Excel Skills for Busine

Week 1: Data
Practice Ch

Week 1: Learning Objectives

Set and configure data validation
Work with formulas in data validation
Create and use drop-down lists
Create and apply custom conditional formats

Scenario
You have been asked to organise the faculty students-database file.

* Go to the Students-database sheet, create Named Ranges for the columns and convert it to a table.
* Create lookup lists for Campus, Nationality, Course and Total Grade in the Lists sheet, assign Named Ranges to the Nationality, Course and Total Grade lists. Convert the Na
* Find directions in the Yellow Cells
* Find the cells that already contain Data Validation. If there are any unwanted Data validated cell/cells, remove the data validation from the cell

You will need to complete the following tasks on the Students-database and Lists sheets.

1 Validate the Student number column to avoid duplicated student numbers. Create a Stop Error Alert with the message: Duplicate data is not valid.
2 Make a drop-down list for Campus, using Cell address and lookup lists
 3 Make a drop-down list for Nationality column, using Named Ranges and lookup lists
4 Make a drop-down list for Course, using Named Ranges and lookup lists
5 Validate Gender column by typing the list of options, add an Information Error Alert to let the user enter any other Gender
6 Validate Attendance Percentage (Current Semester) column to have a Decimal number between 0 to 1
7 Validate the birth year, making sure not to have the students less than 16 years old (Hint: look at the functions YEAR and TODAY). Use a Warning Error Alert
8 Validate to have the first Enrolment Date not to be more than Today. Using Conditional Formatting highlight the first year students
9 Validate the Number of Units Enrolled (Current Semester) to have between numbers zero and 5
10 Validate the Number of Units Failed (Current Semester) to have less than or equal to the number of units enrolled
11 Validate the Total Number of units enrolled to have less than 30 units
12 Validate the Average Total Marks out of 100 to be between 0 and 100
13 Make a drop-down list for the Total Grade column, using Named Ranges and lookup lists. Add an Input Message: Less than 50: Fail, 50 to 65: Pass, 65 to 75: Credi
14 Copy the Campus drop-down list to cell S9
15 In cell T9 create a function to count the number of students for the selected campus
16 Copy the Course drop-down list to cell S16
17 In cell T16 create a function to count the number of students for the selected course
18 Copy the Course drop-down list to cell T24
19 Copy the Total Grade drop-down list to cell U24
20 In cell S25, combine text with the values in cells T24 and U24 to change the text for different courses and grades
For example, if T24 contains Business and U24 contains Credit, S25 should read Number of Business students with a Credit grade
21 In cell U25, calculate the value of the above statement
22 In cell S35, create Drop-down list for Course
23 In cell S36, create Drop-down list for Campus
24 In cell S34, combine text with the values in cells S35 and S36 to change the text for different courses and campuses
For example, if S35 contains Marketing and S36 contains Brisbane, S34 should read Total payments of Brisbane/Marketing students
25 In cell T34, calculate the value of the above statement
26 Check for any invalid data and fix them
27 Go to Lists sheet and add Iranian Nationality and check if it is added to Drop-down list
28 Add a new student to the end of the table with student number of S-140712 to check the cell validation
29 Add a new student to the end of the table with the details M-140713, Benita Soheil, Melbourne, Iranian, Accounting, Female to check if all validations extended t
30 Using Advanced Conditional Formatting and cell S9, highlight the entire row of the students at the same Campus

Well done! Don't forget to save your workbook.

 Excel Skills for Business: Intermediate II
Week 1: Data Validation
Practice Challenge

o the Nationality, Course and Total Grade lists. Convert the Nationality lookup list to a table.

t with the message: Duplicate data is not valid.

e functions YEAR and TODAY). Use a Warning Error Alert

put Message: Less than 50: Fail, 50 to 65: Pass, 65 to 75: Credit, 75 to 85: Distinction, More than 85: High Distinction

nian, Accounting, Female to check if all validations extended to the new row
1- Validate to avoid 2- Make a 3- Make a drop- 4- Make a drop-
duplicated student drop-down list, down list, using down list, using
number using Cell Name Ranges and Name Ranges and
address and lookup lists lookup lists
lookup lists

Student number Student name Campus Nationality Course

M-144816 ashkan Mastaneh Melbourne Australian Marketing

M-144389 atash Maziar Melbourne Australian Accounting
S-149681 atoosa Mehrab Sydney Filipino Accounting
B-143324 aurang Mehrak Brisbane Filipino Business
S-144863 ava Mehran Sydney Filipino Accounting
S-141072 avizeh Mehrang Sydney Filipino Business
M-141894 avizheh Mehrangiz Melbourne Brazilian Marketing
M-141382 azad Mehrdad Melbourne Brazilian Marketing
S-147608 azadeh Mehrnaz Sydney Brazilian Business
B-149151 azar Mehrnoosh Brisbane Pakistani Business
S-142285 azarafrooz Mehry Sydney Pakistani Business
S-144322 azarakhsh Mehrzad Sydney Hungarian Accounting
M-147902 azargoon Meshia Melbourne Indian Business
M-144635 azarnoush Milad Melbourne Indian Marketing
S-142162 azin Mina Sydney Indian Accounting
B-144539 azita Minoo Brisbane Nepalese Accounting
S-147696 Babak Mitra Sydney Nepalese Business
S-147593 Bahamin Mona Sydney THAI Accounting
M-143393 Bahar Morvareed Melbourne THAI Business
M-142012 Baharak Mozhdeh Melbourne THAI Marketing
S-146127 Bahareh Mozhgan Sydney South Korean Marketing
B-143675 Bahman Naghmeh Brisbane Vietnamese Business
S-148337 Bahram Nahal Sydney Vietnamese Business
S-145114 Bamdad Naheed Sydney Chinese Business
M-143885 Bameen Namdar Melbourne Australian Accounting
M-141336 Bamshad Namvar Melbourne Australian Business

S-148985 Banafsheh Nargess Sydney Filipino Marketing

B-141263 Banou Nariman Brisbane Filipino Accounting
S-146002 Barbad Nasreen Sydney Filipino Accounting
S-146178 Bardia Nastaran Sydney Filipino Business
M-143159 Barsam Nava Melbourne Russian Accounting
M-140128 Barzin Navid Melbourne Brazilian Business
S-144525 Beeta Nazafarin Sydney Brazilian Marketing
B-141348 Beh ayin Nazanin Brisbane Pakistani Marketing
S-148402 Behbaha Nazgol Sydney Pakistani Business
S-147137 Behbod Nazhin Sydney Hungarian Business
M-143627 Behmanesh Nazilla Melbourne Indian Business
M-143852 Behnam Nazy Melbourne Indian Accounting
S-141667 Behnaz Neda Sydney Indian Business
B-140641 Behnoud Negah Brisbane Nepalese Marketing
S-144533 Behrad Negar Sydney Nepalese Accounting
S-141507 Behrang Negeen Sydney THAI Accounting
M-141122 Behrokh Niki Melbourne THAI Business
M-145702 Behrouz Nikoo Melbourne THAI Accounting
S-144945 Behzad Niloufar Sydney South Korean Business
B-148001 Bizhan Nima Brisbane Vietnamese Marketing
S-149277 Bolour Niyoosha Sydney Vietnamese Marketing
S-148373 Borna Nouri Sydney Chinese Business
M-146239 Borzoo Noushafarin Melbourne Australian Business
M-142442 Boubak Noushin Melbourne Australian Business
S-146928 Bousseh Noushzad Sydney Filipino Accounting
B-140415 Bozorgmehr Omid Brisbane Filipino Business
S-140712 Chalipa Oranous Sydney Filipino Marketing
M-140713 Benita Soheil Melbourne Iranian Accounting
5- Validate Gender 6- Validate to have a 7- Validate to have the 8- Validate to have the first
column by typing the list decimal number between birth year not to have the Enrolment Date not to be more
of options, add an 0 to 1 students less than 16 than Today- Using Conditional
Information Error Alert to years old. Use a Warning Formatting highlight the first
let the user enter any Error Alert year students
other Gender

Attendance Percentage
Gender (Current Semester) Birth Year First Enrolment Date

Male 0.72 1992 2/1/2016

Female 0.65 1995 2/1/2013
Female 1 1991 7/1/2016
Male 0.29 1988 2/1/2013
Male 0.23 1989 2/1/2014
Female 0.57 1997 7/1/2014
Female 0.6 1997 7/1/2014
Female 0.24 1995 2/1/2016
Female 0.72 1997 7/1/2014
Female 0.27 1984 2/1/2013
Male 0.31 1987 2/1/2017
Male 0.61 1992 2/1/2016
Male 0.24 1995 7/1/2012
Male 0.47 1996 2/1/2012
Female 0.31 1997 2/1/2012
Male 0.25 1992 7/1/2013
Male 0.41 1976 7/1/2015
Male 0.41 1993 2/1/2016
Male 0.96 1991 7/1/2014
Male 0.47 1997 2/1/2017
Male 1 1994 2/1/2013
Male 0.37 1990 2/1/2012
Female 0.87 1987 7/1/2013
Male 0.22 1994 2/1/2012
Male 0.31 1985 2/1/2012
Male 0.72 1991 7/1/2017

Male 0.18 1991 7/1/2012

Male 0.69 1982 2/1/2013
Female 0.13 1988 7/1/2016
Male 0.25 1993 2/1/2017
Male 0.76 1988 2/1/2016
Female 0.32 1983 2/1/2016
Male 0.64 1995 7/1/2016
Male 0.21 1991 2/1/2015
Male 0.78 1991 2/1/2015
Male 0.04 1988 7/1/2013
Male 0.8 1986 7/1/2012
Female 0.09 1986 2/1/2015
 Male 0.61 1990 7/1/2015
Male 0.76 1990 2/1/2017
Male 0.95 1989 2/1/2012
Male 0.17 1991 2/1/2014
Male 0.8 1997 7/1/2017
Male 0.43 1989 2/1/2016
Male 0.79 1988 2/1/2012
Male 0.23 1995 7/1/2014
Male 0.16 1993 7/1/2013
Male 1 1993 2/1/2016
Male 0.76 1989 7/1/2017
Male 0.67 1986 2/1/2015
Male 0.4 1997 2/1/2014
Female 0.84 1991 2/1/2015
Female 0.11 1996 7/1/2013
Female
9- Validate to 10- Validate to have 11- Validate to 12- Validate to
have between less than or equal to have less than have average
zero and 5 the number of units 30 units between zero
enrolled and 100

Number of Units Number of units Total Number of Average Total

enrolled (Current Failed (Current units enrolled Total payments Marks out of
Semester) Semester) 100

1 0 4 $ 10,040 84
5 1 17 $ 42,670 69
2 0 5 $ 12,550 50
1 0 13 $ 32,630 81
4 1 13 $ 32,630 89
3 0 12 $ 30,120 76
1 0 10 $ 25,100 75
3 0 6 $ 15,060 50
2 0 11 $ 27,610 63
1 0 13 $ 32,630 84
3 1 3 $ 7,530 39
4 1 7 $ 17,570 79
3 0 18 $ 45,180 50
3 1 18 $ 45,180 60
1 0 16 $ 40,160 73
2 0 14 $ 35,140 78
3 0 9 $ 22,590 69
2 0 5 $ 12,550 52
3 1 12 $ 30,120 84
4 1 4 $ 10,040 41
3 0 15 $ 37,650 75
4 0 19 $ 47,690 71
2 0 14 $ 35,140 62
4 1 19 $ 47,690 64
0 0 15 $ 37,650 71
1 0 1 $ 2,510 46

5 2 20 $ 50,200 53
4 0 16 $ 40,160 73
2 0 5 $ 12,550 52
3 0 3 $ 7,530 86
4 0 7 $ 17,570 85
1 0 4 $ 10,040 87
2 1 5 $ 12,550 49
5 1 11 $ 27,610 77
4 0 10 $ 25,100 91
2 0 14 $ 35,140 92
2 1 17 $ 42,670 57
3 0 9 $ 22,590 81
3 0 9 $ 22,590 69
4 0 4 $ 10,040 92
4 1 19 $ 47,690 51
3 0 12 $ 30,120 87
5 2 5 $ 12,550 35
3 0 6 $ 15,060 52
2 1 17 $ 42,670 55
0 0 9 $ 22,590 88
5 1 17 $ 42,670 51
3 0 6 $ 15,060 74
2 0 2 $ 5,020 67
3 0 9 $ 22,590 60
5 0 14 $ 35,140 75
1 0 7 $ 17,570 73
4 1 16 $ 40,160 77
$ -
13- Make a drop-down list, using
Named Ranges and lookup lists. Add
an Input Message: Less than 50:
Fail, 50 to 65: Pass, 65 to 75: Credit,
75 to 85: Distinction, More than 85:
High Distinction

15- Count the number of students for the selected

campus
Total Grade

Distinction Number of students by Campus

Credit Brisbane 9
Pass 14- Drop-down list for Campus
Distinction
High Distinction 17- Count the number of students for the selected
Distinction course
Distinction
Pass Number of students by Course
Pass Accounting 17
Distinction
Fail 16- Drop-down list for Course
Distinction
Pass 20- Combine Text with cells T24 18- Copy the 19- Copy the Total
and U24 Course drop-down Grade drop-down
Pass
Credit
Distinction
Credit Accounting Fail
Pass Number of Accounting students with a Fail grade 0
Distinction 21- Calculate
Fail
Distinction
Credit
Pass 24- Combine Text with cell S35
and S36 address to change the
Pass text for different courses and
Credit Campuses 25- Calculate
Fail
Total Payments of
Brisbane/Accounting students $ 75,300.00
Pass
Credit Accounting 22- Drop-down list for Course
Pass Brisbane 23- Drop-down list for Campus
High Distinction
High Distinction
High Distinction
Fail
Distinction
High Distinction
High Distinction
Pass
Distinction
Credit
High Distinction
Pass
High Distinction
Fail
Pass
Pass
High Distinction
Pass
Credit
Credit
Pass
Distinction
Credit
Distinction
 Lookup Lists
Campuses Nationalities Courses
Brisbane Australian Accounting
Melbourne Brazilian Business
Sydney Chinese Marketing
Filipino
Hungarian
Indian
Iranian
Nepalese
Pakistani
Russian
South Korean
THAI
Vietnamese
 Total Grades
Fail
Pass
Credit
Distinction
High Distinction