Industrial Training Diary

At

CE Alliance Sdn Bhd

Unit 276-5-2, Wisma Mutiara Genting,

Jalan Ayer Jerneh, 53300 Kuala Lumpur, Malaysia.

From 14th October 2019 To 10th April 2020

Prepared By

KONG ZHE HOW

Bachelor (Honours) in Quantity Surveying

Faculty of Engineering and Built Environment

Tunku Abdul Rahman University College

Kuala Lumpur

2019/2020

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iii.Table of contents

Declaration …………………………………………………………………………...........3
Acknowledgement …………………………………………………………………...........4
Abstract ……………………………………………………………………………………5

Chapter 1: Introduction
a. Industrial Training Scheme…………………………………………………………6
b. Industrial Training Scope…………………………………………………………...6
c. Background and details of company, organisation and industry……………………7
d. Functions, business objectives and missions of company…………………………..9
e. Structures of organisation/project………………………………………………....11
f. Training department……………………………………………………………….12
g. Training personnel…………………………………………………………………13

Chapter 2: Relevant Topics

a. Project background………………………………………………………………14
b. Job responsibilities and details of work undertaken……………………………..15
c. Experiences, challenges and work undertaken…………………………………..16
d. Application of knowledge……………………………………………………......17
e. Format of taking off and measurement…………………………………………..18

Chapter 3: Conclusions and recommendations ………………………………………..19

Chapter 4: References …………………………………………………………………...20

Chapter 5: Appendixes ………………………………………………………………….21

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(i) DECLARATION

“The report submitted herewith is a result of my own works. All information that has
been obtained from other sources had been fully acknowledged. I understand that
plagiarism constitutes a breach of University College rules and regulations and would
be subjected to disciplinary actions.”

---------------------------

KONG ZHE HOW

Date: 28/3/2020

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(ii) ACKNOWLEDGEMENT

I would like to show my gratitude to TARUC for offering industrial training as one
of the necessary subjects to let us experience current construction industry at the same time
widen our knowledge.

Then, I feel very thankful to my internship supervisor, Mr Chua, who provided me

the opportunity to successfully complete my internship under his company for six months.
He taught me a lot of things about measurement, right my mistakes, and gave me the
chance to visit construction site. Besides, Mr Chua always gave us life advice and guidance
to make sure that we can succeed in the future. I have no hesitation to say that, without his
constant support and valuable advice from time-to-time, I would probably fail to complete
the work in an appropriate manner.

My special gratitude goes to Mr. Roger Phang, my senior as well as a permanent

staff in CE Alliance Sdn Bhd. Mr Roger guides me on measurement a lot to make sure I
execute my works perfectly to minimise loss. Furthermore, Mr Roger’s kindness and
friendliness allow me to work and communicate with ease in the company.

Moreover, I am grateful especially to Datin Sr Norhaizan Yusoff for pass her

knowledge on construction industry before the internship start. She had conducted many
classes and lecture to make sure our internship runs smoothly. At last, I would like to thank
all office staffs of TARUC Kuala Lumpur Branch for their sincere co-operation and
support for giving me the opportunity and always help and support me for making a
standard report.

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(iii) ABSTRACT

This report describes the six months internship I spent in CE Alliance Sdn Bhd,
which is one of the quantity surveying firms located in Setapak, Kuala Lumpur area.
This report will cover the details of my internship activities for a duration for six months
which began from 14th October 2019 until 10th April 2020 at CE Alliance Sdn Bhd.

An internship is the position of a student or trainee who works in an organization,

sometimes without pay, in order to gain work experience or satisfy requirements for a
qualification. This report describes the industrial training scheme and scope, as well as the
background of the company in details. Moreover, I also present my responsibilities in this
company, how I faced and overcome challenges, and my recommendations on this
internship to help remedy the weaknesses, emphasize the strengths and resolve identified
problems.

At last, I cover the details of the project I’ve taken for this report, the format of
measurement I use to measure building elements and show pictures of the site in the
appendices part.

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CHAPTER 1: INTRODUCTION

a. Industrial Training Scheme

This industrial training scheme offers internship programme to degree students in

TARUC as a necessary course for graduation. Duration of this industrial training is six
months, from 14th October 2019 until 10th April 2020. This scheme provides an opportunity
for students to experience real life construction industry environment, which is impossible
to teach through lecture notes. Students can apply their knowledge on measurements,
claims or carry out valuation as the same time learn new information or skills through
internship supervisor, senior or permanent staff.

In addition, this training scheme allow students to expose to the usage and
understand the importance of ECA and tender document. Students are able to familiarize
with ECA and tender document in early stage before graduation and this really help them
in the future workplace.

b. Industrial Training Scope

Trainee’s responsibilities here include carry out measurement, calculate claims,

preparation of tender documents, site visit etc. During the internship, trainees need to
record their everyday task in the Industrial Training Diary and at the mean time complete
their assignment, which is two ECA project and one tender project. Besides that, trainees
need to obey the rules of company and follow their Standard Operation Procedure during
working hours. Lastly, trainees must try their very best to complete task assigned every
day.

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c. Background and details of company, organisation and industry

CE Alliance Sdn Bhd (CEA) was developed and incorporated in building

construction on 1st September 2013 under the Company Act 1965 due to the increasing
demand of capable and professional knowledge in the construction field. CE Alliance Sdn.
Bhd. is licensed Construction industry development board of Malaysia (CIDB) since 2013
to operate as a Building and Civil Engineering Contractor.

In former of corporation, CEA is started its operation in sub-contracting works

mainly in building construction. The company is holding a main objective which is leading
the construction industry into higher quality, cost and time saving to the clients. CEA can
assure to this construction field by its stable and steady growth of performance, technique,
innovation and technology.

Registration Authorities: Board of Quantity Surveyors Malaysia (Permit

No. 2003/FC00340)

Tel : 603-40213197

Location Map : Unit 276-5-1, Wisma Mutiara Genting, Jalan Air Jerneh, Off
Jalan Genting Kelang, 53200, Kuala Lumpur.

Email : qs0005.quanyers@gmail.com (Chong Cha Wei)

Main Activities: : General Construction, Civil Engineering Works and

Road Works

Year of Established : 1st Ogos 2013

Authorized Capital : RM 400,000.00

Paid-up Capital : RM 100.00

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Registration
: Construction Industry Development Board (CIDB)
Registration no. 0120111118-PH137468
G3 B Pembinaan Bangunan B04
G3 CE Pembinaan Kejuruteraan Awam CE2

Shareholders : Chong Cha Wei 25%

Chong Kwee Fook 25%
Tan See Ling 25%
Lim Ying Yee 25%

Diagram 1: Location of Wisma Mutiara Genting

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TRACK RECORD OF CEA
Completed Projects:-
1) 132 Unit Rumah Teres 2 Tingkat, 1 Unit Pencawang Elektrik Dan 1 Unit Pondok
Pengawal Untuk Tetuan Genos Development Sdn Bhd.
2) Cadangan Membina Dan Menyiapkan Perumahan Skim "Guarded And Gated
Community" Mengikut Seksyen 6(1a) Akta 318 (Akta Hakmilik Strata, 1985) Bagi
Cadangan 296 Unit Rumah Teres 2 Tingkat.
3) Cadangan Membina dan Menyiapkan 102 unit Rumah Teres 2 Tingkat serta Kerja-
kerja Infrastruktur yang Berkaitan di Atas Lot PT1195-PT1296, Taman Ilmu, Mukim
9, Seberang Perai Selatan, Pulau Pinang.
4) Construction and completion of 1 petrol station on Lot Pt1195-Pt1296, Taman Ilmu,
Seri Ampangan Mukim 9, Seberang Perai Selatan, Pulau Pinang.

d. Functions, business objectives and missions of company

Vision
Our vision is to be a renowned consulting quantity surveying firm and continuingly
improving our services.
Mission
Our mission is to provide competent professional quantity surveying services to our
clients, assisting them in minimizing cost and maximizing value for the projects
undertaken by us.

Scope of Services

Land Appraisal Studies Preparation of reports showing the various forms of

land utilization and their financial implications.

Pre-Investment And Preparation of studies showing the financial feasibility

Feasibility Studies
of development projects.
Advice on the feasibility and viability of executing the
projects safely and economically.
Assisting in preparation of loan application to financial
institutions.

Cost Estimate And Project Preparation of estimates of construction costs.

Cost Planning Providing financial advice on alternative designs and

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 materials.
Advice on cost planning and control.

Tender and Contract Preparation of tender and contract documents.

Documentation Advice on alternative tendering procedures and
contractual arrangements, including pre-qualification of
contractors.

Tender Evaluation Preparation of detailed analysis of contractors' tenders.

Financial and contractual advice on the award of
contract.

Variations and Cost Evaluation of variations and costs control of

Control construction costs to ensure that the final cost is within
the allocated budget.

Preparation of financial statements and forecasts.

Interim Payments Periodical evaluations of the completed works,

preparing recommendations for interim payments to the
contractor.

Final Account Preparation and settlement of final account on

completion of construction.

Other Related Services Evaluation or audit of contractual claims for arbitration

or litigation and insurance claims.

Contractual arrangements for turnkey projects, works

management and privatization projects.

e. Structures of organisation/project

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 Structures of organisation are typically hierarchical arrangement of lines of the
company. UCHB had orderly and regular structures of organisation as we can see in the
organisation chart below:-

Organisation chart

Managing Director
Chong Cha Wei

Project Director Contract Manager

Chong Kwee Fook Chua See How

Quantity Surveyor Site Supervisor

Leo Pei Han Lee Jia Han

MANAGING DIRECTOR
CHONG CHA WEI
Graduated from TAR College in Diploma in Technology (Building) his early experience in
the industry such as site manager, and contract manager has created a confidence to the
Company to deal for the project.
PROJECT DIRECTOR
CHONG KWEE FOOK
Graduated from SHEFFIELD HALLAM UNIVERSITY in Bachelor in CONSTRUCTION
MANAGEMENT, his early experience in the industry such as site supervisor, and Project
Manager has created a confidence to the Company to handle and managing the project.

CONTRACT MANAGER
CHUA SEE HOW

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Graduated from SHEFFIELD HALLAM UNIVERISTY in Bachelor in CONSTRUCTION
MANAGEMENT, his early experience in the industry such as Executive Manager,
Assistant Project Manager and Quantity Surveyor has created a confidence to the Company
to handle and managing the project.

f. Training department

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 Training constitutes a basic concept in human resource development. It is
concerned with developing a particular skill to a desired standard by instruction and
practice. Training is also the act of increasing the knowledge and skill of an employee for
doing a particular job.

The training department where I placed in was the lowest level in the company. In
this department, my job is to measure and taking off structural and architectural buildings
elements. Trainee transfers the figures which we measured on drawing or PDF file to an
Excel file which follows the format of the company (refer to diagram 2 &3). Sometimes,
trainees also carry out inking of Bill of Quantities for tender preparation. Moreover, site
visit is necessary when there are discrepancies between drawings and work done on site.

g. Training personnel

Besides trainee, there are seven trainees, two permanent staffs and head of the
company, which is my internship supervisor. For six months, these two permanent staffs,
which are also my senior had taught me a lot knowledge such as measurements, claims,
delays in construction, pricing and many more. They are very friendly and easy to
communicate, allowing me to blend into the workplace comfortably. Furthermore, they are
willing to assist me whenever I faced challenges and I felt very grateful to them.

Furthermore, my colleagues help me to understand the importance of teamwork.

Whenever Mr. Chua assigned us some task, we distributed equally among each other and
help each other when we face difficulties. Having colleagues in the workplace allow me to
complete my task before deadline.

My internship supervisor, Mr. Chua also assists me in many ways. For example, he
gave me advice on measurement so that I can measure accurately. Then, he always asks us
to stay positive at all time to make sure I can be a proactive and successful person in the
future.

CHAPTER 2: RELEVANT TOPICS

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a. Project background:
Project title: CADANGAN PEMBANGUNAN 132 UNIT RUMAH TERES 2
TINGKAT, 1 UNIT PENCAWANG ELEKTRIK DAN 1 UNIT
PONDOK PENGAWAL BESERTA PAGAR KELILING DI ATAS
30762 (HSD 205137), FASA NU3A3, MUKIM BANDAR NILAI
UTAMA, DAERAH SEMBILAN, NEGERI SEMBILAN DARUL
KHUSUS

The scope of works is Internal and External brick wall, doors and windows within
this project. This project is expected to complete within eighteen (18) months from the date
of possession. Location of the project is 30762 (Hsd 205137), Fasa NU3A3, Mukim
Bandar Nilai Utama, Daerah Sembilan, Negeri Sembilan Darul Khusus. This project
consists of 132 units of 2 stories terrace house, 1 unit of electric substation and I unit of
guard house. In this project, I was assigned to take over cover corner units only, so that
quantity might differ from intermediate units and end units.

Parties involved in the project include Employer, Architect, Civil and structural
engineer, Mechanical and electrical engineer, Quantity Surveyor and Interior designer.
Employer of the project is Genos Developemnt Sdn Bhd, Architect is Sakura Architect,
Civil and structural engineer is Lollicon Sdn Bhd, Mechanical and electrical engineer is
Brolly Sdn Bhd, Quantity Surveyor is UCH Builders Sdn Bhd and Interior Designer is
Dballz Sdn Bhd.

For corner unit, this project consists of 21 external brick walls, which 9 brick walls
on the ground floor and 12 brick walls on the first floor, 13 internal brick walls which is 5
brick walls on the ground floor and 8 brick walls on the first floor. On the other side, there
area 5 box up walls, 1 external and 4 internal. This projects also consists of 4 types of flush
door with galvanized single rebated door frame and 3 types of sliding doors with aluminum
frame. All doors are finished with painting. The corner unit of the project also consists of
10 types of windows.

b. Job responsibilities and details of work undertaken

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 My job responsibilities here include measurement of structural and architectural
work. For example, concrete work such as beam, slab, column, staircase, reinforced
concrete roof, brick wall, floor finishes, wall finishes, waterproofing. During my first
month of internship, I measure brick wall for the project “NOVO AMPANG” and I realise
that brick wall is complicated than what I was expected. After that, my seniors and I went
to “NOVO AMPANG” for a site visit because there was some argument and amendment
on the brick wall, so we demand confirmation from the site office there.

After some time, my senior taught me how to calculate claims. It is very important
to take extra care while calculating claims because once the claims is calculated wrongly, it
would be a big loss to the company, and it can lead to bankruptcy of a company. Besides
that, my responsibilities include carry out inking for tender documents. I have learnt that
the inking of a Bill of Quantities must be in the form of handwriting, and no mistakes are
allowed when inking.

Moreover, I need to check drawings to make sure there are no discrepancies

between old drawings and new issued drawings. If there are discrepancies, I need to send a
query list and outstanding list to my senior. In addition, one of my responsibilities in the
company housekeeping. I make sure my workplace stays clean and neat always by tidy up
drawings, vacuum the floor and wipe the tables. At the same time, I avoid having snacks or
meal on the table so that the construction drawings are clean and comfortable to measure.

c. Challenges of work undertaken and solutions

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 During the six months internship, I faced a lot of challenges regarding
measurement. There are many elements I haven’t seen or learn from lecture notes. For
example, a hexagon shape pile cap or different shapes of structural steel. I am not familiar
with these elements, because unique elements shape, so it definitely slows down my work.
But fortunately, my seniors are glad to guide me on measurement of these elements
patiently, those guidance are useful and stay fresh in my mind.

After that, next challenges I face is time management. I spend most of my time on
work and hanging out with friends at night, I realise that I never really had time for
assignment. However, my colleague and senior ask me to organize my time neatly. A
balance between work, academics, and personal life seems to be a challenge, but I am able
to achieve it through habit forming and by adopting a more organized life.

Inside an organisation, communication is vital and often is the key lead to success.
During my early stage of internship, I find that I am having difficulty to ask questions for
the fear of being judged. I realise that I am hesitant to ask my colleagues or seniors
whenever I face problems on my job. But luckily, my seniors are very initiative and willing
to help me to solve my problems. After that, I am not afraid to ask them questions because
they are willing to lend a helping hand and they will not judge me for my ignorance.

Lastly, one of the challenges I face during my internship is adopting a new lifestyle.
Unlike university life, which is only a few classes in a day. Compare to university life, I
have to work from 8.30 am until 6 pm every weekday for six months. The hours and the
new living situation clearly make socializing more difficult than before. The internship life
is quite tiring but it is surely an unforgettable experience from me.

d. Application of knowledge

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 A quantity surveyor is a person who calculates the amount of materials needed for
building work, and how much they will cost. Quantity surveying might seem like a pretty
simple job, but it requires a lot of knowledge and skills to execute the job.

First, taking off is the principle of all measurements, which is length times width
times height. Most of the elements in building including structural and architectural were
took off based on that principle depending on the unit. As far as I can tell, what I learn in
TARUC and what I apply during my internship is also the same, except the fact that I take
off elements in the form of paper in TARUC while I take off elements in the form of
computer in my works. In short, mastering measurement is very important before
commencing the industrial training.

Next, basic computer skills such as Microsoft Word and Microsoft Excel are
necessary skills to learn as a quantity surveyor. In the company, I use Microsoft Excel to
carry out our daily tasks, so it is vital to master and remember the command and shortcut
keys in order to speed up the working process.

Moreover, basic AutoCAD skills is one of the necessary skills to learn as a quantity
surveying. With the skills I learn from TARUC during my diploma, I am able to apply it
during my internship. For example, I know how to separate layers in AutoCAD to identify
location of each elements. In addition, AutoCAD skills allow me to understand the
drawing well and thus I can minimize my mistakes.

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Format of taking off and measurement:

Diagram 2: Formula of taking off doors.

Diagram 3: Formula of taking off external wall.

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CHAPTER 3: CONCLUSION AND RECOMMENDATIONS

Conclusion
In conclusion, I had been exposed to a quantity surveyor and meaningful working
life. Throughout my internship, I could understand more about the definition of a quantity
surveyor and prepare myself to become a responsible and innovative quantity surveyor in
future. I realise the actual working environment is different from what I learnt from the
lecture notes. During this period, I had gained a lot of knowledge and experience regarding
quantity surveying, all thanks to my internship supervisor, colleagues and seniors. Starting
from this day, all these knowledges and experiences are my useful tools in the future.
Besides, my computer skill had also improved along my internship. For instance, I had
improved my Microsoft Excel skills through familiarize shortcuts key to execute command
and thus I can complete tasks faster.

In addition, my communication skills had strengthened as well during this period, I

am not afraid to ask questions and communicate with strangers too. Moreover, the
assignments issued my TARUC had help me to learn independently, manage my time well
and learn to be patient. Finally, I would like to once again appreciate everyone who has
made my industrial training a superb experience.

Recommendation
My recommendation for this industrial training is shorten the internship period
from 6 months to 3 months. In my view, 3 months is an appropriate period to learn what’s
necessary in the company. Furthermore, shorten the internship period also allow students
to graduate faster. Except from that, I suggest that most of the quantity surveying firm
should adopt quantity surveying software to shorten the measuring and calculating time so
that trainees or staff can finish task in time.

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CHAPTER 4: REFERENCES

1. CE Alliance Sdn Bhd, 2013, [accessed on 14th February 2020]

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APPENDICES

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Diagram 4: Site material in NOVO AMPANG

Diagram 5: Safety notice in NOVO AMPANG

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Diagram 6: Site visit to NOVO AMPANG

Diagram 7: Site office in NOVO AMPANG

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 Diagram 8: Site visit to NOVO AMPANG

Diagram 9: Transfer beam in NOVO AMPANG

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 Diagram 10: Transfer beam in NOVO AMPANG

Diagram 11: Non load bearing wall in NOVO AMPANG

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