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Style Guide
Break Caption Groups at Logical Places
Captioning with Rev
Break Caption Groups
at Logical Places

Speaker Labeling
Break caption groups at logical places
Atmospherics
Pre-Existing On-Screen A caption group is the unit of text that is shown on-screen at any one time. Split up dialogue and
Text
atmospherics at logical places, such as the ends of sentences, so the text is easily readable. This
Accuracy
splitting is called caption group breaking.
Syncing

Deciding when to end one caption group and create a new one requires paying attention to three

things:

1. The rhythm of speech. When a speaker pauses, that's a good spot to break.

2. The grammatical structure of the speech. Punctuation, conjunctions, and prepositions are

good spots to break.

3. The length (character count) of a caption group. You cannot exceed 60 characters in a

caption group.

Always create a new caption group whenever the speaker changes or a sentence ends with

punctuation . ? !

Caption groups must be under 60 characters.

A caption group can have a maximum of 60 characters. Dash has built-in color coding to help

guide you. Aim for the caption group box to be green or yellow. If the caption group box turns red,

it is too long.

/
If a sentence is longer than 60 characters, break mid-sentence. Breaking shouldn't interrupt

comprehension or readability, so you should try to break:

After punctuation , : ;

Or before conjunctions such as: and, nor, but, or, yet, so, by.

Or before prepositional phrases such as: that, who, because, in order to, not only, as we, in

which, where, with, what, how, for, through, until, to, as, of.

Or before complete proper nouns (e.g. do not break between "United States of America").

EXAMPLES

Sentence Breaking Example

This is an example of
incorrect caption
breaking. These breaks
make for awkward
reading:

This example reads

much better because it
follows the rhythm of
speech, breaking at
slight pauses:

Caption Breaking Example

/
 When splitting up a long
sentence, balance it
between the
neighboring caption
groups. For example, it
looks bad to have
"team" on its own:

Instead, combine them

into one caption group
since it is less than 60
characters:

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