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    The tentative schedule summarizes a community fair event from 3:00-6:30 pm. Key events include volunteers checking in at 3:30 pm, attendees registering and mingling from 4:00-4:10 pm, a welcome from 4:10-4:15 pm, children's and young adult (YA) read alouds from 4:20-4:40 pm, breakout sessions for elementary students and YA from 4:40-5:10 pm, a small group wrap-up from 5:10-5:20 pm, and a closing from 5:30-5:45 pm. The document also lists responsibilities for board members to coordinate different resource section booths and logistics coordinators

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    community fair planning

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    The tentative schedule summarizes a community fair event from 3:00-6:30 pm. Key events include volunteers checking in at 3:30 pm, attendees registering and mingling from 4:00-4:10 pm, a welcome from 4:10-4:15 pm, children's and young adult (YA) read alouds from 4:20-4:40 pm, breakout sessions for elementary students and YA from 4:40-5:10 pm, a small group wrap-up from 5:10-5:20 pm, and a closing from 5:30-5:45 pm. The document also lists responsibilities for board members to coordinate different resource section booths and logistics coordinators

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    Download as pdf or txt
    92 views5 pages

    Community Fair Planning

    Uploaded by

    api-483727557
    The tentative schedule summarizes a community fair event from 3:00-6:30 pm. Key events include volunteers checking in at 3:30 pm, attendees registering and mingling from 4:00-4:10 pm, a welcome from 4:10-4:15 pm, children's and young adult (YA) read alouds from 4:20-4:40 pm, breakout sessions for elementary students and YA from 4:40-5:10 pm, a small group wrap-up from 5:10-5:20 pm, and a closing from 5:30-5:45 pm. The document also lists responsibilities for board members to coordinate different resource section booths and logistics coordinators

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    © All Rights Reserved
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    of 5

    Tentative Schedule

    Time: 4:00 - 6:30 pm Actions Notes/Updates

    Updated Schedule:
    ● Library Branch
    3:00 pm: Committee Manager- Angela
    Adams
    angela.adams@mem
    3:30 pm: Volunteers Check-In phistn.gov)
    ● Parent booths will be
    4: 00 pm: Attendees register. in the precient
    Mix & Mingle (art booth ● To win tablet -
    ● Registers: Binh & scavenger hunt get a
    Stephanie stamp @ all the
    different booths (get
    at least 4 or 5)- Binh &
    4:10 - 4:15 pm: Welcome ( Allen will bring 9
    Friends of the Library stamps (6/9 booths
    (lakevia), Collective,) must be visited)
    Transition ( YA go to meeting
    room & Kids go to children’s
    area)
    ● Welcome: Fulgiam
    YA (Young Adult read
    ● Friends Group: Mrs. aloud)... City Council-leader
    Adams introduce Mrs.
    Cox
    ● Overview of Logistics:
    Yasmin/Asley (read-
    YA Break Out Session:
    aloud, centers, vision
    Students will complete the
    board, goodie-bags vision board
    and books)

    4:20 - 4:40 pm : Children’s &


    YA read aloud. (YA will
    complete discussion
    questions while doing read
    aloud)

    4:40 - 5:10 pm: Break Out


    Sessions
    Elementary centers: sight
    word bingo, sentence starter,
    rainbow write - Centers by
    12/16

    5:10 - 5:20 pm : Small group


    wrap-up/ share with groups

    5: 30 - 5:45 pm: Closing (


    Announce tablet winners, art
    contestant winner)

    5:45 - 6:00 pm: Pick up


    Snack Bag & Book Give
    Away

    Community Fair
    Board members will select a booth (OR TWO) to be responsible for planning/coordinating
    -Once volunteers have registered for our -“Read with the Stars-Hollywood
    Library” volunteers will be assigned to work stations & select volunteers will be
    “volunteer booth lead”

    Resource Section Booth:

    Confirmed? (Y/N)

    (1) Register attendees Dolly Board Member


    Parton’s Books Coordinator:
    -Need laptops out & site
    opened Brian Williams & Sophie
    -Imagination Library

    (2) Register for a Library Board Member


    Card Coordinator:

    Lynda April Ghueder & Library


    Branch Manager

    (3) Art Contest Board Member Friends of the library city-


    Coordinator: wide contestant Jan 25.2020
    Art Display but students must attend the
    Insert Name Here dec 10th and 19th
    Competition
    Marvin? christy.kirchner@memphistn.
    Theme Focus Topic: gov
    Civil Rights
    Movement, MLK,
    Social Justice

    (4) Photo Booth??? Board Member recommended to cancel as


    Marketing Tool. Coordinator: we are only focusing on
    Props. & potentially a literacy
    Diana
    backdrop where ppl
    can take pictures

    (5) OurYouthReads Asley recommended to cancel but


    coordinator should def
    volunteer

    (6) Voter Registration Booth Willie will collaborate with Fulgiam


    Marion

    (7) Universal Parenting Place Se-an Se-an will finalize with


    Universal parenting place
    Whole Child Strategies

    (8) Expungement Friends of the Library & April cancel


    NAACP

    (9) Friends of the Library Friends of the Library Sign info to join

    Will do book give away

    Logistics/Ops/Marketing Coordinators
    Confirmed? (Y/N)
    Volunteer Board Member Coordinator:
    registration
    coordinator
    ● Sign up TFA Binh
    folks to be
    apart of our Flyer for Volunteers (Include
    day of collecting books & magazines)
    service Drop-off @ tfa office prior to
    (registering service project
    volunteers) Dec.5th
    ● Assign
    volunteers to
    specific
    booths,
    Select
    volunteer
    leads
    (assigning
    volunteers to
    tasks)
    ● Liaison
    between
    volunteers
    (emailing)

    School Liaison Committee:


    the liaison ALL
    will connect &
    encourage If you can reach out to a school
    below please write your name
    attendance
    beside the # that corresponds
    from the to the school
    following
    schools
    which belong
    in the
    Hollywood
    branch library
    neighborhood

    Goal : December 5th Fulgiam: Confirmed to Market/Promote


    Will reach out to schools Student Participation
    1.Freedom Prep Westwood 1. (Sent)

    2.Freedom Prep Flagship 2. (Sent)

    3.Freedom Prep High School 3. (Sent)


    Yasmin can recruit students
    to compete in the art contest

    4. Freedom Prep Brownlee 4. (Sent)

    ****All committee members


    canvassing****

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