Human Resource

Management
Project Assignment

TOPIC- How to combine two roles in

one person?

Submitted To
DR Ishita Adhikari
 Submitted By
Aishwarya Bawa and Saumya Singh
Roll No- 27/059 and 27/057
Section- B

Datacore Technologies
How to combine two roles in one person?

A question many organizations are increasingly asking is whether one person can be both a
project manager (PM) and a business analyst (BA) on the same project.
In modern IT companies, roles in the team often overlap. This happens not only in small
companies, where resource limitations are obvious, but also in large ones. It would seem
natural to divide the roles in the team to increase efficiency. However, the need for analytics
is growing, and often you can see a specialist, combining the business analyst (BA) and
project manager (PM) roles in one project.

This research explains how the objectives of these two roles are different, but not mutually
exclusive. It describes areas where the two roles seem to overlap and explains how to clarify
responsibilities to minimize potential conflict. Finally, it looks at the relationship between
the PM and BA and how they can work together to ensure a successful project.
Can the Same Person Function as a Project Manager and
Business Analyst on the Same Project?

The answer, of course, is yes, they can. There are many situations in which one person can
and does perform both functions. One person could play multiple roles, including those of
the BA and the PM; for example, in the following situations: if the organization does not
recognize the importance of either role, if it doesn’t have enough money and resources for
both roles, if the project is known to be “small,” or when the team has worked together and
is a high-performance team.

As we know, Project managers have the responsibility for the initiation, planning, execution,
and closure of a project. They must also define the project, reduce it to a set of manageable
tasks, obtain appropriate resources, and build a team to perform the work; in addition to all
of this, project managers must be prepared to monitor and mitigate project risks along the
way, as well as discover ways to adapt to change, since no project ever seems to go exactly
as planned.

On the other hand, business analysts are mainly concerned with the end product and
ensuring it meets the requirements and demands of the project’s key stakeholders. Business
analysts’ primary responsibilities are communicating with stakeholders, gathering
requirements, and making sense of these requirements in order to ensure that the end
products will solve the business problems at hand.

Both roles have clearly defined responsibilities:

PM’s responsibilities
RESULT - achievement of project objectives, developed solutions to issues.
BUDGET - adherence to the established expense framework.
TERMS - Timeline compliance.
Business Analyst’s responsibilities
QUALITY OF REQUIREMENTS - extraction, formalization, management, transfer of
requirements.
COMMUNICATION - teamwork and customer relationship.
EVALUATION AND TERMS - adherence to established labour costs of analytics.
Let us consider the Factors of if these roles are
separated-
On the other hand, let us consider the Factors of
combining both roles –
Where do the Roles Overlap?

When we first approach the subject of overlap between project management and business
analysis work, we may see a clear delineation in the roles. As noted earlier, the BA is
responsible for the product and the PM for the project. However, the closer we examine the
roles, the more overlap we find. Once we look further it appears that there are significant
overlaps. For example, collecting requirements, planning the business analysis work, the
request for proposal (RFP) processes, scope management, and defining the business need
all are areas of potential overlap.

Conclusion:
So therefore, the main reasons for combining the roles:
  Finance - reduction of financial expenses.
 Operational management - tasks are coordinated faster.
 Decision making - decisions are made faster.
There is also a bonus of getting experience and growing rapidly as a specialist, who in some
projects combines roles, and in others performs them separately: in projects where you are
the business analyst, you get the experience of a PM and vice versa.