Tutorial 1

1.
 Planning

This is done at the beginning and during the different phases of the
project until it completes. This allows the team to have the right people,
resources and the methods needed to deliver the project in due time,
within budget and meeting quality standards.
e.g. setting up a computer lab in 2 weeks where the plan would be to
recruit an IT technician, system administrator, have the money to
purchase computer equipment

 Control

The project team needs to control costs and risks and issues that may
arise during the different phases of the project. e.g. create reports where
the setting up of a computer lab could face financial problems or
occupational hazards discovered when the wiring is carried out.

 Team Management

The project manager would need to handle and manage different sets of
people with different skill sets such as IT technician, system
administrator. They will all have different ideas on how to complete the
project and so added training and support may need to be provided to
meet their responsibilities.

 Communication
Ongoing discussions need to be undertaken with all stakeholders,
including the project team and the client so that everyone is aware of
what is expected of them e.g. conduct weekly progress meetings and have
face to face discussions.
2.

A project manager is a person who is responsible for planning, designing,

controlling and meeting demands of the project so that it is completed
successfully. They also need to have the vision, the ability to resolve any
conflicts and identify risks. This can be achieved through open communication
with all stakeholders and keeping in mind that all have an opportunity to
express their opinions and ideas.

Roles:

 Plan the scope – the project manager collects the requirements of the
project from the stakeholders, lists details of how the work will be
divided and carried out amongst the team members
 Create a register and list all the risks and issues that the project will face
during completion.
 Control quality – carry out and quality audit during the different phases of
the project to see that it is meeting stakeholder expectations and
 Develop schedules – generate planned dates for completing project
activities and analyse the different tasks carried out by the team members.
Discuss with the team on how the tasks should be carried out and identify
the opportunities that needs to be taken to make the work more quickly.

References

Project Management Phases and Processes: Structuring Your Project. Mindtools.com.

Retrieved 8 March 2020, from https://www.mindtools.com/pages/article/newPPM_63.htm.
Haughey, D. (2020). The Role of the Project Manager. Retrieved 8 March 2020, from
https://www.projectsmart.co.uk/the-role-of-the-project-manager.php