Joint Consultative Meeting - February 2019

Progress Status of
Fourth Primary Education Development
Program (PEDP4)

Directorate of Primary Education

MINISTRY OF PRIMARY AND MASS EDUCATION
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Progress Status of Year-0 DLI Targets

DLI DLI Target
DLI 1: Curriculum revision and textbook DLI 1.1: An action plan for
development curriculum revision, textbooks
teaching learning materials
development approved
DLI 2: Assistant Teacher recruitment, DLI 2.1: Recruitment plan for
and deployment Assistant Teachers prepared
and approved
DLI 3: Teacher education & DLI 3.1: DPEd training plan has
continuous professional been approved by MoPME
development(CPD)
DLI 5: Need-based infrastructure DLI 5.1 : Infrastructure Plan and
development Planning Guideline updated and
approved
Progress Status
NCTB has developed an Action Plan
to revise curriculum and teaching-
learning materials (pre-primary to
grade 5). MoPME approved the
action plan on 5 December 2018.
DPE has developed Assistant
Teachers Recruitment Plan (2018-
2022) under PEDP4 . It was
approved by MoPME on 12
December 2018.
DPE has developed DPEd Taining
Plan under PEDP4. It was approved
by MoPME on 13 December 2018.
DPE has updated Infrastructure
Plan and Planning Guideline under
PEDP4. It was approved by MoPME
on 29 November 2018.

Year-0 DLIs: Next Steps

DLI 1.1

 NCTB is on track with the approved action plan.

 Initiated two studies – Effectiveness Analysis and Needs Assessment and Situation Analysis for pre-
primary and primary curriculum.
 Data collection for Need assessment and Situation Analysis will be completed by mid-February and
the draft reports will be available by end February 2019.
 Reports will be finalized by March 2019.

DLI 2.1

 Proposal for creation of PPE teachers has been sent to MoPA.

 Proposal for creation of additional teachers will be sent to MoPME by 31 March.

DLI 3.1

 Steps has been taken to provide need-based additional infrastructure at PTIs.

 Proposal for recruitmnet of PTI Instructors through outsourcing will be sent to MoPME by end of
February.
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 Requistion for filling up the existing vacancies at PTIs will be sent to Bangladesh Public Service
Commission through MoPME.

DLI 5.1

 The updated Infrastructure Plan and Planning Guideline has been shared with the stakeholders.
 List of schools for need-based infrastructure development has been sent to MoPME for approval.
 The approved list will be sent to LGED/DPHE for infrastructure development in accordance with the
updated Infrastructure Plan and Planning Guideline.
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Progress Status of Year-1 DLI Targets

DLI 3.2: Progress Status

DLI DLI Target Progress Status Next Step

DLI 3: Teacher DLI3.2: CPD  ToR of CPD study for framework CPD study will be conducted by
education and framework development approved by the selected firm.
continuous and plan MoPME
professional developed and
development(CPD) approved  Procurement process for firm
selection is underway.

DLI 6.1 Progress Status

DLI DLI Target Progress Status Next Step

DLI 6:Education DLI 6.1:  Received administrative Program hand over to NGOs
opportunities for Enrolled out approval from MoPME.
out of school of school  Conducted orientation meeting
children (OOSC) children with BNFE officials in 6
under PEDP3 Districts.
are back to  Received approval of modality
schools or and budget from MoPME.
learning  Bidding documents have been
centers prepared.

DLI 7.1 Progress Status

DLI DLI Target Progress Status Next Step
DLI 7: Fiduciary DLI 7.1:  A functional Procurement The draft plan for capacity
system and Updating Division of DPE has been building on e-procurement and
budget fiduciary established. iBAs++ has been prepared which
system  An internal Audit Cell has been will be sent to MoPME for
established. approval.
 iBAS++ has been rolled out as
required.
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DLI 8.1 Progress Status

DLI DLI Target Progress Status Next Step

DLI 8: DLI 8.1: First Draft of Road Map for The final draft will be sent to
Data system, Roadmap for Comprehensive MIS has been MoPME for approval.
monitoring and comprehensive prepared.
accountability MIS has been
developed
& approved

DLI 9.1 Progress Status

DLI DLI Target Progress Status Next Step

DLI 9: DLI 9.1: The updated ODCBG has been sent to Draft Institutional Strengthening
Institutional Institutional MOPME for approval. Plan (ISP) will be developed
strengthening Strengthening after receiving approval of
Plan (ISP) ODCBG from MoPME.
under updated
ODCBG
developed and
approved

DLI 9.2: Progress Status

DLI DLI Target Progress Status Next Step

DLI 9: DLI 9.2 : SLIP,  Draft SLIP guideline has been Draft SLIP guideline will be sent
Institutional UPEP prepared. to MoPME for approval.
strengthening guidelines  Preparation of draft UPEP guideline
have been is underway.
updated
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Progress of PAP Actions

PAP Actions Completion
Progress Status Next Step
Description Measurement
1. MoUs/ agreements/ MoUs/ agreements/ It is deemed that MoU -
contracts signed contracts signed with between NCTB and DPE is no
between DPE/MoPME all associate agencies longer required.
and associate agencies with the provision of
supporting PEDP4 annual monitoring of
performance based Draft MoU between IER-DU, The draft MoU will be
on performance NAPE and DPE has been sent to MoPME for
indicators prepared. approval.

The MOU between DPE and After approval the MOU

LGED & DPHE has been finalized will be signed between
and was sent to MOPME for DPE and DPHE & LGED.
approval on 30 January 2019.

MoPME has followed Annual progress Revised ‘Teacher Recruitment It is expected to be

the GoB recruitment report on Rules’ has been vetted by finalized by the end of
guidelines in all implementation of Ministry of law. February.
recruitments initiated agreed recruitment
since July 2018 guideline

Provision of A structural engineer has been

requirement on recruited on 27 January 2019.
disaster resilience of
schools (i) included in Recruitment for Disaster
the infrastructure Resilience Consultant is under
planning guidelines, process.
and (ii) monitored on
its compliance during
planning and
implementation of
construction
Preparation of Annual APP and Annual Procurement Plan (APP)
Procurement Plan procurement has been prepared and
(APP) for the Program implementation approved by MoPME.
by each Implementing progress report
Agency of the Program
coordinated,
consolidated and
monitored by DPE
Model bidding Procurement PEDP4 is following Standard DPE will update the
documents for implementation Tender Documents for goods model bidding
procurement of goods progress report and works through e-GP documents after the
shows continued use system. finalization of Joint
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PAP Actions Completion

Progress Status Next Step
Description Measurement
and works are of agreed PEDP3 Financing Agreement
updated. model bidding (JFA).
documents for NCB
procurement until
the model document
is updated with CPTU
approval
(i) Timely disbursement (i) Allotment letter (i) 1st and 2nd Quarter advance 3rd Quarter fund will be
of quarterly fund from MoF showing has been approved. disbursed on time.
release releases quarterly
funds by the first (ii) Monitoring of advances is in
month of each next progress.
(ii) Monitoring of
quarter
advances ensured
(ii) ADP review
meeting minutes
showing status of
advances
Grievance Redress Bi-annual progress Bi-annual progress reports are
System (GRS) improved report on grievance prepared according to the
and made (i) more redress system and format provided by DPC.
accessible to potential e-GP prepared and
users; (ii) proactive in shared by MoPME
sharing information; with DPs
(iii) functional in terms
of recording and
reporting
The harmonized SMF Updated versions of EMF has been approved and After the SMF is
and EMF developed the SMF and EMF uploaded to DPE website. published on DPE
under PEDP 3 are have been adopted; website both SMF and
updated, adopted, and and implementation Draft SMF has been shared EMF will be
operationalized status included in with all DPs. operationalized.
DPE annual progress
report. Finalized SMF will be
published on DPE
website.
WASH Block Circulate The draft WASH block The manuals will be
maintenance manual adopted/endorsed maintenance manual and published in the
adopted by DPE and WASH Block hygiene promotion manual was website of DPE, printed
hygiene promotion maintenance manual drafted by DPHE and has been and sent to all
manual is developed by and hygiene shared with DPE. UEO/TEO offices for
DPHE promotion manual distribution to all GPSs.
(drafted by DPHE) to
schools
Water quality test Annual Water quality Water quality test requirement The MoU between DPE
requirement included test report for water has been included in the draft and DPHE will be
in the MOU signed sources that have MOU. The MOU has been sent signed after approval
between DPE and been built for more to MoPME for approval. from MOPME.
DPHE with sufficient than one year
budget allocated
annually
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PAP Actions Completion

Progress Status Next Step
Description Measurement
Safeguard focal MoPME letter A focal person has been The proposal will be
person/specialist is confirming that the designated. sent to MoPME along
assigned at DPE to focal with TOR for approval.
strengthen the person/specialist has
coordination of been assigned with
environmental and ToR
social safeguard
Necessary devices will Annual report with Collection of information on Funds will be released
be supplied on a need information on Upazila-wise needs of assistive to respective Upazilas
basis to Children with devices distributed to devices for children with according to their
Special Education Need the children with disabilities is going on. Collection needs for supplying
and Disability special education of information is expected to be assistive devices for
needs and disability completed within the 1st week of disabled children within
February 2019. 2nd week of February
2019.
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Brief Update on Management Structure

Senior Management Structure:

Directorate of Primary Education, the leading implementing directorate of Fourth Primary Education
Development Program (PEDP4), is currently administered by the leadership of Mr. Sohel Ahmed, Acting
Director General (Additional Secretary). The previous Director General of DPE, Dr. Md. Abu Hena Mostofa
Kamal, ndc has been appointed as Secretary of Cultural Affairs Ministry on 20th January 2019. Meanwhile,
Dr A F M Manjur Kadir, Additional Secretary to the Government, has been designated as the next Director
General of DPE.

The senior management structure of DPE has been strengthened with a timely addition of post of
Additional Director General (ADG). Md. Abdul Mannan has been appointed as the ADG (PEDP4) on 11
November 2018 to support the successful implementation of the PEDP4 activities under the leadership of
DG, DPE.

ADG Office Management Structure:

The ADG office of PEDP4 has been assigned to support the implementation activities and coordinate
among all the relevant line divisions and other implementing agencies. Following are the positions
placed in the ADG office: 1 Deputy Director, 2 Assistant Directors, 3 Education Officers, 1 PA-Computer
Operator, 4 Office Assistant-Computer Operators, 3 Drivers, 2 Office Assistants. The organogram is
attached in Annex.

PST Management Structure:

PEDP4 has a provision of setting up a Program Support Team (PST), comprising of six specialists with
relevant professional competencies, under the leadership of ADG-PEDP4 at DPE HQ. MoPME in discussion
with DPE had appointed two consultants as Program Coordination Specialist and Institutional
Strengthening and Career Path Specialist on 18 October 2018. DPE has already developed the ToRs of four
other consultants: Quality Support Specialist, Infrastructure Specialist, Data Analysis & Monitoring
Specialist and Financial Management Specialist. ToRs of these four consultants have been sent to MoPME
for approval on 10 January 2019. DPE is expecting to receive the approval soon.
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Brief Update on Progress of 3 Components of PEDP4

Component Subcomponent Achievements
1.1 Curriculum NCTB has developed an Action Plan to revise
curriculum and develop teaching-learning
Quality materials (pre-primary to grade 5). MoPME
approved the action plan on 5 December 2018.

1.2 Textbooks and teaching-learning
materials
1.3 Teacher recruitment and deployment
1.4 Teacher education
1.5 Continuous professional
development
1.6 ICT in education
1.7 Assessments and Examinations
1.8 Preprimary education
Access and 2.1 Needs-based infrastructure
participation development
 Two studies, effectiveness analysis and need
assessment and situation analysis for Pre-
primary and primary curriculum, have been
initiated. Data entry for effectiveness study
has been completed. Draft report will be
available at the end of February 2019.
 By March 2019 curriculum revision process
will be started on the basis of the study
findings.
The teacher recruitment plan for 5 Years (2018-
2022) under PEDP4 has been approved by
MoPME. Under this teacher recruitment plan a
total number of 61,166 (Additional
Teachers: 30000, PPE Teachers: 26000,
Assistant Teachers: 5166) teachers will be
recruited.
DPEd training is going on in 59 PTIs in single
shift and in 8 PTIs in double shift.
In total, 15000 teachers are currently enrolled
in academic session of January 2019 – June
2020 of DPEd program.
The official ToR of CPD framework study has
been approved by MoPME and the
procurement process for firm selection is going
on.
The fund has been released for training on mid-
January 2019.The training will commence soon.
The Primary Education Completion Exam has
been completed on December 2018.
Proposal of post creation for PPE Teachers
(26000), Music Teachers (2583) and Physical
Education Teachers (2583) under PEDP4 has
been sent to the respective ministries.
The Infrastructure Planning Guideline has been
approved by the ministry and published on DPE
website.
EMF has been approved and published in the
website of DPE.
MoU between DPE and LGED and DPHE has
been finalized.

2.2 Need based furniture
2.3 Maintenance and Repairs
2.4 Water, Sanitation and Hygiene
2.5. Out-of-school children
2.6. Children with SEN and disability
2.7. Education in emergencies
2.8. Communications and social
mobilization
3.1.Data systems for decision making
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Procurement of school furniture for 2667
schools is under process.
School list for major repairs has been sent to
MoPME for approval.
Fund disbursement is under process for routine
maintenance in 30000 schools.
School list for construction of 2900 WASH
blocks has been sent to MoPME for approval.
List of 750 schools for installation of water
sources was approved and has been sent to
DPHE.
List of 1000 schools for major repairs of WASH
blocks has been sent to DPHE.
Administrative order from MoPME has been
received and BNFE has initiated the program
operation.
Orientation meetings with BNFE officials in 6
Districts have been conducted.
Received approval of modality and budget from
Ministry.
Collection of Upazila-wise needs of necessary
assistive devices for children with disabilities is
going on. Collection of information will be
completed within the first week of February
2019. Funds will then be disbursed to
concerned UEOs for supplying assistive devices
among children with disabilities.
Development of framework for implementing
SEND and revision of IE training manual are
under process. It will be completed within the
second week of February 2019.
Financial Guideline for implementation of
activities has been prepared and sent to
MoPME for approval.
Preparation of EIE Guideline is under process.
School list for EIE has been prepared.
‘Meena Day 2018’ has been celebrated all over
the country.
A TV spot has been prepared on the
development of primary education by MoPME.
Posters, leaflets on primary education have
been developed.
ToR for need-based consultant for Integration
of data system has been developed.

Management,
governance, and
financing
3.2. Institutional strengthening
3.3. Strengthened SLIPs and UPEPs
3.4 Strengthened budgets
3.5 Procurement and financial
management
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Draft plan for Comprehensive MIS has been
developed.
The updated ODCBG has been sent to MOPME
for approval.
SLIP guidelines has been finalized and UPEP
guideline is under process of finalization.
All budget is disbursed through iBAS++.
Funds are released in time.
All accounts are maintained by AIS.
All the tenders are done through e-GP
procedure. Procurement of 26000 laptops,
multimedia & sound system will be done
through international tenders.