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Piyush Gupta
July 29, 2015 4 minute read

Serialization Process and options!

7 Likes 12,618 Views 17 Comments

In this document I will be discussing the automatic serializing of a material, while Goods Receipt.

Consider material 757, which has been assigned Serial No Pro le = PM.

In the serial no pro le, we have 2 settings for “Equipment Requirement”.

 Proposal: w/o equipment
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Always with equipment

For the above serial no pro le PM, Equipment requirement is de ned as “Without Equipment”.

So the common expectation would be that when we do GR of this material, serial no will be automatically created. And
the equipment no will not be generated because of “without equipment” de nition.

Doing GR for 757, using 501 movement type. (Using 501, to avoid PR, PO process)

Since the Material Master 757 has been assigned with a serial no pro le, all stock  of 757 is supposed to be serialized on
GR. Therefore, when we add 757 in MIGO, a serial no tab automatically appears.
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Serial number can be mentioned manually, as well as automatically by checking the check box.

Check the serial numbers created for material 757 in IQ08.

We can see that serial no 1 to 5 has been created and also equipment numbers 10005707 to 10005711 has been created
automatically.

So point to be noted here is that, on GR serial no is created and also EQUIPMENT NO is created, contrary to the
expectation of “no equipment would be created”.

However, if we try to open eq master in IE02, the equipment doesn’t exist.

Here, we need to do something called as “Activation of Equipment View”. Only then we can access eq master in IE02.

Double click the equipment no in the IQ08 screen.

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We can see that Equipment eld in the above screen is still empty.

Now click the “Equipment View” (activate) button.

On pressing the “Activate Eq View” button, we get this screen. Now the eq no is shown as 10005707. This means that
the eq view has been created for this serialized material (serial no 5 for material 757).

Just Save and the equipment view will be saved.

Now go to IE02 for eq 10005707. Equipment master is now available and can be accessed.
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So the meaning of Setting “Eq Requirement = Without Equipment” is that:

Equipment number will be automatically created, along with serial no, on doing GR.
Equipment master is still not accessible in IE02, till the equipment view is activated manually.

Further if Eq Req = Always without equipment.

In this case, the process is exactly same, only di erence being that we do not need to activate the equipment view, since
it is already activated.

On GR

IE02: 10005713
Further point to be noted is that in both cases Equipment status is ESTO. (Equipment in stores)
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Business meaning of ESTO is that, this material 758 serial no 2 is inventorized in store. And for using this material as an
equipment, the status of the equipment should be AVLB. For doing this the material should be Goods Issued from
stores to the required cost center (Account assignment cost center).

Doing GI, for the material 758, serial no 2 for cost center 1000.

After GI of serialized material:

From Inventory side: Material stock will be issued and stock in MMBE will reduce by 1
From PM side: Equipment which was earlier lying in stores, has been issued and is now AVAILABLE (AVLB) for
installation.

Further, we need to maintain the Organizational data of this equipment manually, by maintaining plant, cost center,
planning plant and work center.

Final Take Away:

1. 1. So the meaning of Setting “Eq Requirement = Without Equipment” is that:

Equipment number will be automatically created, along with serial no, on doing GR.
Equipment master is still not accessible in IE02, till the equipment view is activated manually.

2. 2. In both cases (with and w/o eq) equipment status will be ESTO. For using this equipment, this serialized material
has to be Goods Issued to required cost center. On GI, eq status changes to AVLB
3. 3. In both cases, we need to maintain the Organizational data manually for the equipment.

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Assigned tags
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PLM Enterprise Asset Management (EAM)/Plant Maintenance (PM) | serial | serial number pro le | serialisation |

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17 Comments

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Rahul Pawar

July 29, 2015 at 9:50 am

Dear Piyush,

Entirely good document surely this will help to strengthen the integration in between MM & EAM

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Piyush Gupta | Post author

July 29, 2015 at 11:57 am

Thanks Rahul for appreciating.

Regards,

Piyush

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Jogeswara Rao K

July 29, 2015 at 9:56 am

Hello Piyush,

Very much needed concepts.

KJogeswaraRao

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Piyush Gupta | Post author

July 29, 2015 at 11:58 am

Thank you Rao Sir……Your words really mean a lot.

Regards,

Piyush

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Hidayathulla Hasan

July 29, 2015 at 12:02 pm

Hi Piyush,

Very nice document and step by step it was nicely explained.

I learnt new point from this document is– Activate equipment view.

Looking some more good doc’s like this in future.

Thank$

Hidayath

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Piyush Gupta | Post author

July 30, 2015 at 3:04 pm

Hi Hidayath…nice you found it useful…..

Regards,
Piyush
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Sumer Tiwari

September 18, 2015 at 9:52 pm

Piyush,

Thanks so much for such a detailed document. I really appreciate you taking the time to put this together.

If you won’t mind, I have a few questions about the general concept of serialization:

1. Can you please give me a business scenario that will require creation of a new equipment every time a new material is
received?

I ask this because in our company, either we have equipment (like motors, pumps, conveyors) or we have materials
(Spare parts etc). So I am nding it di cult to understand the need of having a material number AND an equipment
number for the same physical entity.

2. Do you know how can this concept help with other plant maintenance functionalities? Having material number and
serial number for an equipment is practiced by several companies so I am suspecting it is very useful in some way.

Thanks,

Sumer.

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Piyush Gupta | Post author

September 20, 2015 at 10:54 am

Hi Sumer,

Thanks for your appreciation.

See we need a SAP MATRL NO. when we want to inventorise that particular material.

And we need an equipment no, when we want that object is maintenance relevant.

Now we need a serial no when when we need to connect SAP material no with SAP eq no.

e.g. companies have multiple number of motors in Storeroom. This makes it imp to have a mtrl no. Now same motor has
to be maintained or repaired at di times.

So when such motor is installed it is identi ed by EQIUPMENT NO.

When such motor is uninstalled and moved to stores, it is identi ed by material no.

But when we need to repair that particular motor in store, it is identi ed by material + serial no.
For such objects which are maintainable and inventorisable, serial no is essential.
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Thanks,

Piyush

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Sumer Tiwari

September 21, 2015 at 6:28 pm

Thank you very much for explaining, Piyush. This is an amazing functionality.

I now seem to have a clear picture about having two unique numbers (Mat #, Serial # and Equip #) for the same
physical device.

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Prashantha N

September 19, 2015 at 4:51 am

Dear Piyush,

                 Thank you very much for providing such wonderful document.Actually i was trying to learn serial no,but but i
was not understood properly.After watching your document i got clear idea about serial no.Once again thank you very
much.

Thanks

Prashantha

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Piyush Gupta | Post author

September 20, 2015 at 10:54 am

Thanks Prashantha.

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Gulshan Baral

April 6, 2016 at 3:36 pm

Hi Piyush,

It’s a very nice document which gives step by step guidance & a clear understanding of equipment serialization.

Thanks,
Gulshan
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Piyush Gupta | Post author

April 12, 2016 at 11:19 am

Thanks Gulshan for feedback.

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PS R

June 3, 2016 at 5:32 am

Hi Piyush,

Thanks for very useful information.

Regards,

PS R

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Piyush Gupta | Post author

June 3, 2016 at 2:42 pm

You are welcome PSR

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Former Member

August 30, 2016 at 3:16 pm

Thanks Piyush.

Really, it is a very nice document.

As you said, Equipment should have status ESTO while posting GR with movement type 501Q for a serialized material.

But, when I am trying to post GR with ful lling above conditions; the system is throwing an error “IO231 – Stock data of
serial number XX not suitable for movement.”

Please suggest.

Thanks in advance!
Sandeep
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Former Member

March 13, 2018 at 12:07 pm

Hi Piyush,

Thanks for your document.  I have below requirements, please let me know if this is feasible.

1.  Is there any way to enforce MIGO tcode to consider the equipment provided while posting??.
I want to post MIGO-Goods receipt/Goods issue with  an equipment number ( external number range).  Is this
feasible, is there any con guration required ? I posted goods receipt by populating a fresh equipment number but
systems is still generating a new equipment( internal number range) for that posting document.

Regards,

Manjunath

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