Inclement Weather

CONTENTS

 UNDERSTAND
 Leave Use and Compensation
 Leave Use Options
 ACT

UNDERSTAND
Inclement weather can cause transportation problems or locally hazardous conditions.
Regionally, conditions can vary widely, with some localities experiencing much more weather-
related disruption than others. Severe weather may result in some school closures even as the
UW remains open for regular business affecting a parent's ability to report to work.

Personal safety is an important consideration when evaluating the ability to commute to work
during severe weather.

Leave Use and Compensation

If weather conditions prevent an employee from working as scheduled, leave taken due to
inclement weather is charged to vacation leave, personal holiday, accrued compensatory time, or
leave without pay according to the position's collective bargaining agreement or employment
program.

The following table summarizes leave use for classified and professional staff who miss work
because of inclement weather:

Employment Category Leave Options

Overtime-eligible Partial and full day absences due to inclement weather are charged to:
Classified Non-union,
Contract Classified and  Vacation leave,
Professional Staff.  Personal holiday (full day absence only),
 Accrued compensatory time, or
 Leave without pay.

Overtime-exempt Full-day absences due to inclement weather are charged to:

(excepted) Classified
Non-Union and Contract  Vacation leave,
Classified Staff.  Personal holiday (full day absence only),
 Accrued compensatory time, or
  Leave without pay.

Part-day absences due to inclement weather are charged to:

 Vacation leave,
 Accrued compensatory time

If an overtime-exempt employee does not have paid leave available,

the employee may not be placed on leave without pay for part-day
absences
Overtime-exempt Overtime-exempt professional staff are responsible for ensuring that
Professional Staff all work obligations are met. Full day absences due to inclement
weather may be charged to leave, or the individual's work schedule
may be flexed with the supervisor's concurrence. At the supervisor's
discretion, leave does not have to be charged for approved partial day
absences.

Other Work Options

Supervisors can approve requests for employees to temporarily work from home, if doing so
allows completion of work assignments.

ACT
Employees and supervisors should review your unit’s plans for inclement weather and employee
leave use options.

See the UW Operational Status web page for information about how to check the UW's
operational status.

If you are unable to come to work, notify your supervisor according to your department’s
established procedures. When you return to work, complete your department’s leave request
form.