AUDIT CHECKLIST

Shaw Stone & Webster Arabia Co Ltd SHARQ 3 rd EXPANSION PROJECT

EPC Contractor Name: AUDIT NO: SS&W 01 / S

Title: Internal HSE Management System Audit DATE:28/05/06

PARA QUESTION/ACTIVITY CHECK RESPONSE/COMMENTS N.C. ACTION
REF Y/N Y/N
1.
1.1 Is HSE policy in place?
1.2 Are corporate HSE procedures available?
1.3
Document Number:
1.4 Are project goals and objectives defined?
1.5 Is Employer's Liability Insurance Certificate
required (and posted?)
1.6 Any additional items?

2. HSE MANAGEMENT:
2.1 Is the Construction Management Structure clearly
defined?
2,2 Are the appointments and general responsibilities
defined?
2.3 Is Leadership and Commitment defined
2.4 Have personnel been provided with Job Descriptions and
are they aware of their responsibilities?
2.5 Have HSE Standards been established for the Project
and have these been provided to
Contractors/Subcontractors?

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2.6 Has a Health & Safety File been established and the
contents decided upon?
2.7 Any additional items?

3. SELECTION PROCEDURES
3.1 Are there procedures in place to select only competent
Subcontractors?
3.2 Are there procedures in place to select only competent
Suppliers?
3.3 Are there procedures in place to ensure common user
plant/equipment is effectively controlled?
3.4 Any additional items

4. COMMUNICATIONS
4.1 How is HSE addressed in Pre-Award Meetings with
Subcontractors?
4.2 How is HSE addressed in the KO Meetings with
Subcontractors?
4.3 How is HSE addressed in the Weekly Progress Meetings?
4.4 Are Monthly HSE Reviews held?
4.5 What type of Special Meetings are held and what
determines a Special Meeting?
4.6 Is there a schedule in place for Tool Box Talks and how is
the effectiveness monitored?
4.7 How is the work task cascaded to the workforce prior to
starting work?
4.8 Is a Monthly HSE Report produced and how is the
information distributed?

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4.9 How do you ensure feedback from site is
captured and actioned where necessary?
4.10 What are the predominant languages on site and
how do you ensure personnel understand HSE
communications given?
4.11 Is there a HSE Recognition Scheme in place and
how is this managed?
4.12 How is HSE publicised on site how are Project
personnel motivated?
4.13 Any additional items?

5. TRAINING
5.1 Is there a Project Specific HSE Induction and is this
Competency Based?
5.2 Is there a specific Supervisors HSE Induction and
is this Competency Based?
5.3 Is there a specific Visitors HSE Induction and is this
Competency Based?
5.4 Is there a HSE Booklet – Supervision and is this
issued to all Supervisors (in what language?)
5.5 Is there a HSE Booklet - Workers and is this
issued to all workers (in what language)
5.6 Is the Training Database in place and are records
kept of Training received?
5.7 Is there a system in place for the
Certification/Competency of Personnel and
records maintained?
5.8 Any additional items?

6. RISK MANAGEMENT

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6.1 Is the HAZCON 1/2/3 process being conducted,
recorded and action items closed out?
6.2 Have Risk Assessments been identified/produced for
high-risk hazards identified through the HAZCON
process?
6.3 Have Method Statements been identified/produced for
tasks identified through the Risk Assessment process?
6.4 How is the contents of the Risk Assessment/Method
Statement cascaded to the individuals carrying out the
work and how do you ensure the individuals are fully
aware of the risks/mitigation measures to take taking
account of multiple languages.?
6.5 Demonstrate that a safe system of work is in
place for the Control of Substances Hazardous to
Health.
6.6 Has a Health Risk Assessment been conducted
and measures put in place to address issues
identified?
6.7 How is out of normal hours working controlled?
6.8 How is the use of VDU’s managed?
6.9 Any additional items?

7. MONITORING PERFORMANCE
7.1 Is there a HSE Performance Monitoring
programme in place and implemented?
7.2 Is there a schedule of HSE Inspections and is this
being implemented
7.3 Is there a schedule of HSE Audits and is this
being implemented?
7.4 Is the CORE system being fully implemented?

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7.5 Is JHA/JSA programme in place and working?
7.6 Is the “Step Back” “5x5” or equivalent program
being implemented
7.7 Is there a schedule of HSE Performance Reviews and is
this being implemented?
7.8 Is there a system in place for collating of HSE
information for the end of Project HSE Review & Close-
out Report?
7.9 How are the results of HSE performance Monitoring
cascaded to Project personnel?
7.10 How are the results of HSE performance Monitoring
provided to Management and what action is taken?
7.11 Any additional items?

8. PRE-CONSTRUCTION PLANNING
8.1 Is a Worksite HSE Management Plan in place?
8.2 Is a Heavy Lift Plan in place?
8.3 Have Temporary Facilities been provided and has
a HSE Inspection been undertaken?
8.4 Is a Permit To Work System in place?
8.5 Are the requirements for tools and equipment and
mobile equipment clearly defined?
8.6 Is there a mobile equipment inspection procedure in
place?
8.7 Is there a site traffic plan in place?
8.8 Is there a power tool maintenance/inspection
programme in place?
8.9 Is the “Site Regulations” document in place?

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8.10 As the contents been communicated to
contractor/subcontractor?
8.11 Any additional items?

9. HEALTH & WELFARE

9.1 Has an assessment been conducted for the
provision of WC’s, urinals and washing facilities
and the required services provided and
maintained?
9.2 Are Messing Facilities available and maintained?
9.3 Are there clear instructions as to the arrangements for
Laundry
9.4 Is there Medical Facilities provided for use by
project personnel?
9.5 What arrangements are in place for Occupational
Health Management?
9.6 What arrangements are in place for Pests &
Vermin Control?
9.7 Is a “fitness for work” procedure in place and being
implemented?
9.8 Any additional items?

10. ENVIRONMENTAL MANAGEMENT

10.1 Is there an Environmental Policy and does it comply with
relevant legislation and codes of practice
10.2 Has a review of the impact on the environmental
through construction activities been conducted
and controls put in place to mitigate?

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10.3 Are there Environmental Procedures/Work
Practices in place to manage environmental
activities, which include ‘Duty of Care’?
10.4 Is a Spill Prevention & Response Plan in place and
resources available?
10.5 Is there a Site Restoration & Reinstatement Plan
in place?
10.6 Is there a Waste Management Plan in place and
resources available?
10.7 Is the responsibility/authority for Waste
Management clearly defined?
10.8 Is there a Housekeeping programme in place to
support the Waste Management Plan?
10.9 Are wastes classified/segregated?
10.10 Is Environmental Training conducted for Project
personnel?
10.11 Any additional items?

11. FIRE PREVENTION AND PROTECTION

11.1 Are flammable materials being properly stored?
11.2 Is there a fire prevention and protection training
programme in place?
11.3 What methods are used to contain potential sources of
ignition?
11.4 Is fire protection in place for hot work?
11.5 Are methods in place to mobilise Owner/Local fire
fighting facilities?
11.6 Are sufficient fire extinguishers in place?

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11.7 Has a Fire Risk assessment been conducted and
have the recommendations been implemented?
11.8 Any additional items?

12. EMERGENCY EVACUATION

12.1 Is there an emergency response procedure in
place? Does this procedure cover Medical, Safety
and Environmental incidents?
12.2 Is there a site evacuation procedure in place?
12.3 Has an Emergency response Team been
established and are they fully aware of their
‘Roles & Responsibilities’?
12.4 Is there a training programme for the emergency
response team and have the members received the
appropriate training?
12.5 Have the required resources been provided to
enable implementation of the Emergency
Response and Site Evacuation Procedures?
12.6 Have Emergency scenarios been established?
12.7 Has an Emergency Exercise Schedule been
established and is it being implemented?
12.8 How are action items arising from emergency
exercises addressed?
12.9 Any additional items?

13. PERSONNEL PROTECTION EQUIPMENT

13.1 Are the requirements clear in the contract documents?

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13.2 Are all site personnel complying with the requirements?
13.3 Is correct standard of PPE being used and how is this
monitored?
13.4 Any additional items?

14. DRUGS AND ALCOHOL POLICY

14.1 Is there a drugs and alcohol policy in place? N
14.2 How is policy being implemented on site?
14.3 Any additional items?

15. SECURITY
15.1 Is the security plan in the Instructions to Contractors?
15.2 Are there procedures in place for implementing this
plan?
15.3 Any additional items?

16. INCIDENT MANAGEMENT

16.1 Are accident and incident statistics being properly
reported?
16.2 Is there a proper system in place to investigate
accidents, incidents and near misses?
16.3 Is there a HSE observation (near miss reporting)
programme in place?
16.4 Are Health & Environmental Incidents reported?

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16.5 How are accidents, incidents & near miss action items
closed out and the results communicated to the
workforce?
16.6 Are the costs of accidents/incidents calculated as part of
the investigation?
16.7 Any additional items

17. HEALTH, SAFETY AND ENVIRONMENTAL

INSTRUCTIONS TO CONTRACTORS
17.1 Is there a project specific set of HSE instructions?
17.2 Have the HSE instructions been issued to all
Subcontractors and have they been communicated to
their supervision?
17.3 How are Subcontractors audited against these HSE
instructions?
17.4 Any additional items

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