Enclosure C

SAMPLE (only) DETAILED ACCOMPLISHMENT REPORT FOR School / District

Property Custodian.

>>>>>>Prepare Physical Inventory Program Plan and inform the concerned department
regarding the schedule of physical inventory. Prepare and provide the following list of assets
accounted to the respective department and personnel.
a. Office Supplies Inventory
b. Medical, Dental and Laboratory Supplies Inventory
c. Other Supplies and Materials Inventory
d. Textbooks, Instructional Materials, Learning Materials
e. Office Equipment
f. Furniture and Fixtures
g. Information & Communication Technology Equipment
h. Communication Equipment
i. Other Property, Plant and Equipment
j. Other Machinery and Equipment
k. Other Infrastructure Asset
l. School Buildings
m. Other Assets

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of Office Supplies Inventory and re-write the property # on
the inventory tag attached to the item. These include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of Medical, Dental and Laboratory Supplies Inventory and
re-write the property # on the inventory tag attached to the item. These include the following
items:

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 Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of Other Supplies and Materials Inventory and re-write
the property # on the inventory tag attached to the item. These include the following
items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of Textbooks, Instructional Materials and Learning
Materials Inventory and re-write the property # on the inventory tag attached to the
item. These include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

P a g e 2|7
>>>>>>Conduct physical inventory on the school / department based on the List of
Accountability for the account of Office Equipment and re-write the property # on the
inventory tag attached to the item. Theseinclude the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of Furniture and Fixture and re-write the property # on
the inventory tag attached to the item. These include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of Information & Communication Technology
Equipment and re-write the property # on the inventory tag attached to the item. These
include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty
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>>>>>>Conduct physical inventory on the school / department based on the List of
Accountability for the account of Communication Equipment and re-write the property
# on the inventory tag attached to the item. These include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of Other Property, Plant and Equipment and re-write the
property # on the inventory tag attached to the item. These include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of Other Machinery and Equipment and re-write the
property # on the inventory tag attached to the item. These include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty
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>>>>>Conduct physical inventory on the school / department based on the List of
Accountability for the account of Other Infrastructure Asset and re-write the property # on
the inventory tag attached to the item. These include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of School Buildings and re-write the property # on the
inventory tag attached to the item. These include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Conduct physical inventory on the school / department based on the List of

Accountability for the account of Other Assets and re-write the property # on the
inventory tag attached to the item. These include the following items:
Arti Descript Stock Unit Unit Balan On Shorta Shorta Remar
cle ion Num of Val ce Hand ge ge ks
ber Meas ue Per Per / /
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 ure Card Count Overa Overa
ge ge
Quant Quant Quanti Value
ity ity ty

>>>>>>Prepares inventory report on the Physical Count of Inventories (RPCI)

Appendix 66 of GOVERNMENT ACCOUNTING MANUAL (GAM) Volume II: for each
individual account such as Office Supplies Inventory, Medical / Dental and Laboratory
Supplies Inventory, Other Supplies and Materials Inventory, Textbooks, Instructional
Materials, Learning Materials Inventory.

>>>>>>Prepares inventory report on the Physical Count of PROPERTY, PLANT AND

EQUIPMENT (RPCPPE) Appendix 73 of GOVERNMENT ACCOUNTING MANUAL
(GAM) Volume II: for each individual account such as Office Equipment , Furniture and
Fixtures, Information & Communication Technology Equipment, Communication
Equipment, Other Property, Plant and Equipment, Other Machinery and Equipment ,
Other Infrastructure Asset, School Buildings.

>>>>>>Identifies unserviceable equipment and waste materials for disposal and

prepares Inventory and Inspection Report of Unserviceable Property (IIRUP)
Appendix 64 and Waste Materials Report (WMR) Appendix 65 of Gam Volume II for
submission to the disposal committee.
Please identify / list all the items for disposal:

>>>>>>Updates Issuance Documents Property Acknowledgment Receipt (PAR)

Appendix 71 and Inventory Custodian Slip (ICS) Appendix 59 for property received by
accountable persons.
a. Office Supplies Inventory
b. Medical, Dental and Laboratory Supplies Inventory
c. Other Supplies and Materials Inventory
d. Textbooks, Instructional Materials, Learning Materials
e. Office Equipment
f. Furniture and Fixtures
g. Information & Communication Technology Equipment
h. Communication Equipment
i. Other Property, Plant and Equipment
j. Other Machinery and Equipment
k. Other Infrastructure Asset
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 l. School Buildings
m. Other Assets

>>>>>> Prepares report on the deliveries of all centrally / Regional including MOOE
procured supplies, materials and equipment for submission to the Division Office.

>>>>>>Inspect / check and retrieve available Textbooks, Instructional Materials, Learning

Materials and others as bases for the signing of clearance for property accountability.

>>>>>>Accepts delivered supplies, materials and equipment based on the approved

Purchase Order (PO)/Contract/Job Order (JO) and prepares Inspection and Acceptance
Report (IAR).

>>>>>>Distributes available supplies, materials and equipment to the different requesting

end-users with corresponding Inventory Custodian Slip (ICS) and Acknowledgement Receipt
on Equipment (ARE).
>>>>>>Records delivery / transfer / donations thru Property Card and Stock Cards (duly
inspected from a perfected P.O or Contract, formal turn-over thru IRP.
>>>>>>Signs Inspection and Acceptance Report based on the approved Purchase Order
(PO)/Contract/Job Order (JO)

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