Authority & Responsibility

Department: All Departments' Emplo

Activity Description Responsibility 1st Approval

Mission Request Any Employee Direct Supervisor

Selection of Supplier Point of Contact with Supplier Direct Supervisor

Evaluation of Supplier Point of Contact with Supplier Direct Supervisor

Material Request < $500 Any Employee Managerial Position

Material Request > $500 Any Employee Managerial Position

Advance Request Any Employee Direct Supervisor

Approval of Expenditures with

Any Employee Direct Supervisor
invoices containing date

Staff Requisition Managerial Position Direct Supervisor

Training Request Managerial Position Country Head

Improvement Action Form Process Owner Corrective Action Responsible

Department Name: HR Department

Activity Description Responsibility 1st Approval

Approval of Employee Contract HR Manager/Supervisor Country Head

Training Fees Negotiation HR Representative P&L Representative

Approval of manpower budget

HR Manager/Supervisor O&M or EPC Head/Manager
prepared by HR

Approval of Entertainment
HR Manager/Supervisor Country Head
expenses
Authority to hire temporary staff
HR Manager/Supervisor O&M or EPC Head/Manager
as per need

Approval on the Incentive Scheme HR Manager/Supervisor O&M or EPC Head/Manager

Accounting
Payment of visa fee HR Manager/Supervisor
Head/Manager/Supervisor

Ensure key employees do not take

any annual leave during Group HR Manager/Supervisor Related Department Head
Visits, Audits, Missions

Ensure that the managers and

staff meet education, experience,
and/or credentialing requirements
HR Manager/Supervisor Group HR
as set by the Group or have the
experience and/or education to
maintain their position
Department: Accounting Department/Coun
Activity Description Responsibility 1st Approval

Payment of fee to Municipality, Accounting

Country Head
Tax Collectors, Legal Obligations Head/Manager/Supervisor

Renewal of trade license & other Accounting

P&L Manager/Supervisor
permit's fees payment Head/Manager/Supervisor

Payments to approved
Accounting
subcontractors/suppliers < Related Department Head
Head/Manager/Supervisor
$10,000
Signatures on behalf of company
for municipalities, Chamber of
commerce, Economy dept. Land Country Head -
Dept., Legal Matters, Port &
Customs

Payment of Incentive as per Accounting

Country Head
approved scheme Head/Manager/Supervisor

Accounting
Any claims payable Country Head
Head/Manager/Supervisor

Maintain Back-up of Vital Financial

Accounting Head/Manager Country Head
Information

Maintain Petty-Cash Accounting Head/Manager -

Payment of Payroll Accounting Head/Manager Country Head

Approves/Review of bank
Accounting Head/Manager Group Accounting
reconciliations

Department: P&L Department

Activity Description Responsibility 1st Approval

Related Department
PO Issuance < $1,000 P&L Representative
Representative

Related Department
PO Issuance > $1,000 P&L Manager/Supervisor
Representative

Accounting
Asset Disposal P&L Manager/Supervisor
Head/Manager/Supervisor

Department: O&M/EPC Departmen

Activity Description Responsibility 1st Approval

Subcontractor's Contract NegotiatioEPC or O&M Head/Manager Country Head

SLA Approval O&M Head/Manager NOC Head/Manager

Fuel Supplier's Contract Negotiation Fuel Head/Manager O&M Head/Manager

Car Leasing Company's Contract P&L Manager O&M/EPC Head Manager

Department: QHSE Department

Activity Description Responsibility 1st Approval
Ensure that Offices with sensitive
information are locked during non- QHSE & HR Representative -
business hours?
Reviewing policies and procedures
for
QHSE & HR Representative Group QHSE & Group HR
compliance with Legal and OSHA
Requirements?
Hold formal meetings with staff to
QHSE & HR Representative -
discuss polices and procedures?
Are the polices and procedures
made QHSE Representative Group QHSE
available to staff?
Authority & Responsibility Matrix
All Departments' Employees
2nd Approval 3rd Approval 4th Approval

Country Head Group Department Head -

Country Head - -

Country Head - -

- - -

Country Head - -

Accounting Head/Manager/Supervisor Country Head -

Accounting Head/Manager/Supervisor Country Head -

Country Head Group HR Head -

- - -

Country Head Group QHSE -

HR Department
2nd Approval 3rd Approval 4th Approval

CHRO - -

Country Head - -

Country Head - -

- - -
 Country Head - -

Country Head - -

Country Head - -

- - -

- - -

ccounting Department/Country Head

2nd Approval 3rd Approval 4th Approval

- - -

Country Head Group -

Country Head - -

- - -

- - -

- - -

- - -

- - -

Group Accounting - -
 P&L Department
2nd Approval 3rd Approval 4th Approval

Managerial Position Head Position Country Head

Managerial Position Head Position Country Head

Country Head Group Accounting -

O&M/EPC Department
2nd Approval 3rd Approval 4th Approval

Group EPC or O&M Head - -

Country Head Group O&M Head -

Group Fuel Head Country Head Group P&L

Group P&L - -

QHSE Department
2nd Approval 3rd Approval 4th Approval

- - -

- - -

- - -

- - -
 Substitute to Highest
Approval
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)

Substitute to Highest
Approval
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)

Head Position or Group

Managerial Position (To be
discussed with Rami)

Substitute to Highest
Approval
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)

N/A

Head Position or Group

Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
 Substitute to Highest
Approval
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)

Substitute to Highest
Approval
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)

Substitute to Highest
Approval
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed with Rami)
Head Position or Group
Managerial Position (To be
discussed withor
Head Position Rami)
Group
Managerial Position (To be
discussed with Rami)