SAP Business One

PUBLIC

Blueprint Configuration

Release Family 8.8

August 2011
Blueprint Configuration
1. Introduction

2. Company Creation

3. Company Details
3.1. General
3.2. Basic Initialisation
3.3. Accounting and Tax Data

4. General Settings

5. Document Settings
5.1. General
5.2. Per Document Settings
5.3. Document Numbering
5.4. Predefined Text

6. Alerts

7. G/L Account Determination

7.1. G/L Account Determination – Sales
7.2. G/L Account Determination – Purchasing
7.3. G/L Account Determination – Inventory
7.4. G/L Account Determination – General

8. Financials
8.1. Currencies
8.2. Account Code Segments
8.3. Period Indicators
8.4. Transaction Codes
8.5. Projects
8.6. Tax Codes
8.7. Withholding tax
8.8. Recurring Postings
8.9. Transaction Templates

9. Banking
9.1. Bank Information
9.2. Bank Charge Allocation codes
9.3. Payment Methods
9.4. Payment Run Defaults

10. Inventory
10.1. Item Groups
10.2. Item Properties
10.3. Warehouses
10.4. Warehouse Locations
10.5. Stock Cycle
10.6. Package Types

© SAP AG 2011
 10.7. Duty Groups
10.8. Price Lists
10.9. Freight
10.10.Manufactures
10.11.Shipping Types
10.12.Recurring Transaction Templates for Inventory

11. Business Partners

11.1. Payment Terms
11.2. Credit Card Information for Incoming Payments
11.3. Company Credit Card Information for Outgoing Payments
11.4. Customer Groups
11.5. Vendor Groups
11.6. BP Priorities
11.7. Dunning Terms
11.8. Payment Blocks

12. Users

13. Sales
13.1. Territories, Commission Groups & Salespeople
13.2. Activity types
13.3. Recurring Transaction Templates for Sales

14. Purchasing
14.1. Recurring Transaction Templates for Purchasing
14.2. Landed Costs

15. Localization Specific Information

16. Customer-Specific Customizations

17. Copyrights, Trademarks, and Disclaimers

© SAP AG 2011
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1.Introduction
The Business Blueprint Configuration document is a key implementation document for SAP
Business One. This document shows the list of global customization settings. You should add
any important configuration settings for the localization.

This document can be used in multiple ways:

 During the Blueprint phase business requirements workshops, use this document to
capture the required setup and configuration changes needed to implement the
business process
 During the Realization phase, use this document as a checklist when making the setup
and configuration changes
 Provide a copy of this completed document to the support organization

Important
Verify the contents of this document with the functional team leads of
the customer before you make the setup and configuration changes.

1.1. Reference Documents

For implementations in US and EU countries, reference the document “How to Configure the
Initial Settings in SAP Business One” for a step-by-step guide to making the setup and
configuration changes.
https://service.sap.com/~sapidb/011000358700002906862005E/

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2.Company Creation
Company Name

Posting periods Fiscal Calendar

Enter earliest prior period needed to allow for Date From: ________to _______
Comparative Financial Statements Number of Periods: 1 (year), 4
(quarters) 12 (months)
Start of Fiscal Year: _____________

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3.Company Details
Note: In SAP Business One release 8.82 and later, you can export a report showing this
information.

3.1. General

Company Name

Address

Internet Address

Phone 1

Phone 2

Fax

E-Mail

3.2. Basic Initialization

Local Currency
System Currency
Default Account Currency
Display Credit Balance with Negative Sign  Yes (default)
Note: Irreversible after documents posted.  No

Use Segmentation Accounts  Yes

Localization specific. Note: Irreversible after  No
documents posted.

Use Negative Amount for Reverse Transaction  Yes

 No
Permit More than One Document Type per Series  Yes
Note: Irreversible after documents posted.  No

Multi-Language Support  Yes

 No
Use Continuous Stock (Perpetual Inventory) Yes

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Note: Irreversible after documents posted.
No

Item Groups Valuation Method  Moving Average:

for new items Choose this option to calculate the inventory value by
the item's cost price. This field is updated dynamically
by every stock receipt posting.
 Standard Price:
Choose this option to calculate the inventory value by a
fixed price. The item's standard price should be set
before you start working in your company.
 FIFO:
Choose this option to calculate the inventory value by
the FIFO method (first in first out). Each inventory
receipt transaction creates a "layer" of quantities linked
to costs; each inventory release transaction will use
quantities and their corresponding costs from the first
open layer/s.

Manage Item Cost per Warehouse Yes

Note: Irreversible after documents posted. No

Use Purchase Accounts Posting System Yes

Note: Irreversible after documents posted. No

Allow Stock Release Without Item Cost

Permits items to be included in documents such as Yes
deliveries or A/R invoices, even when a cost price has
No
not been determined. Applies to moving average or
FIFO. For standard cost, a price has already been
defined.

Default House bank Default Bank Country:

Default Bank:
Default Account No.
Default Branch:

Install Bank Statement Processing

Yes
Localization specific.
No

Mask Credit Card Number Yes

No

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3.3. Accounting and Tax Data

Tax features activated: Sales tax

Use tax
Value Added tax
Other (specify)
Tax Authority Name

Federal Tax ID

State Tax ID

Reseller Tax Exemption #

Electronic tax reporting information activated: (EU Report Provider type:

countries only) Report Provider ID:
Name:
Street:
City:
Zip code
Telephone
BAS Report Message ID
EU Sales Message ID
BAS Report Format
EU Sales Report Format

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4.General Settings
Note: In SAP Business One release 8.82 and later, you can export a report showing this
information.
Customer Activity Restrictions  Credit Limit:
 Commitment Limit:
 Consider Deliveries Balance
Select the type of documents to which the
restrictions apply:
 A/R Invoice
 Delivery
 Sales Order
 Pick List
BP

Set Commission by:  Sales Employees

 Items
 Customers

Default payment terms for customer i.e. Net 30 Days

Default payment terms for vendor / supplier i.e. Net 30 Days

Activate Approval Procedures  Yes

 No
Budget Initialization  Yes
Budget

 No
Documents selected:
Display

Time format for screen display:  12 Hour

Per user setting
 24 Hour

Date format for screen display:  DD/MM/YY

Per user setting  DD/MM/YYYY
 MM/DD/YY
 MM/DD/YYYY
 YYYY/MM/DD
 DD/MONTH/YYYY
Decimal places used for: Currency Amounts _____
Note: Up to 6 decimal places available Prices _____

Rates _____

Quantities _____

Percentage _____

Units _____

Currency display on right:  Yes

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 No

Serial and batch number assignment  Yes

activated:  No
 On Every Transaction, both in and out
 Out only
Inventory

 All Items available in all warehouses

Warehouse assignment during item master
creation:  Items available for only certain
warehouses

Consume forecast activated for inventory  Yes

MRP planning  No
Consumption method:
 Backward-Forward
 Forward-Backward
 Yes
Cash flow reporting activated:
Cash Flow

 No
Transaction assignment:
 Ignore without warning
 Warning only

Use Multidimensions  Yes

 No
Cost Accounting

Display distribution Rules  In a unified column

 In separate columns
Journal entry posting behavior on Distribution  Without warning
rule  Block Posting
Journal entry posting behavior on Project  Without warning
Code  Block Posting
Enable Cockpit at company level  Yes
 No
Cockpit

Enable Dashboard widget  Yes

 No

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5.Document Settings
Note: In SAP Business One release 8.82 and later, you can export a report showing this
information.

5.1. General
Calculate Gross Profit  Yes
 No
Base Price Origin:

Calculate Gross Profit as:

 Profit/Sales price
 Profit/Base price
Default Gross Profit % for Service Documents: __%

Document Remarks Include:  BP Reference Number

 Base Document Number
For a Sales BOM in Documents, Display:  Price and Total for Tree Only
 Price for Component Items
Response to Release / Receipt of Stock Outside  Do Not Warn
Defined Range  Warning Only
 Block Release
if so, by Warehouse Yes / No:
Block Negative Stock by:  Yes
 No
Rounding Method  By Currency
 By Document
Exchange Rate Base Date (AP Documents):  Posting Date
 Document Date
Display Rounding Remark  Yes
 No
Use Warehouse Address  Yes
 No
Manage Freight in Documents  Yes
Note: this is irreversible after documents posted.  No

Block Documents with Earlier Posting Date  Yes

 No
Allow Future Posting Date  Yes
 No
Use Document Exchange Rate When Copying to  Yes
Target Document  No
Manage Inventory (Stock) by Warehouse  Yes
 No

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Document Settings (Cont)

5.2. Per Document Settings

Document Settings Applied

Sales Quotation

Sales Order

Delivery

...

5.3. Document Numbering

Document type Series First No. Last No.

AR Invoice
AR Credit note
Deliveries
Returns
Sales Orders
...

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5.4. Predefined Text

Text Code Text

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6.Alerts
Deviation from % of Gross Profit  Active

Deviation from Budget  Active

Deviation from Commitment Limit  Active
Deviation from Credit Limit  Active
Deviation from Discount (in %)  Active
Minimum Stock Deviation  Active
MRP Recommendations Due
Note: available in release 8.82 and later.
User-defined alerts

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7.G/L Account Determination

Note: In SAP Business One release 8.82 and later, you can export a report showing this
information.

7.1. G/L Account Determination – Sales

Note: The accounts types are dependent on localization. Leave blank any unclear account types.

Sales – G/L Account Determination G/L Account Code

Domestic A/R

Foreign A/R

Checks Received
(Un-deposited Funds)
Cash on Hand
(Default Petty Cash Account)
Underpayment A/R
(Customer Payments are Short)
Overpayment A/R
(Customer Payments are Over)

Down payment Clearing Account

Down payment Interim Account

Realized Exchange Difference Gain

(Only used when using Foreign Currency in A/R Invoices &
Payments)
Realized Exchange Difference Loss
(Only used when using Foreign Currency in A/R Invoices &
Payments)
Cash Discount
(Customer Cash Discounts Earned for paying within certain
Terms)
Revenues Account
(Default Sales Revenue Account)
Sales Credit Account
(A/R Credit Memo Revenue Account)

Dunning Interest

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7.2. G/L Account Determination – Purchasing

Purchasing – G/L Account Determination G/L Account Code

Domestic A/P

Foreign A/P

Realized Exchange Difference Gain

(Only used when using Foreign Currency in A/P Invoices &
Payments)
Realized Exchange Difference Loss
(Only used when using Foreign Currency in A/P Invoices &
Payments)
Bank Transfer
(Default Bank Account used on outgoing vendor payments via an
electronic bank transfer)
Cash Discount
(Cash Discounts Earned for paying A/P within certain Terms)
Purchases Expense Account
(Purchases of Non-Stocked Items)
Purchases Credit Account
(A/P Credit Memo Account for Purchases of Non-Stocked Items)
Underpayment A/P
(A/P Payments are Short – not normally used in US
Localizations)
Overpayment A/P
(A/P Payments are Over – not normally used in US Localizations)

Down payment clearing account

Down payment interim account

Expense and Inventory Variance Account

(A variance account for clearing journal entries created by A/P
credit memos based on A/P invoices or by goods returns based
on goods receipt POs in which freight charges or prices were
changed.)

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7.3. G/L Account Determination – Inventory

Inventory G/L Account Code

Stock Account

Cost of Goods Sold

Allocation Account
(Inventory Receipts A/P Accrual)
Variance Account
(Used only with Standard Cost Inventory Item Types)
Price Difference Account
(Records a price difference to this COGS account if the A/P
invoice cost differs from the PO Goods Receipt cost and there
is 0 or less than the quantity received to apply the cost
difference to in the Inventory Account)
Negative Inventory Account
(Used to track the Landed Costs additions to the original amount
posted COGS when there is 0 or less than the quantity in
inventory for which the landed costs are being applied to)
Inventory Offset Decrease
(An offsetting account to the Stock account used in Goods
Receipts and negative differences in Stock Postings (updates
after inventory). You can change this account manually while
creating its corresponding document.)
Inventory Offset Increase
(An offsetting account to the Stock account used in Goods
Receipts and positive differences in Stock Postings (updates
after inventory). You can change this account manually while
creating its corresponding document.)
Sales Returns
(The inventory account to use when returning stock to inventory
via a A/R Credit Memo or Goods Receipt)
Realized Exchange Difference
(Only used when using Foreign Currency in Inventory Purchasing
documents)
Goods Clearing Account
(Used only when a PO Goods Receipts has been posted to the
Inventory and A/P Accrual account and now the user closes the
PO Goods Receipt instead of drawing it into a A/P Voucher.
This account is used as the offset account to the debit to A/P
Accrual. For most businesses this type of transaction would

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not occur.)
Decrease GL Account
(Used as a balancing account when the stock value is decreased
due to the creation of a material revaluation document.)
Increase GL Account
(Used as a balancing account when the stock value is decreased
due to the creation of a material revaluation document.)
WIP Material Account
(Define an account in which the system maintains the value of
the items that are included in the production process. That is,
the period when production has begun but the final product is
not ready yet.)
WIP Material Variance Account
(An account in which the system maintains the variance amounts
of the items that participate in the product process. The
amount is posted when the production order's status is
'Closed'.)
Expenses Clearing Account
(Used as the A/P Accrual account for Additional Expenses in the
PO Goods Receipt, i.e. freight)

Stock in Transit Account

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7.4. G/L Account Determination – General

Rounding Account
(An account for the system to use in journal entries automatically
created for rounding differences. This may occur when you
define rounding for certain currencies or for sales documents.)
Period-end Closing Account
(This account is used once a year to clear the P & L accounts into
Current Retained Earnings. It should be an Equity G/L Account
but not the same account as your standard Retained Earnings
Account)
Realized Exchange Diff. Gain
Realized Exchange Diff. Loss
Opening Balance Account
Credit Card Bank Fee

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8.Financials

8.1. Currencies
List the currencies that your business may use in your sales or purchases

Currency Name Currency Code

US Dollar Yes / No $

Canadian Dollar Yes / No CAN

Euro Yes / No EUR

Other-

Other -

8.2. Account Code Segments

If a segmented chart of account is used, document the following information.

Segmentation Name Size Type

i.e. 8 _____ Alphanumeric or Numeric

i.e. Natural Account ___________________
only
i.e. 3 ______ Alphanumeric or Numeric
i.e. Department ___________________
only

8.3. Period Indicators

Define the standard for the period indicator

8.4. Transaction Codes

Define the standard for the transaction codes
Code Description

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8.5. Projects
Define the standard for the project codes
Code Name Valid from Valid to

8.6. Tax Codes

Document the tax setup, including rates, for the localization.

Tax Code: ____ Tax Name: _______________________ Tax Total Rate: ___

Tax Authority: ______ Name: ________ Tax on Tax? Rate: _____ Tax Payable G/L:
____________

Tax Authority: ______ Name: ________ Tax on Tax? Rate: _____ Tax Payable G/L:
____________

Tax Authority: ______ Name: ________ Tax on Tax? Rate: _____ Tax Payable G/L:
____________

Tax Authority: ______ Name: ________ Tax on Tax? Rate: _____ Tax Payable G/L:
____________

8.7. Withholding tax

Define the setting for the withholding tax scenario
1.
2.

Withholding tax settings for the company:

Withholding Tax 1 2 3

Tax code

Inactive

WT Tax Name

Category

Effective From

Rate

Base Type

Base Amount

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Official Code

Account

8.8. Recurring Postings

Define the standard settings for recurring postings
1.
2.

Standard setting within the template.

Recurring item 1 2 3

Code

Description

Ref 1

Ref 2

Ref 3

Transaction code

Remarks

Automatic VAT

Manage WT Tax

GL Account Code

Debit

Credit

VAT Code

Frequency

Valid Until

8.9. Transaction Templates

Define the standard settings for transaction templates
1.
2.

Standard setting within the template.

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Recurring item 1 2 3

Code

Description

Automatic VAT

Manage WT Tax

GL Account Code

Debit

Credit

VAT Code

Distribution rule

Project Code

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9.Banking
9.1. Bank Information
Bank Acct 1 Bank Acct 2 Bank Acct 3 Bank Acct 4 Bank Acct 5

Bank Code
(up to 19
characters)
Country Code
(if other than USA)

Bank Name

Account Number
(Last 4 digits)

Branch

Address

City, St Zip

Bank G/L Account

Check Clearing
G/L Account
ABA Routing
Number
(optional -
Information only)

9.2. Bank Charge Allocation codes

Bank charge allocation codes

9.3. Payment Methods

Used with the Payment Wizard.

Payment Method Code Payment Type Payment Means

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9.4. Payment Run Defaults
Used with the Payment Wizard.

Payment run defaults

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10. Inventory

10.1. Item Groups

Note: SAP Business One allows Inventory Item’s G/L Determination to be set by Item Level, Item
Group or Warehouse. Each Item Group set up here has its own G/L Determination setup. These G/L
determinations are required if any items are to be set to G/L by Item Group in the Item Master file.

Item Group Name

(up to 20 characters)

Default Planning Method MRP / None MRP / None MRP / None MRP / None

Default Procurement Method Buy / Make Buy / Make Buy / Make Buy / Make

Default Order Multiple

Default Minimum Order Quantity

Default Lead Time in Days

 Moving  Moving  Moving  Moving
Average Average Average Average
Default Valuation Method  FIFO  FIFO  FIFO  FIFO
 Standar  Standar  Standar  Standard
d d d

Item Group Name

(up to 20 characters)

Default Planning Method MRP / None MRP / None MRP / None MRP / None

Default Procurement Method Buy / Make Buy / Make Buy / Make Buy / Make

Default Order Multiple

Default Minimum Order Quantity

Default Lead Time in Days

 Moving  Moving  Moving  Moving
Average Average Average Average
Default Valuation Method  FIFO  FIFO  FIFO  FIFO
 Standar  Standar  Standar  Standard
d d d

10.2. Item Properties

Priorities are assigned in the Item Master File.

Property Name

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10.3. Warehouses
Note: SAP Business One allows Inventory Item’s G/L Determination to be set by Item Level, Item
Group or Warehouse. Each warehouse set up here has its own G/L Determination setup. These G/L
determinations are required if any items are to be set to G/L by Warehouse in the Item Master file.

Warehouse Code
(up to 8 characters)

Warehouse Name

Drop Ship?

Location

Street Address

City, ST Zip/Postcode

County

Country

Tax Code Default

(US localization will
default tax code into A/R
documents)

Warehouse Code

Warehouse Name

Drop Ship?

Location

Street Address

City, ST Zip/Postcode

County

Country

Tax Code Default

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10.4. Warehouse Locations
Locations are assigned in the warehouse definition.

Location

10.5. Stock Cycle

Stock cycles are assigned in the item master.

Code Monthly Weekly

Frequency

Period

Time

10.6. Package Types

Package types are assigned in the item master.

Package types

Box

Pallet

Case

10.7. Duty Groups

Duty groups are assigned in the item master.

Code Name Name

code

Number

Duty

Purchase

Other

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Total

Duty allocation account

Duty Expense account

10.8. Price Lists

Price lists are assigned in the item master and customer master.
Base price Factor Rounding Authorisation
Pricelist name
list

Base price Base price 1 No Grp 1

10.9. Freight
1.
2.

Standard setting for cost/freight functionality

Freight 1 2 3

Name

Revenue account

Expense account

Output tax code

Input tax code

Fixed amount revenue

Fixed amount expenses

WT Tax liable

Distribution method

Drawing method

Stock

Last purchase update

Distribution rule

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10.10. Manufactures

Manufacture’s Name

10.11. Shipping Types

Shipping Type Shipper’s Web Site

i.e. UPS – Next Day i.e. www.ups.com

10.12. Recurring Transaction Templates for Inventory

Available in SAP Business One release 8.81 and later.

Template Type Recurrence Recurrence Start Date Valid until

period Date

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11. Business Partners

11.1. Payment Terms

Terms Code list:

Code
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Define Payment Terms

Terms Code 1 2 3 4 5 6 7 8 9 10

Due Date Based on

Doc Date
Posted Date
System Date
Start Calculating Due
Date from
(If other than above)
Month Start
Month End
Half Month
How Many Days from
Start is the Invoice Due:
Does this Payment Term
have installments?
If so how many
Should SAP Open the
Incoming Payment
Window when this
Payment Terms is used?
Does this Payment Term
have a Cash Discount?
If so what are the terms?

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11.2. Credit Card Information for Incoming Payments

Credit Card Name

G/L Account Credit Card Deposits

are made to

Credit Card Merchant Number

Credit Card Manual Authorization

Telephone Number
How Often a Week is the Credit
Card Settled to the Bank?
How Many Days after the Credit
Card is Settled to the bank are the
funds deposited into your account?
What is the Minimum Amount
allowed to use this Credit Card?
What is the Maximum Amount
allowed in this Credit Card without
an Authorization?

11.3. Company Credit Card Information for Outgoing

Payments
Company Credit Card Name

Liability G/L Account for this Credit

Card

Company Credit Card Name

Liability G/L Account for this Credit

Card

11.4. Customer Groups

Customer Group Name

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11.5. Vendor Groups

Vendor Group Name

11.6. BP Priorities

Priority point Priority description

11.7. Dunning Terms

Dunning terms Name Name Name

Code DT

Name Standard dunning term

Dunning letter method One letter per BP

Apply letter layout to highest No

level

Dunning levels + interest Dunning level 1&2

Minimum balance

Fee per letter

Include interest

Number of days in year 360

Annual interest rate

Number of days in month 30

Use original exchange

Exchange rate
rate

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Calculate interest on
Interest calculation
remaining amount

11.8. Payment Blocks

Payment block

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12. Users
User Code
(up to 8 characters)

User Name

Super user Y/N Y/N Y/N Y/N Y/N

Mobile User Y/N Y/N Y/N Y/N Y/N

E-Mail Address

Mobile Phone

Fax

Initial Password

Branch

Department

Language Display
(in General Settings)
Time and Date
Formats
(in General Settings)
Cockpit
Requirements
Dashboard
Requirements

User Code
(up to 8 characters)

User Name

Super user Y/N Y/N Y/N Y/N Y/N

Mobile User Y/N Y/N Y/N Y/N Y/N

E-Mail Address

Mobile Phone

Fax

Initial Password

Branch

Department

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Language Display
(in General Settings)
Time and Date
Formats
(in General Settings)
Cockpit
Requirements
Dashboard
Requirements

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13. Sales

13.1.Territories, Commission Groups & Salespeople

Territory Name Parent Territory Order

Commission Group Name Commission Percentage

Sales Employee Name Commission Group Percent Commission

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13.2. Activity types

Activity Type

13.3. Recurring Transaction Templates for Sales

Available in SAP Business One release 8.81 and later.

Template Type Recurrence Recurrence Start Date Valid until

period Date

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14. Purchasing

14.1.Recurring Transaction Templates for Purchasing

Available in SAP Business One release 8.81 and later.

Template Type Recurrence Recurrence Start Date Valid until

period Date

14.2. Landed Costs

Code Name Allocation By Allocation Account

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15. Localization Specific Information

Add additional configuration settings as needed for the localization.

Setting Description

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16. Customer-specific Customizations

Customization Description and Documents

UDF

UDT

UDV

Queries

Reports

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17. Copyrights, Trademarks, and

Disclaimers
© Copyright 2011 SAP AG. All rights reserved.

The current version of the copyrights, trademarks, and disclaimers at

http://service.sap.com/smb/sbocustomer/documentation is valid for this document.

© SAP AG 2011