Professional Documents
Culture Documents
HRBP Manual
HRBP Manual
HRBP Manual
HRBP Manual
pg. 1
HRBP Manual
Table of Content
1 Introduction 3
2 HRBP in Practice 4
10 Trends 27-30
11 Annexure 31-37
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HRBP Manual
Introduction
HR business partner position is critically important in a company. Effective talent
practices that drive true value is vital. In Leading organizations BHR plays an
important role in determining on strengthening organization’s talent management
capabilities and formulate a HR function operating as a true strategic partner and
value driver for the business. Helps clients transform the way they think about
talent, brings a value-driven, strategic mind-set to talent decisions, and prepares
organizations for success.
In past time, McKinsey surveyed CEOs, who have emphasized on the importance
of talent strategy in their organizations. In recent survey it is found the change.
Effectivity of talent practices that drive true value in the organization remain vital,
yet it is challenging for HR to deliver this very need.
BHR’s primarily focuses on areas where HR can make positive impact. Normally
HR’s merely work in attracting, retaining and developing human capital. Current
partnership with Sales presents new and unique challenges. With new practices and
an accelerated decision timeline dictates the new change.
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HRBP in Practice
To be Effective HR business partnering in practice, merely depends on its
implementation and in its form. A HR business partnering involves a wider
approach with several broader functions and characteristics:
Proactive Strategic Approach: HR practitioners should always be
proactively involved in working within the concept of, and shaping, the overall
business strategy. It’s about setting the objective, act in response to challenges,
and consistently adding value to overall organization.
Being Cost Effective: Cost-effectiveness has always pose a challenge for
the HR function. However, by adopting a strategic approach it has become
possible to positively contribute by demonstrating cost-effectiveness through
excellent solutions and positive contributions. This leads to enhance the
credibility of HR as a by-product.
Relationship-Based: The success of HR business partnering mostly relies
on the positive and productive relationships formed and thereby the
collaboration becomes possible. Hence, HR becomes the driver of an
immensely well-networked organization.
Initiative and Solution Focused: HRBP’s work holistically for
transforming strategy into action, In addition to the daily functions of HR
department.
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Recently lot of companies are employing HRBP for better alignment of human
resources with the needs of the business. They work in close association with
senior managers for developing HR agenda that is in line with the overall aims
of the organization. Often they also work in the individual business units rather
only being involved with the group HR function.
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Functions of HRBP
HRBP have lot of strategic functions to be performed in the area of Human
Resources. These functions require proper skills to be able to its successful
implementation and organizational profit as a whole. The core competencies
required to exhibit the functions of HRBP are Legal Ethics, Problem Solving,
Communication and Interpersonal Communication, Service Focus, Decision
Making, Business Tool Skills (ATS, Job Portals, Social media, Excel, SAP).
Following are the various functions of HRBP with the required skills:
First Line of Contact: HRBP act as the first line of contact in Human
Resources for any employee relations issues involving employees between
entry level and executive manager. The skills required are Legal
compliance, Critical thinking, Integrity, Negotiation skills, empathic
concern
Coaching: Support, develop and coach people, managers to manage
employee relations issues using Company policies, procedures and best
practice, ideally resolving issues where possibly it should be done
informally. HRBP to be equipped with the skills of Coaching and
mentoring.
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Succession Planning: Designing succession plans for key talents and key
job positions. The skill required for facilitating succession planning are
Forecasting, Planning, system thinking, design thinking.
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Exit Process: HRBP manage exit processes for staff, carrying out exit
interviews etc. In short all the exit formalities required to be performed for
effective exit. Empathic concern, Integrity, analyzing exit interviews,
recommendation from exit interview are the required competencies.
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There have been many numerous arguments of HR being a support function with
no inclination of becoming a business partner. With change in view, HR can
become a true business partner and there are certain skills and competencies
required for the holding this position. These competencies do not involve regular
competencies to handle daily basis activities rather, these competencies positions
HR as true business partner.
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Key skills for being successful in an HR business partner are given as follows
2. Talent Management
‘We’re Hiring!’ – signifies as great indicator that a company is growing; but
expanding workforce effectively requires to keep keen eye on required talent and
also thrive for the ability to source and attract also great talent retention strategy
for business continuity.
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– Enhance the commitment of your people by making them feel connected with
company’s goals and values
There shouldn’t be any hesitation to push the budget for supporting the culture
building efforts, as it can draw exceptional return on investment.
4. Professional Networking
An HRBP being business partner require to do external collaborations for
company’s benefit. HR are often perceived to work in internal setup but in reality
HR needs to do healthy networking and lot of external collaboration to benefit the
business and increase the external credibility.
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Mobile Reach – With the age getting adept in versatile use Communications must
be made to draw in cell phone clients. Portable amicable activities for Employee
commitment and enrollment are extremely fruitful. Model: "The yearly business
commitment study was organized for cell phone reaction. Representatives were
capable finished it while sitting tight in line for morning espresso. The outcome
was record high reaction rates."
Social Selling Profiles – The LinkedIn profiles of the business group of the
organization need to change from continue present online to useful asset for selling
in order to have successful correspondence of their qualities to purchasers. Model:
A BHR pioneer directed a review of salesman profiles. At that point he drove a
workshop to help improve their profiles. The outcome was an expansion in
arrangements acknowledged by possibilities.
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Upgrading Legacy Talent – Ensure heritage deals ability doesn't get old. Keep "A
Players" crisp and focused with social and versatile aptitudes. Model: An activity
to instruct Social Selling strengthened a tenured deals power. They found better
approaches to associate with possibilities and clients.
High Performance Teams – Utilize little groups to tackle issues while creating
ability. Fabricate a culture of joint effort and accomplishment with cross-utilitarian
task groups. Model: A cross-practical group streamlined the valuing special case
process. Agents were effectively drawn in with IT to bring the Voice of the
Customer.
Internal Social Communications – Join the business group on-line. Tune in,
connect with and work together with interior web based life like Salesforce.com's
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Innovation has made everything fair for most Sales and BHR. Online networking
stages, cloud-based CRM, and visit are inescapable. Cell phones enable access to
each asset from any area. Deals pioneers are not specialists in Human Resources.
Re-molding a business power relies upon the organized endeavors of the business
head and HR colleague.
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HRBP in HR Analytics
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These models are on the whole energizing however it's not what investigation is
extremely about. Prescient investigation is an apparatus in the HR expert's stock.
The examiner first needs to converse with the business to discover what the
genuine issues in the organization are. This is a counseling range of abilities.
Third, the investigator will take a gander at the accessible information. Perhaps
every one of the information is accessible and the examiner can begin right away.
In many cases, investigators need to produce information themselves by making
polls or setting up other estimation strategies.
Subsequent to cleaning the information, the examiner can do the real measurable
examination. This can be a prescient investigation, or a more straightforward
relationship examination. There are numerous sorts of investigation and relying
upon the issue the investigator will send the one that suits the circumstance best.
After the outcomes come in, they should be displayed to the executives so as to
trigger activity. Examination without activity is called investigation loss of motion.
This is something you need to forestall.
Regularly, the outcomes show things that are difficult to clarify. At the point when
this occurs, the expert needs to return to the representatives that were broke down
so as to get a precise picture.
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For instance, the investigator finds that individuals who are redeployed in office X
are probably going to leave inside the initial a half year. Be that as it may, the
information probably won't state why. Is it on account of an undesirable culture,
the high work pressure or on the grounds that the ranking director is a harasser?
This sort of information is as a rule not estimated and the main way you can
discover is by conversing with individuals.
The information investigator may not be truly adept at conversing with individuals
and the contact with senior administration frequently has different duties, such as
dealing with the examination division. This implies a HR investigation office
comprises of various individuals. For instance, a group of three individuals could
be:
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Dashboard
HR investigation is a method for working – as you may have grabbed at this point.
Dashboard is frequently part of turning out to be more information driven.
The main way would be if the colleague goes to the supervisor and asks: "what
would i be able to assist you with today?". The chief will at that point give a
rundown of exceptionally handy activities that he wouldn't like to do himself – and
the colleague will fix them for him.
The subsequent methodology would be that the colleague does their exploration
before they go to the chief. They check the dashboard and see that this supervisor
has a high turnover and low commitment scores, especially with regards to a sound
work culture.
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The colleague would now be able to make an arrangement to fix this. At the point
when he goes to the director with this arrangement, he has something substantive
to discuss. In this discussion with the administrator, the colleague can mentor him
on how he can make a sound work culture.
Likewise, he can set targets and make a catch up with the director. The colleague
as of late read a paper about how giving compliments is extremely successful in
demonstrating gratefulness and in building a decent association with others. Thus,
the colleague gives the supervisor an objective: By the month's end, the chief will
have given 5 true compliments to every worker. Together, they practice how to do
this and will assess in their subsequent discussion one month from now.
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Which values characterize an organization’s culture? Even though culture may not
be immediately observable, identifying a set of values that might be used to
describe an organization’s culture helps us identify, measure, and manage culture
more effectively. For this purpose, several researchers have proposed various
culture typologies. One typology that has received a lot of research attention is the
Organizational Culture Profile (OCP) where culture is represented by seven
distinct values.
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• Stories are stories that depend on evident occasions, yet they as often as
possible consolidate certainties and fiction. Some are fantasies and some are
legends.
• Icons are physical relics that are utilized to impart culture for instance,
logos, mottoes, and trophies.
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The unobtrusive contrasts among atmosphere and culture are significant for
any pioneer to get it. Successful directors adjust themselves to the atmosphere
and culture of the schools and locale to encourage a sheltered, precise
condition that is understudy focused, high performing, and grasps consistent
improvement.
Growth
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expansion and use of company resources such as personnel and the distribution
network to accommodate future growth.
Work Processes
Product Innovation
kurt lewin introduced to ideas about change that have been influential since
1940‟s the first idea state that what is occurring at any point in time is a resultant
in a field of opposing force. That is the status quo-whatever is happening right
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Lewin second ideas was a model of the change process itself he suggests that
change is the three stage process unfreezing the old behavior the moving to a
new level of behavior and refreezing the behavior at the new level. Change
entails moving from one equilibrium point to another. Example a man who
smokes cigarettes and wants to quite. the stage model says he must first un freeze
the old behavior of smoking this is believes that can cigarettes smoking is a bad
for him and that he should stop smoking.
OD Intervention
Types of Intervention
Robert Blake and jane mouton identified the following types intervention based
on the Underlying casual mechanisms
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Dilemma intervention: in which two different action plans are tested for their
consequences before a final decision on one is made.
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The present quick paced, worldwide business condition, combined with the
regularly developing test of a quickly evolving workforce, requires a well-
arranged, thorough way to deal with ability the board. Luckily, both HR and
business pioneers perceive that ability is a basic driver of business execution. It
does not shock anyone then that ability the board rehearses are regularly refered
to as a key need. Notwithstanding, the execution of these practices is the place
organizations regularly miss the mark.
Human asset tasks keep on getting increasingly refined and complex. Some portion
of that advancement includes HR pioneers assuming an increasingly vital job in the
association. As specialists in selecting, preparing and holding workers, HR experts
have become increasingly dynamic players in adjusting the human cash-flow to
business objectives at ground breaking organizations. One of the indications of this
is the rise of the HR colleague position, which changes in critical ways from the
job of the HR supervisor. The HR colleague works legitimately with specialty units
inside an association. It denotes a move from the conventional method for running
HR to a more up to date, increasingly coordinated job inside each capacity of the
business.
Essential Difference
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• It's critical to take note of that the lines between a HR director and HR
colleague can be obscured relying upon the association. Not all organizations have
unique individuals in these different jobs.
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Trends in HRBP
We experience a daily reality such that everything changes quickly. Ceaseless
development and innovation progressions make gigantic rivalry among
organizations: who will create and lead the following progressive mechanical
improvement, who will pursue, and who will vanish from the game out and out?
All organizations are managing the need to stay aware of the evolving market. The
challenge between organizations is likewise meant the individuals measurement
with the chase for top, rare abilities.
We have to anticipate, plan, and adjust all the while to the progressions around us;
ace innovation; create gifts and their potential; and permit adaptable workplaces
and terms. Hence, the HR work needs to reclassify its strategic reevaluate itself.
The job of the HRBP must change as needs be:
Over making an inside smooth working experience and work-life balance, HRBPs
can band together with different organizations on ability building. Envision the
"European Union of Employment," where associations proactively build up the
workforce's abilities by encouraging work involvement with different
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Developing associations that can scale rapidly, which is required in the worldwide
condition, embrace a method of activity that depends on effectiveness,
institutionalization, and a precise methodology. This leads associations to
formalize their standard procedures and strategies and the manner in which HR
cooperates with ability. On the off chance that communication is prevalently
through HR ticket/computerization (for instance, in what capacity can HRBP
induce workers to receive organization objectives? How would we assist them with
grasping our way of life? What sort of administration do we enable them to get
from HRBP? Is it dependent on their position and level of multifaceted nature?),
HRBPs ought to get the full perceivability and inclusion in their associations,
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- The first and at most worry of Strategic human asset the executives is
to concentrate on activities that recognize an association from its rivals.
THE HR MODEL
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Strategic Focus
Orgnizational design
Strategic HR planning
Performance measurement
Partner to business units
Enablement
Change
HR BP Agent
Administrative Employee
Expert Advocate
Compensation & Benefit Employee Relation
HRIS Labor Relation
Compliance Safety & workers comensation
• HR colleague
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• Change Agent
• Employee Advocate/champion
• Administrative master
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1. HR Business Partner –
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2. Change Agent:
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3. Administration Expert:
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The most ideal approach to store and verify this data isn't with a paper
recording framework, but instead with a paperless DMS. With
highlights, for example, simple organizer customization, full-content
inquiry, record encryption, job based access authorizations, report
maintenance, and secure document sharing, protracted work force
records can stay more verify and more sensible than they could ever be
something else.
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Q.1 An employee has joined the organization and he/she is facing any issue in communicating with
others. What steps would you take in order to help him and solve his issue?
Q.3 How you organize, plan, and prioritize your work with an example?
Q.4 Please share an example of how you will coach or mentor someone? How will you assess
improvement in a person's knowledge or skills?
Q.5 Provide details about a situation where you conducted a SWOT analysis (strengths, weaknesses,
opportunities, and threats)?
Q.6 How do you ensure that you are updated with the legal information?
Q.7 What steps will you take to solve employee's queries related to legal compliance?
Q.9 How do you brainstorm, relay ideas to coworkers, and analyze complex problems?
Q.10 What are KRAs, KPIs and how would you monitor the performance of the employees on the basis
of these?
Q.11 An employee in your organization has achieved all assigned targets. How will you assess that
employee is ready for promotion?
Q.12 Have you taken any strategic decision before? Please discuss the experience of the decision making
process, before and after?
Q.13 How would you identify the key talents in the organization?
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Q.14 You have to do succession planning for the position of CEO. Describe in detail how would you go
about it. When to start planning? What parameters will you consider? What measures will you take
while implementing the same?
Q.15 What is the most preferred recruitment process in following sectors? Justify with strategic
perspective?
Q.19 What are the OD interventions? How OD interventions are useful for change management?
Q.20 What will you do, if one of the team member is not performing well?
Q.21 Name a time when your creativity or design thinking contributed to the organization effectiveness.
Q.22 The organization has developed a new policy on performance management for employees by
changing the current policy. How would you go about implementing the same?
Q.23 How would you ensure change implementation effectively in case employees are not satisfied?
Q.25 How do you ensure that rewards and recognitions planned by the higher management are been
implemented effectively? Explain with the help of examples.
Q.27 What will you do, when you need to make an impromptu presentation to senior members in your
organization on an urgent issue?
Q.28 Discuss a situation when you had to work with someone who was difficult to get along with. How
did you handle it? How did the relationship progress?
Q.29 Describe a situation where you had a conflict with another individual, and how you dealt with it.
What was the outcome?
Q.30 Reena and Meena are top performers. They are working together in a team. But, in the team, they
are facing difficulties in arriving to one solution. As a HRBP, what measures would you adopt in order to
help them?
Q.31 Discuss a situation when you found yourself in a competitive situation? How did you handle it?
Q.32 How would you ensure that the feedback received from the employee is incorporated in
organization’s culture?
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Q.33 How do ensure that the employees in your organization stay motivated in the long run?
Q.34 You have to conduct a survey of 1000 employees in the organization. How will you go about it?
Mention the tools you will use. How will you ensure 100% response for the same?
Q.36 An employee had an accident at workplace and it has created an outburst in media. As a HRBP,
how will you communicate with the media as well as with the employees in order to handle the
situation?
Sample JD
Sample 1
Job Description
Reporting To Head HR
Should be
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proficient in MS
Office Should be a
Technical Competencies
Multitasker
Should have eye for detail and work under
tight timelines Possess good presentation
and analytical skills
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Sample 2
HR Business Partner
Classification
Salary Grade/Level/Family/Range
Reportsto
Date
JOB DESCRIPTION
Summary/Objective
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Essential Functions
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Competencies
1. Business Acumen.
2. Communication.
3. Consultation.
4. Ethical Practice.
5. Global & Cultural Awareness.
6. HR Expertise.
7. Relationship Management.
Supervisory Responsibility
This position has no direct supervisory responsibilities, but does serve as a coach
and mentor for other positions in the department.
Work Environment
This job operates in a professional office environment. This role routinely uses
standard office equipment such as laptop computers and smartphones.
Physical Demands
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
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While performing the duties of this job, the employee is regularly required to talk
or hear. This is largely a sedentary role; however, some filing is required. This
would require the ability to lift files, open filing cabinets and bend or stand on a
stool as necessary.
This is a full-time position. Days and hours of work are Monday through Friday,
8:30 a.m. to 5 p.m. This position regularly requires long hours and occasional
weekend work as job duties demand.
Travel
Travel is primarily local during the business day, although some out-of-area and
possible out-of-country travel may be expected.
[Indicate education based on requirements that are job-related and consistent with
business necessity. See examples below.]
[Indicate education based on requirements that are job-related and consistent with
business necessity. See example below.]
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[This section lists visa requirements, H1-B sponsorship, special clearances, etc. If
applicable, insert information regarding government contracts or special
requirements.]
AAP/EEO Statement
Other Duties
Signatures
This job description has been approved by all levels of management:
Manager____________________________________________________
HR_________________________________________________________
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Employee__________________________________ Date_____________
Sample 3
HR Business Partner
JD OF HR BUSINESS PARTNER
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Bibliography
Reference books:
Barbara Kenton, Jane Yarnall : HR: The Business Partner, 2nd Edition
Links:
https://www.peoplematters.in/article/life-at-work/the-changing-role-of-hr-business-partner-ashutosh-
labroo-18177?media_type=article&subcat=strategic-hr&title=the-changing-role-of-hr-business-partner-
ashutosh-labroo&id=18177
https://www.mckinsey.com/business-functions/organization/our-insights/the-organization-blog/the-
critical-importance-of-the-hr-business-partner
https://www.peoplematters.in/article/strategic-hr/whats-next-for-hr-business-partnering-17246
https://www.analyticsinhr.com/blog/hr-business-partner-as-people-analytics-evangelists/
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