Transcript

INTRODUCTION
Is an important document for a course that contains grades and marks of all
subjects throughout a course of study. It is assured by universities or colleges. It is
usually used by who are applying for visa, Immigration, permanent residency,
higher education etc.
DEFINITION
A transcript is a detailed record of marks or grades that has been generated by a
current or former university. Usually this will be a document, either on paper or
online, with a list or table of the individual modules, papers or courses you have
completed with a numerical and/or letter grade against each ,It may also give an
overall grade for your qualification.

Academic Transcript covers

 Full Name of the Student
 Full Name of the Institute with its location
 Board of Education/degree
 Name of Course/Qualification
 Subject-wise Score in form of Marks or Grades for all semester
 Theory hours
 Clinical hours
 These certifications, also known as Mark Sheets in India, should have a
complete list or table of yearly modules/subjects and practical work that we
have studied and conducted throughout the course of study.
 It consists of our marks or grades or in some cases the subject-wise credit
value is mentioned in it, considering the grading system followed by an
institution.
 The next most important thing is that these transcripts should always be
signed with a stamp by the registry of the institution so that it may serve as
an official letter-headed paper.

Documents known as Academic Transcripts:

 Mark sheet/ Mark list
 Report Card
 Diploma Supplement
 Statement of Learning
 Record of Achievement
 Academic Record
 Cumulative Record File (CRF)
 Permanent Record
 Transcript of Records (ToR)
Where to procure a transcript from?

 Transcripts are generated by the education board of conduct, which can be

received from the academic institute where you have pursued your education
from or via post.

 For the first time, a transcript is generally issued by the academic institute.

 In some cases, these are difficult to be re-issued and hence should be kept
carefully.

 For those who have lost their transcripts, they may directly contact the board
of education to which their institutes were affiliated and ask for a duplicate
transcript.
 CUMULATIVE RECORD

DEFINITION

The student’s Cumulative Record is the Compilation of information maintained in

the educational institution for the student. It contains factual, objective and
professional information regarding a student’ s academic progress.

Characteristics of Cumulative Record •

 It is a permanent record about the pupil or student.

 It is maintained up to date.

 Whenever any new information is obtained about the student it is entered in

the record

 It presents a complete picture about the educational progress of the student ,

his past achievements and present standing.

 It contains only those information’s which are authentic, reliable, objective

and useful

 Confidential information about the student is not entered in the record but
kept in a separate file.

 It is comprehensive in the sense that it contains all information about the

students attendance, test scores, health etc..

 It is continuous in the sense that it contains information about the student

from the time he enters to colleges till he leaves the college

 All the teachers and the guidance workers should have access to these
records.
  Records should be based on an objective data.

 It should contain reliable, accurate and objective information.

Cumulative Record should be..

 Accurate

 Complete

 Comprehensive

 Objective

 Usable

 Valid.

Data Contained in the Cumulative Record

Identification Data

 Name of the pupil,

 Sex

 Father’ s name,

 Admission No,

 Date of birth ,

 Year

 Batch

 Environmental and Background Data

 Home- neighborhood influences,

 socio- economic status of the family,

  cultural status of the family,

 number of brothers and sisters,

 occupations of the family

Physical Data

 Weight, height, illness, physical disabilities etc..

Psychological Data

 Intelligence aptitudes, interests, personality qualities, emotional and social

adjustment and attitudes.

Educational Data

 Previous school record, educational attainments, school marks, Co –

curricular Data

 Notable Experiences and accomplishment in various fields intellectual

artistic, social, recreational etc

Supplementary Information

 It is obtained by the use of standardized test.

Sources of collection of information

 Parents or guardian’ s data form Family background and the personal history
of the child may be gathered from the parents who are to fill in the form.

 Personal data form In order to obtain information regarding the pupils

interest and participation in extra curricular activities and his/her vocational
preference the personal data is of great use.

Maintenance of the Cumulative Record

 The maintenance of the Cumulative Record should begin when the student
enters college and should follow the student from batch to batch .

 The class teacher/coordinator will maintain the cumulative record.