Registers and Formats for

Welfare and Education Assistants

in Village Secretariats
 Registers to be Maintained by WEA
(till the formats are incorporated in VS portal)
• Register of Institutions/Structures/Assets
• Register of Beneficiaries, scheme wise
• Register of eligible persons but not covered in existing schemes(all depts)
• Register on Civil Rights
• Demographic profile of the village secretariat (in case it is not maintained
by Panchayat Secretary)
SERP Registers
• Register on Basic Profile of SHGs
• Register on VO profile
• Register on Loans Sanctions Monitoring
• Register on Recovery Monitoring
• Register on YSR Bhima
• Register on YSR Pelli kanuka
EDUCATION Related Registers:
• Register on Enrolment of School going age children
• Register on OUT OF SCHOOL CHILDREN
• Register on Children with Special Needs
• School Visit Register
 Register of Institutions/Assets
Name of the Name of Location Type of Capacity/
Department the Structure Details
Institution
 Register of Beneficiaries, scheme wise

Sl. No Name Name of Name of Adh Amount Details Year

of the the the aar sanction of the of
Dept Scheme benefici No. ed scheme Sanc
ary tion
Register of eligible persons but not covered in
existing schemes(all depts)
Sl. Name of the Name of Name of Adhaar Address
No Dept the the person Number
(Edn/Housing/S Scheme eligible
ERP / and needy,
SW/BCW/TW) but not
covered
 Register on Civil Rights
On Temple Entry
Sl.No Name of the temple Is access open to all communities, without any Any other remarks
discrimination. Yes/No

On two glass system (in case of existence)

Sl. No Name and location of the Nature of discrimination in serving the Any other remarks
Hotel clients.
(two glass system or any similar system)

Access to public sources of water (in case of any discrimination):

Sl. No Name and location of the Nature of discrimination Any other remarks
public source of water

Prevalence of Bonded labourers/ Joginis/ Manual Scavengers as per relevant

Acts
Sl. No Name of the person Address Where he or she is
engaged
 Demographic profile of the village secretariat
(in case it is not maintained by Panchayat Secretary)
Sl.No Village House Street/Area Number of Name of Age Sex Adhaar Cas
Number / members in the the No te
locality household member

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10
)
Relation
Sub Occupati with head Education
Religion
Caste on of Qualification
household
(11) (12) (13) (14) (15)
 BASIC PROFILE OF SHGs REGISTER
S. No. Name of SB A/c. Name of Name of No.of SHG Names Contact Remarks
the SHG No. the Bank the Branch Members Social of the Numbers
category SHG of the
Leaders leaders
1

5
 Village Organisation Profile (Basic Information)
1. Name of the Village Secretariat :
2. Name of the Village Organisation :
3. Registration No. :
4. No. of SHGs in the V.O :
5. Meeting Dates :
6. V.O. SB Account No. :
7. Name of the Bank & Branch :
8. V.O. Leaders Names Contact No.
1.
2.
3.
 LOANS SANCTIONS MONITORING REGISTER FORMAT
(Separate sheets to be maintained for different loans like Bank
Linkage/CCL/Unnathi/Sthreenidhi & Internal Lending)
S. No. Loan Sanctioned Date Name of the SHG Loan Account No. Amount Sanctioned Remarks

1
2
3
4
5
 RECOVERY MONITORING REGISTER FORMAT
(Separate sheets maintained for different loans like Bank
Linkage/CCL/Unnathi/Sthreenidhi & Internal Lending)
S. Name Month Apr. May June July Aug. Sep. Oct. Nov. Dec. Jan. Feb. March Rem
No. of the ly arks
SHG Instal
ment

1
2
3
4
5
 Register to Monitor YSR Bhima
Sl. No Name of Date of Is If yes, Are If yes, Is claim If yes, Any
the regn of Rs.5000 date of docume date of settled date of other
Beneficiary the given or receipt nts upload or not? settleme remarks,
claim not? uploade nt in case
d within of
7 days? pendenc
y
 Register to Monitor YSR Pelli Kanuka
Sl. No Name of Date of Date of Date of Date of Is If yes, Amount Any
the registrati marriage field marriage amount date of released other
Beneficiary on verificati verificati released release remarks,
on on or not in case
of
pendenc
y
 Periodical Register on Civil Rights
(to be sent on first of every month)
Sl. NO Date of Location Number Issues Is any Any
conduct of the of discusse discrimin other
of Civil conduct participa d in the atory remarks
Rights of the nts campaig practice
Day program n / social
evil
noticed?
 Field Visits Periodical Register (to be sent
st
every fortnight on 1 and 16 ) th

Sl. Date and Name of the Location Feedback Suggesti

No time of area/institu of the of ons for
visit tion visited Institutio beneficia improve
n ries on ment of
amenitie services
s given
 Education - Enrolment Register
SI NO Name Population No of Schools Children in the Age No of Children Joined in
of the in the Village Group 5 + to 16 Schools In 5+ to 16 age
Village group
Male Female Govt Private Boys Girls Boys Girls

No of un enrolled No of Drop out/Out of No of CwSN Children

children out of previous School children Identified
column identified
Boys Girls Boys Girls Boys Girls
Education – Out of School/Drop outs Register
SI No No of Out of School Whether the parents whether the HM has whether
Children identified in are contacted to been contacted to efforts made
the vicinity know the reason for know the reasons for for enrolment
drop out dropout of those
students
Boys Girls

No of Out of School Any If so, Any

Children admitted in difficulties whether suggestion
the Appropriate Schools faced in the same
i,e Regular Admitting reported to
Schools/RSTCs /NRSTCs the Out Of the
School departmen
Children t officers
Boys Girls
 Education – CwSN Register
SI. No of CwSN No of CwSN No of CwSN Children No of CwSN No of
No Children Children Identified (15 to 18 Age) Children CwSN
Identified (0 Identified (6 admitted in having
to 5 Age) to 14 Age) Schools SADAREM
certificate
Boys Girls Boys Girls Boys Girls Boys Girls

No of CwSN No of CwSN received benefits from the No of Children Efforts taken

children not having Govt not received to cover
SADAREM Benefits from CwSN
certificate Govt children
under govt
Benefits
Aids and Pensions Entitled
Appliances allowances
Education – School Visits Register (Periodical)
SI Date and No of No of No of % of
No Name of the time of Students in Students not Students not Students
School With visit to the the School Received received text not taking
DISE code school uniforms Books mid day
visited meal

No of No of No of Any Any No of No of drop

Students Students Students grievance deficiency irregular outs
not not not of the HM? of students
covered in covered covered in prescribed
Ammavodi under Health service
Kanti check ups noticed ?
Velugu