Documentation Requires for GOTS Inspection & Certification

No. General Documents

1 Application Form √

2 Offer letter √

3 Offer Acceptance √

4 Confirmation Mail √

5 COR (Confirmation of Registration) √

6 Audit Plan √

7 GOTS System Plan √

8 Processor Agreements √

9 GOTS Product Specification √

10 Valid GOTS Scope Certificate √

Dyeing/
Garmenting
Ginning/ Weaving/ Finishing/
Specific Documents (Cutting &
Spinning Knitting Printing/
Sewing)
Washing

Technical Part

1 Unit Map / Layout (With Organic Marking) √ √ √ √

2 Process Flow Chart √ √ √ √

3 Process Description √ √ √ √

4 Organic Purchase & Sales Records √ √ √ √

Organic Stock Details
5 √ √ √ √
(Raw Material/Finished Goods)
GMO Free Test Report
6 (Raw cotton/ lint cotton which is not certi- √
fied by CUC)
7 GMO Free declaration √ √ √ √
Organic Production Record
8 √ √ √ √
(Department/Section wise)
Organic Reception/ Inventory Checking
9 √ √ √ √
Record
10 Customer Complain Register and Policy √ √ √ √

11 Cleaning Records ( All processing Area) √ √ √ √

Person responsible for each operation of
12 √ √ √ √
Organic
Standard Operating Procedure & Work in-
13 √ √ √ √
struction
14 GOTS Training Record √ √ √ √
15 Chemical Recipe Used √
GOTS Approved Dyes, Chemical List (Lat-
16 √
est)
17 Wax Certificate / Declaration √

18 Accessories Issuing Record √

19 Accessories Declaration √
MSDS (Material Safety Data Sheet) for all √ √ √ √
20
chemicals & preparation used
21 Knitting/ Weaving Oil Test Report √

22 Packing Material Test Report √ √ √ √

23 Technical Quality Parameter Test Report √ √

24 Residual Test Report √ √

25 Accessories Test Report √ √

Environmental Part

1 Environmental Certificate √ √ √ √

2 Annual Production Record √ √ √ √

3 Dyeing Capacity √
Annual Dyes, Chemical Consumption Rec- √
4
ord
5 Annual Energy Consumption Record √ √ √ √
Data on energy consumption for per kg of √ √ √ √
6
textile output
7 Annual Water Consumption Record √
Data on water consumption for per kg of √
8
textile output
9 Legal Documents of ETP Capacity √
Annual ETP Test Report (minimum 4 Exter- √
10
nal & Internal Test Record)
11 Annual Waste Water Treatment Record √

12 Sludge Disposal Record √

Compliance Part

1 Up to date Factory License √ √ √ √

2 Up to date Fire License √ √ √ √

3 Fire Fighting Training Record √ √ √ √

4 Evacuation Drill Record √ √ √ √

5 First Aid Training Record √ √ √ √

Water, Energy, Chemical Conservation √ √ √ √
6
Training Record
Program for improvement on Water, Ener- √ √ √ √
7
gy, Chemical Conservation
8 Health & Safety Training Record √ √ √ √
Chemical Handling & Disposal Training √
9
Record
10 Trade Union / WPC (Workers Participation √ √ √ √
 Committee) Record

11 Disciplinary Measures Record √ √ √ √

12 Group Insurance Copy (Up to date) √ √ √ √

13 Boiler License √ √ √ √
Boiler Operator Certificate (personal File, √ √ √ √
14
Appointment Letter)
15 Salary Sheet √ √ √ √

16 Attendance & Overtime Record √ √ √ √

17 Personal File √ √ √ √

Social Policy

Environmental Policy

Health & Safety Policy

Job Recruitment Policy

Wages Policy

18 Policies Child Labour Policy √ √ √ √

Working Hour Policy

Harassment Policy
Association & Collec-
tive Bargaining Policy
Discrimination Policy

Other Policies

Other Documents Required for Audit √ √ √ √