Level 2 Business Process Workflow: R2R – Record to Report Process Acct’g

Report
On
Start/End Event Page
Decision or Document
Page 1 of 4 Process Process Branch
Version: 1.3 R2R 9.1 – General Ledger and Chart of Accounts Maintenance Cntrl Int Off Page
Activity
Date: 05/05/2015 Pt Pt
Steps Shaded Gray Indicate Activities Outside Florida PALM

R2R IP 3
LAS/PBS R2R IP 2
R2R IP 1 R2R IP 3
People
MFMP LAS/PBS
First
Enterprise (DFS Financial Reporting)

R2R
CP 1

R2R 1.4 R2R 1.6

R2R 1.2 R2R 1.3 R2R 1.5
COA Change New Chart of R2R 1.7
Passed Validation Yes Chart of Accounts Yes Execute Ledger
Ready for Accounts Available Notification Sent
Workflow? Maintenance Updates
Update? for Users

R2R R 2
R2R R 1

No No

R2R 1.1 Request

Enterprise Initiated sent back to
Request initiator

R2R 1.1a R2R IP 4

Agency Initiated Agency
Request Business
Systems
Agency
 Level 2 Business Process Workflow: R2R – Record to Report Process Acct’g
Report
On
Start/End Event Page
Decision or Document
Page 2 of 4 Process Process Branch
Version: 1.3 R2R 9.2 – Record Updates Cntrl Int Off Page
Activity
Date: 05/05/2015 Pt Pt
Steps Shaded Gray Indicate Activities Outside Florida PALM
DMS, Legislature,

R2R IP 2
R2R IP 1 R2R IP 3
and EOG

People LAS/ People

MFMP MFMP LAS/PBS
First PBS First
Enterprise (DFS Financial Reporting)

R2R R 2.6
R2R Trial balance and
AE 3 other reports

R2R 2.4 R2R 2.5

Process Journal Entries Post to GL

R2R AE 2.3
General
A2D 1.7 Ledger
P2P CSH
GAC 2.22 PJT 1.7 ARB 1.6 A2D 3.1 TRM 1.9 PAY 2.28a BUD 2.37 Account
Various A2D 2.1 AE 1.19 R2R R 2.6a
Adjustments R2R IP 4
Agency Trial balance and
Business other reports
Systems
Agency

R2R 2.1 R2R 2.2

Process Subsidiary Consolidation of
Ledgers Financial Subsidiary Ledgers
Transactions to Chart of Accounts
R2R R2R
AE 1 R2R R 4 AE 2 R2R R 3
 Level 2 Business Process Workflow: R2R – Record to Report Process Acct’g
Report
On
Start/End Event Page
Decision or Document
Page 3 of 4 Process Process Branch
Version: 1.3 R2R 9.3 – Execute Month Period Close Activity Cntrl Int
Pt
Off Page
Date: 05/05/2015 Pt
Steps Shaded Gray Indicate Activities Outside Florida PALM
Enterprise (DFS Financial Reporting)

R2R 3.1
Create GL Close Schedule R2R R 3.12
(Development and Create Enterprise Period
Communication) End Financial Reports/
Statements

R2R AE 3.6
R2R 3.4 R2R 3.10
Journal entries to R2R AE 3.8 R2R 3.9 R2R R 3.11
R2R 3.3 Period Ending R2R 3.5 R2R R 3.7 Hard Close for
R2R 3.2 correct account Correct Conduct Preliminary Create Period End
Record Updates in Soft Close for Conduct Trial Reports to Detect Financial
Open New Period balances/record/ Consolidated Financial Report Financial Reports/
Sub-Ledgers Financial Balance Review Exceptions Transactions per GL
reverse accruals GL Balances Review Statements
Transactions Close Schedule
and post to GL

Iterative Review and Monitoring Activities

occurring between Soft and Hard Close

R2R 2.4
Agency

R2R CP 2
 Level 2 Business Process Workflow: R2R – Record to Report Process Acct’g
Report
On
Start/End Event Page
Decision or Document
Page 4 of 4 Process Process Branch
Version: 1.3 R2R 9.4 – Execute Year End Period Close Cntrl Int Off Page
Activity
Date: 05/05/2015 Pt Pt
Steps Shaded Gray Indicate Activities Outside Florida PALM

R2R 4.24
R2R R 4.11 R2R 4.12 R2R 4.13 Generate Final CAFR
Enterprise (DFS Financial Reporting)

Execute Perform Run Preliminary

Management Reconciliations CAFR Financial
R2R 4.1 Reporting and Reviews Information
Create Year End GL Close
Schedule R2R 4.23
(Development and Hard Close
Communication) R2R 4.18 Period 13 (Close
R2R AE 4.17 Prior Fiscal Year)
Unaudited CAFR with
R2R 4.8 Year-End
Notes and Financial
Conduct Financial Adjusting
Information
Report Review Entries Posted
R2R AE 4.10 Transmitted to
to GL
Material AudGen
Adjustments
Posted to GL R2R AE 4.22
Record and Post
R2R 4.16 to GL
R2R 4.6 R2R R 4.7 Enterprise Level Applicable
Open Period 13 for Create Year End Year End Adjustments
Year End and Audit Financial Adjustments from AudGen
Adjustments Reports Identified

R2R 4.14
Component Units
Submit Financial
Statements R2R 4.21
R2R 4.4 Review of Identified
R2R 4.3 R2R 4.9
R2R 4.2 Hard Close for June- R2R 4.5
Agency

Open July Period Material Audit Adjustments

Execute Month End Period 12 Current FY Balances
(New/Current Fiscal Adjustments
Close (June) (End of Prior Fiscal Updated
Year) Identified
Year)
R2R 4.15
Agency Year End
Adjustments
Identified
R2R 3.4-3.9 R2R 3.10
Auditor General Legislature, and
OPB,

EOG

BUD 2.1

R2R CP R2R 4.20

4.19 Audit
Perform Adjustments
Audits Identified