Convert Data to R12

Without Reinventing the Wheel

March 31, 2010
Convert Data to R12 without Reinventing the Wheel

How to ask questions

Ô Feel free to ask questions as they occur to you.

Ô To ask a question, move your cursor to the top of the screen and
select the ‘bubble’ icon ( ) next to the moderator’s name.

Ô A dialog box will open. Enter your question and select “Send.”

Ô During the Q&A session your question will be read and an answer
will follow.

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Global Reach, Local Expertise

CHICAGO

NEW YORK
SAN FRANCISCO

MEXICO SHANGHAI

BUENOS AIRES

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Taking Our Own Medicine

Used the Upgraded Implemented

E-Business Suite to R12 OBIEE
since 2004 in January 2009 in July 2009

And host its systems

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

On the phone

Ô Santiago Esteva
IT Convergence, Senior Developer
Ô Keith Thomas
IT Convergence Marketing Communications Analyst
Ô Marcelo Albajari
Director, IT Convergence Development Services Center

© IT Convergence 2010 All rights reserved.

Data Conversion in the Context
of a Product Re-implementation

The Planning Phase

The Execution Phase

Choosing Data Conversion Tools

Keeping the Project Under Control

Convert Data to R12 without Reinventing the Wheel

Data Conversion in the Context of a Product

Migration

Ô Oracle R12 delivers tremendous benefits – Deploying R12 is

a question of “when” and not “if”

But… Don’t forget about Data Conversion!

It can become a nightmare if not managed appropriately.

Ô A Bloor Research Study Indicates that:

Ô 60% fail to finish on time and/or budget
Ô Together these add an average of 30% to the cost of data
conversion

© IT Convergence 2010 All rights reserved.

 Data Conversion in the Context
of a Product Re-implementation

The Planning Phase

The Execution Phase

Choosing Data Conversion Tools

Keeping the Project Under Control

Convert Data to R12 without Reinventing the Wheel

The Planning Phase

Ô Start by allocating time to:

Ô Ensure that in each phase you consider:

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

CRP1 Goals

Ô Identify new R12 features to implement

Ô Quickly assess the impact of new features in data conversion

Leverage R12 experience already available.

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Conversion Strategy

Ô After identifying all Business Flows:

Ô Identify the entities
Ô Define the conversion strategy
Ô Map database objects
Ô Understand each object
Ô Define the approach

© IT Convergence 2010 All rights reserved.

 Data Conversion in the Context
of a Product Re-implementation

The Planning Phase

The Execution Phase

Choosing Data Conversion Tools

Keeping the Project Under Control

Convert Data to R12 without Reinventing the Wheel

The Execution Phase & Data Conversion

Ô Improve Business with new Functionality

Ô Deal with customization issues
Ô Run CRP2 and UAT
Ô Data Conversion

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Identify the Objects that support your Entities

Ô Organizations with R12 experience already have information

about:
Ô Entities used on each Business Flow
Ô Data base objects that support each entity
Ô Additional data elements used
Ô Other data structures required

Ô Having this information available from day 1 will help you

start with technical activities asap and reduce risks

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Data Conversion Execution Activities

Ô Develop alternatives in case of changes in the

Conversion Sequence
Ô Analyze changes in the R12 data model
Ô Pay special attention to Execution Times
Ô Check your Customizations in parallel

© IT Convergence 2010 All rights reserved.

 Data Conversion in the Context
of a Product Re-implementation

The Planning Phase

The Execution Phase

Choosing the Data Conversion Tools

Keeping the Project Under Control

Convert Data to R12 without Reinventing the Wheel

Data Conversion Tools - Build vs. Reuse

Ô No conversion kit is 100% ready

Ô Adjustments, mappings and additional validations always
need to be added
Ô Is it worth to buy a licensed product that we already know
will need to be customized ?

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Complex Migrations or New Implementations

Can Have Multiple Data Sources

R11 HR
System

Warehouse Legacy
System Systems

Oracle
R12

Complex Extraction, Mapping,

Text Files
Enrichment and
Transformation processes

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

ETL Tools ease the process

R11 HR
System

Warehouse Legacy
System Systems

Specialized tool that

takes care of ETL Oracle
R12

Text Files

© IT Convergence 2010 All rights reserved.

 Data Conversion in the Context
of a Product Re-implementation

The Planning Phase

The Execution Phase

Choosing Data Conversion Tools

Keeping the Project Under Control

Convert Data to R12 without Reinventing the Wheel

Keeping the Project under Control

Ô Keep track of these risks:

Ô Match implementation activities to conversion plans
Ô Define a good strategy to minimize data volumes
Ô Define all the cross validations required
Ô Validate performance
Ô Keep focus on your scope
Ô Plan the cut-over period

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Offshoring Data Conversion the Ideal Situation

Ô Options abound from premium on-shore / bargain basement

off-shore vendors
Ô Cut costs, focus on investing in clear-value ads
Ô Premium onshore firms lack agility but carry premium prices
Ô Leverage economies of scale

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Why does Offshoring fail ?

Ô Offshore resources are difficult to find during business hours

Ô Communication is difficult
Ô Wrong interpretation of definitions
Ô Low quality
Ô High attrition levels
Ô Poor compliance with standards

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

ITC’s Nearshore Solution

Ô New York business day Ô Accountability for project

success and interest in long-
Ô All personnel have strong
term relationships
command of English
Ô Solid communications
Ô Natural desire to challenge the
infrastructure specs and complete gaps or
correct errors
Ô Commitment to proactive
communication Ô 70% of our personnel are
Ô Staff prefers to grow in a former Oracle employees
company and stay in their
country

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

R12 Without Reinventing the Wheel

Ô Accurately Convert your Data On Time, On Budget

Ô Independent projects
Ô Existing implementations
Ô Legacy and 11i conversions

Ô The “Go To” partner for Release 12

Ô Full Lifecycle Upgrade and Reimplementation
solutions
Ô On Demand Consulting
Ô Delta Training and Impact Assessments

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Q&A

Ô To ask a question, move your cursor to the top of the screen and
select the ‘bubble’ icon ( ) next to the moderator’s name.

Ô A dialog box will open. Enter your question and select “Send.”

© IT Convergence 2010 All rights reserved.

OAUG & IT CONVERGENCE
Convert Data to R12 without Reinventing the Wheel

R12
Preparing for an Oracle R12 Upgrade
Oracle R12 HRMS Recruit to Pay
Oracle R12 HRMS - Implement Oracle HR
Incorporating Localizations into an Oracle Footprint
Expediting Month End Close with Oracle R12
Documentation and Compliance with Oracle Tutor & UPK
Oracle's Discrete Manufacturing Process
Oracle R12 Financials New Features
Oracle R12 Supply Chain New Features

BUSINESS INTELLIGENCE
OBIEE for Administrators
OBIEE for End Users
Reporting Options for Oracle E-Business Suite

ORACLE 11g
Oracle 11g Real Application Clusters Administration

ORACLE 10g
Oracle 10g Database Administration

www.itconvergence.com/workshops
© IT Convergence 2010 All rights reserved.
Convert Data to R12 without Reinventing the Wheel

Q&A

Ô To ask a question, move your cursor to the top of the screen and
select the ‘bubble’ icon ( ) next to the moderator’s name.

Ô A dialog box will open. Enter your question and select “Send.”

© IT Convergence 2010 All rights reserved.

Convert Data to R12 without Reinventing the Wheel

Questions & Answers

© IT Convergence 2010 All rights reserved.