POLICE PERSONNEL AND RECORDS MANAGEMENT

EASY QUESTIONS
1. It refers to the process of working out in broad outline the things that need to done and the
methods for doing it.
a. Staffing
b. PLANNING
c. Directing
d. Organizing
2. This principles requires that every employee should be under the direct supervision of one
manager.
a. UNITY OF COMMAND
b. Division of work
c. Free rein
d. Dictatorial
3. It refers to any person who were appointed and having legitimate power allowing them to
punish or reward their subordinates.
a. Personnel
b. MANAGERS
c. Subordinates
d. Leaders
4. It refers to how organizational structure are established to designate how work is to be divided
among the various components of the establishment.
a. Unity of command
b. DIVISION OF WORK
c. Personnel development
d. Span of control
5. It is the major responsibility or every supervisor to provide leadership for the men and women
under him.
a. LEADERSHIP RESPONSIBILITY
b. Responsibility of staff
c. Organizational responsibility
d. Indicators of leadership
6. It is a high level of discipline in its broadest sense in an organization is perhaps the marks of
good organizational leadership.
a. Leadership ethics
b. Psychology of leadership
c. Leadership
d. INDICATORS OF LEADERSHIP
7. It refers to the function of management concerned with promoting and enhancing the
development of work effectiveness and advancement of the rank and file.
a. Personnel
 b. Organization
c. Administration
d. PERSONNEL MANAGEMENT
8. It refers to an act of informing downwardly all matters concerning policies and other activities in
the police organization.
a. Budgeting
b. REPORTING
c. Directing
d. Planning
9. He is an expert in planning operational activities and methods, likewise capable of inspecting
work system, conducting studies, analyzing data etc.
a. Chief of police
b. Engineer
c. PLANNER
d. Police planner
10. It is an activity that takes place at all level of organizations except at the work level.
a. SUPERVISION
b. Organizing
c. Planning
d. Directing
11. It refers to the maintenance of a high level of discipline and morale requires some practical
knowledge of the psychological factors that affect human behavior.
a. Indicators of leadership
b. PSYCHOLOGY OF LEADERSHIP
c. Leadership ethics
d. Leadership
12. It is a leader characteristics in which a real leader can afford to be modest and his
accomplishment alone will attest to his value,
a. Faith
b. MODESTY
c. Courtesy
d. Verbal aptitude
13. This power is based on the leader’s knowledge of or access to information that is believe to be
valuable to others.
a. INFORMATION POWER
b. Connection power
c. Organizational power
d. Coercive power
14. It refers to the power in which the leader has possession of expertise skills or knowledge that
convince subordinate to improve their job performance.
a. EXPERT POWER
b. Coercive power
c. Referent power
d. Legitimate power
15. The best supervisor develops their abilities to train their subordinates to be efficient producers
who gain satisfaction from their work. Who is the person having this responsibility?
a. Personnel officer
b. Controller
c. TRAINER
d. Planner
16. It is the principle that relates to the process of committing to another’s care.
a. Span of control
b. Personnel development
c. Exception principle
d. DELEGATION OF WORK
17. This refers to the continuous task of making decisions and embodying them in specific and
general orders and instructions.
a. Staffing
b. DIRECTING
c. Planning
d. Organizing
18. It is a principle of personnel management which requires that the person to whom work has
been assigned through the delegation process has to complete it to such an extent that the only
thing left to be done by the one who delegated it is to approved it.
a. Delegation of work
b. Span of control
c. Unity of command
d. COMPLETED STAFF WORK
19. It refers to the leader’s power that is based on the leader’s relationship with influential persons
both inside and outside the organization.
a. Referent power
b. Expert power
c. Coercive power
d. CONNECTION POWER
20. It is a principle of personnel management which the delegation contributes to development of
employees who perform the manager’s job in his absence or when he is unable to act.
a. Delegation of work
b. PERSONNEL DEVELOPMENT
c. Exception principle
d. Span of control
21. It refers to the method of giving order to those who are lazy, careless, indifferent, or
irresponsible employees.
a. Request
b. Implied
c. DIRECT COMMAND
d. Suggestive order
22. It may denote any training to produce a specific character or pattern of behavior.
a. DISCIPLINE
 b. Morale
c. Spirit de corps
d. Dignity
23. A form of discipline which is used to correct deficiencies without invoking punishment.
a. Negative punishment
b. POSITIVE PUNISHMENT
c. Discipline
d. Morale
24. It is the function of certainty, since it is severity.
a. Punishment
b. Fairness
c. DETERRENCE
d. Severity
25. This refers to the achieve presence in the place of work, and display of favorable attitude toward
time lost from work.
a. PUNCTUALITY AND ATTENDANCE
b. Acceptance of responsibility
c. Adoptability
d. Effective under stress
26. It refers to the process of making a course of action from two or more alternatives.
a. DECISION MAKING
b. Decision
c. Formulating a problem
d. Selecting alternatives
27. This are paper records of day to day administration and operation of an organization. The
example of this are the bank checks, statements etc.
a. TRANSACTION DOCUMENT
b. Reference document
c. Public document
d. Private document
28. This document contains information needed to carry out the administration and operation of
the organization over extended period of time.
a. Transaction document
b. REFERENCE DOCUMENT
c. Public document
d. Private document
29. All records are composed of fundamental units that are organized into a structure called?
a. Files
b. Documents
c. HEIRARCHY
d. Records
30. Records are serve as the _____ of the organization.
a. Files
b. Backbone
 c. MEMORY
d. Hierarchy

Moderate Questions
31. These are records that are used about twice a month, and stored in the less accessible cabinets
or shelves in the active storage area in the office.
a. Active records
b. Inactive records
c. SEMI-ACTIVE RECORDS
d. Organizational records
32. Records that are referred to less than 15 times a year, and stored in a less expensive storage
area outside the office.
a. Active records
b. INACTIVE RECORDS
c. Semi-active records
d. Organizational records
33. This are records which police executives decide on questions of policy in the deployment and
employment and in eliminating wasteful administration and operation of the organization.
a. POLICE RECORDS
b. Organizational records
c. Case records
d. Identification records
34. These are records that do not relate to recorded complaints and investigation reports but are
informational in character.
a. Administrative records
b. MISCELLANEOUS RECORDS
c. Case record
d. Police record
35. This report is accomplished by the investigator or members making the preliminary investigation
of the crime.
a. CASE REPORT
b. Progress report
c. Continuing report
d. Technical report
36. This report supplements the finding and the report of the investigating officer.
a. Progress report
b. Continuing report
c. Case report
d. TECHNICAL REPORT
37. A case is _______ when one or more persons are arrested, charged with the commission of the
offense and turned over to the fiscal or court.
a. CLEARED
b. Solved
c. Closed
 d. On progress
38. This consists of sets of records of communications classified, arranged and filed alphabetically by
subject.
a. Transaction record
b. Communication record
c. Administrative files
d. ACORRESPONDENCE FILES
39. This is the last step in the decision process appraises the result of the decision to see whether it
has been corrected the problem.
a. Developing alternatives
b. EVALUATING OF EFFECTIVENESS
c. Implementing alternative
d. Analyzing alternative
40. This condition exists when the supervisor knows precisely what the results be if a certain
decision is implemented.
a. CERTAINTY CONDITION
b. Uncertainty condition
c. Risk condition
d. Un risk condition
41. This condition exists when the supervisor have enough information to estimate the probable
outcome of an implemented decision.
a. RISK CONDITION
b. Un risk condition
c. Certainty condition
d. Uncertainty condition
42. This theory states that personnel perceive that they get from a job situation in relation to what
they put into it, and compare input outcome ratios of relevant others.
a. EQUITY THEORY
b. Expectancy theory
c. Reinforcement theory
d. Goal theory
43. The step in decision making process which begins with the existence of a problem.
a. Problem
b. FORMULATING A PROBLEM
c. Allocating weights
d. Identifying criteria
44. This is administered to all the uniformed members of the PNP to asses and measures the
individual efficiency, competence and effectiveness.
a. Evaluation
b. Performance
c. PERFORMANCE EVALUATION SYSTEM
d. System management
45. It refers to the quality of a leader to attract others and the ability to leverage esteem mo
motivate others.
 a. CHARISMATIC INSPIRATION
b. Cooperation
c. Optimism
d. Self-awareness
46. This type of leader makes decision without allowing subordinates to cooperate r participate.
a. AUTHOCRATIC
b. Free rein
c. Democratic
d. Dictator
47. It refers to personnel function of bringing in and training the staff and maintaining favorable
conditions of work.
a. Organizing
b. Planning
c. STAFFING
d. Directing
48. An approach in decision making wherein approach are made on the basis of majority rule.
a. DEMOCRATIC
b. Autocratic
c. Centralized
d. Consensus
49. A form of discipline which takes the form of punishment or chastisement.
a. NEGATIVE PUNISHMENT
b. Positive punishment
c. Discipline by example
d. Group discipline
50. It means self-discipline precedes the discipline of others. In the supervisor cannot engage in self-
discipline, he will not be able to discipline his subordinates effectively.
a. DISCIPLINE BY EXAMPLE
b. Positive discipline
c. Negative discipline
d. Group discipline
51. The theory of leadership effectiveness in which of the extent of formal and informal power
granted to the manager by the organization is the measure of the leader position power.
a. Leader’s power
b. Leader-member relation
c. Task structure
d. LEADER POSITION POWER
52. An order in which defectiveness can be employed to good effect with the reliable employee who
ready assumes responsibility for a task.
a. Direct command
b. Request
c. IMPLIED ORDER
d. Request volunteers
53. The capacity or ability to lead, as embodied in the phrase “she could have exercise effective
leadership” or in the concept “born to lead”
a. Leader’s power
b. POTENTIAL
c. Courtesy
d. Technical skill
54. Punitive action for similar breaches of good should be somewhat uniform providing such
derelictions over under like conditions.
a. Fairness and impartiality
b. CONSISTENCY OF PUNISHMENT
c. Shiftiness of punishment
d. Training for others
55. What is the purpose of police discipline?
a. Disciplining the subordinates
b. HARNESSING THE CAPACITY OF INDIVIDUAL TO THE NEEDS OF THE ORGANIZATION
c. Violating others
d. Being the center of attraction
56. Which is an objective of the complaint investigation policy?
a. To protect the integrity and reputation of the organization
b. To protect the employee to unjust accusation
c. To protect the interest of the public
d. ALL OF THE ABOVE
57. An approach in decision making which calls for as many decisions as possible to be made by the
hierarchical organization.
a. Decentralized
b. CENTRALIZED
c. Participatory
d. Group
58. For the purpose of employee evaluation, who is delegated the responsibility of rating his
subordinates?
a. Personnel concerned
b. Reviewing officer
c. SUPERVISOR
d. Chief
59. Which is an adverse effect of punishment?
a. Childlike behavior
b. Hostile
c. Negative attitude
d. ALL OF THE ABOVE
60. Supervision should bear in mind that the performance evaluation system is ________ evidence
in which comments and observations should be properly recorded and attested.
a. Physical
b. DOCUMENTARY
c. Oral
 d. Graphical

DIFFICULT QUESTIONS
61. This refers to achieve presence in the place of work, and display of favorable attitude toward
time lost from work.
a. Adoptability
b. Effective under stress
c. PUNCTUALITY AND ATTENDANCE
d. Acceptance of responsibility
62. It refers to the ability to influence subordinates by example.
a. Decisional ability
b. Morality
c. Initiative
d. LEADERSHIP
63. Is performance evaluation system applied to all members of the PNP organization?
a. YES
b. No
c. True
d. False
64. What is the highest rating that a supervisor could give to his/her subordinate?
a. Poor
b. Good
c. OUTSTANDING
d. Satisfactory
65. This refers to the initiation of efficient action that s taking opportunities to offer practical
suggestion and constructive criticism.
a. Leadership
b. Decision ability
c. INITIATIVE
d. Morality
66. The position of true leadership places upon the leader, a moral obligation to adhere to the high
standards of honor and integrity.
a. LEADERSHIP ETHICS
b. Psychology of ethics
c. Indicators of leadership
d. Ethics
67. It refers to personnel function of bringing in and training the staff and maintaining favorable
conditions of work.
a. Organizing
b. Planning
c. STAFFING
d. Directing
68. This variable pertains to the external, observable situations in which individuals find themselves.
a. Personality variable
 b. Individual variable
c. SITUATIONAL VARIABLE
d. Interactional variable
69. This is known as the theory of motivation.
a. HEARARCHY OF NEEDS THEORY
b. Safety needs theory
c. Social needs theory
d. Psychological needs theory
70. Which of the following is not a purpose of the police record?
a. ANALYZING THE SIZE DISTRIBUTION OF THE FORCE
b. Control over arrest and disposition
c. Control over crimes and their investigation
d. Determining the amount, nature and distribution of police equipment
71. This theory states that personnel perceive that they get from a job situation in relation to what
they put into it, and compare input outcome ratios of relevant others.
a. EQUITY THEORY
b. Expectancy theory
c. Reinforcement theory
d. Goal theory
72. This theory ignores the inner state of individual and concentrates solely on what happens to a
person when he/ she takes action.
a. Equity theory
b. Expectancy theory
c. REINFORCEMENT THEORY
d. Goal setting theory
73. This report provides information as to the person or persons in the detention cells.
a. BOOKING REPORT
b. BJMP report
c. Prisoner’s report
d. Detainee’s report
74. This report is used as the 2nd and succeeding pages of all kinds of reports.
a. Progress report
b. CONTINUING REPORT
c. Technical report
d. Investigative report
75. It is the founda5tion record of the police organization, it is accomplished by the desk officer,
clerk or telephone operator receiving a call for police assistance.
a. COMPLAINT SHEET
b. Case record
c. Case report
d. Case files
76. The records of the police organization are classified into five categories, some of this categories
are the following, EXCEPT?
a. Case record
 b. Arrest record
c. Identification record
d. FINANCE RECORD
77. This contains the records need to carry out the administration and operations of the
administration over a extended period of time.
a. Documents
b. Files
c. Records
d. REFERENCE DOCUMENT
78. This is the importance that the individual places on the potential outcome that can be achieve
on the job.
a. ATTRACTIVENESS
b. Performance reward linkage
c. Effort performance linkage
d. Records linkage
79. This theory is a form of calculative, psychological hedonism in which the ultimate motive of
every human act is the maximum of pain.
a. Reinforcement theory
b. Uncertainty theory
c. EXPECTANCY THEORY
d. Equity theory
80. The authorities have proposed the three need theory- that there are three major relevant
motives or needs in work situations. Which is not belong to the three need theory?
a. Need for achievement
b. NEED FOR REINFORCEMENT
c. Need for power
d. Need for affiliation
81. This theory ignores the inner state of individuals and concentrates solely on what happens to a
person when he/she takes action.
a. Three needs theory
b. Equity theory
c. REINFORCEMENT THEORY
d. Goal setting theory
82. The following are the functions of personnel management, EXCEPT?
a. ADMINISTERING A PERFORMANCE SYSTEM
b. Implementing a records management system for personnel data
c. Identifying factors related to retirement and resignation
d. Overseeing the promotion system and or career development system
83. This type of leader directs, commands and controls his men in such a manner that no one
forgets who is boss. He rules through fear.
a. AUTOCRATIC
b. Democratic
c. Free rein
d. Dictator
84. It requires an evaluation of quality independent of the market demand that places high
premium on the number of followers.
a. Competence of leadership
b. Transactional leadership
c. Effective leadership
d. TRANSFORMATIONAL LEADERBSHIP
85. This leader’s power is based on the magnetism of the leader’s personal traits. Leaders who have
high charismatic powers are liked and admired by others.
a. REFERENT POWER
b. Coercive power
c. Reference power
d. Reward power
86. It refers to the practical exercise of authority and responsibility while exhibiting firmness and
fairness in judgment in accord with the best interest of the organization.
a. DESCISIONAL ABILITY
b. Leadership
c. Supervisory control
d. Evaluating subordinates
87. This refers to the maintenance of order in all areas of supervisory jurisdiction.
a. Decisional ability
b. Leadership
c. SUPERVISORY CONTROL
d. Evaluating subordinates
88. This is the ability to exhibit good balance in constructive criticism and praise of subordinates.
a. Decisional ability
b. Leadership
c. Supervisory control
d. EVALUATING SUBORDINATES
89. This is administered to all uniform members of the PNP to asses and measures the individual
efficiency, competence and effectiveness.
a. Performance evaluation
b. System
c. EVALUATION
d. Performance
90. This could be define as a state of mind reflecting the degree to which an individual has
confidence in the members of his group and in the organization.
a. Discipline
b. MORALE
c. Spirit de corps
d. Actions
91. It refers to the conscious choice to behave or to think in a particular way in a given set of
circumstance.
a. Process
b. DECISION
 c. Choosing
d. Problem
92. This refers to the power of the leader to provide positive reward such as pay, promotion and
recognition to his subordinates who comply with their wishes.
a. Connection power
b. REWARD POWER
c. Coercive power
d. Information power
93. It refers to the leaders power in which a manager who enjoys a high degree of legitimate power
are seen by their followers as having the right to dominate decision making.
a. LEGITIMATE POWER
b. Referent power
c. Connection power
d. Reward power
94. Rating of the individual is taken in how many months of the year?
a. Five
b. SIX
c. Seven
d. Eight
95. Evaluation report covering the period of January to June the report should be submitted after
completion in what week of July?
a. FIRST WEEK
b. Second week
c. Third week
d. Fourth week
96. In this section, the rate’s performance, job strength progress are recorded.
a. A section
b. B SECTION
c. C section
d. D section
97. A leader who plays down his role and exercise minimum control toward his subordinate.
a. FREE REIN
b. Dictator
c. Autocratic
d. Democratic
98. The assignment of a particular worker to a particular task which fits most of his ability is known
as?
a. Employment
b. Deployment
c. SPECIALIZATION
d. Staffing
99. The establishment of a formal structure of authority through which work division are arranged
defined and coordinated to-
a. Coordinating
 b. ORGANIZING
c. Staffing
d. Directing
100. A concise record containing vital information, necessary for the arrest of a crime suspect
is called?
a. Investigation report
b. Intelligence report
c. ARREST SHOOT AND BOOKING REPORT
d. Modus operandi file