NTS 2016

Learn. Connect. Do it!

Objective of the conference
This is what we need to achieve.
Induction for members
Building and creating leadership
Acting upon Organization changes.
Building a bottom up culture
Boosting winter peak and MC-LC-LC Alignment

Our Drivers Target Audience.

1. Induction 1. New members
2. Gen 16.20 2. Old members
3. Boosting winter peak 3. Executive board
 Faci Contacts
Name Phone Email Position
Faraji H Emily 0684 72218 faraji.emily@aiesec.net Agenda manager
Anatolie Baltang 69172631 anatolie.baltag@aiesec.net Conference manager
Ramzy Lahmar Ramzy.lahmar@aiesec.net Facilitator
Lilian Muntean 69650509 lilian.muntean@aiesec.net Facilitator
Graur Olga `060754123 olea.graurr@gmail.com Facilitator

CC Contacts

Bitca Valeria 78600046 bitca.valeria@gmail.com CCP

Garas Romina 68023906 rominagaras@gmail.com CCVP DEL
Irina Botnari 60456948 irinabotnari8@gmail.com CCVP FIN
Gachiuta Georgeta 78060422 geta.gachiuta@gmail.com CCVP LOG
Gherghelejiu Sergiu 60455331 ghersergiu@gmail.com CCVP SAL
Irina Ududovici 68963032 irinaududovici@gmail.com CCVP MK
Expectations
 September October
Activities Responsible DDL Week 3 Week 4 Week 1 Week 2 Week 3
Present theme of the conference MC TEAM 23rd
Present Agenda to MC Team
Agenda modifications on feedback
MC FACI Sessions Distribution
FACI Application DRAFT
Chair Proposal & Negotiation
Chair Selection
FACI Application Launch (external & internal)
FINAL AGENDA (waiting final Logistics updates)
FACI Selection
FACI Sessions Distribution (Final)
FACI First Meeting
FACI Session Outlines
First Dry Run ALL TEAM FACI (with PPT)
Final Review (last details)
pre meeting
BIG & LAST DRY RUN (All together)
LAST CHANCE FOR MODIFICATIONS
last feedback for session outline & ligistics
 Shaping our Entity- Preparing people who will work for the @ Moldova
Gen16.20: Delivering the changes that the organization is going through currently in a global plenary and the role of This Gen.
DRIVERS Induction: Preparing people who will take opportunities in leadership roles on the LC's and other areas eg: OC, NST...
Boosting Winter Peak: Focusing on delivering right way and informtion that will help LCs achieve the goals for the Winter pick.
Blocks reflecting the echievements of objectives what should we do
Induction for members
Building and creating leadership
OBJECTIVES Acting upon Organization changes.
Building a bottom up culture
Boosting winter peak and MC-LC-LC Alignment

Flexibility/Adaptability and Collaboration Time Management Abilities and working under Teams Proactive Learning
Problem-Solving Skills Working under pressure and being solution oriented Humble. Self assesment
Soft Skills
Self-Confidence and Action oriented Acting as a Team Player, take steps towards development & believe in oneself
Good Communication Skills Ability to Accept and Learn From Criticism related to the enviroment and reality

Use of EXPA and OP Customer FLOW

Hard Skills

1. EB (Leaders)
Target 2. Old members
3. New members (Induction)

Are the Members going to enjoying the conference?

POSITIVE OF NTS Are Most of the sessions give motivation?
Will the conference be fun?

Speak fast or in bad English
Sessions not aligned with Agenda
NEGATIVE OF NTS
No enough time for sharing
If the time for sessions wont be respected
If FACIs wont ask for feedback during and before the conference
If we Lack preparation for some sessions
If we face some difficulties on Technical problems and settings
If there's not enough time for all programs
2
Day 0
TIME TIME
7:30 8:00 7:30 8:00
8:00 8:30 8:00 8:30
8:30 9:00 8:30 9:00
9:00 9:30 9:00 9:30
9:30 10:00 9:30 10:00
10:00 10:30 10:00 10:30
10:30 11:00 Ariving to the venue 10:30 11:00
11:00 11:30 11:00 11:30
11:30 12:00 11:30 12:00
12:00 12:30 12:00 12:30
12:30 13:00 12:30 13:00
13:00 13:30 13:00 13:30
13:30 14:00 13:30 14:00
14:00 14:30 Introduction 14:00 14:30
14:30 15:00 14:30 15:00
Meeting the Chair
15:00 15:30 15:00 15:30
15:30 16:00 Settion Check in 15:30 16:00
16:00 16:30 16:00 16:30
Working Time
16:30 17:00 16:30 17:00
17:00 17:30 17:00 17:30
17:30 18:00 17:30 18:00
DRY RUN
18:00 18:30 18:00 18:30
18:30 19:00 18:30 19:00
19:00 19:30 Working Time 19:00 19:30
19:30 20:00 19:30 20:00
last Settion Check in
20:00 20:30 20:00 20:30
20:30 21:00 20:30 21:00
Brainstorm IDEAS
21:00 21:30 21:00 21:30
21:30 22:00 21:30 22:00
Conference team meeting
22:00 22:30 22:00 22:30
22:30 23:00 22:30 23:00
23:00 23:30 23:00 23:30
conference team Bonding
23:30 0:00 23:30 0:00
0:00 0:30 0:00 0:30
 Learn Connect Do IT
Day 1 Day 2 Day 3
New Members Oldies & EBs New Members Old Members EBs New Members Old Members EBs
08:00 - 08:30 08:00 - 08:30
Arriving at the venue and delegates Wake up & Breakfast
08:30 - 09:00 08:30 - 09:00
check in Wake up & Breakfast & Checkout
09:00 - 09:30 09:00 - 09:30
Morning plenary
9:30 - 10:00 9:30 - 10:00
Check-In
10:00 - 10:30 Key Note 2 [1] Morning plenary
10:00 - 10:30
10:30 - 11:00 10:30 - 11:00
Opening plenary Self Awareness Solution oriented Empowering others
11:00 -11:30
(LEAD 1) (LEAD 1) (LEAD 1)
I am an AIESECer [2] 11:00 -11:30
11:30 - 12:00 G2K Functional time [3] 11:30 - 12:00
12:00 - 12:30 Key Note 4 [4] 12:00 - 12:30
12:30 - 13:00 Functional time Goal Setting. Next step My Legacy 12:30 - 13:00
AIESEC TO 2020
13:00 - 13:30 (LEAD 2) [5] (LEAD 2) [6] (LEAD 2) [7] 13:00 - 13:30
13:30 - 14:00 Key Note 3 [8] LC coaches Time 13:30 - 14:00
14:00 - 14:30 14:00 - 14:30
Lunch Lunch Lunch
14:30 - 15:00 14:30 - 15:00
15:00 - 15:30 Key Note 1 [9] 15:00 - 15:30
15:30 - 16:00 Winter is Coming We are AIESEC in Moldova 15:30 - 16:00
Why @ in Moldova?
16:00 - 16:30 16:00 - 16:30
16:30 - 17:00 Break 16:30 - 17:00
17:00 - 17:30 AIESEC Culture Sales Simulations CLOSING 17:00 - 17:30
17:30 - 18:00 17:30 - 18:00
AIESEC
18:00 - 18:30 LC coaches Time LC coaches Time Sugar Cube 18:00 - 18:30 r
Knowledge
18:30 - 19:00 18:30 - 19:00
19:00 - 19:30 Dinner + preparation 19:00 - 19:30
Dinner
19:30 - 20:00 19:30 - 20:00
20:00 - 20:30 20:00 - 20:30
Evening plenary Alumni Engagement
20:30 - 21:00 20:30 - 21:00
21:00 - 21:30 Travelling / Stay at home & cry 21:00 - 21:30
21:30 - 22:00 21:30 - 22:00
22:00 - 22:30 22:00 - 22:30
First Night Gala Night
22:30 - 23:00 22:30 - 23:00
23:00 - 23:30 23:00 - 23:30
23:30 - 0:00 23:30 - 0:00
 DAY 1
Driver & Block Area Session Objectives FACI Co - FACI Time Total Needs TRACK

Functional Time
DAY 2

Alumnite
Time Content Objective Responsible
20:00 - 20:30 Presentation Selected alumni will share some experience either by Guided Questions or preparations
20:30 - 21:00 Sharing Members choose mentors and discuss about different issues.
 Alumni Engagement
Time Content

20:00 - 20:30 Presentation

20:30 - 21:00 Sharing

21:00 Gala Night

 Driver & Block Sessions Target Objectives FACI Co - FACI Time # of Delegates Total Day TRACK

Make this a very energetic, fun that will make delegates interact and want to make their presence in the room to be felt. More importantly
Opening plenary All delegates make delegates understand how powerful this space (NTS conference) is to them and their LCs then inspire them to own the conference
The opening and with them define what are the right things for them to do to show that they own the space.
The use of Games and different methods to make members interact and get to understand and know each others in a sense that will
G2K All delegates
connect them from the begining to the end of the conference. introducing the Agenda of the conference too.

Explaining all the necessary updates regarding the 2020 as well as Refrehed @ way to remind them what AIESEC is and also make it
Clarity of why
All members simple because we have new members so as all of them they ca be on one page in AIESEC knowledge. Remember to touch about the
AIESEC to 2020
history when AIESEC started and why.

After understanding why AIESEC started world wide make the delegates also reason why AIESEC should exist in Moldova, lead them
Why AIESEC in Moldova All members through discussions and see what can AIESEC do for the country and what is their role as young people in Moldova can do with
Induction AIESEC to impact the country.
Explain in a memorable and interactive way the abbreviations, the culture that AIESEC has in greetings, talk, the department names and
AIESEC Culture All members all the ones that we use as an organization in communications and representations internally local and international, make sure that
membetrs are engaged and use old members as much as possible.

Explain to New members all the basic About AIESEC, general induction about programs and what they do in each programs as well as
AIESEC Knowledge New Members
all necessary information that a new member needs so as they can start contributing to the performance of their LCs.

Boosting Winter peak

Based on the portfolio needs and plans, please show us what will be done on the area of functional time so as we can do follow up on
& Functional Time based on portfolio
the presentations and everything.
Induction

Winter is coming
Boosting Winter Peak
Customer flow implementation
Creating strategies and plan for winter peak that will boost our results as well as coming up with ways that can help to achieve our goals
All Members by presenting to them and creating discussion based on what we need. Present what is the contribution of the exchange that will be
delivered as theresult of those people who will go and come on exchange.4
Explain the old customer flow Versus new customer flow and all updates, our current situation, where we are and where we are
All Members supposed to be, Also make sure that you show them that this is one of the strategies that can make our exchange program grow, try to
explain on this session some parts regarding the EXPA and how it can be used in simple way.

How are young people interpreted in Moldova?

Key Note 1. All members
Explain How the society think or talk about young people (Youth) generation and the government or companies if possible
Whats the contribution of young people in the society and how can volunteering activities help them to achieve their
Key Note 2. All members
contributions direct or indirect
Key Notes Key Note 3. All members
The power of young people within our societies, Try to show that they are the future leaders of our societies and they can
make the world a better place.
Key Note 4. All members The importance and contribution of externals towards moldovan development and growth.
Explain to young people why volunteering is important to their career and how to set priorities in doing their daily activities
Key Note 5. All members
and managing their school work and volunteering for their future progress.

LEAD TRACK (GEN 16.20)

This is part of the LDM characteristics/ behavious, therefore cover it regarding to the needs of self awareness to leaders that we
Self Wareness New members
develop, consider the LDM and how you can deliver it to make them understand who they are.
These members have been seeing what we do and problems that we face in our entity, make them discover problems and come up with
Solution oriented Old members solutions that will help to overcome the problems that we are currently facing as the entity and as LCs guide them according to the way
we do it in AIESEC and not fluffy stuff.
Members This is another part of the LDM characteristics therefore after they know who they are, now help them to know what are their goals in
Goal Setting. New members and outside @ and also make them come up with plans on how they can achieve their goals within @ and ouside it, make sure that you
go through the inner and outer journey.
We are having this conference for mainly two reason, boost winter peak as well as creating people who will apply for the positions in
Next step Old members future considering our piprline, as well as boosting performance in the LCs, make sure that you make this session more of motivation for
them to take step to be in the next positions as well as make them be the pioners of the winter peak so as we achieve our goals.
We want to create a team that can make people empowered, considering people not taking opportunities as well as some not even
connected to their EBs, therefore show the EBs how they can empower others and how they can make sure that their members are
Empowering others EB team
taking opportunities ad ownership of different activities that they are given and encaurage them to work through their members more
likely to Bottom up culture implementation.
EB This lead session aims at making them discover what they planned and what they want to achieve on the end of their terms, considering
that they have alot of things to do in and out of AIESEC but also that they have goals to achieve, then make sure that they review their
My Legacy EB team goals and come up with ways to make sure that they achieve their goals so as to leave their legacies in the entity and LCs, more over
add on how they can manage their Activities in AIESEC and daily life so as it can be easy for them to work and achive within AIESEC as
well.
This session aims at creating the culture that we want to have in the entity, group members into small number and make them discuss
the behavious and characteristics that they want as AIESEC moldova we should have, but also come up with activities that will make
ALL We are AIESEC in Moldova All Members them connected for closing as well as make them leave the legacy as one entity, this sesion should leave evryone with the mind of
working and bringing changes in our entity, the session should motivate members, create behavious thst represent our entity in and out
and atleast make them own everything that wthy will be doing.

GEN 16.20 (Coaches Goals)

Set expactations for the conference, make them own the conference, make them active as well as participatory make sure that they
understand why they are there and what they can get from it, as coach we know what we need to achieve in the process of coaching, if
LC Coaches 1
there is part needed to be covered from the conference make sure that it is covered because thats the only way we can achieve our
goals, lastly make sure that you go through the feedback for the day and they feel in the feedback sessions tool for all sessions and day.
Coaches Time Based to the LCs
Do same thing as day one but now focus more on what did they achieve according to the expactations you made last day,
what are theur thoughts towards what they need to achieve, motivate them more for the last day and make they feel it on
LC Coaches 2
their own because you wont meet them in the last day maybe if you set time out of the conference to chek for last day,
make sure you take feedback for the day as they will fill again the sheets and send them to us under your lead.
Topics to talk on the sessions Conference ideas
 SESSIONS TRACKER
MAIN FACI M 6 8 4 2 3 9 1 0 6
COFACI C 1 1 3 3 2 2 2 1 0
SUPPORT S 12 10 11 12 12 9 12 0 0
FREE F 8 9 10 10 11 8 12 0 24
N° DAY Time Max Name session Nikhil Faraji Ramzy Anatolie Olea Mirela Igor Chair
1 1 Opening Plenary M S S S S S S M
2 1 G2K S M S S S S S F
3 1 AIESEC to 2020 M F C F F F F F
6 1 Key Note 1 M F F F F M F F
7 1 Why AIESEC in Moldova M M F C F F F F
8 1 AIESEC Culture S S F F M F F F
9 1 Key note 2 F F F F S M F F
10 1 @ Knowledge M F
11 1 LC Coaches time M M M F
12 1 Evening Plenary S S S S S S S M

13 2 Morning Plenary S S S S S S S M
14 2 Key Note 3 F F F S F M F F
15 2 Self Awaness F M F F C F F F
16 2 Solution oriented F F C M F F F F
17 2 Empowering others M F F F F C F F
18 2 Winter Peak S S M S C S S F
19 2 Key Note 4 F F F F F M C F
20 2 Sales Simulations S S S S S M S C F
16 2 Functional Time M M M M M M M F
17 2 Customer flow Implementation Daniela F
18 2 LC Coaches Time S M S S S M S F
19 2 Evening Plenary S S S S S S S M

23 3 Morning Plenary S S S S S S S M
24 3 Key Note 5 S S S S S M S F
25 3 Goal Setting S F F F F F C F
26 3 Next Step F F M C F F F F
28 3 My legacy F M F F F C F F
30 3 We are AIESEC in Moldova F M C F F F F F
32 3 Closing C C S C S S S M
32 3 Sugar Cubes S S S S S S S F

Travelling
 OTHER RESPONSABILITIES
RESPONSABILITIES Chair Nikhil Faraji Lilian Olea Tolea Igor Mirela Ramzy
TOTAL
Partnership launch X
Delegation meeting
Companies X
Session Logistics
T-shirts for conference
Awards
Shouts, AIESEC culture & energizers X
Media X
Check in
FUN TEAM
Dr.Love
Rumors and scandal / Gossip Box X
Crazy moments & challenges
Punishment
FACI TEAM ROLL CALL / OC Roll call X
Talent Show participant (FACI Team)
Nights
Master of Ceremony (night)
Master of Ceremony (Gala Night)
FACI & OC FUN
Conference fun and games/Challenges
 Delegates name LC registered Attendance Paid to OC Debt Tshirt details Food

Eduard Munteanu Chișinău

Nita Mircea Chișinău
Cebotarenco Alina Chișinău
Ana Gurdiș Chișinău
Valeria Toloconnicov Chișinău
Budei Victoria Chișinău
Mereuța Maria Chișinău
Vladislav Grigori Chișinău
Anya Vizitiu Bălți
Martiniuc Daniel Bălți
Vasile Rusu Chișinău
Manea Diana Bălți
Matasaru Daniela Chișinău
Irina Botnari Chișinău
Grisca Irina Chișinău
Popa Mihaela Chișinău
Mosorete Ilie Bălți
Evelina Onea Chișinău
Gherghelejiu Sergiu Chișinău
Mihail Ungureanu Bălți
Irina Apostol Chișinău
Sharifi Kardo Chișinău
Victor Coban Chișinău
Ciuperca Ana Chișinău
Cabac Ion Bălți
Corina Bocancea Bălți
Popov Alex Chișinău
Craciun Cristina Cahul
Stavinschi Carina Chișinău
Costiș Ionela Chișinău
Mocanu Ion Cahul
Gafin Valeria Chișinău
Arnaut Igor Cahul
Arnaut Igor Cahul
Mogildea Nicoleta Chișinău
Victoria Bobeica Chișinău
Olteanu Marius Cahul
Xenia Buzdugan Cahul
Darii Iulia Chișinău
Nicoleta Poloboc Chișinău
Chiorescu Svetlana Bălți
Mariana Stegari Chișinău
Bejan Tatiana Cahul
Bulubica Olga Chișinău
Bitca Valeria Chișinău
Mereuta Andrian Bălți
Rotari Anastasia Bălți
Marandici Daniela Bălți
Vlad Bunu Chișinău
Croitor Mihaela Chișinău
Stati Natalia Chișinău
Mihai Botnariuc Chișinău
Leonti Maria Cahul
Vlas Aurel Bălți
Saranciuc Eduard Bălți
Dobrovinschi Sergiu Bălți
Timco Ecaterina - Alexandrina Bălți
Bodlev Cristina Cahul
Ana Babaianu Cahul
Spelciuc Catalin Bălți
Anastasia Virtos Bălți
Kornilov Ivan Bălți

TOTALS
 Timeline
September October
Strategic Actions Done! Person in Charge Operational Actions
21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26
Team Meetings
Venue
OCVP LOG/CF find venue
OCVP LOG go to the venue

Transportation - Bus
OCVP LOG find transport and prices (offer)

Communication & Merchandise

OCVP MKT designing logo
OCVP MKT designing stickers
OCVP LOG printing
OCVP MKT designing badges
OCVP MKT designig agenda
OCVP MKT designing T-shirts
OCVP MKT designing booklets
OCVP LOG printing T-shirts
OCVP MKT Social Media

Delegates Servicing
OCVP DEL Delegates Registration
OCVP DEL Delegates Care
OCVP DEL Content for booklets
OCVP DEL Content for parties

Logistics & Materials

OCVP LOG & F list of logistical needs
OCVP LOG&SALES preparing the logistics
OCVP LOG providing the materials for delegates and faci team

Finance
OCVP F planned budget
Budget
OCVP F realized budget and financial report
Payments OCVP F payments

Sponsorships
OCVP SALES conference offer
Sponsors OCVP SALES sales
 Faci & Chair Material List OC Material List - Conference
Approximate Approximate
Name Material Details Quantity Notes Material Details Quantity Notes
Cost Cost
papper a4 with
Ramzy the vision of
number of delegates
Lahmar aiesec writen in
them
Ramzy
Ballons number of delegates
Lahmar
 InKinds
Person to
Product Brand Number Email Contact from/person with contacts in the company Extra info Contacted? Yes or No? Why?
contact

Sponsorship
Type of Name of Person to
Number Email Contact from/person with contacts in the company Extra info Contacted? Yes or No? Why?
Company Company contact
 Expenses
Expenses Expected Actual
Accomodation
Hotel
Transportation

Stationary
Food

Merchandise

Extraodinary Costs

Total 0 0

Revenue
Revenue Expected Actual
Delegates Fee's
Partnerships
Merchandise

Extraordinary Profit 0 0

Total 0 0

Expected Result 0
Actual Result 0
Delegate Fees Description Quantity Unity price Total
Expected
Actual 0

Difference 0

Partnerships Description Quantity Unity price Total

Expected 0
Actual 0

Difference 0

Merchandise Description Quantity Unity price Total

Expected
Actual
Expected 0
Actual 0

Difference 0

Extraordinary
Description Quantity Unity price Total
Revenue
Expected 0
Actual 0

Difference 0
Revenues Qt Price Total Total members Attended Minimum (70%) Gap
Chisinau
Balti
Cahul

Delegates Facis OCs Total

Total 0 Chisinau
Balti
Cahul
MC
Expenses Qt Price Total

Members Chisinau Balti Cahul

OGX
ICX
TM
MKT & PR
FLA
BD
Total 0 Total

Net 0
[1] The power of young people within our societies, Try to show that they are the future leaders of our
societies and they can make the world a better place.

objective: the contribution of young people in Moldova

[2] Select 3 to 4 people to share experience that will motivate members, one from LCs, 2 from MC, and one
old member.

select the best who feets.

[3] Select 3 to 4 people to share experience that will motivate members, one from LCs, 2 from MC, and one
old member.

select the best who feets.

[4] Whats the contribution of young people in the society and how can volunteering activities help them to
achieve their contributions direct or indirect

Objective: Connect Volunteering with career plan

[5] Help he new members to set their goals for this end of the term and for next term of 16.17 so as they
can be ready for effective pipeline and growth of the LCs.

[6] Make the lead to all activities happening in the LCs, helping new members in all activities acting as team
leaders and buddies to them, acting as the source of development by supporting the LCs growth.

[7] Make the EBs own their areas by knowing that whatever they do will be their legacy and results, make
them own the goals and achievemens they want to see and remembered for.

[8] The importance and contribution of externals towards moldovan development and growth.

objective; expats (interns) contribution in Moldova

[9] How are young people interpreted in Moldova?

Explain How the society think or talk about young people (Youth) generation and the government or
companies if possible

Objective. To show youth real picture in Moldova