I-TINAPAY

BAKERY MANAGEMENT SYSTEM

ACKNOWLEDGEMENT

We are grateful to the Almighty God, who gave us

the knowledge, strength, skills and patience to be

able to work and complete the finals project, and

guided, through this difficult and stressful time

.Many people have helped, supported and encouraged us

during the stressful time, when we were working on

this system project.

In this respect, a great debt of gratitude goes

to our wonderful instructors whose encouragement,

guidance, valuable feedback helped to understand the

system project much better .We would also like to

thank our family for their affection, prayers,

patience and support. They gave us the comfort and

support which was needed to motivate me. Their

motivation and encouragement gave me the strength to

do our best and finish the project successfully.

ABSTRACT

This project is done as a semester project. The

project mainly aims to demonstrate the knowledge
gained through the different subject taken and the
independent learning ability as well as the experience
of students. Bakery management system is a system that
can be used by any bakery shop interested.

The purpose of this study is to implement a

system for the bakery establishment to check the
inventory information, purchase order, sales and other
related information that will enhance and speed-up the
operation. The system will be created to be used by
the admin and designated staff users. This research
project present all the steps that led to the creation
of the system starting from gathering data about
different systems that were implemented indifferent
business applications earlier then specifying the
requirements of the system and using use case and DFD
analysis method that is needed to accomplish the
design and development phase of the system.

As a result of developing the system, the

researchers were able to learn new software language,
use new tools, and acquire the sense of system
development life cycle in a real life project.

TABLE OF CONTENTS
CONTENTS
TITLE PAGE ………………………………………………………………………………. i
APPROVAL SHEET ………………………………………………………………………………. ii
ACKNOWLEDGEMENT ………………………………………………………………………………. iii
ABSTRACT ………………………………………………………………………………. Iv
TABLE OF CONTENTS ………………………………………………………………………………. v
LIST OF TABLES ………………………………………………………………………………. viii
LIST OF FIGURES ………………………………………………………………………………. ix
Chapter Page

1. THE PROBLEM AND REVIEW OF RELATED

LITERATURE……………………………………………………………………………………………………………….
1.1 Introduction …………………………………………………………………………………………….
1.2 Background of the Study………………………………………………………………….
1.3 Review of Related Literature…………………………………………………….
1.4 Conceptual Framework ……………………………………………………………………….
 1.5 Statement of the Problem …………………………………………………………….
1.5.1 General Problem ……………………………………………………………………………….
1.5.2Specific Problems …………………………………………………………………………….
1.6 Objectives of the Study ……………………………………………………………….
1.6.1 General Objective ………………………………………………………………….
1.6.2 Specific Objectives……………………………………………………………….
1.7 Assumptions ……………………………………………………………………………………………….
1.8 Significance of the Study ………………………………………………………….
1.9 Scope and Delimitations ……………………………………………………………….
1.10 Operational Definition of Terms………………………………………….

2. METHODOLOGY ………………………………………………………………………………………………….
2.1 Type of Research ………………………………………………………………………………….
2.2 Respondents of the Study …………………………………………………………….
2.3 Sampling Technique and Procedures……………………………………….
2.4 Research Instruments ……………………………………………………………………….
2.4.1 Questionnaires…………………………………………………………………………………….
2.4.2 Internet Research…………………………………………………………………………….
2.4.3 Library Research …………………………………………………………………………….
2.4.4 Internet Research…………………………………………………………………………….
2.5 Administration of the Instrument ……………………………………….
2.6 Methods Used in Developing the System…………………………….
2.7 Methods Used for System Evaluation ………………………………….
2.7.1 Economic Feasibility ………………………………………………………….
2.7.2 Operational Feasibility……………………………………………………….
2.7.3 Technical Feasibility ………………………………………………………….
2.8 Statistical Treatment of Data ……………………………………………….
3. RESULT AND DISCUSSION ……………………………………………………………………….
3.1 Analysis and Interpretation of Data ……………………………….
3.2 Design of the Proposed System …………………………………………….
3.2.1 Entity-Relationship Diagram (ERD)………………………………….
3.2.1.1 Initial ERD of the Proposed System …………………….
3.2.1.2 Final ERD of the Proposed System ………………………….
3.2.2 Data Flow Diagram (DFD) …………………………………………….
3.2.2.1 Data Flow Diagram of the Existing System……….
3.2.2.2 Data Flow Diagram of the Proposed System……….
3.3 Hardware and Software Specification ……………………………….
3.4 System Architecture…………………………………………………………………………….
3.5 Prototype Process………………………………………………………………………………….
3.6 Cost and Benefit Analysis…………………………………………………………….
4. SUMMARY, CONCLUSIONS AND RECOMEMENDATIONS…………………….
4.1 Summary ………………………………………………………………………………………………………….
4.2 Conclusions………………………………………………………………………………………………….
43 Recommendations………………………………………………………………………………………….

REFERENCES
APPENDICES
CURRICULUM VITAE

LIST OF TABLES
LIST OF FIGURES

Chapter 1
1. THE PROBLEM AND REVIEW OF RELATED LITERATURE

1.1 Introduction
 Bakery Management System is totally computer based-
software application to maintain day to day transactions in
a bakery. This software helps to store all bakery item’s
purchase orders, inventories, and sales and maintains
details of the suppliers. This application also generates
reports of purchase, sales and stock. The system works to
reduce the human efforts. Due to totally computerized
management system, occurrence of error is less, works
smoothly and it is a user friendly system.

1.2 Background of the Study

In an early age when the most of the company are still
using the manual system in the sales and inventory, most of
the company encountered so many problems and this is because
of the process of the existing system is too slow and too
long. Ravi (2010) pointed out that manual sales systems are
time consuming, it is very tedious, lots of paper work, slow
data processing, it is not user-friendly environment and it
is difficult to find records due to poor file management
system.
Nowadays, people cannot imagine their life without
computer. In a business environment, even small and mid-
sized businesses have come to rely on computerized inventory
and sales management systems. Certainly, there are plenty of
small retail outlets, manufacturers, and other businesses
that continue to rely on manual means of inventory and sales
tracking. Indeed, for some small businesses, like
convenience stores, shoe stores, or bakeshop, purchase of a
computerized inventory and sales tracking system might
constitute a wasteful use of financial resources. But for
other firms operating in industries that feature high volume
turnover of raw materials and/or finished products,
computerized tracking systems have emerged as a key
component of business strategies aimed at increasing
productivity and maintaining competitiveness. Moreover, the
recent development of powerful computer programs capable of
addressing a wide variety of record keeping needs including
inventory management in one integrated system have also
contributed to the growing popularity of electronic
inventory control options. No more worries about employee
theft or pricing inconsistency between one location and
another. The owner can be away and not worry about employee
theft. Employee efficiency can be maintained
One of the biggest, and probably one of the most
important, advantages of an automated sales and inventory
system is that it helps businesses focus on their biggest
goal, to improve the customers experience at the store
(Mueller, 2011).With this system, companies can have a
better understanding of customer demand through the analysis
of their sales and inventory.
Business professionals consider sales and inventory
system as the key to better management of business. It is
the heart of most businesses and is design to aid in good
and manageable operation of transaction processing
activities. Most entrepreneurs this day find that
computerized sales and inventory give a far wider range of
information with far less effort. According to LoZiSung
(2005). “Sales and Inventory System software are numerous in
this day and age, which is a testament to its importance in
everyday business. Operating a product-based sales model
without sales and inventory system is a business suicide,
and most small businesses start with very simple sales and
inventory system.
The researchers choose to create a system for IT-napay
bakeshop to help the company to be on top and align with the
fast growing stores in the province, to promote quality of
service, and avoid waste of time.

1.3 Review of Related Literature

(3) Computer-based system is a complex system wherein

information technology plays a major role. It makes the work
easier, faster and more accurate. Due to that fact, the
automated scheme has become essential to small and big
companies for they are expected to give the best services
possible. Nevertheless, some businesses still prefer
sticking with the system that is not integrated with
technology. Probable causes are computer illiterate staff
and lack of funds. Companies, especially the big ones are
recommended to switch from manual to automated systems
because this will improve the efficiency and productivity of
the business which will uplift the industry’s reputation.
 One of the most sought after automated systems of
different companies is a sales and inventory system which
comes hand in hand. A sales and inventory system is very
important in every organization because a good sales and
inventory management can create excellent productivity.
Primarily, inventory work consists of input, output and
restock. Input is a process of buying new products into the
inventory and replacing the old products with the new ones.
Meanwhile, output is a procedure of taking out the products
from the inventory for sales or usage and refill is a
process of increasing the number of existing products in the
inventory in order to fulfill the insufficient products or
escalating demands. Most of the retailing market is using
traditional way in the inventory management system where a
person is assigned to check and record the stock by hand
using pen and paper. It is where operations with regards to
all the stock will be archived. (4) It is without a doubt
that one of the major roles played by today in almost every
area in the society particularly in business and marketing
is the computerized system. This system enables us to make
very detailed work and follows accurate directives without
error. The basic advantages of the system are to make the
process fast and well-organized which means that they can
process much more quickly than humans. Data retrieval has to
be searched in lots of registers slowly and it wastes a lot
of time. It makes the data not reliable enough as it is hand
written and there is a high probability of errors to occur.
Data recording consumes a lot of space since it is stored in
cabinets and folders. It is also prone to data loss where it
could be missing because of improper file management.
Inventory means goods and materials, or those goods and
materials themselves, held available in stock by a business.
This word is also used for a list of the contents of a
household and for a list for testamentary purposes of the
possessions of someone who has died. In accounting,
inventory is considered an asset.
(5)Inventory is one of the most important in monitoring
a stock that take place in business activity. The inventory
system does the entire task in computing the value with
inventory (cost and quality) and handling data or
information. Inventory System maintains an orderly flow of
supplies, raw materials, or finished goods through an office
shop/factory because of items in any inventory. Represents
cost, they need to be controlled. The purpose of inventory
system for management are to keep inventory levels and cost
at desire minimums while maintaining to proper safeguards
over materials to places and people who need them.
 In today's business environment, even small and mid-
sized businesses have come to rely on computerized inventory
management systems. Certainly, there are plenty of small
retail outlets, manufacturers, and other businesses that
continue to rely on manual means of inventory tracking.
Indeed, for some small businesses, like convenience stores,
shoe stores, or nurseries, purchase of an electronic
inventory tracking system might constitute a wasteful use of
financial resources. But for other firms operating in
industries that feature high volume turnover of raw
materials and/or finished products, computerized tracking
systems have emerged as a key component of business
strategies aimed at increasing productivity and maintaining
competitiveness. Moreover, the recent development of
powerful computer programs capable of addressing a wide
variety of record keeping needs—including inventory
management—in one integrated system have also contributed to
the growing popularity of electronic inventory control
options
Given such developments, it is little wonder that
business experts commonly cite inventory management as a
vital element that can spell the difference between success
and failure in today's keenly competitive business world.

(7)According to the study of Anna Marie Beltran Distor

of Proposed Sales Monitoring System issued 1995, the
accelerated work structure of the company proper monitoring
is essential in order to keep track of the company’s sales
activities. Her system aims to come up with an efficient,
and accurate mechanized system of preparing invoices that
will keep track of the daily transaction and generate
reports. Important information will be provided by this
study in order to prove that the computerization of the
company’s operation and achieve a more reliable and
efficient means of monitoring day to day activities. Her
system focuses on the analysis and design of the sales
monitoring system which will monitor the stacks inventory of
the sales departments. This system of hers is somewhat
related to our study but our system focuses more on the
inventory monitoring system of a trading company.

(10)According to Kj Henderson, they have a three major

advantages by using of inventory system these are (Time
savings, Accuracy, and Consistency) which helps a lot for a
business man to increase the sales of their business.
  Time Savings
As the old saying goes, “time is money”. The
amount of time that can be saved by a business is,
perhaps, the biggest benefit of using a computerized
inventory system. The only thing a manager would have
to do each day is print out the report highlighting the
inventory to be restocked.

 Accuracy
An additional benefit of using a computerized
inventory system is the accuracy it ensures. Eighteenth
century English poet Alexander Pope is often quoted as
having said, “To error is human.” When an inventory
list is maintained by hand, the margin of error widens
with each update. If one mathematical calculation is
wrong or one typo is made, disaster may occur. For
instance, if a clerk accidentally adds a zero to the
end of a purchase order, a business could potentially
end up paying for 10,000 units of merchandise as
opposed to the 1,000 that is actually needed.

 Consistency
A small business operates most efficiently when
its processes are executed in a consistent manner. By
using a computerized inventory system, a business owner
can ensures that all orders, reports and other
documents relating to inventory are uniform in their
presentation, regardless of who has created them.

(11)According to Neil Kokemuller, by using of Inventory

system they have some disadvantages by using of this. These
are (Customer Needs, Inventory Costs, Coordination, and
Risks).
 Customer Needs, balancing the goals of avoiding stock
outs while minimizing inventory costs is at the heart
of just-in-time inventory. One of the main benefits of
automated and efficient inventory replenishment systems
is that you can quickly respond to reduced inventory
levels. Companies are now equipped to pull back on
stock in a given product category and ramp up inventory
in another as customer needs and interests change.
 Inventory, Costs Minimization of inventory management
costs is a primary driver and benefit of just-in-time
 practices. You also have less likelihood of throwing
out product that gets old or expires, meaning reduced
waste.
 Coordination, A disadvantage of managing a just-in-time
inventory system is that it requires significant
coordination between retailers and suppliers in the
distribution channel. Retailers often put major trust
in suppliers by syncing their computer systems with
suppliers so they can more directly monitor inventory
levels at stores or in distribution centers to initiate
rapid response to low stock levels. This usually means
build-up of technology infrastructure, which is costly.
This coordinated effort is more involving on the whole
than less time intensive inventory management systems.
 Risks, just-in-time inventory is not without risks. By
nature of what it is, companies using JIT intend to
walk a fine line between having too much and too little
inventory. If company buyers fail to adjust quickly to
increased demand or if suppliers have distribution
problems, the business risks upsetting customers with
stock outs. If buyers over compensate and buy extra
inventory to avoid stock outs, the company could
experience higher inventory costs and the potential for
waste.

Here are the following examples in the field of sales and

inventory system:

Sales & Inventory Monitoring Systems (12)

Features:
 The ability to record a sale against a customer and/or
builder specifying line items, quantities, discount and
GST applicable.
 The ability to receipt the sale as either an account or
cash sale.
 The sales module must cater for quotes (provisional
sales), credits and orders (pending assembly/delivery).
 The ability to merge detailed lines in an invoice to
limit the granularity visible to the customer but still
retain the detail for inventory and reporting/enquiry
purposes.
  The ability to automatically generate a purchase order
or purchase order reminder when stock levels are
insufficient to satisfy the order.
 The ability to generate job cards to enable the
manufacturing team to produce the door to suit the
customer’s order.

 VCHECKOUT(13)

Features:
 Allow user to enter item code either manually or
automatically via barcode scanner. Automatic call up
the standard or sales price, compute the price at
multiple quantities and provide running total.
 Pricing – System includes add-on amounts, percentage
of cost, margin percentage, and custom formulas.
 Inventory management
 Promotions such as discount, percentage off, time
and date triggered.

(8)As defined by Carolina Barcode Inc. (2013), a Point-

of-Sale system is a computer software and hardware networked
together to track sales and inventory as they occur. POS
systems will solve a multitude of problems in your business.
It is one of the focal points of any retail or hospitality
business in the cash register. The ability to process
transactions and tender cash are essential to the efficient
operation of the business. If you have a lot of cash
transactions, replacing the cash registers with a POS system
saves you money.

(9)Point-of-sale systems have replaced traditional cash

registers, largely for functionality reasons. POS systems,
as they are sometimes called, are relatively easy to use and
help provide valuable data for important decision makers. In
order to keep up with the record-keeping needs of small and
mid-sized businesses, a good point-of-sale system is a must.
Web-based point-of-sale systems are preferred over software
based POS systems because they are easily upgradeable, and
feature access from multiple computers (Carter, 2012).

1.4 Conceptual Framework

The staff encoded the merchandise information like name

of item barcode, item name, description, quantity, market
price, sale price, and item sold and this is the input. The
system automatically inventorying the item and the sales of
each item every day or week even the month and this is the
process, the output will be the inventory and sales report
that will be stored in the database.

INPUT PROCESS OUTPUT

Item Barcode
Item Name Computerized
Item Description Sales and
Quantity Inventory Sales and
Item Sold System Inventory
Unit Price Report
Selling Price

Figure 1: Conceptual Framework

1.5 Statement of the Problem

1.5.1 General Problem

How to design and develop a computerized, systematic

and correlated sales and inventory management system for IT-
napay and track every single customer’s transactions details
simultaneously while also updating the inventory levels.

1.5.2 Specific Problems

1. How to design and develop a system that will

continually monitor the inventory and sales status of
the bakeshop.
2. How to be able to develop a system that could update
based on the number of the products they sold during a
customer’s transaction and the reliability and clarity
of results.
3. How to develop a system that can monitor the stocks of
ingredients, finished products and sales whether it is
daily, weekly or monthly.
 4. How to develop a system that maintains necessary
records for protecting against thefts, wastes leakages
of inventories and to decide timely replenishment of
stocks.
5. How to develop a system that facilitates production
planning, avoids shortage of materials and duplicate
collation.
6. How to develop an accurate and flexible system, it will
eliminate data redundancy.
7. How to provide security to the data by using login and
password method.

1.6 Objectives of the Study

1.6.1 General Objective

To develop a computerized, systematic, and correlated

sales and inventory management system with regards to the
products that they sold with their respective prices, the
quantity they sold, and with less time burden and
simultaneously track their sales activity and inventory
where a single transaction entry records necessary details
on the customer while also updating inventory levels.

1.6.2 Specific Objectives

1. To design and develop a system that will continually

monitor the inventory and sales status of the bakeshop.
2. To be able to develop a system that could update based
on the number of the products they purchase during a
customer’s transaction and the reliability and clarity
of results.
3. To develop a system that can monitor the stocks of
ingredients finished products and sales whether it is
daily, weekly or monthly.
4. To develop a system that maintains necessary records
for protecting against thefts, wastes leakages of
inventories and to decide timely replenishment of
stocks.
5. To develop a system that facilitates production
planning, avoids shortage of materials and duplicate
collation.
6. To develop an accurate and flexible system, it will
eliminate data redundancy.
7. To provide security to the data by using login and
password method.
1.7 Assumptions

1.8 Significance of the Study

The significance of this study to IT-napay Bakeshop is

that it will provide easy-to-use and easy-accessed system
thus; transactions will be more reliable and faster that
they do not have to hire another employer to do the job. It
gives more accurate and secure records of sales and list of
products.

The proposed system can help the IT-napay improves the

existing system. Thus, can help lessen the problems which
are present in the company. The proposed system will make
the employees of IT-napay task easier and faster. In
addition to that, the proposed system can help them save
money, space and time. It allow specific users to easily add
and remove purchased products and receipt as well as compute
the total price, the value-added tax, and the change after
receiving cash from the customers. It will allow them to
save, preview, and print well-documented receipts as well as
generate company reports such as sales, expense and revenue
profit. This study can be used by the future researchers as
guide of reference who will conduct the same study. Through
the process of making this study, proponents are able to
develop their knowledge about making research and are able
to develop their analytical skills.

1.9 Scope and Delimitations

Scope
 This system is exclusively for IT-napay Bakeshop.
 This system can run on windows 7 and above versions of
windows, with at least 1 GB of ram, 1.56 GHz bit
operating system.
 The system provides a security log-in features so that
the system cannot be easily accessed by someone who is
not a genuine employee of the IT-napay Bakeshop.
 This system has two users level, the administrator and
the employees, where the administrator accounts have
full access on the system. The administrator account
can add, update and remove sales, inventory and user
accounts, and view summary of sales and inventories.
The employee account has minimal access to the system
like the points of sale system for a regular
 transaction, like send a request of order for those
critical goods and can print sales and inventory
reports.
 This system can update the number of products that has
been purchased in every transaction with reliable
results.
 The proposed system can monitor the stocks of products,
ingredients, materials and sales whether it is daily,
weekly or monthly.
 This system has security features that will help the
administrator to protect against thieves, wastes
leakages of inventories and to decide timely
replenishment of stocks.

Delimitations

 The system can only receive cash.

 The system cannot receive amounts on credit card basis.
 The system has no online features and can be access
through LAN based.
 The system does not produce receipt but can generate
sales invoice.
 The system does not have product delivery point sale
features to cater delivery option for customers.

1.10 Operational Definition of Terms

Inventory – a complete list of items such as property,

goods in stock.
System - a set of things working together as parts of a
mechanism or an interconnecting network.
Proponent - a person who advocates a theory, proposal, or
project.
Bake shop - a place where bread and cakes are made or sold;
a bakery.
Stocks - the goods or merchandise kept on the premises of a
business or warehouse and available for
sale or distribution.
Products - an article or substance that is manufactured or
refined for sale.
Transaction - an instance of buying or selling something; a
business deal.
Reports - an account given of a particular matter,
especially in the form of an official
document, after thorough investigation or
consideration by an appointed person or body.
Employee - a person employed for wages or salary,
especially at nonexecutive level.
Security - a thing deposited or pledged as a guarantee of
the fulfillment of an undertaking or the
repayment of a loan, to be forfeited
in case of default
Order - the arrangement or disposition of people or things
in relation to each other according to a
particular sequence, pattern, or
method.
Purchase - acquire (something) by paying for it; buy.
POS - is the place in a shop where a product is passed from
the seller to the customer. POS is an
abbreviation for 'point of sale'.
Sales - the number of goods, products, or services that a
company sells within a certain time period
Software - the programs and other operating information
used by a computer.
Database - a structured set of data held in a computer,
especially one that is accessible in
various ways.
Visual Basic - is a programming language and development
environment created by Microsoft.
Supplier - a person or organization that provides something
needed such as a product or service.
Purchase Order (PO) - is a commercial document and first
official offer issued by a buyer to a
seller indicating types, quantities, and
agreed prices for products or services.
Kiosk - a small structure in a public area used for
providing information or displaying
advertisements, often incorporating an
interactive display screen or
screens.
Data-Flow Diagram (DFD) - is a way of representing a flow
of a data of a process or a system (usually
an information system). The DFD also provides
information about the outputs and
inputs of each entity and the process itself.
Entity Relationship Diagram (ERD) - also known as an entity
relationship model, is a graphical
representation that depicts
relationships among people, objects, places,
concepts or events within an information
technology (IT) system.
Input - what is put in, taken in, or operated on by any
process or system.
Output – the action or process of producing something or
other results supplied by a device or
system.

Process - A process receives input data and produces output

with a different content or form. Processes
can be as simple as collecting input data and
saving in the database, or it can be complex as
producing a report containing monthly
sales of all retail stores in the northwest
region.
Administrator - a person responsible for running a
business, organization.
Accounts - an arrangement by which a user is given
personalized access to a computer, website,
or application, typically by entering a username
and password.
Barcode - a machine-readable code in the form of numbers
and a pattern of parallel lines of varying
widths, printed on and identifying a
product.
Sales Invoice - is a tool that a company uses to
communicate to clients about the sums that
are due in exchange for goods that have been
sold.
Inventory control systems –
are technology solutions that integrate all
aspects of an organization’s inventory tasks,
including shipping, purchasing, receiving,
warehouse storage, and turnover, tracking, and
reordering.

2. METHODOLOGY

2.1 Type of Research

The descriptive type research method will be used with
the questionnaire as the main tool in gathering the data
needed. It will gather descriptive information about the
implementation and factors affecting the implementation of
the administrative services and processes.

2.2 Respondents of the Study

2.3 Sampling Technique and Procedures
2.4 Research Instruments
2.4.1 Questionnaires
2.5 Administration of the Instrument
2.6 Methods Used in Developing the System
2.7 Methods Used for System Evaluation
2.7.1 Economic Feasibility

A bakery store is economically feasible because

2.7.2 Operational Feasibility

The proposed sales and inventory system enables the

company to control the daily sales of the company and the
products availability. This kind of inventory system
monitors the products of the company to gain visibility and
control the inventory and stock levels. It also reduces
time spent searching for inventory, eliminate stock outs,
and improve customer service. Inventory levels and reorder
points will now be easy to manage, track, and control.
Innovation from manual to computerized will greatly benefit
the company.

2.7.3 Technical Feasibility

The proposed system consists of 2 computer unit. Each

computer unit is connected to a Local Area Network (LAN) and
connected to a single database for retrieving/sending data
from 1 computer unit as a Server. The Windows 7 64 bit
operating system will be used as an operating system for the
computer with at least 1 GB of ram and MS SQL version will
be used as the database of the system. These hardware and
software will be used to handle or to maintain the sales and
inventory system. The Uninterrupted Power Supply (UPS) will
not be provided though it is essential; the company will
decide for providing the equipment.

2.8 Statistical Treatment of Data

3. RESULT AND DISCUSSION

3.1 Analysis and Interpretation of Data

3.2 Design of the Proposed System
3.2.1 Entity-Relationship Diagram (ERD)
3.2.1.1 Initial ERD of the Proposed System
3.2.1.2 Final ERD of the Proposed System
3.2.2 Data Flow Diagram (DFD)
3.2.2.1 Data Flow Diagram of the Existing System
3.2.2.2 Data Flow Diagram of the Proposed System
3.3 Hardware and Software Specification
3.4 System Architecture
3.5 Prototype Process
3.6 Cost and Benefit Analysis

An Analysis and Design of IT-napay

Cost - Benefit Analysis of the Proposed System

Cost – Benefit Analysis

An Analysis and Design of IT-napay

Cost Analysis of Proposed System

Table 1: Personnel Monthly Salary

No. of
Monthly
Personnel Number Working Hrs. / Day Rate / Day Salary
Amount
Days

Cashier 2 27 8 hrs. 466.00 12,582.00 25,164.00

Admin 1 27 8 hrs. 681.50 18,400.50 18,400.50

43,564.50

Table 2: Personnel Annual Salary

Personnel Number Salary Monthly Annual
Amount Amount
Cashier 2 12,582.00 25,164.00 301,968.00

Admin 1 18,400.50 18,400.50 220,806.00

522,774.00
Table 3: Hardware

Quantity Particular Price Total Price

Intel Core i3
2 52,000.00 52,000.00
(PC Set)
52,000.00

Table 4: Software

Quantity Particular Price Total Price

Windows 7
1 6,800.00 6,800.00
Professional
1 Visual Basic.Net 13,000.00 13,000.00
19,800.00

Table 5: Furniture and Fixture

Quantity Particular Price Total Price

1 Computer Chair 985.00 985.00

1 Computer Table 1,755.00 1,755.00
2,740.00

Table 6: Expenses
 Particular Amount
Hardware 52,000.00
Software 19,800.00
Furniture and Fixture 2,740.00
Total 74,540.00

Table 7: Summary Operational Cost

Particular Cost Amount

Personnel 522,774.00
Expenses 74,540.00
Total 671,854.00

Cost – Benefit Analysis

An Analysis and Design of IT-napay

Cost – Benefit Analysis of the Existing System

Table 8: Personnel Monthly Salary

No. of
Monthly
Personnel Number Working Hrs./day Rate/day Salary
Amount
Days
Cashier 2 20 8 hrs. 466.00 9,320.00 18,840.00
18,840.00

Table 9: Personnel Annual Salary

Personnel Number Salary Monthly Annual
Amount Amount
Cashier 2 9,320.00 18,840.00 226,080.00

226,080.00
Table 10: Furniture and Fixture

Quantity Particular Price Total Price

1 Chair 500.00 500.00
1 Table 700.00 700.00
1,200.00

Table 11: Stationeries and Supplies

Quantity Particular Price Total Price
1 Log book 150.00 150.00
3 Ball pen 30.00 90.00
1 Liquid eraser 30.00 30.00
270.00

Table 12: Expenses

Particular Amount

Furniture and Fixture 1,200.00

Stationeries and Supplies 270.00

Total 1,470.00

Table 13: Summary Existing Cost

Particular Cost Amount

Personnel 226,080.00

Expenses 1,470.00
Total 227,550.00

4. SUMMARY, CONCLUSIONS AND RECOMEMENDATIONS

4.1 Summary
4.2 Conclusions
4.3 Recommendations

REFERENCES
Emmano,Gary (2016, May 31). Point Of Sales System. Retrieved
from https://docuri.com/download/point-of-sales-system-
_59a8d8acf581719e12ae58c1_pdf
Sales and inventory System. (2016, Sep 09). Retrieved from
https://studymoose.com/sales-and-inventory-system-3-essay
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Inventory-System-401903.html
(4) http://www.studymode.com/essays/Sale-Inventory-System-
1117762.html
(5) http://www.studymode.com/essays/Sales-And-Inventory-
System-784556.html
(6) http://www.studymode.com/course-notes/Inventory-System-
1128684.html
(7) http://www.studymode.com/essays/Chapter-Ii-Related-
Literature-And-Studies-767850.html
(8) Cuenca, Rosalie (2016, November 04). Chapter 2 Related
Studies and Literature. Retrieved September 29, 2019, from
https://www.scribd.com/document/359656423/CHAPTER-2
(9) http://smallbusiness.chron.com/benefits-using-
computerized-inventory-system-2044.html
(10) http://smallbusiness.chron.com/advantages-
disadvantages-justintime-inventory-21407.html
(11) http://smallbusiness.chron.com/sales-inventory-
monitoring-systems-18660.html
(12) https://valueline.com.ph/component/content/article/17-
sme-solutions/14-vcheckout-pos.html
APPENDICES
CURRICULUM VITAE