
LoB
s (pr icens XX
D
Acc a l 41000
n a b
Pra CC 460
Prod 000
IC 000
Change Always Display

8. Select the Save drop-down list.

ble
9. Click Save and Close. fe r a
an s
10. Ensure the Period is set to the current period.
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i z
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Drilling down toadetails
s (pr icelink.
the CCl460
ns
Da
11. Click on
12.bClick on the -135,000.00 link to open the Inquire on Detail Balances page.
a
P ran13. Click on the -135,000.00 link to view the journal lines.
14. Click on the Journal link to view the journal.

15. Click Cancel.
16. Click Done three times.

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Practices for
m ) deฺ 7: Using
Lesson
t ฺ c o u i
Foreign
an ent G
Currencies
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Overview
 Creating a Currency.
 Creating Conversion Rate Types.

 Entering Daily Rates.
 Entering and Reviewing a Foreign Currency Journal.
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82 Practices for Lesson 7: Using Foreign Currencies

Practice 7-1: Creating a Currency
Overview
In this practice, you will create a currency. Ultraland, a new country that uses Ultraland dollars
(ULD)
Assumptions
Tasks
Structures.
ble
2. Select the Manage Currencies task.
fe r a
ans
3. Click the New icon or use Action > New.
n - t r
4. Enter Currency Code: XXULD.
a no
5. Enter Currency Name: XXUltraland Dollars.
h a s
6. Enter Description: Currency for Ultraland.
m ) deฺ
t ฺ c o u i
7. Click the Enabled check box to start using the currency,
an Date. n t G
if not checked.
i z e
ogn s Stud
8. Enter the first day of the current month in the Start
9. Click Save. c
10. Click the Expand icon and s 2
accepted
e t hi
@ defaults.
b ฺ da us
a n a e to
( r icehave
12. After all thepstudents
s ns completed creating their currencies; the instructor does the
a
following
D
steps: l
nab Navigator to: Tools > Scheduled Processes.
Pra  Search for and run: Create Currency Dimension Members.
Practices for Lesson 7: Using Foreign Currencies 83

Practice 7-2: Creating Conversion Rate Types
Overview
In this practice, you will create a new conversion rate type for your payables transactions called
XXSPCORP.
Your company, Vision Corporation, has a ledger currency of United States dollars (USD), and
needs different conversion rate types for your payables and receivables transactions with
Ultraland, which uses Ultraland dollars (ULD).
 For receivables, use your corporate conversion rate types.
 For payables, use a special corporate conversion rate type.
Assumptions
ble
fe r a
an s
Tasks
n - t r
n o
1. a
Navigate to: Others > Setup and Maintenance > Financials > Financial Reporting
s
Structures. h a
) deฺ
2. Click the Manage Conversion Rate Types task.
c o m u i
t ฺ G
3. Click the Add row icon.
i z an ent
ogn s Stud
4. Enter Name and Description: XXSPCORP.
c
2 @ thi
5. Enable Enforce Inverse Relationship.
s
6. Click Save and Close.ฺda
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Pra

Practice 7-3: Entering Daily Rates
Overview
In this practice, you will enter and view your daily rates.
Assumptions
Tasks
Structures.
2. Click the Manage Daily Rates task. Alternatively, you can navigate to: General
ble
Accounting: Period Close > Manage Currency Rates:
fe r a
ans
3. Click the Daily Rates tab.
n - t r
4.
no
Open a spreadsheet template using the Create in Spreadsheet button.
a
5. Answer OK in the box that opens.
h a s
m ) deฺ
t ฺ c o u i
7. Answer Yes to the dialog box.
an ent G
z
8. Sign in with your instance User Name and iPassword.
9. Click OK to any other message boxes. c ogn s Stud
s 2 @ thi
ฺ d a use
10. Enter the following daily rates data:
 *From Currency:
a n ab USD. e to
pr ceXXULD.
 *To Currency:
s ( ns
 a
D *Conversion li Rate: XXSPCORP.
nab *From Conversion: 1st day of the current month. Format is mm/dd/yyyy.
Pra  *To Conversion Date: Last Day of the current month. Format is mm/dd/yyyy.
 *Conversion Rate: .56.
11. Click on the second row and enter the following daily rates data:
 *From Currency: USD.
 *To Currency: CAD.
 *Conversion Rate: XXSPCORP.
 *From Conversion: 1st day of the current month. Format is mm/dd/yyyy.
 *To Conversion Date: Last Day of the current month. Format is mm/dd/yyyy.
 *Conversion Rate: .87.
12. Click the Submit icon to submit the spreadsheet.
13. Click the OK button in the Submission box and the options box that follows.
14. Verify that the Record Status shows that the rows inserted successfully.
15. Click OK to the submission confirmation message.
16. Close the spreadsheet and return to the environment.

17. When asked if you want to save the spreadsheet click No.
View Your Rates

18. Click the Daily Rates tab.
19. Enter From Currency: USD.
20. Enter To Currency: XXULD.

21. Enter Rate Date: Current accounting period beginning and ending dates.
22. Click Search.
23. Review your rates.
24. Click Done.
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Practice 7-4: Entering and Reviewing a Foreign Currency Journal
Overview
In this practice, you will enter, post, and review a journal denominated in a foreign currency.
Assumptions
Tasks
Note: Select your Data Access Set XXData Access Set for entering the following journal, if
not already selected.
1. Navigate to: General Accounting > Journals > Tasks panel tab > Journal > Create
ble
Journal.
fe r a
an s
2. Enter the following details in the Journal section:
n - t r
n o
s a
Field Value
h a
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Journal Batch XXFC Journal
c o m u i
Current Period an
t ฺ t G
Accounting Period
i z e n
Journal
c ogn s Stud
XXFC Journal
s 2 @ thi
Currency
ฺ d a use
XXULD
Conversion Ratea
n b
Type to
User
a e
(prRateicens 1.785714
Conversion
s
D a l
nab
Category XXCategory
Pra
3. In the Journal Lines region, enter the following:
Line Account Debit Credit Description
1 101.XX.11200.000.000.000 150000 Cash
2 101.XX.41000.000.000.000 150000 Revenue - Domestic
4. Click Complete.
5. Click Post.
7. Click Cancel.

8. Navigate to: General Accounting > Journals > Tasks Panel > Manage Journals.
9. Enter Journal: XXFC Journal.
10. Enter Accounting Period: Current Period.
11. Click Search.
12. Review the Journal.
ble
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an s
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13. Click Cancel.
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Practices for
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Lesson
t ฺ c o u i
Managing
an ent G
Intercompany
i z
c S tud
ognTransactions
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Overview
In these practices, you will perform the following activities:
 Creating Intercompany Transactions with Invoice Generation.
 Running the Reconciliation Report.

 Creating Intercompany Transactions Using a Spreadsheet.
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90 Practices for Lesson 8: Managing Intercompany Transactions

Practice 8-1: Creating Intercompany Transactions with Invoice
Generation
Overview
In this practice, you will:
 Create intercompany transactions

 Transfer to Receivables for invoice generation
 Transfer to Payables for invoice recording
 Review transactions in Intercompany
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor. ble
fe r a
Tasks ans
n - t r
STOP: Your instructor will do steps 1 to 5.
a no
a s
1. Navigate to: Others > Setup and Maintenance > Financials > Intercompany
h
> Show: All
Tasks > Manage Intercompany System Options.
m ) de ฺ
t ฺ c o u i
2. Click Edit.
an ent G
i z
3. Set the Intercompany Batch Numbering to Manual.
4. Click Save and Close. c ogn s Stud
5. Click OK. s 2 @ thi
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Creating Intercompany ab Transaction
e to
r ens
(pstudents
Note: s
D a The lic resume here.
6. bNavigate to: Intercompany Accounting > Transactions > Tasks Panel > Create
Pr a a Transaction.
n
7. Enter Batch Number as 50XX where XX is the number assigned to you.
8. Select Provider: US1 I/C Org.
9. Select Currency: USD
10. Enter Transaction Type Name: I/C Sales.
Note: The I/C Sales transaction type has been defined to require invoicing but does not
require manual approval.
11. Accept the Batch Date and Accounting Date as today’s date.
12. Click Save.
13. Click OK.
14. In the Transactions section, click the Add Row icon.
15. Enter the following values:
Practices for Lesson 8: Managing Intercompany Transactions 91

Field Value
Receiver UK I/C Org
Debit (USD) 100
16. In the Transactions: Distributions section, click the Provider tab.

17. Click the Add Row icon and enter the following details:
Field Value
Account 101.10.41000.000.000.000
Credit (USD) 100
ble
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18. Click the Receiver tab.
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19. Click the Add Row icon and enter the following values: n o
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Field Value
c o m u i
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Account
i z an ent
303.30.6105.000.000.000
Debit (USD) 100 co
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20. Click Save.
21. Click OK. ran
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s
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22. ClickaSubmit.
b D
n a
23. Click OK.
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Review the Transaction
24. Navigate to: Tasks Panel > Manage Intercompany Outbound Transactions.
25. Enter your Batch Number and click Search.
26. Click the Batch Number link in resultant row to open the View Intercompany Batch page.
27. Verify that the batch status is submitted.
28. In the Distributions section, click the Provider tab. Notice that now two distributions are
displayed for the provider side of the transaction. The intercompany receivable line was
added.
29. Click the Receiver tab. Similarly, notice that two distributions are displayed for the receiver
side of the transaction. The intercompany payables line was added.
30. Click Cancel.
31. Click Done.

STOP: Your Instructor will do steps 32 to 36 to Run the Transfer Receivables Process to
get the Invoices Generated
32. From the Intercompany Transactions page, click Tasks Panel > Transfer to
Receivables.
33. Select the following values:
Field Value
Business Unit US1 Business Unit
(This is the provider Receivables
business unit, assigned as part of the
setup of intercompany organizations)
ble
Legal Entity US1 Legal Entity
fe r a
From Account Date Today’s date ans
n - t r
To Account Date Today’s date
a no
Run Receivables Yes
h a s
Invoice Import
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i z
34. Click Submit.
c o gn Stud
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36. From the Intercompany Transactions
Monitor section. ab to
a n
r waitefor e
Note: Youp
s ( must
c nsthree processes to get completed: Transfer Intercompany
a
Transactions
D li Receivables, Import AutoInvoice, and Import Receivables
to
nab
Transactions using AutoInvoice.
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Review the Generated Invoice in Receivables
37. Navigate to: Receivables > Billing > Tasks Panel Tab > Manage Transactions.
Field Value
Business Unit US1 Business Unit
Transaction Source Global Intercompany
Transaction Date Today’s date
39. Click Search.

40. Click your transaction number to open the Review Transaction page. Note this
transaction number.

41. Click Actions > Post to Ledger.
42. Click View Accounting.
43. Review the details.
Note: Notice that now you see two distribution lines. The first line is what you entered and
the second line is the Intercompany Receivables account generated by Intercompany from
the Intercompany Balancing Rules setup.

44. Click Done.
45. Click Cancel.
46. Click Yes.
47. Click Done.
STOP: Your Instructor will do steps 47 – 51 Transfer the Invoice to Payables ble
fe r a
Note to the Instructor: Sign in as James.Bird in order to run the transfer process.
ans
48. Navigate to: Intercompany > Transactions > Tasks Panel Tab > Transfer to Payables.
n - t r
a no
h a s
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Field
t ฺ c o
Value u i
an Unitent G
Business Unit i z
UK Business
c o(This ud Payables
gnis theStreceiver
2 @ business
t h is unit, assigned as part of the
d s
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a n
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Legal Entity
(pAccount
Da
s
From lic Date Today’s date
na b To Account Date Today’s date

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Run Receivables Yes
Invoice Import
50. Click Submit.

51. Click OK.
52. From the Intercompany Transactions page, click the Refresh icon in the Process Monitor
section.
Note: You must wait for three processes to get completed: Transfer Intercompany
Transactions to Payables, Import Payables Invoices, and Import Payables Invoices
Report.
Review Invoices in Payables

53. Navigate to: Payables > Invoices > Tasks Panel Tab > Manage Invoices.

Field Value
Business Unit UK Business Unit
Invoice Number Your invoice number
(The same transaction number that

was generated by Intercompany
Receivables)
55. Click Search.

56. Click the invoice number to open the Manage Invoices page.
57. Click Cancel.
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58. Click Done. fe r a
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59. Click on the Tasks panel tab > Invoices > Validate Invoices.
n - t r
60. Enter the following values: n o
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Field Value om i
t ฺ c G u
Ledger
z an ent
UK Primary Ledger
i
All og
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Option
@ c i s S
From and To Invoice Date s 2 et h
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s
a n ab e to
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61. Click Submit.
s
D aOK. l
62. Click
abClick Cancel.
n63.
Pra 64. Navigate to: Tools > Scheduled Processes. Click Refresh until the process is
Succeeded.
65. Navigate to: Payables > Invoices > Tasks panel tab > Accounting > Create
Accounting.
Field Value
Subledger Application Payables
Ledger UK Primary Ledger
End Date Today
Accounting Mode Final
Process Events All
Report Style Detail

Transfer to General Ledger Yes
Post in General Ledger Yes
66. Click Submit.

67. Click OK.

68. Click Cancel.
69. Sign back in as your fasXX.student.
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Practice 8-2: Running the Reconciliation Report
Overview
In this practice, you will:
 Run Reconciliation
Assumptions
Tasks
1. Navigate to: Intercompany Accounting > Reconciliation.
2. Click Actions > Run. ble
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n o
Field
a
Value
s
Provider Ledger US Primary Ledger h a
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c o m u i
Provider Accounting Period Current
t ฺ G
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Receiver Ledger
c o gn Stud
UK Primary Ledger
Receiver Accounting Period
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4. Click Submit. na
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a
r ens
pconfirm. e
5. Click OK (to
D athe Refreshlicicon until you see the Period Summary report.
s
nab
6. Click
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7. Click the value in the Intercompany Payables GL Balance Amount column for the Global
Intercompany journal source.
8. In the Journal Lines Report, you should see the journal you posted.
9. Click the journal name and to open the journal.
10. Click Cancel.
11. Click Done.

Practice 8-3: Creating Intercompany Transactions Using a
Spreadsheet
Overview
In this practice, you will create Intercompany transactions using a spreadsheet.
Assumptions
Tasks
1. Navigate to: Intercompany Accounting > Transactions > Tasks panel tab > Create
Transactions in Spreadsheet.
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2. Click OK to open the spreadsheet. fe r a
ans
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4. Click Yes to connect. n o
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5. Enter your User ID and password.
h a
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6. Click OK to any pop up messages.
c o m u i
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c o gn Stud
Field
s 2 @ this Value
Batch Number ฺda u s e 51XX
a n ab e to
Provider
( p r ens US1 I/C Org
D
s
aCurrency lic USD
nab Transaction Type I/C Sales

Pra Batch and Accounting Today
Date
Transaction Number 1
Receiver UK I/C Org
Provider Distribution 1
Number
Provider Account 101.10.11200.000.000.000
Provider Credit 1200
Receiver Distribution 1
Number

Receiver Account 303.30.6105.000.000.000
Receiver Debit 1200
8. Click Save.
9. Click OK on the Upload Options dialog.

10. Click Submit.
11. Close the spreadsheet and navigate back to Intercompany Transactions page.
12. Click Tasks Panel Tab > Manage Intercompany Outbound Transaction.
13. Search for your batch number.
14. Select the batch number and click Edit to open the Edit Intercompany Batch page.
15. Click Submit. ble
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16. Click OK to acknowledge that your batch is submitted.
ans
Note: The transaction can be transferred to Receivables only if the transaction status is
n - t r
approved. n o
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17. Click the Batch Number again.
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18. Review that the transaction is Approved.
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19. Click Cancel.
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20. Click Done.
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Practices for
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Lesson
t ฺ c o u i Close
Performing
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Overview
 Creating and Generating an Allocation Rule.
 Defining and Running a Revaluation.

 Creating a Translation.
 Clearing Accounts Reconciliation.
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102 Practices for Lesson 9: Performing Period Close

Practice 9-1: Creating and Generating an Allocation Rule
Overview
In this practice, you will distribute the communication cost of 55,000 US dollars across six cost
centers based on headcount.
The Accounting Period dimension will be a runtime prompt, so that when the rule is run, you are
prompted for the accounting period. Runtime prompt variables make rules dynamic and
reusable.
Note to Instructor: You may want to open the periods for the Vision US Primary Ledger and
the Vision IFRS Secondary ledger to the current period. Use the current period in the Allocation.
Also turn off journal approval for the Manual Source.
ble
Assumptions
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Note: Please use IE browser for this practice. n - t r
a no
Tasks
h a s
o m
Note to the Instructor: Turn off Journal Approval by navigating i eฺ and
) to:dSetup
Maintenance > Financials > General Ledger. n t
Scope
u
ฺc thetUSGPrimary Ledger on the
z a n
Specify Ledger Options task. Unselect n
o g i journal
Enable
t u de approval and Save and Close.
@ c is S
Creating Two Journals to Load
a s 2 th and the Basis
the Source
e
b
Note: Select your Data Access s Primary Ledger for entering the following journal, if
ฺd SetoasuUS
not already selected. a
an nse t
p r
(to: General e Accounting > Journals > Tasks Panel Tab > Journals > Create
1. Navigate
a s l i c
b D in Spreadsheet.
Journal
a
an2. Click OK to open the Excel spread sheet and enter journal details.
Pr 3. Click Yes to connect to the Fusion instance.
4. Enter your user name and password.
5. Click OK to any message popups.
6. Go to the Multiple Journals tab.
7. Enter the following in the Excel spread sheet for the first 2 rows:
Field Value
Journal Batch XXSource
Journal XXSource
Ledger US Primary Ledger
Practices for Lesson 9: Performing Period Close 103

Accounting Date Current Date
Category Adjustment
8. Continue on the same 2 rows with Journal Lines details:

Lines Account DR CR CURRENCY
1 101.XX.64510.000.000.000 55,000.00 USD
2 101.XX.22100.000.000.000 55,000.00 USD
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Creating the Second Journal Entry
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9. Enter the following details in the next 6 Excel spread sheet rows:
n - t r
a no
Field Value
h a s
m ) deฺ
Journal Batch XXBase
t ฺ c o u i
XXBaseizan n t G
Journal
n tud e
Ledger c
USogPrimary
s SLedger
@
2 Current i
th Date
Accounting Date a s e
Category na
bฺd to usHeadcount (Double click the cell and select)
( p ra ense
D a s l ic
nab
10. Continue on the same 6 rows with Journal Lines details:
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Lines Account DR CR CURRENCY
1 101.XX.91000.710.000.000 22.00 STAT
2 101.XX.91000.720.000.000 7.00 STAT
3 101.XX.91000.721.000.000 5.00 STAT
4 101.XX.91000.722.000.000 122.00 STAT
5 101.XX.91000.723.000.000 105.00 STAT
6 101.XX.91000.730.000.000 46.00 STAT

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11. Click Submit.
c ogn s Stud
12. Select Submit Journal Import@
2 h i on the Submission Options dialog and select
and Posting
t
s e
da Flexfields.
No for the Import Descriptive
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13. Click Submit.
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14. Click OK. an s
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15. Close your spreadsheet without saving.
n o
a
16. Navigate to: General Accounting > Journals > Tasks panel tabs> Journals > Manage
Journals. ) ha eฺ
c o mCurrentuiaccounting
d
n t ฺ
17. In the Search region, enter Accounting Period Equals:
t G period.
18. Find and click on your journal.
n i za den
19. Review your journal.
c og s Stu
20. Click Cancel.
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ab page.
21. Click Done.
a n e to
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22. Remain in the Journals
s l Rule
aan Allocation
D
Creating
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23. Click the Tasks panel tab > Create Allocation Rules link.
Note: This will open the Enterprise Performance Management System Workspace
window.
24. Navigate to: Administer > Calculation Manager.
25. Expand General Ledger Balances Cube.
26. Under the System View tab, expand the USChartofAccounts.
27. Expand db.
28. Highlight Rules and then right-click > New.

29. Enter the following or accept the defaults:
Field Value
Name XXAllocation
Application Type General Ledger Balances Cube
Application USChart of Accounts

Database db
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30. Click OK.

31. Under the Rule Palette, drag the Point of View Object over to the Rule Designer area
between the Begin and End.

The flow should have two new components called Member Range.
In the block below the Rule Designer there is a tab called Point of View with a list of
Dimensions.
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32. Click in the Value field for the AccountingPeriod row to see the Actions icon.
33. Click and hold in the Actions icon to open the menu.
34. Move the mouse over the Variable list item until it says Insert a Value and let go.
35. The Select Variable window opens.
36. Click the Category dropdown list.
37. Select Database.
38. Select the Accounting_Period row.
39. Click OK.
40. Click the Member Selector icon.
41. Select Ledger from the Dimensions drop-down list.
42. Expand the All Ledgers node.
43. Select US Primary Ledger.

44. Click the right arrow to move the ledger to the Selections panel on the right.
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45. Continue to select the rest of the dimension values in the Member
m
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Value i z
Dimension
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Company s 2 @101 thi
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Line of Business ab
a n e to XX (your user ID)
Product (pr e ns 000
s l i c
b Da
Intercompany 000
n a
Pra Currency USD
Currency Type Total
46. Click OK.

47. Click Save.

48. Leave all other Dimensions blank.
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an between n G
t the two POV circles. The
49. Drag the Allocation Object from the Rule iPalettez e
Allocate Wizard box should appear.ogn
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50. Leave the Dimensions on this 2 @ t h
first window isblank.
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Enter the Source ab
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a n e to
pr button.
51. Click the (Next
s c e s see at the top of the wizard Point of View > Source.
nYou
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52. Clickathe Memberli Selector.
abFill in the values for the following Dimensions.
an53.
Pr
Dimensions Value
Account 64510
Cost Center 000
Scenario Actual
Balance Amount Period Activity
Amount Type PTD

54. Click Save and Click OK.
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55. ClickaOK.
D l
abClick the Next button.
n56.
Pra Define Allocation Range
57. Click the Member Selector.
Dimensions Value
Account Leave blank
Cost Center 700 (From All Corporate Cost
Centers-V5)

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59. Click OK. ran
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(Next c e ns
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60. Click the
D li
ab Target Account
nEnter
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62. Select Account: 64510.

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63. Click OK.
a n ab e to
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64. Click the Next
c e ns
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Enter the Offset
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Dimensions Value
Account 64510
Cost Center 000

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67. Click OK.
a n ab e to
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68. Click the (Next
c e ns
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69. Do a enter costli center values in the Exclude criteria.
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70. Click the Next button.
s (pr Basisc e ns
Enter Allocation
D a li
a n abClick the Member Selector.
71.
P r 72. Select the following values:

Dimensions Value
Company 101
Line of Business XX (your user ID)
Account 91000
Intercompany 000
Scenario Actual
Balance Amount Period Activity
Amount Type PTD

Currency STAT
Currency Type Total
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73.
Pr 74. Click the Next button.
Accept the default Basis – Options.

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75. Click the Next button.
a
s pr number
76. Enter 2 in(the
c e nofsdecimal places.
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77. Click Save.
a n ab e to
78. Click OK.(pr ns
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79. Click
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80. Click Validate.

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81. Correct errors and validate again if necessary.
82. Click OK.
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83. Click Validate and Deploy.

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84. Click Yes.
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85. Click OK.
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86. Navigate to: File > Log Off.

87. Click Yes to confirmation message.
Generating an Allocation
88. Navigate to: General Accounting: Journals > Tasks Panel > Generate General
Ledger Allocations link.
Note: Ensure that Data Access Set is set to US Primary Ledger
89. Click the Rule or Rule Set list.
90. Click the XXAllocation Rule list item.
91. Select the current period in Specify Accounting Period.
92. Use the Post Allocations option to have allocations posted automatically.

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94. Click the OK button. n - t r
95. You have successfully generated allocations. a no
h a s finished.
96. Navigate to: Tools > Scheduled Processes to see that the
m ) deฺ
process
t ฺ c o u i
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97. Navigate to: Journals > Manage Journals.
c
s 2 @ usedthfori the journal.
98. Enter Accounting Period: Period
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99. Enter Source: Allocations.
a n abPosted.
100. Enter Batch Status: e to
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101. Click Search.
D l the journal lines.
a down to see
b
102. Scroll
Pr ana

Practice 9-2: Defining and Running a Revaluation
Overview
In this practice, you will define a revaluation.
Assumptions
Tasks
Changing a Rate Using the Currency Rates Manager

1. Navigate to: General Accounting > Period Close > Tasks Panel > Multicurrency >
ble
Manage Currency Rates.
fe r a
2. Click on the Daily Rates tab.
ans
3. Enter From Currency: USD and To Currency: XXULD. n - t r
n o
4. a
Enter both Rate Dates of the last day of the current open accounting period.
s
5. Click Search. h a
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c o m u i
6. Change the Rate to .75.
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7. Click Save. Click Done.

8. Click Tasks panel tab > Multicurrency > Revalue Balances.

Use the Manage Revaluations page to generate revaluations.
10. Enter a Name and Description: XXRevaluation.
11. Select Chart of Accounts: US Chart of Accounts.
12. Select your Currency: XXULD.
13. Select your Conversion Rate Type: XXSPCORP.

14. Enter 10 Day to Roll Forward.
15. Enter 101.10.78630.000.000.000 in both the Unrealized Gain and Loss Accounts.
16. Leave the PTD default on the Income Statement Accounts Basis.
17. Check the Post Automatically.
18. In the Revaluation Accounts, click the Add Row icon.
ble
19. Click on the filter Conditions icon.
fe r a
an s
20. Click the Add Field button.
n - t r
21. Add Account equals 11200 and click OK.
n o
a
s many COA
Note: Each row of the revaluation account table should include however
h a
o m ) dthat
segment filters required to define the given account combination(s)
i eฺ should be revalued.
t ฺ c
Such related segment filters should not be singly listed on
G u
separate account rows on the
i z an enast a complete filter to identify

revaluation definition as each row is taken independently
c o gn Stud
which account combinations are to be revalued.
22. Click the Save button.
s 2 @ this
d
23. Click the Generate button.
ฺ a use
ab Set:
24. Enter your DatanAccess
a e toXXData Access Set
(pr oricLedger
25. Select Ledger
s e ns Set: XXPrimary Ledger.
D
26. Select l
a your Revaluation.
abEnter the latest Accounting Period (Same Period used in the Currency Conversion
n27.
Pra journal).
28. Enter the Rate Date: Last day of the current period.
29. Click Submit.
Verify the Journal Entry

30. Navigate to: Tools > Scheduled Processes.
31. Refresh until it finishes successfully.
32. Click on the Revalue Balances process name.
33. Click on (1 more….) in Log and Output attachment.
34. Click on XXXXXX.txt and verify a journal was created.
35. Navigate to: General Accounting > Journals > Tasks panel tab > Journals > Manage
Journals.
36. In the Accounting Period field, enter the current period.

37. In the Category field, enter Revaluation and click Search.
Tip: Make sure the data access set is enabled as XXData Access Set.
38. Open the journal and review the revaluation amounts.
ble
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Practice 9-3: Creating a Translation
Overview
In this practice, you will translate primary Ledger balances into a Reporting Currency, with
Balance Level Conversion.
Assumptions
Tasks
1. Navigate to: General Accounting > Period Close > Tasks panel tab > Multi Currency >
Translate Balances.
ble
2. In the Parameters section, select the following details:
fe r a
an s
Field Value
n - t r
Data Access Set Your Data Access Set
a no
Ledger XXPrimary Ledger h a s
m ) deฺ
Target Currency GBP
t ฺ c o u i
n t G
Current Period iza e n
ogn s Stud
Accounting Period
Balancing Segment c
@ thi
Leave blank
s 2
a use
3. Click Submit.
ฺ d
n ab e>tScheduled
4. Navigate to: More…Tools
a
o Processes.
5. Verify that(p
r
the processe s
nwas completed without errors or warnings.
s l i c
Da back to the Period Close Work area to verify the translation status.
6. Navigate
b
n7.a Scroll down to the Translation Status region and click Refresh.
Pra Note: You should see a green check next to the 101-US 1 LE1 BU1 Company.

Practice 9-4: Clearing Accounts Reconciliation
Overview
In this practice, you will configure the steps required for automatic reconciliation and use
Clearing Accounts Reconciliation for journals using Automatic Reconciliation.
Assumptions
Tasks
Enabling Clearing Accounts Reconciliation at Chart of Accounts Level.

ble
1. Navigate to: Others > Setup and Maintenance > Financials > General Ledger > Specify
fe r a
Ledger Options
ans
2. Select Scope to XXPrimary Ledger. n - t r
3. Check Enable reconciliation if not checked. a no
4. Click Save and Close. h a s
m ) deฺ
t ฺ c o u ivalues.
an ent
Setting Reconcile Attribute of the natural account G
segment
i z d
c ogn Structure
5. Navigate to: Others > Setup and Maintenance
S
>u
t Financials > Financial Reporting
Structures > Manage Chart of Accounts
2 @ t h is Instances.
6. Click Search.
d s
a use
ฺ
ab eInstances.
7. Click Manage Structure
a n to
s (prUSiChart
8. Enter Name:
c e nsof Accounts and Click Search.
D
9. ClickaEdit. l
abSelect the link Corporate Account highlighted for Account in Segment Instances.
an10.
Pr 11. Click Manage Values.
12. Search for 15910.
13. Select Yes to Reconcile field.
14. Click Save and Close 3 times and click Done.
Inheriting segment value attributes to update account combinations.

16. Click Schedule New Process and search process Inherit Segment Value Attributes and
click OK.
17. Enter XXData Access Set as Data Access Set and Yes for Create Execution Report.
18. Click Submit.
19. Click OK.

Verifying an existing Reconciliation Type.
All Tasks > Manage Clearing Accounts Reconciliation.
21. Click Create.
22. Enter the following and click Save and Close.
Field Value
Reconciliation Type XXAsset Clearing – XXPrimary Ledger
Description Asset Clearing 15910 - XXPrimary Ledger
Chart of Accounts US Chart of Accounts
ble
Ledger XXPrimary Ledger
fe r a
an s
Account Matching Rule By Primary Balancing Segment, Natural Account,
n - t r
Cost Center
n o
Account Filter Filter Icon > Add Fields s a
h a
) deฺ
Company Equals 101
c o m u i
n ฺ
Account Equals t15910
t G
i z aEquals e n
gn Stud
Cost Center 000
c
ClickoOK
s 2 @ this
Reconciliation Start Date a
ฺ d s e
01/01/2010
u
n ab e to Leave blank
Manual Reconciliation
a
Tolerance(p r ens
Percentage
D
s
a Tolerance lic
n a bAmount Leave blank
Pra Active Checked

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Entering Journal for Automatic
ฺ d e
a uReconciliation
s
n abAccounting
23. Navigate to: General
a e to > Journals > Tasks Panel > Create Journal.
s (pr thaticXXData
Note: Ensure e ns Access Set is set as Data Access Set.
D aXXREC1 las Journal Batch and Journal Name.
ab
24. Enter
r a n25. Select Current Period as Accounting Period.

P 26. Select Current Date as Accounting Date.
27. Select Adjustment as Category.
28. Enter 101.10.15910.000.000.000 in account, 5000 in Debit and REFXX1 in Reconciliation
Reference, click on next line.
29. Enter 101.10.11200.000.000.000 in account and 5000 in Credit.

ble
fe r a
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a no
30. Click Save and Click Post and Create Another.
h a s
m ) deฺ
31. Click OK.
t ฺ c o u i
an ent
32. Enter XXREC2 as Journal Batch and Journal Name. G
i z
c o gn Stud
33. Select Current Period as Accounting Period.
s 2 @ Date.this
34. Select Current Date as Accounting
35. Select Adjustment as d
ฺ a use
Category.
n ab e to in account, 5000 in Credit and REFXX1 in Reconciliation
36. Enter 101.10.15910.000.000.000
a
r onenext
(pclick
Reference, nsline.
s li c
a101.10.11200.000.000.000
b D
37. Enter in account and 5000 in Debit.
na
Pra

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ans
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a no
h a s
38. Click Save and Click Post.
m ) deฺ
39. Click OK.
t ฺ c o u i
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i z
o n s Stud
Submitting the process for AutomaticgReconciliation
c
40. Navigate to: Tools > Scheduled
s 2 e t hi
@Processes.
ฺ da and
41. Click Schedule New Process
b u ssearch process Reconcile Clearing Accounts
naclicksOK.
Automatically and
e t o
r a
(p Access
42. Select XXData
s i c e n Set as Data Access Set and XXPrimary Ledger as Ledger.
l
Da XXAsset Clearing – XXUS Primary Ledger as Reconciliation Type.
43. Select
b
a Select Current Period as To Accounting Period.
Pr an44.
45. Click Submit.

ble
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46. Click OK.
h a s
47. Wait until the process is Succeeded, view the output to find) 2 lines in
m d ฺ
eReconciled column.
c o
tฺ lines.t G
Note: Please ignore if you find more than 2 reconciled u i
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c e s
nAccounting
a
48. Navigate
D li > Journals > Tasks Panel > Manage Journals.
abEnter the Journal Batch as XXREC and click Search.
n49.
Pra 50. Click the first journal line link.
51. In Journal Lines section, view the reconciliation details of Reconciliation Status, Group
and Date.
Note: If these columns are not shown, select them from View > Columns
52. Click Cancel.

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ans
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Practices for
m ) deฺ 10:
Lesson
t ฺ c o u i
Configuring
an ent GFinancial
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ognReporting
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Overview
 Viewing the Account Analysis Report from the Financial Reporting Center.
 Defining a grid.
 Adding a formula for total expenses.
 Defining a rolling 12-period column.
 Defining the Grid and User Point of View dimensions.
 Setting properties.
 ble
Adding a logo and title.
fe r a
 Reviewing a report. s
 Setting up the General Accounting Expense Infolet for all users demonstration. - t r an
 n
Viewing an Account Group from the Financial Reporting Center demonstration. o n
s a
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134 Practices for Lesson 10: Configuring Financial Reporting

Practice 10-1: Viewing a Financial Report from the Financial Reporting
Center
Overview
In this practice, you will be reviewing a Balance Sheet report from the Financial Reporting
Center.
Assumptions
Tasks
1. Navigate to: Others > Financial Reporting Center.
ble
2. Click on the Search icon. fe r a
ans
3. Enter USA Balance Sheet and click on the Search icon.
n - t r
Note: It takes some time to show the search results. n o
s a
4. Select the USA Balance Sheet.
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Practices for Lesson 10: Configuring Financial Reporting 135

5. Accept the defaults in the Respond to Prompts window.
ble
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6. Click OK.
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7. Click Done.

Practice 10-2: Defining a Grid
Overview
 Defining a new income statement report and grid.
 Selecting the point of view dimensions for the grid.

 Selecting account dimension members.
 Saving a report.
Assumptions
ble
fe r a
Tasks
an s
n - t r
Obtaining a URL for the Financial Reporting Studio
a no
1. Navigate to: Others > Financial Reporting Center. s
hathen
2. Click on the Tasks panel tab icon at the far right of the page) and
m d ฺ the Open
eclick
Workspace for Financial Reporting link.
t o
ฺc t Gu i
n
za den
i
3. In the Workspace URL, remove /workspace/index.jsp.
n
c
4. Copy the URL that remains, for instance: S tu
og https://ucf5-XXXX-fa-ext.oracledemos.com.
Where XXXX is the Instance 2 @ for tyour
unique s
hi class.
s
daURL uwhen e
s you login to the Financials Reporting Studio in step
a b ฺ
Note: You use this Server
o
7 below.
an nse t
p r
( ice
a
Accessing s the l
Financial Reporting Studio on your desktop
b D
Pr an5.a Navigate to Start menu > Programs > Oracle > Financial Reporting Studio > Financial
Reporting Studio.
6. Enter your FASXX.Student name and password.

7. Paste the copied URL into the Server URL and add origin- before ucf5. For example,
https://ucf5-XXXX-fa-ext.oracledemos.com.
ble
fe r a
ans
n - t r
a no
8. Click OK. h a s
m ) deฺ
t ฺ c o u i
Defining a New Report and Grid
n t G
i
9. Click the New Report button (first icon onnthezatool d
bar) e n
or File menu > New > Report.
o g S t u
10. From the top menu click on View >cdeselectsGuidelines.
2 @ h i
t second set on the tool bar).
11. Click the New Grid button
d s iconsein the
a(first
a b ฺ o u
n t
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12. Draw a box on the pallet to create the grid for your report.
ble
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an ent
13. Click the Database Connection list. Select USChartofAccounts.
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14. Click OK.

Note: the Dimension Layout window that opens to arrange your dimensions in one of the
three report levels: pages, columns, and rows.

Selecting the Point of View Dimensions for the Grid
15. Drag and drop the following dimensions to the following grid sections:
Tip: Click the icon in front of the name to select for dragging.
Dimension Grid Section

Accounting Period Columns
Account Rows
Company Pages
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ans
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16. Click OK.
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Selecting the Account
a n ab Dimension
e to Members
(prAccount
17. Double-click
s c e s
ncell.
D
Note: li the Select Members window. You are selecting revenue accounts and
a This opens
nabexpense accounts.
Pra

18. In the Selected box on the right, click on Account and then click the Remove icon.
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19. InD a Availablel box, expand Account > All Corporate Accounts - V1 > [All Corporate
the
nabAccounts-V1].[T] > [All Corporate Accounts-V1].[T].[95001]. [95001].
Pra 20. Select using the Default column 95011-Revenue.

21. Click the Add icon.
ble
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22. ClickaOK.
D l
nab
Pra Saving your report
23. Click File > Save As.
24. Double click on My Folders.
25. Enter the name for the report: XXVision Income Statement.
26. Click Save.
Warning: Save often.

Inserting a blank row and a data row for expenses
27. Select the last row in the grid by clicking on the row header.
ble
fe r a
ans
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pr barceselect
28. From the(menu
s ns Insert > Row > Text.
D a the row
29. Right-click
li header on the row below row 2.
abSelect Insert Row > Data.
n30.
Pra 31. Double-click on the first cell in line 3.
32. Remove the selected account 95011.
33. Expand Account > All Corporate Accounts - V1 > [All Corporate Accounts-V1].[T] >
[All Corporate Accounts-V1].[T].[95001] [All Corporate Accounts-V1].[T].[95001] >
[95001].95021 - Expenses.
34. Using the Default column, use the shift key and select all three accounts: 50000, 60000,
and 70000.

36. Select the Place selections into separate rows check box at the bottom of the Selected
window.
ble
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an s
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a n abClick OK.
37.
Pr 38. Save. Leave the report open for the next practice.

Practice 10-3: Adding a Formula for Total Expenses
Overview
In this practice, you will be adding a formula for total expenses.
Assumptions
Tasks
1. Right-click the row header of the last row.
2. Select Insert Row > Formula.
3. Click in the blank cell on row 6. ble
fe r a
4. In the Row 6 Properties sheet, select the Custom Heading radio button.
ans
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n o
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5. In the white box type Total Expenses.

6. Click in the formula cell at row 6 and column A.

7. Click the Sum() button. The formula Sum() is entered into the Edit box.
ble
fe r a
an s
n - t r
a no
h a s
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t ฺ c o u i
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c ogn s Stud
8. Click between the brackets ()2
s and
e hi
@entert[3:5].
ฺ dacontiguous
Note: If the rows are not
b us (2 subtotal rows) then you can enter a formula like this:
Sum([1],[6]) na t o
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9. Click the Accept button (green check mark in front of the Edit box).
Note: This action validates the syntax of the formula. The Reporting Studio does not give
you a confirmation. You only get an error window when the syntax does not validate.
ble
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10. Save. Leave the report open
t o next practice.
( p ra ense
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Pra

Practice 10-4: Defining a Rolling 12-Period Column
Overview
In this practice, you be creating a rolling 12-period column using the range function.
Assumptions
Tasks
1. Double-click the AccountingPeriod cell (below Column A).
2. In the Selected box on the right, click on AccountingPeriod and then click the Remove
icon.
ble
3. Click the Functions tab. fe r a
an s
4. Select Range.
n - t r
n o
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Note: The Edit Range Function window opens to add the range function start and end
members.

6. If not selected, select the StartMember row.
7. Click in the Value field.
8. Click the Lookup button.
ble
fe r a
ans
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Pr 9. Select the Functions tab.

10. Select RelativeMember.
ble
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11. Clickathe Add icon.
D
abIf not selected, select the Member row.
n12.
Pra 13. Click in the Value field.

14. Click the Lookup button.
ble
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ans
n - t r
n o
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15. Select
D i of View.
a Current lPoint
nab
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D aOK. l
17. Click
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Pra
18. Select the Offset row.
Note: The Offset value determines how many periods to include from the current point of
view. This is a rolling 12-period report going 11 periods back from the last column.

19. Enter -11 in the Value field.
ble
fe r a
ans
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20. ClickaOK twice. li
b D
n a
21. In the Edit Range Function window, select the EndMember row.
Pra 22. Click in the Value field.

23. Click the Lookup icon.
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a Current lPoint of View for AccountingPeriod.
24. Select
D
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26. Click OK three times until you return to your report grid.
Note: Column A should now be replaced by Range from Relative to Current Point of
View offset by -11 to Current Point of View for AccountingPeriod.
ble
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n - t r
n o
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27. Save. Leave the report
n open
t o
for the next practice
( p ra ense
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Pra

Practice 10-5: Defining the Grid and User Point of View Dimensions
Overview
In this practice, you will be
 Defining the grid and user point of view dimension values.
 Setting up the grid point of view.

 Setting up a prompt for a point of view dimension.
Assumptions
Tasks ble
fe r a
Defining the Grid and User Point of View Dimension Values ans
n - t r
1.
n
Click the Grid object (the intersection of rows and columns on the left margin). o
s
Note: This activates the grid and opens the Grid Properties sheet. a
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2. Right-click the Grid object.

3. Select Grid Point of View.

4. Click the Ledger: User Point of View for Ledger button.
ble
fe r a
an s
5. Expand Ledger > All Ledgers > select US Primary Ledger. n - t r
n o
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6. Select the Scenario tab.

7. Expand Scenario > select Actual.

8. Select the Balance Amount tab.
9. Expand Balance Amount > select Period Activity.
10. Select the Currency tab.
11. Expand Currency > select USD.
12. Click OK.
Setting up the Grid Point of View

13. Right-click the Grid object.
14. Select Grid Point of View Setup.
15. Scroll down to find the Balance Amount dimension.
16. In the Report Viewers May Select column, select Nothing, Lock Member Selection.
ble
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ans
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17. Click OK.

Setting up a Prompt for a Point of View Dimension
18. In the grid double-click on the word Pages.
ble
fe r a
an s
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n o
19. Remove Company from the Selected box.
s a
20. In the Available box select Prompt for Company. h a
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22. Click OK.
23. In the Define Prompts window, replace the Enter Company title with Please select a
Company.
ble
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ans
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n o
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c o m u i
t ฺ G
an button.
24. Click on the Default Member field, click the Lookup
i z e n t
25. Remove Company from the Selected g n tud
o box.
@ c i
>hAlls S
2
26. In the Available box expand Company
e t 1 LE 2.
a1sandu102-US
Company Values.
27. Select 101 -US 1 LE 1ฺdBU s
28. Click the Adda n ab e to
icon.
s
29. Click OK. (pr icens
Dathe Member
30.bClick
l Labels in Prompt Selection Dialog list button.
na
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31. Select Alias.
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32. Click OK.
c o m u i
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33. Click Save. Leave the report open for the nextapractice. t G
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Practice 10-6: Setting Properties
Overview
In this practice, you will be setting the properties for the:
 Grid
 Page
 Heading Row
Assumptions
Tasks ble
fe r a
Setting the Grid Properties ans
n - t r
1.
n
Click the Grid object (the intersection of rows and columns on the left margin). o
s
Note: This activates the grid and opens the Grid Properties panel. a
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2. On the Grid Properties panel select Suppression.

3. In the Zero Values field enter 0.
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4. On the Grid Properties panel, select General.

5. Select the Drill Through option. (Drag out the panel to see the drill-through box on the very
bottom of the window. If you are using a remote desktop, you will need to ensure that it is
set to display full screen. Do this prior to running the remote desktop and set the Display
Options)

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Setting the Page Properties

6. Click on the word Pages on the Grid.
Note: This opens the Page Properties panel on the right side of the window. If it does not
open, click View > Property Sheet.

7. Select the Alias: Default radio button.
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Pr Setting the Heading Row Properties
8. Click on the first cell on Row 1 on the Grid.
Note: This opens the Heading Row Properties panel on the right side of the window.
9. Select the Alias: Default radio button.

10. Select the Allow Expansion check box.
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c ogn s Stud
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11. Repeat the Alias: Default and
@
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Allow Expansion settings for rows 3,4 and 5.
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12. Save. Leave the report
n o the next activity.
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Practice 10-7: Adding a Logo and Title
Overview
In this practice, you will be adding a:
 Company Logo
 Title
 Chart
Assumptions
Sign in as the FASXX.Student user assigned to you by the instructor.
Tasks ble
fe r a
Inserting a Logo Into the Report Header an s
n - t r
no
1. Click the Image button (third icon in the second set of icons on the tool bar).
a
h a s
m ) deฺ
t ฺ c o u i
an ent G
i z
c ogn s Stud
s 2 @ thi
ฺ d a use
b
adraw o
a n aeboxt in the report pallet’s Header section to determine the length
r image.
2. Using your cursor,
(ofpthe e ns
s
and width c
Da in D:\labsli in classroom or C:\labs on virtual machines and select the Vision
3. bSearch
na logo.jpg.
Pra 4. Click the Open button.

5. Use your curser to size the image above the grid.
ble
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ans
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t ฺ c o u i
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6. Save. ฺ d a use
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Inserting a Title
s
D
7. Click l (second icon in the second set of icons on the tool bar).
athe Text button
a n abUsing your cursor draw a box in the report pallet’s Header section to determine the length
8.
P r and width of the text box.
9. Enter Rolling 12 Month Income Statement.
10. Use the Format menu > Font to apply formatting options to the text. Select Bold as the
Font Style and 14 as the Font Size.
11. Center the text with the Center Text icon on the tool bar.
12. Use the File menu > Page Setup option to set page setup options.
13. Select the Landscape option.
14. Click the OK button.
15. Click Save.

Practice 10-8: Reviewing a Financial Report
Overview
In this practice, you will be
 Previewing the report in the Oracle Hyperion Financial Reporting Studio.
 Make edits that are necessary.

 Opening the report in Workspace.
 Drilling down to detail balances.
Assumptions
ble
fe r a
Previewing the report in Financial Reporting Studio
an s
1. Ensure that the AccountingPeriod POV is set to 12-16. If not, click the
n - t r
AccountingPeriod POV.
a no
a speriod assigned by your
2. Expand AccountingPeriod > 2016 > Qtr4-16 select 12-16 (or the
h
instructor.) m ) deฺ
t ฺ c o u i
3. Click OK.
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4. Click AccountingPeriod: AccountingPeriod[Not Specified] dimension.
ble
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ans
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n o
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(pr icenPeriod
5. Expand Accounting
s
s > 2016 > Qtr4-16.
D a l
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6. Click OK.
7. Click Save.
8. Click File > PDF Preview.
9. Accept the default Companies in the prompt window.
10. Click OK.
11. Use the Next Page button to see all the columns.
12. Go back to your definition and adjust anything that does not look correct.
Note: Some of the values may show “Missing,” which is not an error but rather a lack of
data due to the limited data in our database.
Opening the report from Workspace

Note: The report may not open from Firefox, use Internet Explorer instead. ble
fe r a
13. Sign in to the application.
an s
14. Navigate to: Financial Reporting Center.
n - t r
no
15. Click on the Tasks panel tab icon at the far right of the Overview page and then click Open
a
Workspace for Financial Reports.
h a s
m
Note: This opens a new web page entitled Enterprise Performance ฺ
) deManagement
System Workspace, Fusion Edition. t o
ฺc t Gu i
n
za den
n i
16. Click on Navigate > Applications > BI Catalog.
c
17. Click on My Folders. Your XXVision
g S
oIncome tu should be visible.
Statement
2 @ thi s
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18. Click Open.

19. Accept the default Companies in the prompt window.

20. Click OK.
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21. Click on the Revenue amount in column 2-16.
t ฺ c o u i
a n
Note: the amounts on the screenshot may be different t
than
n G
yours due to changing data.
z
ni tude
22. Select Drill to Detail Balances.
o g
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Note: You can drilldown further by clicking on any amount in the Period Activity (USD)
Column.

23. Close the webpage tab that the drill down opened.
24. Close the XXVision Income Statement tab.
ble
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Demonstration 10-9: Setting Up the General Accounting Expense
Infolet for All Users
Overview
In this demonstration, your instructor will be setting up a public account group with 2 accounts
that all users will see on the General Accounting Expenses infolet. In the next practice the
students will be setting up their own private account group to override the instructor’s infolet.
Assumptions
Tasks
ble
fe r a
ans
2. In the Account Monitor section, click the View menu.
n - t r
n o
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D a AccountlGroup.
3. Select
n4.abSelect Create.
Pra

5. Enter:
Field Value
Name XXTravel Expenses
Description For tracking airfare and meals

Display In Expenses
Set as Default Select (defaults)
Dynamically derive ledger Select
Time Option Accounting Period
Comparison Option Prior Year PTD ble
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Access Public
an s
n - t r
n o
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Pr 6. In the Accounts section, click the Add Row button.
7. Enter:
Field Value
Name XXAirfare
Co 101
LoB 10
Acc 60512
CC 400
Prod 000

Field Value
IC 000
Change Always Display
8. In the Accounts section, click the Add Row button.

9. Enter:
Field Value
Name XXMeals
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Co 101
ans
LoB 10
n - t r
n o
Acc 60521
s a
CC 400 h a
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Prod 000
i z
IC 000
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Change
s 2Always
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@ Display
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10. Select the Save drop-down list.

Viewing the Expense Infolet

Note: Students begin here. Sign in as your FASXX.Student user as assigned by the instructor.

13. In the Account Monitor section, click the View menu.
14. Select Account Group > XXTravel Expenses (the one your instructor just set up.)
ble
Note: This activates the public account group to be visible on the infolet.
fe r a
an s
15. Click the Home icon or the Vision logo.
n - t r
16. Scroll down to Analytics section.
n o
s a
17. Click on the General Accounting Infolets to find the XXTravel Expenses infolet.
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18. Click on the Expanded View icon.
ble
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ans
19. Hover over the status bar graph to see the details.
n - t r
n
Note: Infolets use the current open period as the basis for the comparison option. o
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Demonstration 10-10: Viewing an Account Group from the Financial
Reporting Center
Overview
In this demonstration, your instructor will be:
 Viewing your account group from the Financial Reporting Center.

 Editing an account group.
 Reviewing the results in the Sunburst tool.
Assumptions
ble
Tasks
fe r a
an s
1. Navigate to: Others > Financial Reporting Center.
n - t r
2. Enter XXTravel and click the Search icon. n o
s a
h a
) deฺ
c o m u i
t ฺ G
i z an ent
c ogn s Stud
s 2 @ thi
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a n abSelect your XXTravel Expenses.
Pr 3.
4. From the Account Group drop down, ensure your XXTravel Expenses is selected.
Editing Account Group Segments

5. Change the period to 09-17. The balances automatically update.
6. Click the Show/Hide Segments button.
7. On the Account segment select Value and Description.

8. For the Product and Intercompany segments deselect Value.
9. Click Done.
Reviewing the Results in the Sunburst Tool

10. Select View as Sunburst. ble
fe r a
11. Click Show Description.
ans
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12. Hover over each ring to see the details of the changes.

13. Select any segment in the outer ring (cost center) and press the Move Ring Toward
Center arrow button.
Note: You can also use the Segments section to the right of the sunburst to move the rings
away or towards the center.
14. Select another color for the rings.
15. Select Done.
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Demonstration 10-11: Generating Financial Reports and Account
Groups
Overview
In this demonstration your instructor will be.
 Submitting the Generate Financial Reports and Account Groups process.

 Viewing a Financial Report the process generated.
 Viewing the account groups the process generated.
Assumptions
ble
fe r a
Tasks
t r a ns
Submitting the Generate Financial Reports and Account Groups Process
n on-
s a
1. Navigate to: Tools > Scheduled Processes. a
) h deฺ
2. Click Schedule New Process.
c o m u i
t ฺ G
3. Enter Generate Financial Reports.
i z an ent
ogn s Stud
4. Hit the Tab key on your keyboard.
5. Click Search.
@ c i
s 2 e t hand
ฺ d a us
6. Select the Generate Financial Reports Account Groups row.
7. Click OK twice. ab to
a n e
pr ceParameters:
8. Enter the(following
s ns
D a li
nabParameter
Pra
Value
Chart of Accounts US Chart of Accounts
Accounting Calendar AccountingMMYY
Top Revenue Account 95011
Top Cost of Sales Account 50100
Top Operating Expenses 60000
Account
9. Click Submit.
10. Click OK.
11. Click Refresh until the Status is Succeeded.

View a Financial Report the Process Generated
12. Navigate to: Financial Reporting Center.
13. Search on MM-YY (MM = Last Month, YY = This Year.)
ble
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a n abSelect MM-YY_Corporate Primary Ledger_Income Statement.
14.
Pr 15. Click Search.
16. Click on the link.

ble
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ans
n - t r
17. Click Done.
a no
h a s
Viewing the Account Groups Generated by the Process
m ) deฺ
t ฺ c o u i > View > Account
an ent
18. Navigate to: General Accounting > General Accounting G
Dashboard
Group > Close Monitor Summary IncomeizStatement.
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19. Change the Periodaifbnecessary.
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Practices for
m ) deฺ 11:
Lesson
t ฺ c o u i
Maintaining
a n n t G
General Ledger
g n iz ude
Options
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Overview
 Creating a Suspense Account.
 Creating a Statistical Unit of Measure.

 Creating a Processing Schedule.
ble
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190 Practices for Lesson 11: Maintaining General Ledger Options

Practice 11-1: Creating a Suspense Account
Overview
In this practice, you create a suspense account for your XXPrimary Ledger.
Use suspense accounts to post balancing amounts for out-of-balance journal entries.
Assumptions
Tasks
All Tasks > Manage Suspense Accounts.
ble
2. Select Chart of Accounts: US Chart of Accounts. fe r a
ans
Note: The Source and Category of Other was created during the Ledger setup. Selecting
n - t r
Other for the journal source and journal category enables suspense posting for all journal
n o
s a
entries This is the default suspense account and will be used for all suspense journals
h a
) deฺ
unless a specific source and category combination is created.
c o
3. Click the Add Row icon to create a new suspense account.m u i
t ฺ G
4. Select a Ledger: XXPrimary Ledger.
i z an ent
5. Enter Source: Payables and Category:
c ognOther.S tud
2 @ this
6. Enter Account: 101.XX.29900.000.000.000.
s
7. Click Save. ฺ d a use
a n ab e to
(pr icSuspense
Creating a Second
s e ns Account
D
8. Click
l icon.
athe Add Row
b
Pr an9.a Select a Ledger: XXPrimary Ledger.
10. Enter Source: Manual and Category: XXCategory.
11. Enter Account: 101.XX.78990.000.000.000.
12. Click the Save and Close button.
13. Test your suspense account by entering an unbalanced journal using your XXCategory.
Practices for Lesson 11: Maintaining General Ledger Options 191

Practice 11-2: Creating a Statistical Unit of Measure
Overview
In this practice, you create a statistical unit to record statistical amounts.
Associate statistical amounts with monetary amounts by using statistical units of measure.
Assumptions
Tasks
All Tasks > Manage Statistical Units of Measure.
ble
2. Select your Chart of Accounts: US Chart of Accounts. fe r a
ans
3. Click the Add Row icon to create a new statistical account.
n - t r
4. Enter an Account: 91000.
a no
5. Type in the Unit of Measure: Headcount.
h a s
6. Type in the Unit of Measure Description: Department's m ) deฺ
Employees.
t ฺ c o u i
G
zan dunitenoftmeasure.
7. Click the Save and Close button.
i
8. If time permits, enter a journal to test yournstatistical
g Stu
In the Create Journals page, add the c oStatistical
s Quantity and Unit of Measure columns
2 @ h i
ฺ d a use t
to enter statistical amounts.s
a n ab e to
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Practice 11-3: Creating a Processing Schedule
Overview
In this practice, you create a schedule to add to your reports.
Assumptions
Tasks
All Tasks > Manage Processing Schedules.
ble
2. Click the Add Row icon to begin.
fe r a
3. Enter a unique Name: XXSchedule. ans
n - t r
4. Select your Accounting Calendar: XXCalendar.
n o
5. Select the Run Day: 15.
s a
6. Select the Run Time: 08:00:00. h a
) deฺ
c o m u i
7. Verify that the Enabled box is checked.
t ฺ G
8. Click Save. i z an ent
9. Click Cancel. c ogn s Stud
s 2 @ thi
Add your schedule to a d
ฺ a inuthe
report s e Scheduled Processes page.
a n
10. Navigate to: Tools a>bScheduled
e to Processes.
s pr ceNew
(Schedule ns Process button.
11. Click the
li
Daon the drop-down
12.bClick arrow in the Schedule New Process window.
n a
a 13. Click on the Search... link at the bottom of the list.
Pr 14. Search on General%.
15. Select the General Ledger Account Details Report.
16. Click OK twice.
17. Select your XXSet and XXPrimary Ledger.
18. Click the Advanced button on the Process Details page after entering the report
parameters.
19. Select the Schedule tab.
20. Click the Using a schedule.
21. In the Frequency field, select the Use a Saved Schedule list item.
22. Select Schedule Name: XXSchedule.
Note: Your schedule may not show in the list. A patch is available to fix the problem but
may not be applied to the instance you are using.
Practices for Lesson 11: Maintaining General Ledger Options 193

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Practices for
m ) deฺ 12:
Lesson
t ฺ c o u i
Performing
an ent G
Consolidations
i z
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Overview
 Creating a Chart of Accounts Mapping.
 Submitting the Transfer Ledger Balances Process.
ble
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196 Practices for Lesson 12: Performing Consolidations

Practice 12-1: Creating a Chart of Accounts Mapping
Overview
In this practice, you create a chart of accounts mapping between your chart of accounts and the
US chart of accounts.
Assumptions
Tasks
Structures > Show: All Tasks > Manage Chart of Accounts Mappings.
ble
2. Click Create.
fe r a
ans
n - t r
Field nValue o
a
XXMapping US COA to UK as
) h deฺ
Name
COA
c o m u i
t ฺ G
Target Chart of Accounts an ent
UK Chart of Accounts
i z
Source Chart of Accounts US Chart
c S tud
ognofsAccounts
s 2 @ thi
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4. On the Segment Rules tab, enter:
Target Segment Mapping Method Target Segment Source Segment

Value
Company Assign single value 303
Line of Business Assign single value XX
Account Use rollup rules Account
Practices for Lesson 12: Performing Consolidations 197

Cost Center Assign single value 000
Product Assign single value 000
Intercompany Assign single value 000
ble
fe r a
an s
n - t r
5. Click on the Account row. a no
h a s
6. In the Account: Rollup Rules section, click Add Row.
m ) deฺ
Note: VERY IMPORTANT: Click Save after each row.
t ฺ c o u i
an ent G
i z d
Target Value c ogn s StuFrom
Condition Value To Value
@ i
2 e th 10000
1210 a s
Between
d s 1ZZZZ
ฺ
ab Between u
2210
a n e to 20000 2ZZZZ
3200 s (p
r e s
n Between
a l i c 30000 3ZZZZ
b D
n a 4110 Between 40000 4ZZZZ
Pra 5110 Between 50000 9ZZZZ

ble
fe r a
t r a ns
on-
Note: Chart of Accounts Mapping rollup rules support using hierarchical operator/parent
values from the source account.
a n
7. Click Save and Close. a s
m ) h deฺ
8. Click Done.
t ฺ c o u i
an ent G
i z
c ogn s Stud
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Practice 12-2: Submitting the Transfer Ledger Balances Process
Overview
In this practice, you will submit the Transfer Ledger Balances process to transfer the balances in
your ledger to the US Primary Ledger.
Assumptions
Tasks
ble
3. Search for Transfer Ledger Balances. fe r a
an s
4. Click OK.
n - t r
5. Enter: n o
s a
h a
) deฺ
Field Value
c o m u i
t ฺ G
Source Ledger an ent
XXGBP Balances
i z
Target Ledger
c ogn sLedger
UK Primary S tud
@ thi US COA to UK
Chart of Accounts Mappings2 XXMapping
ฺ d a uCOAs e
a n ab e to
s (pr icens
Amount Type PTD Period to date balance
D a l type
nabSource Ledger Period Current Period

Pra Target Ledger Period Current Period
Run Journal Import Select
Create Summary Journals No
Run Automatic Posting Select
Company Leave blank

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6. ClickaSubmit. l
n7.abClick OK.
Pra 8. Click Close.
9. Click Refresh until all processes have the Status of Succeeded.
10. Click on the Transfer Ledger Balances row.

11. Scroll down to the Log and Output section.
12. Click the (1 more…) link.

13. Click the XXXXXXX.txt link and open using Notepad.
14. Close the Notepad.
15. Click OK.
Viewing the Consolidation Journal in the UK Primary Ledger

All Tasks.
17. Click the Manage Ledger Data Access for Users task.
19. Enter the following:
20. Your User Name: FASXX.student.
21. Role: General Accounting Manager. ble
fe r a
22. Security Context: Data access set.
an s
23. Security Context Value: UK Primary Ledger.
n - t r
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r Close.
(pand e ns
s
24. Click Save c
DaDone. li
25.bClick
na
Pra
26. Sign out.
27. Sign in as your user: FASXX.student to re-login.
28. Navigate to: General Accounting > Journals
29. Change the Data Access Set to UK Primary Ledger.
30. Click on the Tasks panel tab > Journals > Manage Journals.
31. Search by:
Field Value
Accounting Period Current Period
Source Balance Transfer

ble
fe r a
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c o m u i
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i z an Journals
32. Select the Journal link and drill down on the revenue line.
e n t
33. Click Cancel or Done until you back to the
o g n tud
Manage page.
@ c is S
a s 2 e th
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Practices for
m ) deฺ 13:
Lesson
t ฺ c o u i
Loading
an ent G
Budgets
i z
c ogn s Stud
s 2 @ thi
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Overview
 Uploading a Budget Using a Spreadsheet.
 Creating a Smart View Ad Hoc Analysis.
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206 Practices for Lesson 13: Loading Budgets

Practice 13-1: Uploading a Budget Using a Spreadsheet
Overview
In this practice, you will upload a budget from a Smart View spreadsheet.
Assumptions
Tasks
Creating a Budget Scenario Dimension Member

ble
Structures > Manage Chart of Accounts Value Sets.
fe r a
2. Search for Value Set Code: Accounting Scenario.
ans
3. Click Manage Values. n - t r
4. Click Create. a no
h a s
5. In the Value field, enter: XXBudget.
m ) deฺ
6. Click Save and Close two times.
t ฺ c o u i
an ent G
i z
Submitting the Create Scenario Dimension
c S tud Program Demonstration
ogn s Members
2
Note: Your instructor will perform
s e hi
@thesettasks.
ฺ da uProcesses.
7. Navigate to: Tools > Scheduled
b s
a t o
p r an nthe
8. Search for and submit
s eCreate Scenario Dimension Members program.
Note: s ( takeicfew
It may e minutes to complete this.
D a l
a b
Pr anVerifying the Profile Option for Uploading from Smart View is Enabled
Note: Your instructor will perform these tasks.
All Tasks > Manage General Ledger Profile Options.
10. Search in the Profile Option Code field for GL_BUDGET_UPLOAD_SV_OPTION.
11. Ensure it is Enabled at the Site level.
Practices for Lesson 13: Loading Budgets 207


ble
Uploading a Budget from a Spreadsheet fe r a
an s
Note: Students resume the practice here.
n - t r
a no
14. Ensure that the Data Access Set is XXData Access Set.
h a s
15. Click on the Tasks panel tab > Planning and Budgeting
o m>)Create
i d eฺ
Budgets in
Spreadsheet. ฺ c
nt nt G u
z a
16. Select Open with: Microsoft Office Excel
o g t u de
ni(default).
17. Click OK.
@ c is S
18. Click Yes. a s 2 e th
b ฺd o uuser s as assigned by the instructor.
a t
19. Sign in as your FASXX.Student
n swindows.
e
ramessage
20. Click OK (inpall
e n
D
21. Enter lic
ains the Header:
nab
Pra Field Value
Run Name XXBudget Load
Budget Name XXBudget
22. Enter in the Budget Lines:
Field Value
Ledger XXPrimary Ledger
Accounting Period Jan-YY (YY = this year.)
Company 101
Line of Business XX

Account 64510
Cost Center 710
Product 000
Intercompany 000
Currency USD
Budget Amount You choose
23. Repeat for Accounting Periods Feb-YY and Mar-YY.

24. Click Submit.
25. Click OK.
ble
Note: Row Status should be Row inserted successfully. fe r a
ans
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Practice 13-2: Creating a Smart View Ad Hoc Analysis
Overview
In this practice, you will create a Smart View ad hoc analysis to see your budget numbers.
Assumptions
Tasks
Note to the Instructor: Before the students begin the practice, you will need to start an ad
hoc analysis for each USChartofAccount X cube and go to the Member Selector on the
Ledger dimension to find out each student’s cube number.
ble
fe r a
Copying a URL to use for a Smart View Connection
an s
1. Navigate to: Others > Financial Reporting Center. n - t r
2. a no
Click on the Tasks panel tab icon at the far right of the page and then click the Open
Workspace for Financial Reporting link. h a s
m ) deฺ
3. Click in the Workspace URL, remove /index.jsp.
t ฺ c o u i
an ent G
4. Copy the URL that remains, for instance: https://ucf3-XXXX-fa-ext.oracledemos.com,
where XXXX is the Instance unique forg
i z
n class.tud
c o your s S
2 @ t h i
Pasting the Copied URL into
ฺ d as Smart
s eView
u > Microsoft Office > Microsoft Excel 2007.
5. Open Excel usinga
n b > Programs
Start t o
6. Navigate (top ra Smart
the
e n se ribbon > Options > Advanced.
View
D
7. Note: ic Microsoft Excel 2013, click the Smart View ribbon and click Options.
aIfsyou are lusing
b
Pr an8.a In the Shared Connections URL field, replace everything before
workspace/SmartViewProviders with the copied URL.
Note: The Shared Connections URL should now be: https://ucf3-XXXX-fa-
ext.oracledemos.com/workspace/SmartViewProviders.
9. Click the OK button.

Creating an Ad Hoc Analysis
10. Go to the Smart View ribbon > Panel.
11. Click Shared Connections.
ble
fe r a
ans
n - t r
a no
h a s
m ) deฺ
t ฺ c o u i
an ent G
i z
c ogn sand
12. Sign in with your FASXX.Student username
S ud credentials.
tpassword
s 2 @ drop-down
13. Click the Select Server to proceed
e t hi list.
b
14. Select Oracle @ Essbaseฺ da from the
uslist of shared connections.
a t o
r an nse
15. Expand the Essbase_FA_Cluster
p list of cubes.
( e
16. Expand
D lic
as your USChartofAccounts X cube.
nab
17. Highlight db (do not expand db). A list of functions appears on the bottom of the panel.
Pra 18. Click on Connect.

19. Click Ad hoc Analysis.
 An additional window may appear.
 This Point of View (POV) window enables you to select values for your data
dimensions, so you can pinpoint the information that you want in your Excel analysis.
 This window can be floating or docked at the top or side of the screen. Drag the title bar
to move or dock the window.
 If the POV window does not open, go to the Essbase ribbon > POV.
 To move a member from the POV to the Grid, right-click the member drop down and
drag it to the row or column.
 To move a member from the Grid to the POV, right-click the name and drag it to the
POV.

20. Move the Account dimension from the POV to the rows and the AccountingPeriod to the
columns.
ble
fe r a
an s
n - t r
a no
h a s
m ) deฺ
t ฺ c o u i
an ent G
i z
21. On the POV window, open each dimension
c o gn bySclicking
t ud the drop-down arrow and selecting
2 @ using t h is Add
the ... link. Remove the default selection using the Remove icon in the center of the
d s
a use
window. Select the following values the button in the center of the window:
ฺ
ab e to
a n
r ens
s (pDimension
i c Value
DaCompany l
n a b 101
Pra Line of Business XX

Cost Center 710
Product 000
Intercompany 000
Scenario XXBudget
Balance Amount Period Activity DR
Amount Type Base
Currency USD
Currency Type Total
22. Click on the Account Member in column A row 4.

23. On the Essbase ribbon, click Member Selection.
ble
fe r a
ans
n - t r
n o
s a
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) deฺ
c o m u i
t ฺ G
i z an ent
c ogn s Stud
s 2 @ thi
ฺ d a use
a n ab e to
pr cenValues.
24. Expand All Account
s ( s
25. Remove
D li from the selected area and select and add 64510.
a the Account
abClick OK.
n26.
Pra 27. Click AccountingPeriod in column B row 2.
29. Expand year 20YY (where YY is this year).
30. Select and add QTR1-YY.
31. Click OK.
32. Select QTR1-YY and click the Zoom In icon.
33. Click on the Ledger on Row 3 column B.
35. Expand All Ledgers.
36. Select and add XXPrimary Ledger.

37. Click OK.
ble
fe r a
an s
n - t r
n o
s a
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t ฺ G
i z an ent
c ogn s Stud
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38. Click Refresh.ana
b to
e
s (pr icens
D a l
nab
Pra

39. Double-click on Qtr1-YY to Zoom In.
ble
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40. Close the spreadsheet.
i z an ent
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Pra

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Practices for
m ) deฺ
Appendix A:
Reportst o
ฺc fort G u i
Localization
n
za den
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Practices for Lesson A

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218 Practices for Appendix A: Reports for Localization

ble
fe r a
ans
n - t r
a no
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Practices for
m ) deฺ
Appendix B:
t o u i
ฺc t Reports
Predefined
a n n G for
g n iz udeLedger
General
c o s St
s 2 @ thi
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Practices for Lesson B
Overview
 Running a GL BI Publisher Report.
 Running a General Ledger OTBI Report.

 Running the Intercompany Transaction Summary Report.
 Running a Subledger Accounting BI Publisher Report.
ble
fe r a
ans
n - t r
n o
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) deฺ
c o m u i
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220 Practices for Appendix B: Predefined Reports for General Ledger

Practice B-1: Running a GL BI Publisher Report
Overview
 Scheduling and submitting the Trial Balance Report.
 Viewing the Trial Balance Report.
Assumptions
Tasks
ble
2. Click Schedule New Process. fe r a
ans
3. Search and select Name: Trial Balance Report.
n - t r
4. Click OK. n o
s a
5. Select or accept the following parameters:
h a
) deฺ
c o m u i
t ฺ G
Parameter Value
i z an ent
Data Access Set ogn sLedger
US Primary
c S tud
Ledger or Ledger Set s 2 @ t hi Ledger
US Primary
e
Ledger Currency abฺ
da USD us
t o
p ran ense Total
Currency(Type
D as Type lic
Balance Actual
n a b
Pra Accounting Period 12-16 or one provided by
your instructor
Amount Type YTD Year to date balance
type
6. Click the Balancing Segment: Change filter conditions icon.

7. Click Add Fields.
8. Select Company.
9. Select Company Equals: 101 US 1 LE 1 BU 1.
10. Click OK.
11. Select Summarize By: Natural Account.
Scheduling the Process to Run in the Future

12. Click Advanced.
Practices for Appendix B: Predefined Reports for General Ledger 221

13. Select the Schedule tab.
14. Select Using a schedule.
15. Select Frequency: Once.
16. Accept the default Start Date but move the time up one or two minutes.
17. Click Submit.
18. Click OK to close the Confirmation window.
Viewing the Trial Balance Report

19. Click the Refresh icon until your process succeeds.
20. Select the Trial Balance Report row.
21. Scroll to the Output section.
ble
22. Click Output Name: Default Document.
fe r a
23. Click the Download icon.
ans
24. Click Open with: Adobe Acrobat Reader DC (default).
n - t r
n o
25. Close the document.
s a
h a
) deฺ
c o m u i
t ฺ G
i z an ent
c ogn s Stud
s 2 @ thi
ฺ d a use
a n ab e to
s (pr icens
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P r a

Practice B-2: Running a General Ledger OTBI Report
Overview
 Running the Account Analysis Report.
 Viewing the Account Analysis Report.
Assumptions
Tasks
1. Navigate to: Tools > Reports and Analytics.
ble
Note: If you don’t see Reports and Analytics on the navigator, go to: https://ucfX- fe r a
ans
fapXXXX-fs.oracledemos.com/homePage/faces/AtkReportingPaneWorkArea and sign in as
n - t r
the FASXX.Student user assigned to you by the instructor.
n o
2.
s a
Expand Shared Folders > Financials >General Ledger > Account Analysis > Account
Analysis Report. h a
) deฺ
c o m u i
3. Click the Account Analysis Report link.
t ฺ G
i z an ent
c ogn s Stud
s 2 @ thi
ฺ d a use
a n ab e to
s (pr icens
D a l
nab
Pra

4. Enter or select the following parameters: ble

fe r a
ans
Parameter Value
n - t r
n o
s a
Currency Type Total h a
) deฺ
c o m u i
Account t ฺ
101.10.22100.000.000.000 G
i z an provided
e n t
Accounting Period n tud
oginstructor
12-16 or the period
c
by your
@ i s S
2 t h
Ledger Currency
ฺ d as USDu s e
n a b t o
( p ra ense
D as lic
nab
Pra
5. Click Apply.
6. View the report.

7. Close the report.
ble
fe r a
ans
n - t r
n o
s a
h a
) deฺ
c o m u i
t ฺ G
i z an ent
c ogn s Stud
s 2 @ thi
ฺ d a use
a n ab e to
s (pr icens
Da l
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P r a

Practice B-3: Running an Intercompany Transaction Summary Report
Overview
 Running the Intercompany Summary Report.
 Viewing the Intercompany Summary Report.
Assumptions
Tasks
1. Navigate to: Tools > Reports and Analytics.
ble
Note: If you don’t see Reports and Analytics on the navigator, go to: https://ucfX- fe r a
ans
fapXXXX-fs.oracledemos.com/homePage/faces/AtkReportingPaneWorkArea and sign in as
n - t r
the FASXX.Student user assigned to you by the instructor.
n o
2.
s a
Expand Shared Folders > Financials > Intercompany Accounting > Transactions
h a
) deฺ
Processing > Intercompany Transaction Summary Report.
c o m u i
t ฺ
3. Click the Intercompany Transaction Summary Report link.
G
i z an ent
c ogn s Stud
s 2 @ thi
ฺ d a use
a n ab e to
s (pr icens
D a l
nab
Pra

4. Select Batch Type: Outbound.

5. Click Apply.
6. Scroll to and click the Invoice Number 10000 link for the transaction type I/C Sales.
ble
7. Click Return.
fe r a
ans
n - t r
n o
s a
h a
) deฺ
c o m u i
t ฺ G
i z an ent
c ogn s Stud
s 2 @ thi
ฺ d a use
a n ab e to
s (pr icens
Da l
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P r a

Practice B-4: Running a Subledger Accounting BI Publisher Report
Overview
 Submitting the Journal Entries Report.
 Viewing the Journal Entries Report.
Assumptions
Tasks
ble
Submitting the Journal Entries Report from the Scheduled Processes page
fe r a
ans
n - t r
n o
3. Search and select Name: Journal Entries Report.
s a
4. Click OK. h a
) deฺ
c o m u i
5. Enter the following parameters:
t ฺ G
i z an ent
Parameter c
Valueogn s Stud
s 2 @ thi
Journal Source
ฺ d a Payables
u s e
Ledger
a n ab e toUS Primary Ledger
s (pr icPeriod
From Accounting e ns 12-16 or the period provided
D a l by your instructor
n a b
Pra To Accounting Period 12-16
Transfer or Posting Status Posted
6. Click Submit.
7. Click OK.
8. Click Refresh until the Status: Succeeded.
Viewing the Journal Entries Report

9. Select the row for the Journal Entries Report.
10. Scroll to the Output section.
11. Click Output Name: Default Document.
12. Click the Download icon.
13. Click Open with: Adobe Acrobat Reader DC (default).

14. Close the document.
ble
fe r a
ans
n - t r
n o
s a
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) deฺ
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t ฺ G
i z an ent
c ogn s Stud
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ble
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Using General Ledger Activity 2

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na Practices for Lesson 5: Exploring Calendars and Ledgers .........................................................53

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Oracle Financials Cloud: Using General Ledger – Table of Contents iii

Practice 7-1: Creating a Currency .................................................................................................. 83

iv Oracle Financials Cloud: Using General Ledger – Table of Contents

Practice 13-1: Uploading a Budget Using a Spreadsheet .............................................................. 207

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Oracle Financials Cloud: Using General Ledger – Table of Contents v

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vi Oracle Financials Cloud: Using General Ledger – Table of Contents

There are no practices for this lesson.

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 Getting Started in Oracle Cloud Applications.

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Run this process only one time per student machine.

3. Select Session Warmers.

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5. Sign in as your FASXX.Student user as assigned by the instructor.

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Copyright © 2018, Oracle and/or its affiliates. All rights reserved.

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 The local area is where you do your work.

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Copyright © 2018, Oracle and/or its affiliates. All rights reserved.

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14. Select the ERP and SCM Cloud Login link.

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 Creating a saved search.

Setting User Preferences ble

2. Navigate to: General Preferences > Regional.

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Creating a Saved Search

Field or Checkbox Value

11. Click OK.

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16. View the results.

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23. Click OK.

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26. Click the Descending Down Arrow.

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 Selecting the Financials Offering.

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There are no practices for this lesson.

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36 Practices for Lesson 3: Discussing the Vision Story

 Searching for a Legal Entity.

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38 Practices for Lesson 4: Reviewing Enterprise Structures