Eastern Coalfields Limited

(A subsidiary of Coal India Limited)

Office of the Chairman-Cum-Managing Director,
Materials Management Department - Purchase Wing,
Sanctoria, PO- Disergarh, District- Burdwan, West Bengal - 713333
Telefax : 0341-2522061, email: eclmmhqr@gmail.com
www.easterncoal.gov.in, CIN -U10101WB1975GOI030295
Purchase Order
No: 05856045(40) Date: 27.05.2016
Type of tender Open/Open Limited/Limited/ Single/Spot Purchase
Tender id 2015_ECL_19771_1
Supplier type Govt/PSU/Private (other than MSE)/ MSE (SC/ST/Ancillary/General)
M/s Prabhu Switchgear Pvt. Ltd. Phone No: 033 24032858
1, Tarpan Ghat Road, E-mail: prabhuswitchgear@hotmail.com
Kolkata -700053 FAX : 033 2403 1952

Dear Sir,

Sub: Supply of DGMS approved, FLP TRANSWITCH UNIT, 315 KVA,

3.3 KV/ 550 V.
Ref: 1) Our e-tender no: ECL/Hq/Pur/Open/2015-16/51511095/TSU & Lighting
transformers/092 dated 24.08.2015 opened on 23.09.2015.
2) Your offer no. PSPL-259-2015-16 dated 21.09.2015 and all subsequent
correspondences.

With reference to above, we are pleased to place this order on you for supply of following
materials as per the price and terms and conditions indicated below:

01. Scope of supply :

Sl Item Qty Price Unit price Extended
no description (sets) element (Rs/set) value(Rs.)
Basic 7,98,000.00 23,94,000.00
ED @ 12.50 % 2,99,250.00
DGMS VAT@ 5% 1,34,662.50
approved, FLP
TRANSWITCH P&F Charges 0.00
1 03
UNIT, 315 Freight @ Rs.10,000/set 30,000.00
KVA, 3.3 KV/
550 V Transit Insurance 0.00
Other charges 0.00
Total 28,57,912.50

Order value (in words): Rupees Twenty Eight Lakh Fifty Seven Thousand Nine
Hundred Twelve and Paisa Fifty Only.
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Make: Prabhu Switchgear Pvt. Ltd; Model: FLP-TX-01
Material Code : 13040522

02. Price: Prices are on FOR destination basis and shall remain FIRM till delivery.
However, the order prices shall not be considered as LPP for future
procurement.

03. Excise Duty (ED): Shall be payable at actual on submission of documentary

evidence within the original delivery period. Current rate of ED is indicated under
scope of supply. Any increase/decrease in ED within the original delivery period shall
be paid at actual on submission of documentary evidence. Increase in the rate of ED
during extended delivery period shall have to be borne by supplier. Refund/credit of
Excise duty, if any, received by the supplier against this order shall be passed on to
ECL.

04. Sales Tax (VAT): Shall be payable at actual on submission of documentary evidence
within the original delivery period. Current rate of VAT is indicated under scope of
supply. Any increase/decrease in VAT within the original delivery period shall be
paid at actual on submission of documentary evidence. Increase in the rate of VAT
during extended delivery period shall have to be borne by supplier.

05. Packing and Forwarding charges: Shall be paid at actuals as indicated under scope
of supply.

06. Freight charges: Shall be paid at actuals limited to the amount indicated under scope
of supply.

07. Insurance charges: Shall be paid at actuals as indicated under scope of supply. Safe
delivery of the consignment to consignee will be your responsibility.

08. Other charges: Shall be paid at actuals as indicated under scope of supply.

09. CENVAT: ECL shall avail CENVAT credit for the goods/services to be supplied
against this order for which proper invoice as per CE rules to be submitted by
supplier.

10. Input Tax credit (ITC): ECL shall avail ITC as per the VAT rules in case of supplies
where VAT is applicable. The supplier shall submit the Tax Invoice along with the
supplies wherever VAT is applicable.

11. Delivery schedule: Supply should be completed within 180 days from the issue of
purchase order. Early delivery shall be acceptable. Delivery conditions shall be as per
“Standard Terms & Conditions of purchase order-domestic supply”.

12. Consignee: Dy.GM(MM), Depot Officer, Sodepur Central Stores, ECL.

13. Paying Authority: GM(Fin)-I/C, Finance Dept, ECL(Hq), Sanctoria.

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14. E-payment: e-payment shall be made through NEFT/RTGS as per bank details of the
supplier given below. Terms of Payment shall be as per “Standard Terms &
Conditions of purchase order-domestic supply”.
Sl Key indicator for e-payment e-payment details of supplier
1 Name of the Payee Prabhu Switchgear Pvt. Ltd.
2 Bank A/c No. of Payee 27342560000153
3 Name of the bank with Branch name HDFC BANK LTD
and code BRANCH LAKE AVENUE,
CODE NO: 2734
4 IT PAN of Payee AACCP9241P
5 Indian Financial Service Code (IFSC) HDFC0002734

15. Security Deposit (SD): Security Deposit @ 10% of landed value of the order
amounting to Rs 2,85,792.00 (Rupees Two Lakh Eighty Five Thousand Seven
Hundred Ninety Two Only) shall be submitted by the supplier valid for minimum
period of 27 months from date of order as per format enclosed with NIT. However
for increase in landed value of order, if any, due to increase in rates of taxes and
duties within original delivery period, value of SD shall be enhanced suitably to cover
10% of the incremental order value. Further details are as per “Standard Terms &
Conditions of purchase order-domestic supply”.Exempted-supplier is DGS&D
Regd/Ancillary/Govt/PSU.

16. Performance Bank Guarantee (PBG): PBG @ 10% of landed value of the order
amounting to Rs 2,85,792.00 (Rupees Two Lakh Eighty Five Thousand Seven
Hundred Ninety Two Only) shall be submitted by the supplier valid for minimum
period of 27 months from date of order as per format enclosed with NIT. However for
increase in landed value of order, if any, due to increase in rates of taxes and duties
within original delivery period, value of PBG shall be enhanced suitably to cover 10%
of the incremental order value. Further details are as per “Standard Terms &
Conditions of purchase order-domestic supply”.

17. Security cum performance bank guarantee

a) The supplier may submit ‘security cum performance bank guarantee’ for 10% of the
landed value of order amounting to Rs 2,85,792.00 (Rupees Two Lakh Eighty Five
Thousand Seven Hundred Ninety Two Only) instead of submitting Security deposit
and performance bank guarantee as separate instruments. However for increase in landed
value of order, if any, due to increase in rates of taxes and duties within original delivery
period, value of SPBG shall be enhanced suitably to cover 10% of the incremental order
value. The format of ‘security cum performance bank guarantee’ is given with NIT.
b) The ‘security cum performance bank guarantee’ shall be submitted within 2 weeks of
date of receipt of order and shall be kept valid upto three months beyond warranty period.
The security cum performance bank guarantee shall be released after warranty period on
receipt of satisfactory performance report and no claim certificate from the user and on
receipt of request letter from supplier.

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 18. The “Standard Terms & Conditions of purchase order-domestic supply” attached at
annexure-1 shall be an integral part of this Purchase Order and supply of goods
against this order shall be guided by the same.
19. Technical specification: Supply of goods against this order shall be in strict
compliance to the technical specifications enclosed at annex-2.
20. Pre Contract Integrity Pact: The Integrity Pact duly signed and stamped by
authorized representatives of the supplier and purchaser is enclosed at annexure-6. In
terms of section-6 of the Integrity Pact, the Independent External Monitor(IEM)
nominated for this tender shall be,
1. Shri J. N. Mishra, IAS (Retd.), 2/77, Vijay Khand, Gomti Nagar, Lucknow-226010, E
mail : jnmishra77@yahoo.co.in, M-09452775435/08009007744.
2. Sri Rakesh Jaruhar, Sector-B/9,Flat No.6457, Vasant Kunj, New Delhi -110070, e
mail : rakeshjaruhar@hotmail.com
21. Contact Person of supplier: Mr. Anand Kumar Agarwala (DIRECTOR) Mobile no.
9831180847; Email: prabhuswitchgear@hotmail.com.

22. Please quote Purchase Order No. & Date in future correspondences.

Yours faithfully,
For and on behalf of Eastern Coalfields Limited

Asst. Manager (MM) (Pur) Chief Manager (MM)(Pur)

Enclosures
1. Annexure–1 : Standard Terms & Conditions of purchase order-domestic
2. Annexure–2 : Technical specifications & TPS

Copy to:
1. CVO/ GM(E&M)/HOD/GM(Fin.)IC – ECL HQ.
2. DY.GM(MM), Depot Officer, Sodepur Central Stores, ECL.
3. Sr. Manager, Finance(Bills), ECL, Sanctoria.
4. Progress Cell, ECL (HQ) – This is covered against IC No. 51511095 dated 24.08.15.
BC has been provided vide B.C No: CB/EM/P&M/16-17/37 dt. 24.05.16 for Rs
30,12,065.63/=. F.C No: Chief Manager(F)/Lighting Transformer/16-17/31 dt.
25.05.16 for Rs 30,12,065.63/= (Rupees Thirty Lakh Twelve Thousand Sixty Five
and Paisa Sixty Three) Only.
5. GM (MM) – CIL/BCCL/CCL/WCL/SECL/NCL/MCL/NEC.
6. Asstt. Commissioner, Commercial Taxes, Central Section, 14, Beliaghata Road,
Kolkata

Indent details
Sl no Indent no & date Area Indentor
1 KKC/AGENT/2013/ 169(A) dated 22/23.10.13 Kajora GM, Kajora area
2 NIT/14-15/NK/03 dated 09.10.14 Kunustoria GM, Kunustoria area
3 GM/SA/E&M/14/38 dated 16.05.14 Sripur GM, Sripur area

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 Annexure-1
Standard Terms & Conditions of purchase order-domestic

01. Delivery terms: Except under specific instructions delivery to stores is restricted up
to 3.00 p.m. on all working days except Saturdays. Supply will be made on FOR destination
basis at the consignee store/stores. Supplier shall be wholly responsible for any loss &
damage in transit. Safe arrival of the consignment upto the destination stores shall be the
responsibility of the supplier.
The supplier while dispatching materials by road has to ensure compliance of the provisions
of “Carriage by Road Act’ 2007” and ensure that transportation of goods is done through
registered common carrier only. Way Bill, if required, may be obtained from consignee for
which a request may be sent to them indicating following details –
I. TIN/VAT No.
II. CST No.
III. Full address with pin code
IV. PAN No.

02. Payment Terms

a. For Equipment
80% of basic price of equipment and the accessories and 100% of ED & ST along with 100%
of P&F, Freight and Insurance etc charges will be paid against submission of bills within 21
days after delivery of the equipment and receipt and acceptance of performance bank
guarantee. The equipment should be accompanied with relevant dispatch documents like
Challan, Maker’s Test Cum Inspection Certificate Warranty Certificate, Pre dispatch
inspection certificate wherever applicable etc.
Balance 20% payment shall be made against submission of bills within 21 days of successful
completion of erection testing, commissioning and final acceptance of the equipment (along
with accessories) at site upon presentation of a certificate from the project officer to the effect
that the equipment has been erected and commissioned to their entire satisfaction.
No payment will be made for supply of incomplete equipment.

b. For items other than equipment

100% Payment along with taxes and duties shall be made against submission of bills within
21 days of receipt and acceptance of materials at destination stores or submission of bills
whichever is later. In the event security deposit/Performance Bank Guarantee is applicable
the payment will be released after receipt and acceptance of the same.

03. Processing of bills (common to equipment/items other than equipment)

a) All taxes and duties, ED, ST, and VAT etc. shall be payable extra as legally leviable
during the delivery period. Increase in the rate of taxes and duties, if any, during
extended delivery period shall have to be borne by supplier. The paying authority shall
claim the cenvat credit as per rules for which necessary documents shall be presented to
the paying authority by the supplier before payment.
b) Only e-payments shall be made directly into bank account of the supplier/beneficiary.
c) The consignee shall send SR Notes, Challan, inspection note and 3 copies of bills
(including the original) and any other requisite documents to the paying authority. The
following information (as relevant to the supply) shall be verified and mentioned in the
inspection note/Store Receipt (SR) document,
i. Manufacturer’s Test & Guarantee Certificate
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ii. DGMS approval certificate
iii. Valid BIS Certificate
iv. ISO Certificate
v. Manufacturer Test Certificate (To be submitted at the time of supply).
vi. Guarantee/Warranty Certificate
vii. Test certificate from any Government Test Houses/approved govt test house.
viii. All import documents, if applicable.
ix. NSIC Certificate
x. Other necessary information/documents mentioned in the PO

04. Security Deposit

a) The supplier shall have to deposit security money in the form of Bank Guarantee in our
prescribed format or in the form of Bank Draft of any Scheduled/Nationalized Bank
payable at Asansol drawn in favour of “Eastern Coalfields Limited” for 10% (ten percent)
of the estimated landed value of order price without having any ceiling but without
considering the CENVAT and ITC set offs, if any. The Bank Guarantee should be kept
valid till execution of the order complete in all respects but minimum validity should be
for 6 months. The landed value of the order shall be calculated as per the price bid
evaluation method but without considering CENVAT and ITC set offs, if any.
b) Two weeks time shall be given to the supplier to furnish the security deposit. In case, the
firm fails to deposit the security money, the order shall be cancelled and the case shall be
processed to order elsewhere and the firm’s performance shall be kept recorded for future
dealings with them. However, State/Central Govt. organization/PSUs and valid DGS&D
registered (for the tendered items) firm shall be exempted from submission of security
deposit. Similarly, ancillary units of ECL for the tendered items shall also be exempted
from depositing Security Deposit subject to submission of copy of Ancillary Certificate.
c) Security deposit will be refunded to the firm within 30 days of satisfactory execution of
the supply. For unsatisfactory performance and /or contractual failure, the security money
shall be forfeited.
d) Security deposit may be converted into Performance Bank Guarantee (PBG) wherever
PBG is required. At the time of conversion of security deposit into PBG, it shall be
ensured that the amount of PBG is not less that 10% of the landed value of the order.
Wherever, Security deposit shall be treated as performance coverage of the contract, the
operation of Security deposit BG / Performance BG shall be guided by clauses relating to
operation of PBG mentioned elsewhere in the tender document.

05. Performance Bank Guarantee (PBG)

a) Performance Bank Guarantee towards contractual obligations, for 10% of the estimated
landed value of order without considering the CENVAT and ITC set offs will be
furnished by the Supplier to ECL in the form of a Bank Guarantee issued by any
scheduled bank of India in the format enclosed. The landed value of the order shall be
calculated as per the price bid evaluation method but without considering CENVAT and
ITC set offs, if any and the PBG value shall be indicated in the order. The currency of the
PBG shall be same as that of the order.
b) The Performance Bank Guarantee furnished by supplier will be irrevocable and
unconditional and ECL shall have the powers to invoke it notwithstanding any dispute or
difference between supplier and ECL pending before any court, tribunal, arbitrator or any
other authority.

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c) The PBG should be submitted before delivery of first consignment and shall remain valid
upto three months beyond warranty period.
d) The Performance Bank Guarantee shall be released after expiry of warranty period and
receipt of no claim certificate from the user and on receipt of request letter from supplier.

06. Payment without Security deposit /PBG/Security cum PBG

If the Security deposit/PBG/Security cum PBG specified in the order is not submitted by the
supplier, the bill shall be released after deduction of the amount of PBG/Security cum PBG
from the bill. On receipt and acceptance of the above documents, the deducted amount shall
be released to the supplier.
07. Submission of bills
For claiming payment, 5 sets of bills (1 original+4 copies-signed and stamped) should be
submitted to the consignee consisting of the following documents,
a. In case of indigenously manufactured goods,
i. Invoice/ Excise-Cum-Tax Invoice (where cenvat credit is applicable)
ii. Freight/Insurance documents
iii. Challan
iv. Consignment Note/RR/LR/AWB, if applicable
v. Guarantee / Warranty Certificate as per order term
vi. Manufacturers’ test certificate in original as per order term
vii. DGMS approval certificate of all FLP electrical items
viii. Valid BIS Certificate
ix. ISO Certificate
x. Manufacturer Test Certificate (To be submitted at the time of supply).
xi. DGMS / BIS / Pre dispatch inspection certificates
xii. Test certificate from any Government Test Houses/approved govt test house
xiii. Price Certificate as per NIT.
xiv. Way bill (if used for supply) for issue of ‘C’ form.
xv. Freight & Insurance document.
Separate Bills/challans should be raised for each consignment and BC No. as mentioned in
the Purchase Order should be indicated in each bill.
b. In case supply is to be arranged after importing ordered items.
Apart from above listed documents, following are also to be submitted to the consignee
consisting of the following documents,
i. Self attested copy of Principal’s invoice / packing list along with original.
ii. Self attested copy of Bill of Lading / Airway bill.
iii. Self attested copy of Bill of entry
iv. Certificate of origin.
v. Certificate from the Auditor of the supplier, certifying that they have paid Customs
Duty as per prevailing Customs Rates and refund if any shall be passed on to buyer.
vi. Any other document specified in the supply order.
The supplier shall provide clear linkage of items as per order with documents furnished under
clause (i), (ii) & (iii) for acceptance by ECL.
The original documents under (i), (ii) & (iii) shall be returned after verification with attested
photocopy and making endorsements on original relating to transaction made.

08. Documentation for CENVAT Credit

ECL may avail CENVAT credit on purchases of various admissible inputs and capital goods.
Hence it is necessary that amount of excise duty at applicable rates in the Excise cum Tax
7|Page
Invoice raised by the suppliers. The Excise cum Tax Invoice must contain all the following
information as required under rule 11(2) of Central Excise Rule 2002.
1. Name of Consignor :
2. Address of Consignor:
3. Centralized Central Excise Registration No. of Consignor:
4. Address of Corporate Office:
5. Central Excise Division:
6. Central Excise Range:
7. Commissionerate:
8. TIN NO. & VAT NO.
9. Name & Address of the Consignee:
10. Central Excise Registration No. of Consignee:
11. Central Excise Range, Division and Commissionerate of Consignee:
12. Description and Classification of goods:
13. Time and Date of Removal:
14. Mode of Transport and Vehicle Reg. No/RR No.
15. Rate of Duty
16. Qty and Value of Goods:
17. Excise duty
18. Invoice should be in Triplicate (i.e. Original for buyers, Duplicate for
Transporter and Triplicate for consignor/Assesse)

Information relating to ECL to be incorporated by supplier in their invoices to enable ECL to

avail CENVAT credit,
1. Centralized Central Excise Registration No. of ECL: AAACE7590EEM001.
2. Address of Corporate Office: Office of CMD, ECL, Sanctoria, PO: Disergarh-713333
3. Central Excise Division : Asansol II, Senraleigh Road, Asansol – 713305
4. Central Excise Range : Kulti, X-10 South Road, Burnpur -713325
5. Commissionerate: Bolpur (West Bengal)
6. TIN NO. & VAT NO: 19741701222 & 19741701208
7. Centralized Service Tax Registration No. of ECL : AAACE 7590EST007
In case of imported items where materials are supplied by Indian Agent / dealers after
importing the materials and the Bill of Entry is not in the name of ECL, the Indian agent /
dealer passing the credit should be registered with Central Excise Department and will raise
Excise Cum Tax Invoice as detailed above so that ECL is able to claim CENVAT credit on
admissible inputs and capital goods.

In case of indigenously manufactured goods if the offer is submitted by an authorized

marketing outlet which is not registered with Excise Department, they have to submit the
Excise Invoice issued by the manufacturer containing the name of ECL as consignee.
09. Liquidated Damages
In the event of failure to deliver or dispatch the stores within the stipulated date / period in
accordance with the samples and/or specification mentioned in the supply order, and in event
of breach of any terms and conditions mentioned in the supply order, Coal India Limited shall
have the right,
a) To recover from the successful bidder as agreed liquidated damages, a sum not less than
0.5%(half percent) of the price of any stores which the successful bidder has not been
able to supply as aforesaid for each week or part of a week during which the delivery of
8|Page
 such stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be
increased to 15% at the discretion of Head of the Materials Management Division.
b) To purchase elsewhere, after due notice to the successful bidder on the account and at the
risk of the defaulting supplier the stores not supplied or others of a similar description
without cancelling the supply order in respect of the consignment not yet due for supply
or
c) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at
the risk and cost of the defaulting supplier and also –
d) To extend the period of delivery with or without penalty as may be considered fit and
proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages
referred to in clause (a) above.
e) To forfeit the performance bank guarantee full or in part.
f) Whenever under this contract a sum of money is recoverable from any payable by the
supplier, Coal India Limited and its subsidiary companies shall be entitled to recover such
sum by appropriating, in part or in whole by deducting any sum from any other contract
should this sum be not sufficient to cover the full amount recoverable. The successful
bidder shall pay Coal India Limited and its subsidiary companies on demand the
remaining balance. The supplier shall not be entitled to any gain on any such purchase.
10. Risk Purchase
In the event of failure of the supplier to deliver or dispatch the stores within the stipulated
date/period of the supply order or in the event of breach of any of the terms and conditions
mentioned in the supply order, ECL shall have the right to purchase the stores from elsewhere
after due notice to the defaulting supplier at the risk and cost of the defaulting supplier. In
the event of failure of the supplier as detailed above, the cost as per risk purchase exercise
may be recovered from the bills against any other supplies pending in ECL and also in any
other Subsidiary Company.
Risk purchase action may be initiated under any of the following conditions,
a) When the supplier fails to deliver the materials even after the delivery period is extended
on several occasions, on request from the supplier.
b) When the supplier fails to respond to purchaser’s request for supply of the materials and
fails to provide any reason which is considered to be genuine, for the delay in supply.
c) When in the judgment of the purchaser the supplier is unable to execute the order due to
various reasons.
d) When the materials are urgently required and the supplier fails to deliver the materials
within the extended/original delivery schedule.
e) When the supplier breaches any of the terms and conditions of the supply order and as a
result fails to execute the order satisfactorily.
11. Force Majeure
If the execution of the contract/supply order is delayed beyond the period stipulated in the
contract/supply order as a result of outbreak of hostilities, declaration of an embargo or
blockade, or fire, flood, acts of nature or any other contingency beyond the supplier’s control
due to act of God then ECL may allow such additional time by extending the delivery period,
as it considers to be justified by the circumstances of the case and its decision shall be final.
If and when additional time is granted by the ECL, the contract/supply order shall be read and
understood as if it had contained from its inception the delivery date as extended.
12. Price Fall Clause
The prices charged for the stores to be supplied under the supply/purchase order by the

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suppliers shall in no event exceed the lowest price at which suppliers sell the stores or offer to
sell the stores of identical description to any customer during the tenure of the supply order.
If any time during the said period, the suppliers reduce the sale price, sell or offers to sell
such stores to any other customer at a price lower than the ordered price, they shall forthwith
notify such reduction of sale or offer to sell to us to enable us to amend the rates of the order.

13. Price Certificate

Price certificate should be typed on the body of invoice/on a separate letterhead certifying
that the price charged are not higher than the price applicable to any customer in India
including CIL/subsidiary companies/DGS&D.

14. Fitment guarantee

It must be guaranteed that the materials offered shall fit properly on the above equipment
without any modification for which same are being purchased. A certificate in this respect
should be given along with each supply. It must also be guaranteed that the offered
materials shall be the exact replacement of the existing parts in respect of fitment, safety &
quality. If any of the materials supplied either do not fit properly on the machine or it is
established that some other parts of the machine have been damaged due to use of the
supplied materials, all such parts so damaged as well as the materials supplied shall have to
be replaced on free of cost basis within 30 days of getting intimation from the user project or
consignee.

15. Guarantee/Warranty
The supplier shall give a warranty of satisfactory performance of the unit offered by them for a
period of 12 months from the date of commissioning or 18 months from the date of receipt and
acceptance by ECL. The supplier shall be responsible for any defects that they develop under
the conditions provided for by the contract and under proper use, arising from faulty materials,
design or workmanship and shall remedy such defects at his own cost when called upon to do
so. If it becomes necessary for the supplier to replace on renew any defective portion of the
goods, such replacement or renewal should be made by the supplier without any extra cost to
ECL on door delivery basis.

16. Manufacturer’s identification mark

Manufacturer’s identification marking etc. must be embossed/engraved /punched on each
equipments at visible place which is not subject to wear & tear for ease of identification at
any point of time.
17. Manufacturer’s Guarantee and Test Certificate
Manufacturer’s Guarantee and Test Certificate should be provided with each supply.

18. Technical support and service: In addition to normal after sales service, the supplier
will render technical support and service to ensure proper usage, maintenance and
satisfactory performance of the items supplied.
Special Note: Any other item(s) not specified above, but required for the completeness of
the Main Ventilation Fan, its erection, commissioning and smooth operation is (are) also
included in the scope of supply.

19. Inspection
GM(E&M)/HOD or his authorized representative shall have the right to inspect and/or to test
the goods to confirm their conformity with the contract and in case any inspected/tested
10 | P a g e
goods fail to perform to the specifications, the purchaser may reject them and the supplier
shall either replace the rejected goods / make alterations necessary to meet the specifications
free of cost to the purchaser. The stores will be inspected at final destination. However, ECL
reserves the right to inspect the goods at supplier’s premises before dispatch by himself or a
nominated agency like CMPDIL, RITES etc. Manufacturers standard test certificates
indicating conformation to the specifications of the order should be submitted in advance.
20. Verification & endorsement during inspection
Wherever there is necessity to obtain certificates from DGMS, BIS and Manufacturers’ Test
and Guarantee certificate etc as per the terms of the purchase order, the inspecting authority
has to verify the relevant documents and the same should be recorded in the inspection note.
The materials shall be received and SRVs will be prepared only on compliance of the said
condition.
21. Terms and conditions of Notice Inviting Tender(NIT) shall be an integral part of this
Purchase Order.
22. Any terms and conditions not specifically mentioned in the order, shall be governed by
the General Terms & Conditions of Supply of Stores” as mentioned in Enclosure 6 of the
tender documents. Further, any terms and conditions not specifically mentioned anywhere in
the “General Terms & Conditions of Supply of Stores”, shall be governed by the provisions
of the Purchase Manual which is available in the web-site of Coal India Limited namely –
www.coalindia.in.
23. Jurisdiction: Any dispute arising out of this contract shall come under the sole
jurisdiction of Court at Asansol, West Bengal.
xxxxxxxxx

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 Annexure-2
Technical Section & TPS
A. Technical Section
Sl Features
A Adjustable Wheel and Axle Assembly to suit 24" track Gauge.
Compact Design to suit low gallery height.
Three separate compartments for H.T. Circuit Breaker, Transformer and L.T Distribution
Chamber. Each compartment should be individually and combined certified flameproof for
Gas Group-I (Methane) by the DGMS, Dhanbad.
All cable entries and outlets are of FLP plug and socket type preferably interchangeable and
to suit PVCDWA Mining Cable.
All CTs and PTs are resin cast.
The Earth Leakage Relay shall be neutral CT operated with test and reset facility properly
pad locked.
Insulating materials used must be non hygroscopic in chamber..
Must have inspection cover for Tap changing Gear.
Drain Sump for periodical drainage of breathed in condensed Vapour.
B H.T. CIRCUIT BREAKER: 3.3 KV, 75 MVA rupturing capacity FLP horizontal draw
out Vertical/Horizontal Isolation flange mounted Vacuum Circuit Breaker having the
following safety features:
CT operated Magnetic Overload Protection with Dashpot type time lag arrangement having
setting range 75% to 150% of the full load current.
Restricted neutral CT operated E/L Relay, 50 to 750 mA with setting range having
Test/Reset and visual indication facility.
FLP Plug and Socket type incoming cable connector suitable for PVCDWA cable provision
for through-going connector suitably blanked.
CT operated Ammeter, suitably scaled, housed on a flameproof chamber.
PT operated voltmeter, suitably sealed, housed in flameproof chamber..
Proper interlocking arrangement.
C TRANSFORMER: FLP Air cooled, Copper Wound Transformer having the following
details:-
Rating : 315 KVA
Connection : Delta / Star
Vector Group : DY 11
Voltage Ratio : 3.3 KV /550V with tapping ± 2.5%, ± 5%, ± 7.5%
D L.V.DISTRIBUTION CHAMBER:The distribution chamber shall divide the secondary
into two distinct feeders. The following should be provided:-.
CT Chamber for each Feeder, housed in a flameproof Chamber.
Earth Leakage Protection for each Feeder for restricted Neutral System.
CT operated O/L Relay for each Feeder: The O/L Trip and Secondary Leakage Trip shall
actuate the HT VCB for tripping purpose.
Fail safe arrangement with suitable rating resistance to be provided for restricted neutral
earthing so that leakage current must be restricted within 750 mA.
E DIMENSION: Overall Width :- 1.1 Mtr (Approx)
Overall height : 1.6 Mtr (Approx)
F NOTE:- There should be provision for neutral of the transformer to be grounded through a

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 proper rating resistance so that in case of earth fault, leakage current should be restricted to
750 mA as per CEAR 2010 in 550 V side. The whole system should have fall safe
arrangement, so that if the resistance break due to any reason, fall safe relay will trip the
primary Breaker of the Transwitch Unit.
Time/current characteristics Curve of the Oil Dash Pot Over Load Relay (in both primary
and secondary breaker) along with specification /details of the Oil (Like brand name, grade,
viscosity etc.) to be used with the O/L Relay to be submitted along with the offer and along
with the supply.
Successful tenderer shall have to furnish test Certificate of Time/Current Characteristics of
the O/L Relay along with the supply and to be sure that during testing at Consignee's end,
same result can be obtained.
G Special Note : Any other component, accessories not specifically mentioned in this
specification but required for safe and trouble free operation must be included in the scope
of supply.

B. TPS

S.
Description of Unit of Bidder's value
No Specification Parameter *
Item * Measure
*
DGMS
APPROVED,
FLP
1 TRANSWITCH Offered Quantity No 5
UNIT, 315
KVA, 3.3 KV/
550 V
Duty:-The Transwitch Unit is intended NA AGREED
as a mobile unitized Substation used in
Underground Coal mines & suitable for
frequent shifting which will be having
heavily dust laden and highly humid
atmosphere. The TSU will comprise of
FLP 3.3 KV VCB, FLP 315KVA,
3.3KV/550V, 3 Ph Dry transformer and
FLP 550 V LT Distribution chamber of
suitable rating on secondary side. All the
three units will be coupled directly to
make a single compact unit and shall be
mounted on Wheel & Axle. All the
components will comply with provision
of latest version of statue, regulations &
relevant standards. The system of supply
is restricted neutral system of power
supply as per CEAR 2010
(A)H.T.Circuit Breaker:- The primary NA AGREED
control 3.3 KV VCB shall have rupturing
capacity of 75 MVA
(B)DRY TYPE TRANSFORMER: NA AGREED
FLP Air cooled, Copper Wound
Transformer ,315KVA ,3.3KV/550V,

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Connection -Delta / Star,Vector Group
- DY 11
(C)L.V.DISTRIBUTION CHAMBER: NA AGREED
The distribution chamber shall divide the
secondary into two distinct feeders.
Arrangement to be provided for Tripping NA AGREED
of HT Breaker due to overload or Earth
Leakage on Secondary side.
Details to be furnished by bidder :- NA AGREED
H.T. CIRCUIT BREAKER: Voltage KV 3.3
Rupturing Capacity MVA 75
NA 100/5 FOR
CT ratio and rating METERING, 60/5
FOR PROTECTION,
PT ratio and rating NA 150VA, 3.3KV/110V
NA OVERLOAD,
EARTH LEAKAGE,
Details of Protection
UNDER VOLTAGE,
ISOLATOR
NA INCOMING BY
MEANS OF FLP
PLUG & SOCKET
Cable Entry THROUGH GOING
SUITABLY
BLANKED
NA THE VCB SHALL
BE FULLY
DRAWOUT TYPE
MOUNTED ON
Isolation and Draw out WHEELS.
NA PUSH BUTTON
ACTUATORS
SHALL BE
PROVIDED ON
FRONT DOOR FOR
PURPOSE OF E.L.
Test/Reset Switch TEST & E.L. RESET
NA The whole unit such as
transitch, vcb and the
l.t. chamber shall be of
flp as per IS/IEC:
FLP Features 60079-1:2007
NA Ammeter, Voltmeter
Provision of Metering provided
NA 1) Door Interlock with
Isolator, Isolator and
Provision of Interlocking VCB
TRANSFORMER: Type NA DRY TYPE
Winding NA COPPER
Cooling NA AIR COOLED

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 Rating NA 315KVA
NA PRMARY: 3.3KV &
Voltage Ratio SECONDARY: 550V
NA DELTA/STAR,
VECTOR GROUP
Connection and Vector Group DYN-11
% Tapping +/- 2.5%,+/-
Tapping 5%, +/-7.5%
Temperature Rise ºC 115
NA The enclosure has
been made as per
IS/IEC: 60079-1:2007
and DGMS Approved
FLP Feature. & BIS Marked
L.V.DISTRIBUTION CHAMBER: NA AGREED
Division into two Feeders NA AGREED
NA 1) Overload (2) Earth
Leakage Relay (3) Fail
Details of Protection Safe Relay
NA 2 sets of 200/5 for
CT Ratio each feeder
NA Ammeter, Voltmeter
Provision of Metering provided
NA 2 outlets through FLP
Cable Entry Plug & Sockets.
Resistance in Ohms for restricted neutral NA 450 Ohms, 250 Watt.
Earthing and fail safe arrangement

C. Documents to be submitted along with each TSU :-

a) Copies of test certificate for Rupturing capacity of HT Circuit breaker
b) Copies of DGMS Approval for the complete Transwitch Unit.
c) Drawing/ Circuit Diagram Certified by DGMS Approved Govt. Test House
d) One set of Tool Kit required for each installation & dismantling of the offered
models.

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