ePayRoll System

ePayroll System
User Manual

Treasuries and Accounts Department Page 1

 ePayRoll System

1) Login Page
- User Login with the given username and password

In this system contains two main roles,

1) Bill Preparation (Entry and Forward)
2) Bill Passing (Approval)

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2) Control Master Entry

The following details are entered in this form
- Year and Month
- PF Type
- Total No of Employees and Number of Employees available.
- Financial year, HRA City and CCA City
- TANNO

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Control Master Forward

The entered control master details forwarded to DDO.

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Control Master Approval

The entered control master details Approval to DDO.

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3) Government Order Entry

The following details are entered in this form

- Government Order
- Permanent /Temporary
- No Of Employee

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Government Order Forward

The entered Government Order details forwarded to DDO.

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Government Order Approval

The forwarded Government Order details approve by DDO.

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4) Post Sanction Entry

The following details are entered in this form

- Select Government Order

- Scale code
- Select Designation
- Number of post
- Number of vacant

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Post Sanction Forward

The entered Post Sanction details forwarded to DDO.

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Post Sanction Approval

The forwarded Post Sanction details approve by DDO.

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5) DP Code Master Entry

The following details are entered in this form,

- Nature of Pay
- Select Major Head
- Select DPCODE and DH_SD Code
- Description

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DP Code Forward
The entered DPCode details forwarded to DDO.

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DP Code Approval
The forwarded DPCode details approve by DDO.

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6) Bill Master Entry

The following details are entered in this form

- DDO Code
- Bill Code
- Bill Description
- Nature of pay
- DPCode
- Category

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Bill Master Forward

The entered bill details forwarded to DDO.

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Bill Master Approval

The forwarded Bill details approve by DDO.

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7) Seal Details (Update Only)

The following details are entered in this form,

-DDO Code
-Seal Details

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8) Employee Master (Permanent) Entry

The following details are entered in this form

- Employee GPF No
- Suffix

Click yes to Continue enter the employee master details.

If employee not get GPF number, give temporary employee code and
select new in suffix.
Employee Master (Permanent) Entry
The following details are entered in this form

- Employee GPF No
- Suffix
- Employee name
- Date of Birth
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- Date of Joining Government Service

- Father Name
- Marital Status
- Category
- PF Type
- PAN NO

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9) Fixation Entry and Forward

The following details are entered in this form

- Employee GPF No and Suffix

- Pay Commission No
- Scale Code
- Basic Pay
- Sanction Order No
- Sanction Date
- Effective Date
- Remarks

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Fixation Approval

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10) Employee Changeable

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11)Dues

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12) Deduction

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13) Loans and Advance

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14) NSD Entry

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15) PLI Entry

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16) Employee Details Forward

The following details are forwarded to DDO

- Employee Master
- Employee Changeable (Permanent)
- Dues
- Deduction
- Loan and Advances
- NSD Deduction
- Postal Life Insurance (PLI)

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17) Employee Details Approval

The forwarded Employee details approval by DDO.

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Allotting New GPF Number

Enter the New NPS/CPS Number
Select the Suffix
AG’s Letter number
AG Date

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Allotting GPF number Approval

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18) Pay Calculation

During Pay calculation, Employee Pending transaction details are shown

in this form.

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The following details are entered in this form

- Salary Type
- Bill name

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19) Pay Bill Reports

19.1) Pay Statement

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19.2) Bill Forward

The forward the Bill details to approve by DDO.

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19.3) Bill Approval

The Forward bill details approved by DDO.

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19.4) ECS Bill

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19.5) Outer Report

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19.6) schedule Report

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Next Month Process

Every month when start salary bill, have to do Edit Installment for the
month.

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Start Calculation

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Current Details Modification

Full pay, Partial Pay or No pay for the employee.

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Modification Approval

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20) Surrender Leave Salary(SLS) Entry and Forward

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SLS Approval

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SLS Calculation

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SLS Statement Report

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Non-Salary Entry

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Non-Salary ECS Report

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DA Arrear ECS

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DA Bill Forward

DA Bill Approval

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 SALARY ARREAR - USER MANUAL

Step 1 : Account Login -> Employee Management -> Salary Arrear.

Step 2 : Enter Employee Code and Suffix. Employee details and month of Salary Arrear will be
shown automatically. ( Note : The Employee should be used WebPayroll regularly upto the
previous month of Salary Arrear month in WebPayroll).

 Select Bill Code other than the regular Salary Bill Code. (Regular Salary Bill Code will be
not shown in this list).

 Installment month will be calculated automatically for Loans And Advance.

 Click -> Save.

Step 3 : Employee Management -> Modify Forward

 We can View Salary Arrear details by clicking View.

Step 4 : Click the Check Box and Click Forward button
Step 5 : Then Go to DDO Login -> Employee Management -> Modify Approval.

 Click the Check Box And Click Approve button.

Step 6 : Then Go to Accountant Login -> Pay Bill Reports -> Pay Calculation

 Choose Salary Type as Arrear.

 Choose Bill and click Submit to Run Pay Calculation.
Step 7 : Pay Bill Reports -> Pay Statement.

 Select Salary Type as Arrear. Then Select Bill Type, Year and Month.
 Click -> Generate Report Button to view the Pay Statement.
Step 8 :Pay Bill Reports -> Bill Forward.

 After Checking all necessary details, we need to Forward the Bill.

 Select Salary Type as Arrear, select Bill, Year and Month.

 Click Bill Forward.

Step 9 : Go to DDO Login -> Pay Bill Reports -> Bill Approval.

 Select Salary Type as Arrear, select Bill, Year and Month.

 Click Bill Approve Button.

Step 10 : Accountant Login -> Pay Bill Reports -> ECS Report.

 Select Salary Type as Arrear, select Bill, Year and Month.

 Click Generate Report button.
 Download SES File.
Step 11 : Pay Bill Reports -> Schedule.

 Select Salary Type as Arrear, select Bill, Year and Month And click View Report.
Step 12 : Pay Bill Reports -> Outer.

 Select Salary Type as Arrear, select Bill, Year and Month And click Generate Report.