SAMPLE MEMO ANNOUNCING A NEW COMPANY BENEFIT

TO: All Employees

FROM: Personnel Director

DATE:      

RE: Computer Purchase Program

In order to provide the necessary computer hardware and to encourage employees to learn how to use
personal computers, we have designed the following computer purchase program.

• Employees must show that a computer will increase productivity in their jobs in order to
participate.

• The computers will be used mainly for work-related purposes, but will become the property of
the employee after [Number] years.

• Approval will be contingent on the likelihood that the machine will pay for itself within
[Number] months through improved productivity.

• If the employee uses personal funds to purchase the computer, the company will lease the
computer by paying a maximum of $[Amount] over a [Number]-month period.

• Employees may borrow up to $[Amount] to purchase the computer and pay the loan back over
[Number] years through payroll deduction.

• At the end of either arrangement, the computer will belong to the employee. Employees may
use the computers for personal business and take them home if they wish.

Proposals should be submitted to [Company Representative].