Surabaya, June 25th, 2018

No Ref: 0008/VII/TN-SM/2018

Company Name : Balai riset dan standarisasi Industri

Attention : Mrs. Rieke
Mobile : +62 82234904144
Email : riekeyuliastuti@yahoo.com
Address : Surabaya

Page : 5 (five) including with this page

Subject : FULLDAY PACKAGE - CONFIRMATION LETTER

Thank you for considering Novotel Samator Surabaya Timur for your upcoming event on 12 September
2018 . Further to your request, kindly find below the details as your consideration :

EVENT 1 :
Type of Event : Fullday Meeting Package
Date of Event : September, 12th 2018
Time : 09.00-17.00
Total of Participants : 150 pax
Venue : Ballroom A + 2 Break Out Room
Set Up : -
Price : (150 Pax) Fullday Package 300.000,-Net/ person/ day
(2x Coffee Break, 1x Lunch)

Resume :
- Free room rental for maximum 8 hours meeting
- 2x Coffee Break
- 1x Lunch at Food Exchange Restaurant
- Free mineral water and candies at meeting room
- Standard meeting facilities (pencil, notepad, standard sound system,
1 LCD Projector, portable screen, 1 flipchart)
- Free usage of 3 microphones
- Additional Coffee Break will be charge Rp. 90.000,-Nett/ pax
- Additional Lunch will be charge Rp. 150.000,-Nett/ pax
- Additional Dinner will be charge Rp. 180.000,-Nett/ pax
- Free High Speed Internet Wireless Access in room and public area
- In-room safe deposit
- Coffee (or) Tea maker
- Free access to Swimming Pool & Fitness Center
- Free parking for in house guest

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**BRINGING FOOD & BEVERAGE FROM OUTSIDE IS STRICTLY PROHIBITED.

BUDGET ESTIMATION
Description Date Room Day Persons Price Total
Fullday Package 12-Sep-18 1 150 300,000 45,000,000
IN TOTAL 45,000,000

Please choose one of TERM OF PAYMENT below:

Cash
Bank transfer:

Bank Information of THE HOTEL:

Bank Jatim, Cabang Utama Surabaya
Account Number : 0011279978
PT. Sandana Arohera

1. Contract Amount
1.1. The hotel should receive this Signed Agreement at the latest on June 29th , 2018. After which
this offer should be deemed null and void.
1.2. The above rates are inclusive 21% government tax and service charge and non-commissionable.
1.3. With the above details and menu as per attached to this contract, if there is another
transaction, additional charge will be accumulated to the above amount.

2. Guaranteed Pax
2.1. If the total guaranteed pax is not reached, the guaranteed pax will be charged without
reimbursement.
2.2. If the total pax is more than the guaranteed without prior information or confirmation from the
hotel, the hotel will not be responsible for any shortage of food or drinks in the function even if
the hotel undertake to provide for the extra covers. The additional request will be fully charged
accordingly.

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3. Cancellation of Function
3.1. 50% Cancellation charge will be applied if cancellation is made after signing the contract from
the total estimation billing
3.2. 75% cancellation charge will be applied if cancellation is made D-6 until D-3 before event
3.3. 100% cancellation charge will be applied if cancellation is made D-2 to the “D” day before event

4. Payment (from the amount stated above)

4.1. confirmation letter signed
4.2. Payment by LS

5. Usage of Meeting Hall

5.1. Organizer is not allowed to put up any decorations that would damage or leave print marks in
the hall.
5.2. Organizer is not allowed to fix any stage or platform that would damage the carpet or walls of
the hall.
5.3. Organizer is not allowed to fix any additional lighting that would damage the interior of the hall.
5.4. All power points are already set with the fix capacity accordingly to avoid any overloading. Any
request for increased wattage must get the hotel's approval in writing except mentioned in the
contract.
5.5. Organizer is responsible for any damages resulting from his staff or participants in the usage of
the hall
5.6. Additional charge Rp. 1.000.000net/per hour per 1.000 watt of wattage usage more than
10.000 watt will be borne to the organizer

6. Exhibition, Show, Training, etc.

6.1. The hotel will not be responsible for any application of official permits, payment of taxes or any
legality related matters with regards to the Organizer's function.
6.2. The hotel will not be responsible for any damages to its participants resulting from the fixtures
done by the Organizer for the purpose of its activity.
6.3. Any late request outside the contract stipulation must have the approval of the hotel or the
F&B Manager
6.4. Any modification has to be requested to the under sign of the hotel and not through any other
staff of the hotel.

7. Foods & Beverages

7.1. Organizer will not allowed to bring foods & beverages from outside of hotel
7.2. If the number of participants is not as stated on the contract, the organizer is not allowed to
take the foods and beverages home.

8. Others
8.1. Any additional equipment which is not includes in the free of charge standard meeting facilities
has to be requested to the under sign of the hotel, either F & B Manager or Manager on Duty
and not through any other staff of the hotel and additional charge will be borne to the organizer

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 accordingly. Price of rental equipment will be given by F & B Manager according to the price list
in F & B Department.
8.2. If additional is needed in the process, there will be another addendum that cannot be
separated from this contract.

9. Non-smoking rule
9.1. Referring to hotel policy regarding non-smoking rule in the building of Novotel Samator
Surabaya Timur Hotel, therefore by signing this letter of confirmation, you have agreed and
understand not smoking inside the building of Novotel Samator Surabaya Timur Hotel.

10. Important
10.1. By signing this contract agreement, it means you have understand and agreed on the above
Terms and Conditions, any dispute will be refer back to the above contract.
10.2. The hotel should receive this Signed Agreement at the latest on June 29th, 2018. After which
this offer should be deemed null and void.

Thank you for your kind interest to Novotel Samator Surabaya Timur and we are looking forward to
welcome you soon.

In order to consider this letter confirmed, please sign this confirmation letter to serve as your
acceptance via fax at +62-31- 992 03999 or via email to h8967-sl1@accor.com and looking forward to
welcoming you at Novotel Samator Surabaya Timur

Sincerely yours Acknowledged By, Accepted and approved by,

Novotel Samator Surabaya Timur

Tina Rahayu Weni Prasetyowati Name:

Sales Manager Director of Sales Position:
M: +62 82197858229 Company:
E: h8967@accor.com

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