Procurement Process
The diagram below provides a depiction of the procurement process and the various responsibilities, tasks, and actions taken by the Sector at each stage of
the process that in many aspects is only achieved through corporation with other Sectors within Musanada. It is made available herein to provide readers with
a holistic overview of the procurement process and responsibilities. It also provides important information and actions for suppliers
Pre-Tender
Registration & Pre-
qualification
• The Procurement Sector
have automated the
Vendor registration
process through the e-
PROCESS
procurement portal.
• Procurement currently
reviews, follows up and
updates the registration
status of requests being
submitted as accounts
through the portal.
• Pre-qualification is
conducted whenever is
required by inviting
registered vendors only to
either general pre-
qualification exercise or
project specific pre-
qualification exercise.
Registration:
• Registration is a pre-
requisite for participating
in Tenders.
• Please click here to view
Important Notes for Suppliers
the registration user
guide
• Please click here to
commence the
registration process
• Please note: Being
registered with Musanada
doesn’t guarantee
participation in tender
and/or awarding of
projects; you have to
actively remain updated
with musanada’s Tenders,
for an updated tender list
click here
Pre-Qualification
• For further information
on pre-qualification click
here for guides
PRE-Award
Pre-tender
announcement/
publishing
The Procurement Dept., in
coordination with End-user
Sectors finalize the tender
strategy, bidders list, tender
documents, specifications and
scope of work and obtain
approvals to proceed with
issuing the tender.
Suppliers need to actively
monitor the e-procurement
portal as well as
announcements published in
the local newspapers for
tendering opportunities.
STAGE
Tender
Tender stage
Procurement undertake the
following:
• Issuing the tender into the
Market
• Manage clarification
received from bidders and
responses provided by
technical team, site visit and
pre-bid if necessary
• Receive, accept or reject
submissions.
• All tendering activities are
being solicited via the
electronic procurement
portal, to access it click here
• To view all active tendering
opportunities click here
• To understand what is
expected from vendors in
tendering stage click here
• For guidelines on how to
respond to a tender, click
here
• Submission rejections:
Musanada would reject
tender submissions in the
following conditions:
• Inclusion of commercial
information/ prices in the
technical envelope.
• Submitting tender
responses (hardcopy and/
or soft copy) after the
deadline set in the tender
documents/amendments.
Evaluation Stage
Technical Evaluation:
• Procurement initiates the
technical evaluation stage
by opening the received
technical response
envelopes up holding policy
and government regulations
and standards.
• Procurement Audits
Technical evaluation report
issued by the technical
evaluation team
Commercial evaluation:
• Procurement Opens and
evaluate commercial
responses, prepare
commercial report and
obtain approvals on
recommendation of award
in line with regulations and
applicable policies and
procedures.
• the status of tenders is
updated on the e-
procurement portal. To view
the status of a tender, kindly
click here
POST AWARD
Award Post Award
Award Stage Post award
Upon securing approvals, Contract Management:
Procurement dept. issues
Notice of Award, the The Management of the
agreement and the purchase contractual obligations is
orders needed to formalize being managed by the End-
the award. user Sector “Contract
Manager”.
Contract Administration:
contract administrative
requirements are handled by
procurement. Contract
administrative requirements
include:
• Formalizing Change control
• Claims
• Contractual issues
• Settlement
• Awarding project is a result • Agreements and related
of dual evaluation process vendor performances will be
that includes technical evaluated upon frequencies
aspects, vendor capability determined with services
assessment and commercial receivers and depending on
suitableness. the type of the services
received
• The procurement process
within Musanada is
governed from start to end
by an advising body to the
CEO known as the
Procurement Committee.
• Once an agreement is
signed vendors are expected
to:
1. Deliver all obligations
contained in the
agreement
2. Deliver the insurances
and performance bank
guarantee(s) requested
by the agreement