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CITSM2018-Master Data Management Maturity Assessment Supreme Court PDF
CITSM2018-Master Data Management Maturity Assessment Supreme Court PDF
Abstract- Master data management (MDM) of employee is provides a standard definition center that can be utilized in
used by the Information System of Personnel (SIKEP) and the various businesses [3].
Integrated Supreme Court Information System (SIMARI) in
Supreme Court of Indonesia Republic (Supreme Court). SIKEP Master data are the data describing the most relevant
not yet used by all echelon I units in the Supreme Court. business entities, on which the activities of an organization are
Therefore, it is necessary to identify problems where much data in based, e.g. counterparties, supplier, product or employees. In
SIKEP is not yet complete and valid. It is necessary to manage the contrast to transactional data (invoices, orders, etc.) and
master data of employees in the Supreme Court. The purpose of inventory data, master data are oriented towards the attributes
master data management assessment is to find out the extent of [4]. Master data management (MDM) initiative can show the
maturity of master data management (MDM) employee of
Supreme Court Indonesia Republic (Supreme Court). This
business value by adapting the metrics to which business
assessment is using management master data maturity model stakeholders pay the most attention, e.g., key performance
(MD3M) base on other research. The objective of this research indicators that relates to key business processes [5]. Because
paper is a practical nature. From a corporate point of view, the master data is a shared core information asset within an
objective is to give organization to assess their employee MDM organization, master data management becomes the core of
maturity. The result of assessment can identify potential corporate information management strategy. And any initiative
improvement areas of Employee MDM. Final result of the that stretches the company requires enormous amounts of
maturity of the master data management of the Supreme Court is energy for coordination: identifying key stakeholders, gaining
as follows; for business function data model and data quality their support, leveraging participant collaboration, gathering
maturity level is 1. The use and ownership and maturity level is 2.
Business security function even reach the level of maturity 4.
requirements, and assigning the right people the roles and
Therefore, the overall result of the maturity level of master data responsibilities to make the project a success [6].
management in the Supreme Court is 1. This means that the The purpose of master data management assessment is to
Supreme Court already has awareness in the management of find out the extent of maturity of MDM, to know the quality of
master data.
master data management, organizations need to know the
Keywords— Eemployees master data, master data Master Data Management maturity level. This is useful for
management; MDM; master data management maturity; MD3M; understanding the critical capabilities needed for successful
Supreme Court of RI MDM development, by knowing the level of maturity, MDM
can be followed up for improvement. The author will review
I. INTRODUCTION several MD3M from several other studies.
Building organizational commitment among employees is In this research, the author using MD3M to assess employee
one of the important factors for ensuring organizational master data management in the Supreme Court of Republic of
effectiveness [1]. So employee data becomes very important for Indonesia, because this method focuses on five important areas
the survival of an organization. Master Data Management that perfectly match the needs of the employee master data
(MDM) is one of the data management functions that refers to assessment of the Supreme Court i.e. data model, data quality,
the management of shared master data within organization [2] usage and ownership, data protection and maintenance. The
This has been used to allow an organization to associate all of Supreme Court consists of four jurisdictions, namely Military
its critical data to a single reference platform. This platform Courts, State Administrative Courts, Religious Courts and
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General Courts, namely 6 units of echelon 1 and 825 The following table summarizes key attributes mentioned
subordinate working units comprising high courts and district in different definitions.
courts. Based on the Information of the Supreme Court's
Human Resources Bureau, the four court environments have TABLE I. COMPARISON OF MASTER DATA DEFINITIONS
employed a master of employment data contained in the Bureau Criteria DMBOK (Otto & Huner, Dreibelbis et
of Personnel of the Supreme Court. To identify problems where 2009) al., 2008
a lot of data in SIKEP is not complete and valid it is necessary Critical for
business
to do master data management staff of the Supreme Court. The
purpose of master data management assessment is to find out
Long lifetime
the extent of maturity of MDM employee of Supreme Court
Reference for
Transactional
Indonesia Republic. The objective of this research paper is a data
practical nature. From a corporate point of view, the objective Reuse across
is to give organizations the possibility to assess their Employee different
system
MDM maturity using MD3M. This situation leads to the
following research question: How the level of maturity level
Based on master data definition in table 1 can be concluded
master data management employee Supreme Court of
data is defined as master data if it is business-critical, serves as
Indonesia Republic? The result of assessment can identify
reference for transactional data, has a long lifetime and is used
potential improvement areas of Employee MDM.
across several different systems.
The following chapter introduces the theoretical
B. Master Data Management
background of the research. Afterward research approach that
was followed and on which the whole research is based on. MDM can improve data quality. Poor MDM can reduce
Then the maturity model is presented. Afterwards, the performance and hamper business goals [7]. Master data
validation is presented. The research is discussed and management (MDM) initiative can show the business value by
conclusions are drawn as well as fields for further research adapting the metrics to which business stakeholders pay the
presented. most attention, e.g., key performance indicators that relates to
key business processes. MDM is being implemented in
II. THEORITICAL BACKGROUND multiple domains like manufacturing domains, financial
A. Master Data services domain, healthcare domain etc. Stable, accurate,
cohesive master data can directly improve or increase the
Master data is data about business entities that provide operational effectiveness and reduce cost [12].
context for business transactions. Unlike reference data, the
master data value is usually not limited to predefined domain MDM in organizations plan to first enhance and then to
values. The common organizational master data includes party guarantee the quality, consistency and exactness of the master
data including individuals, organizations, and their roles, such data. Poor master data management result in missing business
as employees, patients, customers and so on. Master data is the and performance objectives, deficiently concurred data
most accurate and authoritative data available on key business possession, divided data management processes and absence of
entities, which is used to define the context for transactional consistent data quality affirmation [13].
data [2]. Master data are the data describing the most relevant C. MDM Maturity Model (MD3M)
business entities, on which the activities of an organization are
based, e.g. counterparties, product or employees. In contrast to According [14] on [5] Oracle present MDM maturity model.
transactional data and inventory data, master data are oriented The model is centered on five focus areas: profiling data source,
towards the attributes. They describe the main characteristics of definition of a data strategy, definition of a data consolidation
objects in the real world. Single master entities are rarely being plan, maintaining of data, and utilization of data. Oracle
changed, for instance the properties of some kind of material. mentions four maturity levels, the initial one is called
Instances of master data classes are relatively constant, “marginal”, the next level is named “stable” and the third one
especially if they are compared with transactional data. Master is a “best practice” containing process automation
data is the reference for transactional data. There would not be improvements. The final maturity level is called
a single order or delivery without master data [4]. Master data “transformational” and on this level, the MDM is managed
represents the common business object that need to be agreed quantitatively. Assesing MDM can use the CIAM Suite
on and shared throughout an enterprise. In previous sections, maturity assessment. this method uses a questionnaire to assess
we described the domains of master data and the methods of the architecture and management of data master [9]. Another
use. Master data is most often managed within a specialized way to assess the maturity of the master data management of an
MDM system [11]. organization was propose the MDM maturity model MD3M by
[15] and DataFlux by [8]. DataFlux mentions five maturity
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TABLE III. OVERVIEW OF MASTER DATA MANAGEMENT MATURITY MODEL (MD3M) WITH THE RESULT OF EMPLOYEE MDM OF SUPREME COURT
Key Topics and Focus Area Initial Repeatable Define process Managed & measurable Optimized
Data model
Definition of master data Implemented Implemented Implemented Missing Missing
Master data model Implemented Implemented Missing Implemented Implemented
Data Landscape Implemented Missing Implemented Missing Missing
Data Quality
The next interview was conducted by completing the TABLE IV. IMPLEMENTED VERSUS MISSING MD3M CAPABILITIES PER
MD3M questionnaire by the resource person. At the MATURITY LEVEL AT SUPREME COURT
Supreme Court we met some experts who used this data Maturity Total Implemented Missing
master in their daily work. Level
The final result of the maturity level of the master data 1 13 (100%) 100% 0%
management of the Supreme Court is as follows. For 2 13 (100%) 84.6% 15.4%
business function ‘data model’ and ‘data quality’ level of 3 13 (100%) 53.8% 46.2%
4 13 (100%) 46.1% 53.9%
maturity is 1. ‘Usage and ownership’ and ‘maintenance’ 5 13 (100%) 30.8% 69.2%
level maturity is 2. Business function ‘security’ even reach
level maturity 4. Therefore, result of overall level of V. DISCUSSION
maturity of master data management in Supreme Court is The overall assessment of the master data management
1. Due to it has not been able to reach the level of 2. The
maturity level of the Supreme Court is 1 this means that the
organization is aware of the quality of data, with technical
Supreme Court already has awareness in the management
guidance to every Supreme Court work unit across the
of the master data. For each focus area it is known that
country to review the validity and quality of data. However,
business data model and data quality level maturity is 1.
employee master data do not yet have a well-documented
For usage and ownership and maintenance level maturity is
standardized data quality for departments that use them.
2. Level 2 equals 'repeatable' state, which means that
Verification and validation of data quality is done directly insular actions have been initialized in various
to the field by the central institution of the Supreme Court.
departments. Master employee data on business security
Although the overall maturity level of the master data
functions even reach the level of maturity 4. The fourth
management of the Supreme Court is 1. However, the total
level means that business security functions are 'managed
capability has reached 63.1% of the 65 capabilities set and measurable' well on the master data of Supreme Court
while the remaining 36.9% has not been applied. employees. On key topic 'data model' the Supreme Court
Implemented Versus Missing MD3M Capabilities Per
has defined the master data model to some echelon unit 1.
Maturity Level at Supreme Court in Table IV.
The definition of inter-table on the master data has been
discussed from the information system development
section to the personnel department and several other
echelon units. The interface system as an employee data
exchange already exists.
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However, it has not been standardized and can be applied employee have responsibility to maintain the quality of
by all echelon 1 in the Supreme Court. The echelon 1 data.
units, Religious judicial bodies (Badilag) and General
Recommendations based on the results of the master
judicial bodies (Badilum) have not fully utilized this
data maturity assessment of employee data that the Supreme
interface system in exchange for employee master data.
Court needs to make a documentation about the master data.
This is because the master data on the interface has not
The documentation is a landscape master data to know the
been able to meet the needs of the one echelon unit.
general description of all data sources and systems and the
Incomplete data on data about promotion and employee
interaction between the two. So that data redundancy can be
mutations on master data of Supreme Court employees.
mapped to systems and data sources.
This resulted in Badilag and Badilum still using other
databases in the management of such promotions and VI. CONCLUSION ANS FUTURE WORK
mutations.
The final result of the maturity level of master data
On the key topic 'Data Quality' the employee data management of the Supreme Court is as follows. For business
master does not yet have a well-documented standardized function 'data model' and 'data quality' maturity level is 1.
data quality for the departments that use it. Verification 'Usage and ownership' and 'maintenance' maturity level is 2.
and validation of data quality is done manually directly to Business security function even reach the level of maturity 4.
the underlying work unit (high court and district court) by Therefore, the overall result of master data management
the central institution of the Supreme Court. However, the maturity level in the Supreme Court is 1, this means the
personnel bureau is aware with the quality of this data, Supreme Court already has awareness in the management of
with the holding of technical guidance. data master. Because the organization has not formalized
quality criteria that are important and need to be measured so
On the key topic 'usage and ownership', Supreme
that the quality of data in the Supreme Court cannot reach
Court knows who is using i.e. has access to what is master
level 2. Actually the organization has been aware of the
data in the organization. Employees already know where
quality of data, with technical guidance to every Supreme
they get the data they need, for each source of the master
Court work unit throughout Indonesia to reviews validity and
data it is communicated to the relevant users that they
the quality of the data. The overall level of maturity level of
have access and that the data contains relevant
master management data of the Supreme Court of Indonesia
information. The ownership of the Supreme Court
is 1. However, the total capability has reached 63.1% of the
employee data is already defined. But not well
65 capabilities and 36.9% is not applied yet.
documented. On the key topic 'data protection' the
Supreme Court has implemented data protection ACKNOWLEDGMENT
functions well. Master Data access is only activated on
request which is granted by the responsible authority. We gratefully thank the Universitas Indonesia for the
There are clear rules communicated for granting access International Publication Grants for Student Thesis for
for certain rules. financial support with grant number
1891/UN2.R3.1/HKP.05.00/2018.
In the key topic 'maintenance' master data of
Supreme Court employees has been stored and
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