APPENDIX C-1 : FINANCIAL PROPOSAL SUBMISSION FORM

FROM : (Name of Firm) TO :

National Highways Authority of India
PIU Ahmedabad 3A
& 3B 2nd Floor Amul Building Nr. Dena Bank,
Vejalpur Road Jivraj Park, Ahmedabad-380051

Subject : Independent Engineer Services during Operation and Maintenance period for 6 laned section of Ahmedabad
Vadodara Section of NH-8 from km. 6.400 to Km. 108.700(Length 102.300 kms.) in the State of Gujarat and
Improvement of Ahmedabad Vadodara Expressway from km. 0.000 to Km. 93.302 in the State of Gujarat
(Length 93.302 km.) under NHDP Phase-V on DBFOT Toll Basis

We, the undersigned, offer to provide the consulting services for the above in accordance with your

Request for Proposal dated [Date], and our proposal. Our attached financial proposal is for the sum of

[Amount in words and figures] This amount is exclusive of the local

taxes which we have estimated at (Amount in Words and Figures).

Our financial proposal shall be binding upon us subject to the modifications resulting from contract negotiations, up

to the expiration of the validity period of the proposal,i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly
observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.

Commission and gratuities, if any, paid or to be paid by us to agents relating to this proposal and contract execution, if we
are awarded the contract, are listed below:

Name and Address Purpose of Commission

Amount and Currency
of Agents or Gratuity

............................... ............................... ...............................

............................... ............................... ...............................

We understand you are not bound to accept any proposal you receive.
We remain, Yours sincerely,

Managing Director/Head of the

firm/Authorised Representative
of the firm*

Name of the firm

Address

*Lead Member in case of JV

uthority of India
3A
Building Nr. Dena Bank,
ark, Ahmedabad-380051

section of Ahmedabad
he State of Gujarat and
n the State of Gujarat

with your

s for the sum of

sive of the local

negotiations, up

ract, we will strictly

t 1988”.

ntract execution, if we

pose of Commission
or Gratuity

................

...............
 Name of Work

APPENDIX C-2 : SUMMARY

NAME OF THE FIRM/COMPANY

No. Description

Local Consultants
I Remuneration for Local Professional Staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX Survey Equipment with Survey Party and Vehicle
Sub total Local Consultant
Consultancy Services Tax / GST Payable in India
Total Costs (Including GST Tax)

LC* Local Currency in Rs

Note: Payments will be made as per stipulations of the Conditions of Contract.
 Independent Engineer Services during Operation
and Maintenance period for 6 lane section of
Ahmedabad Vadodara Section of NH-8 from km.
6.400 to Km. 108.700(Length 102.300 kms.) in the
State of Gujarat and Improvement of Ahmedabad
Vadodara Expressway from km. 0.000 to Km. 93.302
in the State of Gujarat (Length 93.302 km.) under
NHDP Phase-V on DBFOT Toll Basis

C-2 : SUMMARY

Amount
(:LC)*

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

0.00

the Conditions of Contract.

 APPENDIX C-3 : BREAKDOWN OF LOCAL CURRENCY COSTS

Name of Work:-Independent Engineer Services during Operation and Maintenance period for 6 laned
section of Ahmedabad Vadodara Section of NH-8 from km. 6.400 to Km. 108.700(Length 102.300
kms.) in the State of Gujarat and Improvement of Ahmedabad Vadodara Expressway from km. 0.000
to Km. 93.302 in the State of Gujarat (Length 93.302 km.) under NHDP Phase-V on DBFOT Toll Basis

I. REMUNERATION FOR LOCAL PROFESSIONAL STAFF

No. of man-
No. Position Name Rate Amount
months*
Key Personnel (Professional Staff)
1 Team Leader cum Highway Engineer 30 0
Highway Maintenance cum Resident
2 60 0
Engineer
3 Road Safety Expert 30 0
4 Bridge / Structural Engineer 20 0
Sub – Total 140 0

Sub-professional
1 Highway Operational Unit Officer (HOU) TBN 120
2 Assistant Quality cum Material Expert TBN 12 0
3 Assistant Highway Maintenance Engineer TBN 120 0
4 CAD Expert TBN 20 0
5 Electrical Engineer TBN 10 0
6 Horticulture Expert TBN 30 0
7 Quantity Surveyor TBN 10 0
8 HTMS/Toll Expert TBN 40 0
8 IT Expert TBN 120 0
Sub Total 482 0
Total 0
TBN = To Be Named

II. Support Staff

Billing Rate ( Amount
No. Position Name Staff Months
) ()
1 Technical Surveyor TBN 180 0
2 Office Manager TBN 60 0
3 Accountant cum Cashier TBN 60 0
4 Steno cum Computer Operator/Drafts Man TBN 60 0
5 Office Boy/Security Guard TBN 120 0
480 Total : 0
Note : Billing rates as indicated above shall be increased in accordance of clause 6.2(a) Special

III.Transportation (Fixed rate on rental basis)

The vehicles provided by the Consultants shall include the cost for rental, drivers, operation,
Qty.
S.No maintenance,
Descriptionrepairs, insurance, etc. for all
of Vehicles complete approx. 4000 km/month
Rate / run
(No. of vehicle-month)
No. of No. of Total Vehicle - Amount
months Vehicles Month
 Innova/Scorpio or
1 60 1 60 0
Equivalent
Indica/Mahindra jeep or
2 60 4 240 0
Equivalent
0

Duty Travel to Site (Fixed Costs) :

IV.
Professional and Sub-Professional Staff
Trips Number of Trips Rate* Amount
5 round trips (by air –
Site to NHAI HQ /Regional Office & economy class / train
0
Return (round trips) first AC/Deluxe-AC
Bus)
Total: 0
* Rate quoted includes Hotel charges, travel cost etc. complete.

V. Office Rent (Fixed Costs)

Minimum 200 sqm area of office shall be rented. Nos of Rate/month Amount
Months
The rent cost includes electricity and water charges,
maintenance, cleaning, repairs, etc. complete. 60 0

Total: 0

VI. Office Supplies, Utilities and Communication (Fixed Costs)

Monthly Amount
No Item Months
Rate in Rs.
Office Supplies, Utilities
1 60 0
& Communication
Total: 0

VII. Office Furniture and Equipment (Rental)

Nos. of Amount
Description Rate/Month
Months (Rs.)
 The cost shall include rental charges towards all such
furniture and equipment as required for proper
functioning of office. Office furniture shall include
executive tables, chairs, visitor chairs, steel almirahs,
computer furniture, conference table etc. Office
equipment shall include as a minimum of telephone (2
external & 10 internal lines), photocopier (15ppm,
12000 copies per month with A3 & A4 input) including
colour print as require fax machine, PCs(5 No., Intel
Core i 3 7th generatin or equivalent , 19’’ colour TFT,
60 0
Cache-6MB, RAM-4 GB, HDD-1 TB, DVD Writer, Key
board, optical scroll mouse, MS-Windows 7/8/10 , pre
loaded antivirus etc.), printers ( 1 no. Colour & 1 laser
Printer , 14 ppm, 266 MHZ, 5000 pages per month,
600x600 dpi or better etc., Engineering Plan printer (1
no.), binding machine (1 no.), plotter A0 size,
overhead projector, AC (4 no., 1.5 Ton), Water Coolers
(as required)etc. Digital camera for high resolution of
photography/videography with facilities of locating
latitude & longtudes.
Total: 0

VIII. Reports and Document Printing

No. of
No. of Copies Total Nos. of Rate per
No. Description Amount
Reports per copies Copy ( )
Report
1 Monthly reports 60 3 180 0
2 Half Yearly Reports 10 3 30 0

Various others reports as

provided in the
3 50 3 150 0
Concession Agreement such
as Completion Report

Total: 0

IX. Road Survey Equipment:- The cost shall include carrying out survey using equipment,
Rate per No. of times
Amount(
Description Km. km(INR)/tim survey to be
INR)
es conducted
1 Surface defects detection and roughness 195.602 10 0
2 Pavement strength measurement using 5 0
Bridge inspection using Mobile Bridge
3 Inspection Unit(All structure portion for 10 0
both projects)
Road signs insection using Retro
4 10 0
Reflectometer
5 Traffic Sampling using ATCC 6 10 0
Total: 0