ENROLLMENT PROCEDURE FOR NEW STUDENTS

ENROLLMENT PROCEDURES FOR CURRENT STUDENTS

Step 1
Fill-up College Entrance Exam Application Form

 P20.00 (testing fee) at accounting window 1.

 Proceed to TESTING ROOM for examination.
 After the exam, wait for the results.Step 2
Fill-up CLEARANCE FORM the proceed to ICCT Clinic for physical checkup.

Step 3
Submit Clearance Form along with the following documents:

 ORIGINAL COPY OF HIGH SCHOOL CARD

 ORIGINAL COPY OF GOOD MORAL CERTIFICATE

 2 COPIES OF DIPLOMA (Xerox)

 2 COPIES OF NSO BIRTH CERTFICATE (Xerox)

 4 PCS. 2X2 COLORED PICTURES

(Incomplete document is accepted/ honored)
Step 4
Proceed to Registrar Window 1 and get tentative schedule/ subjects.

Step 5
Proceed to Course Adviser (Degree/ Non-Degree) at the Gym for checking of
schedule and subjects. (Bring tentative form & grade slip)

Step 6
Then Proceed to the following offi ces:

 Library for School ID

 Guidance Office for orientation schedule

 Drug Testing Center

ENROLLMENT GUIDELINES
Step by Step Guide
ENROLLMENT PROCEDURE FOR NEW STUDENTS
ENROLLMENT PROCEDURES FOR CURRENT STUDENTS
Step 1
Have your Clearance Form signed at the following offi ces starting on:

 Clinic

 Accounting Offi ce (Window 7)

Step 2
Get Number Stub at the Main Lobby for releasing of Grade Slip.

Step 3
Claim your Grade Slip & Tentative Form at the Registrar’s offi ce (Window 1 / 2)

Step 4
Proceed in the GYM to get your Schedule & Subjects. Fill-up your Tentative Form.

Step 5
Proceed to Course Adviser (Degree/ Non-Degree) at the Gym for checking of
Schedule and Subjects. Bring Tetative Form & Grade Slip.

Step 6
Get the Number Stub at the Main Lobby for Registrar’s Encoding of Schedule and
Subjects.

Step 7
Lastly, get a number stub and go to Accounting Offi ce for the following:

 Payment of Fees

 Releasing of Registration Form & Official Receipt.

 ID Validation
  Options to pay at PBB (Philippine Business Bank) or UCPB (United
Coconunt Planters Bank) after encoding schedules & subjects.
Step 8
Get schedule for drug testing at the Drug Testing Center.

FRESHMEN STUDENTS

 High School Card / Form 138

 Certificate of Good Moral Character

 2 Photocopies of NSO Birth Certificate

 2 Photocopies of Diploma

 4 pcs. 2x2 Colored Pictures

TRANSFEREES

 Certification of Grades / TOR (Transcript of Records)

 Certificate of Good Moral Character

 Honorable Dismissal

 2 Photocopies of NSO Birth Certificate

 4 Pcs 2X2 Colored Pictures

 SECOND COURSERS
 2 Photocopies of TOR (Transcript of Records)
 2 Photocopies of Diploma
 2 Photocopies of NSO Birth Certificate (National Statistics Office)
 2 Photocopies of Marriage License (if married)
 4 Pcs 2X2 Colored Pictures

FOREIGN STUDENTS (FRESHMEN)

 Original Scholastic Record or Permanent Record

 Certificate of Good Moral Character
  3 pcs. photocopy of Passport (present original for authentication)
 3 pcs. photocopy of Student Visa (present original for authentication)
 3 pcs. photocopy of Police Clearance or NBI Clearance (present original for
authentication)
 3 pcs. photocopy of Quarantine Medical Clearance by the National
Quarantine Offi ce (present original for authentication)
 4 pcs. 2×2 in. colored ID picture (white background)

SENIOR HIGH SCHOOL

 JHS Report Card (F138B) (Original copy and 2 pcs. photocopies);

 National Career Assessment Exam (NCAE) Result (if availabale/optional);
 Certificate of Good Moral Character / CGMC (Original and 2 pcs.
photocopies);
 NSO/PSA Birth Certificate (2 pcs. photocopies);
 Colored 2x2 picture with white background (4 pcs.);
 SHS Eligibility Certificate / Certificate of JHS Completion;

ALS PASSERS

 DepEd ALS Rating Certificate (COR);

 Certificate of Completion from ALS School / Center;
 Two (2) photocopies of Learner's Permanent Record (AS-5).
Programs

Bachelor / Degree Programs

College of Arts & Sciences

ABCom Bachelor of Arts in Communication (Masscom) (3yrs+)

ABEng Bachelor of Arts in English (3yrs+)

BSM Bachelor of Sciences in Mathematics (3yrs+)

BSP Bachelor of Sciences in Psychology (3yrs+)

College of Business & Accountancy

ABA Associate in Business Administration (2yrs)

BSAIS Bachelor of Science in Accounting Information System (3yrs+)

BSA Bachelor of Sciences in Accountancy (3yrs+)

BSMA Bachelor of Science in Management Accounting* (3yrs+)

BSREM Bachelor of Science in Real Estate Management* (3yrs+)

BSIA Bachelor of Science in Internal Auditing* (3yrs+)

(3yrs+)
BSBA Bachelor of Science in Business Administration

 Major in Information Management

  Major in Marketing Management

 Major in Finacial Management

 Major in Operations Management

 Major in Human Resources Management

 Major in Legal Management

 Major in Business Economics

College of Computer Studies

ACT Associate in Computer Technology (2yrs)

BSCS Bachelor of Science in Computer Science (3yrs+)

BSIT Bachelor of Science in Information Technology (3yrs+)

BSIS Bachelor of Science in Information System (3yrs+)

All Computer Studies Program specializes in CISCO

Networking, Multi Media & Digital Animation, and Robotics
Technology

College of Teacher Education

BECEd Bachelor in Early Childhood Education* (3yrs+)

BEEd Bachelor in Elementary Education (3yrs+)

 Major in Early Childhood Education

BSEd Bachelor in Secondary Education (3yrs+)

 Major in Information Management

  Major in English

 Major in Filipino

 Major in Mathematics

 Major in Science

BTVTEd Bachelor in Technical Vocational Teacher Education* (3yrs+)

 Major in Home Economics and Livelihood Education /

HELE

 Major in Information Communication Technology / ICT

College of Maritime Education & Training

BSMT Bachelor of Sciences in Marine Transportation* (3yrs+)

College of Criminology & Administration

BSC Bachelor of Sciences in Criminology (3yrs+)

BSISM Bachelor of Sciences in Industrial Security Management* (3yrs+)

BSPA Bachelor of Sciences in Public Administration* (3yrs+)

College of Engineering

BSCE Bachelor of Science in Computer Engineering (3yrs+)

(specializes in CISCO Networking and Robotics Technology)

BSELE Bachelor of Sciences in Electronics Engineering (4yrs)

(specializes in Telecommunication and Broadcasting)

 College of Health Sciences

BSMedTech Bachelor of Sciences in Medical Technology (4yrs)

International School of Hospitality & Tourism Management

BSHM Bachelor of Sciences in Hospitality Management (3yrs+)

BSTM Bachelor of Sciences in Tourism Management (3yrs+)

*program development on process.

Technical-Vocational / Certificate Programs

                     Hotel & Restaurant Services

CHK Certificate in Housekeeping NCII (2 weeks)

CFB Certificate in Food & Beverage Services NCII

CFB Certificate in Food & Bread & Pasty Production NCII

CC Certificate in Cookery NCII

CB Certificate in Bartending NCII

CFO Certificate in Front Office Services NCII

                      Toursim Industry Services

CEM Certificate in Events Management Services NCII

CTG Certificate in Tour Guiding Services NCII

                      Offices Operations Sevices

CBK Certificate in Bookkeeping NCII

CMT Certificate in Microfinance Technology NCII

               ICT Services

CCS Certificate in Computer Servicing NCII

CDA Certificate in 3D Animation NCII

                Health Care Services

CHC Certificate in Health Care Services NCII

CWS Certificate in Wellness NCII

CCG Certificate in Caregiving (6 mos)

CPT Certificate in Phlebotomy Technician (2 days)

Senior High School Programs

  Academic Track  

ABM Accountancy, Business & Management Strand  

STEM Science, Technology, Engineering & Mathematics Strand  

HUMSS Humanities & Social Sciences Strand  

GAS General Academic Strand  

  Technical-Vocational Livelihood Track  

 
ICT Information & Communication Technology Strand

 
  Specializes in Computer Programming, Digital Arts & Robotics
Technology

HE Home Economics Strand  

 Specializes in Hotel & Restaurant

  SHS Pre-Registration & Campus Tour  

  SHS Pre-Registration (SHS-PR) is ongoing from Monday to Saturday, 7am to

7pm at the Admissions Office; bring photocopy of school iD and ballpen. For
Campus Tour Free Shuttle Service, Call 249.4228

WHAT CAN ICCT OFFER TO THE

STUDENTS?
 

 As a FILIPINO SCHOOL, ICCT Colleges adheres to the educational provisions of the

Philippine Constitution. It has a vital role of helping Filipino students actualize their
indigenous values, qualities and potentials so that together with their fellowmen, they
may contribute to the building of the Filipino nation.
 ICCT Colleges also (a) encourages analytical thinking and sound judgment through
various classroom activities provided by the different subject areas. Moreover, it at the
same time (b) aims to create opportunities for the participation of students in actual
activities that represent in miniature form the bigger endeavor of the outside world.
 To these ends, ICCT Colleges includes in its curriculum subjects designed to instill in the
students an awareness of home and community life, particularly the rights and duties of
citizenship, in the hope of making them responsible Filipinos. It emphasizes self-
discipline drawn from within rather than imposed from without in the hope of enabling
them to help in the development of national strength. It inculcates in the students’
curiosity for national phenomena, both in and out of the classroom, and strengthens
their knowledge with hands-on training for practical vocational skills in the hope of
 inspiring them to contribute to technological and manpower needs of the community
and of the country as a whole.
 ICCT Colleges, therefore, commits its educational endeavor to the individual student it
educates, to the family and community of which the student is a member, and service to
the Country and God.

Save Time, Effort, through SIS-integrated Enrollment

System
By Jinal Jhaveri, Co-Founder and CEO, SchoolMint

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Jinal Jhaveri, Co-Founder and CEO, SchoolMint

The annual student enrollment period often proves to be a stressful time

for everyone involved. For students and parents, enrollment can feel like
an endless parade of forms, authorizations, verifications and
registrations. What many don't realize is that this complex but vital
process can be just as stressful for school administrators and those
responsible for educational IT systems.

“By automatically syncing up enrollment data with a SIS, the margin of

error in creating a comprehensive student record decreases”

Typically, enrollment demands many hours of work by staff members and

IT, along with the associated costs of those hours. Once families have
provided schools with their student’s information, school administrators
have to take steps to ensure that the data is securely stored. With so
many steps in the process, student registration and re-enrollment can
seem like a tedious time for many. Learn how using an enrollment system
that integrates with your SIS can help school systems save time, money,
and alleviate stress.

Saving Time, Money, and Improving Accuracy and Ease of Use

For starters, automating a school system’s registration and re-enrollment

process can save significant amounts of time and money. With an online
and mobile registration platform, school systems can reallocate funds
that were previously used on paper, printing, and mailing towards vital
investments that have a more direct impact on student outcomes.

In addition to saving money and staff time, automation dramatically

improves the accuracy of enrollment data. Administrative staff will no
longer struggle to interpret registration documents which contain critical
student information. Additionally, a good registration system
automatically checks for returning and transferring students previously
registered in the school district. When it comes time for re-enrollment,
the system is already pre-populated with the student data like grade,
school, emergency contact information, etc.

Fortunately, online registration systems have become very easy to use.

Parents can quickly complete and submit school forms and upload
documents whenever convenient, even on their mobile phones. And, now
that school systems have all of their enrollment data in a digital format,
staff can more easily conduct analyses and gain insights into their
enrollment data, which enables better planning and decision making. 

Importance of Accurate Student Enrollment Data

The overall budget for each school is primarily defined by the number of
students it successfully enrolls. On average, a budget in the neighborhood
of $12,000 is allocated per student for public schools in the U.S. That
means that system failures and reduction in enrollment can lead to the
permanent loss of hundreds of jobs, as well as millions of dollars in
school funding.

The other reason that the integrity of enrollment data is so important is

because this student data is private and requires extra security
protection. Schools have a moral and legal responsibility to prove that all
students are treated equally, regardless of information about the
students, their parents or their guardians in regard to actual or perceived
race, color, national origin, immigration or citizenship status, and other
locally determined impermissible factors. Storing this data online means
that it won’t get lost and administrators can access this information
quickly and easily.

Integrating Student Registration Data with a SIS Once again, it’s about
time, money, and data accuracy. By automatically syncing up enrollment
data with a SIS, the margin of error in creating a comprehensive student
record decreases.

Since the SIS is generally considered the final source of truth for teachers
and administrators, direct integration between an enrollment system and
a SIS not only enhances data accuracy, but streamlines school operations
and reduces costs. Data errors that make it into the SIS can have big
repercussions. Many stakeholders rely on the accuracy of SIS data and
direct integration is many times more accurate than repeat data entry.

Data Collected During Registration and Re-Enrollment Process

There are many essential types of identifying information that must be

collected during student registration periods. Required information may
vary, but can include guardian information, demographics, emergency
contact information, media release forms, technology policies, etc.
Schools also need to keep track of essential health data such as the
results of student physical exams and the compliance with immunization
schedules. This also extends to the results of optical and dental
checkups.

Student ethnicity data must be collected as required by state and federal

laws such as state assessments, special education evaluations and Equal
Employment Opportunity Commission (EEOC) reports. Beyond the
registration period, there are many more examples of forms that must be
completed and updated year-round. Athletic programs need
authorizations and release forms. Students with learning and attention
issues need their 504 Plan or IEP documents. Missing details or outdated
information can pose a serious security risk and create legal exposure for
the district.

With so many forms for parents and school administrators to exchange

and collect, the likelihood of these documents getting lost increases.
Using an online student enrollment system like SchoolMint can help
simplify this process. Parents will no longer need to search around
missing documents. Instead, they’ll be able to access all school forms
online or on their mobile device and can complete them at their
convenience. Parents can also upload important documents like proof of
residence or immunization records in seconds through their mobile phone
or computer. If parents need to update records at any time, they can also
do so through the online enrollment system. This helps ensure that data
is up to date!

Benefits of Integration between SIS and Enrollment System

A seamless SIS integration and registration system like SchoolMint

prevents data entry errors and eliminates many hours of work and
countless headaches. School administrators can count on securing clean
data without duplicates. Critical fields like addresses transfer with
flawless accuracy and data is available throughout the system in real
time.

This means that IT can spend more time on improving the system rather
than fixing errors. Administration can focus on providing higher quality
education instead of dealing with problems arising from incomplete
enrollments. Perhaps the most important advantage is that integration
with your SIS opens up access to high level enrollment and demographics
dashboards to authorized users. The reduction in stress alone will justify
this new implementation.

Concerns of a School System

There are three primary considerations that a school system should

contemplate when either first setting up an integration or further
optimizing the integration between their enrollment system and their SIS.
First, it is important to note the type of integration, if any, that currently
exists between their enrollment system and their SIS—API level, import
and export process, FTP transfers, etc. This will help the school
understand how much flexibility and control they have when moving data
from the enrollment system into the SIS.
Secondly, to avoid duplicate student records, a school system should
ensure that the integration can identify both exact and potential student
record matches so that administrators can decide whether they need to
create a new student record in the SIS or re-purpose an existing one.
Third, it’s important for schools to have visibility into changes that have
been made to the records and when they were made. This is critical for
auditing purposes.

SIS Partners of SchoolMint

SchoolMint integrates with leading SIS providers like PowerSchool,

eSchoolPlus (SunGard), Chalkable, Skyward, Aeries, Aspen (Follett),
Illuminate, as well as Clever and others to ensure that data transfer is
seamless and simple. We provide seamless integrations and easy data
exports in order to enhance the quality and integrity of data and improve
the efficiency of operations.

We’ve all enrolled online for something before, and we

have each had a different online experience.
Whether you signed up for a gym membership or enrolled your child in a
summer camp, online enrollment is an easy and effective tool for those who
are searching for that instant satisfaction of being “accepted.” In today’s
world, technology has become our number one asset for communicating and
for good reason: It saves time, is cost effective, and can give instant
feedback. So why keep our school enrollment process in the past?

School of Choice offers parents a wide variety of schooling options for their
children. Theme schools, Montessori schools, traditional public schools, and
charter schools have become accessible to parents. With so many options,
how can we ensure we are putting our school at parents’ fingertips? Easy.
We make enrolling a synch!

TOP 5 BENEFITS OF HAVING AN ONLINE

ENROLLMENT SYSTEM:
BENEFIT #1: It’s EASY and INSTANT
When parents are searching for their child’s education, they want the
experience to be easy, accessible, and welcoming. Paper enrollment forms
are becoming a thing of the past. If a parent wanted to enroll a child, they
would have to own a home printer or go to the school and pick-up a paper
form. This causes issues for the family who doesn’t own a printer or the
family who doesn’t have the means to get to the school. It also causes issues
for the busy family who isn’t able to stop in during school hours. And why
should their child’s enrollment suffer because of that reason? Now, parents
can go online, research their perfect academy and BOOM – they have the
option to submit enrollment information for their child instantly.

BENEFIT #2: Information STAYS TOGETHER

Have you ever stepped foot into a school secretary’s office between 7:30am-
4pm? Chances are things are a bit hectic with the many, many important
tasks that must be performed each day. With an online enrollment system,
all the information stays together in one confidential and secure location. No
need to look for signed “Release of Records” forms or enrollment packets.
Instead, all the enrollment information is safely gathered in the online
system.

BENEFIT #3: ORGANIZED and Available

Spreadsheets are a thing of the past with online enrollment systems. There
is no longer a need for ten different spreadsheets, each containing different
information for the students being enrolled. Instead, the online system can
help keep the information organized. Want to know who has submitted a
birth certificate? Simple. Want to know who has siblings at the same school?
Simple. With the click of a button, you can organize your new (or returning)
students’ information.

BENEFIT #4: Constant COMMUNICATION

So much can happen between the time a parent enrolls and the time school
starts! If a parent enrolls early, they could have up to six months before the
first day of school. Having an online enrollment system allows the school to
remain in constant contact and communication with ALL families, and even
track the communication along the way. All the parental information is easily
accessible and allows you to invite families to Family Nights, park parties,
and community/cultural events.
BENEFIT #5: SIMPLE to Connect
This is a major perk when choosing an online enrollment system. Make sure
your enrollment information is easily linked to your school’s data system,
such as PowerSchool or MIStar. When parents enroll their children or submit
their re-enrollment information, that data is easily transferred from the
enrollment system and placed into the school’s attendance/information data
system. There is no need for school personnel to manually update student
files. Instead, one easy import can do that for you!

Within the Choice Schools Associates (CSA) and MIChoice academies, we’ve

adopted an online enrollment system known as InfoSnap that directly syncs
with our schools who utilize the data system Powerschool. Since these two
companies have merged, keeping information under one roof has never been
easier. Utilizing an online enrollment system has been a change for many of
our schools, but is one that has decreased parent frustration and increased
efficiency.  Current (new) student enrollment numbers are available at an
instant, collecting data for marketing and information purposes has never
been easier, and all of our families receive instant communication from the
academy they’ve applied to!