Rob Van Der Like LEED in

CEM, LEED® AP Existing Schools

The Cadmus Group
Pilot Project
Picture here

March 2009 Refrigerant

Management
Objectives LEED in
Existing Schools
• Review credits
included in this
module Pilot Project
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• Review credit

Refrigerant
implementation

Management
• Review required
documentation
The Refrigerant Management Credit Cluster

EAp3 – Refrigerant Management Ozone Protection

EAc5 – Refrigerant Management

LEED in Existing Schools Pilot Project

 Implementation Steps
Step 1 – Chose Option for EAp3
Step 2 – Determine Eligibility for Option 1 (EAp3)
Step 3 – Determine Eligibility for Option 2 (EAp3)
Step 4 – Determine Eligibility for Option 3 (EAp3)
Step 5 – Establish a Refrigerant Management Program
Step 6 – Establish a Phase-Out Plan
Step 7 – Perform a Retrofit Economic Analysis
Step 8 – Chose Option for EAc5
Step 9 – Determine Eligibility for Option 1 (EAc5)
Step 10 – Determine Eligibility for Option 2 (EAc5)
Step 11 – Determine Eligibility for Option 3 (EAc5)
LEED in Existing Schools Pilot Project
 Implementation Steps
Step 1 – Chose Option for EAp3
Step 2 – Determine Eligibility for Option 1 (EAp3)
Step 3 – Determine Eligibility for Option 2 (EAp3)
Step 4 – Determine Eligibility for Option 3 (EAp3)
Step 5 – Establish a Refrigerant Management Program
Step 6 – Establish a Phase-Out Plan
Step 7 – Perform a Retrofit Economic Analysis
Step 8 – Chose Option for EAc5
Step 9 – Determine Eligibility for Option 1 (EAc5)
Step 10 – Determine Eligibility for Option 2 (EAc5)
Step 11 – Determine Eligibility for Option 3 (EAc5)
LEED in Existing Schools Pilot Project
 Implementation Steps
Step 1 – Chose Option for EAp3
Step 2 – Determine Eligibility for Option 1 (EAp3)
Step 3 – Determine Eligibility for Option 2 (EAp3)
Step 4 – Determine Eligibility for Option 3 (EAp3)
Step 5 – Establish a Refrigerant Management Program
Step 6 – Establish a Phase-Out Plan
Step 7 – Perform a Retrofit Economic Analysis
Step 8 – Chose Option for EAc5
Step 9 – Determine Eligibility for Option 1 (EAc5)
Step 10 – Determine Eligibility for Option 2 (EAc5)
Step 11 – Determine Eligibility for Option 3 (EAc5)
LEED in Existing Schools Pilot Project
 Implementation Steps
Step 1 – Chose Option for EAp3
Step 2 – Determine Eligibility for Option 1 (EAp3)
Step 3 – Determine Eligibility for Option 2 (EAp3)
Step 4 – Determine Eligibility for Option 3 (EAp3)
Step 5 – Establish a Refrigerant Management Program
Step 6 – Establish a Phase-Out Plan
Step 7 – Perform a Retrofit Economic Analysis
Step 8 – Chose Option for EAc5
Step 9 – Determine Eligibility for Option 1 (EAc5)
Step 10 – Determine Eligibility for Option 2 (EAc5)
Step 11 – Determine Eligibility for Option 3 (EAc5)
LEED in Existing Schools Pilot Project
 Refrigeration Management
Options and Relationships
EAp3 EAc5
Option 1 Option 1
Previous LEED Certification Previous LEED Certification

Option 2 Option 2 (Option A)

No CFC-Based Refrigerants No Refrigerants of any kind

Option 3 Option 3 (Option B)

CFC-Based Refrigerants Used Refrigerant Impact Calculations
 Refrigeration Management
Options and Relationships
EAp3 EAc5
Option 1 Option 1
Previous LEED Certification Previous LEED Certification
[No CFC’s]
[CFC’s – Phase-out Plan*]
Option 2 (Option A)
Option 2 No Refrigerants of any kind
No CFC-Based Refrigerants
[RMP**] or [Spec Data]
Option 3 (Option B)
Option 3 Refrigerant Impact Calculations
CFC-Based Refrigerants Used
[RMP**] or [Spec Data]
-And-
[Phase-out Plan] or [Economic
*Only LEED Review Doc upload needed
Analysis]
**Refrigerant Management Program
 Refrigerants
Type ODP GWP Typical Applications
CFC-11 1.0 4,680 (centrifugal chillers) EAp3 Needs
CFC-12 1.0 10,720 (refrigerators, chillers) Phase-out Plan
CFC-114 0.94 9,800 (centrifugal chillers) Or
CFC-500 0.605 7,900 (centrifugal chillers,
Economic Analysis
humidifiers)

HCFC-22 0.04 1,700 (A/C, chillers)

HCFC-123 0.02 76 (CFC-11 replacement) EAc5 Needs
Refrigerant Impact
HFC-134a ~0 1,320 (CFC-12 or HCFC-22 Calculation
replacement) Table
HFC-407C ~0 1,700 (HCFC-22 replacement)
HFC-410A ~0 1,890 (air conditioning)

All refrigerants will require Refrigerant Management Program or Spec Data

References and Resource Tools
For LEED-EB: Operations & Maintenance

• Rating System Guide (free download)

• Existing Buildings: O&M Reference Guide
• LEED Submittal Templates
• Refrigeration Management Workbook

LEED in Existing Schools Pilot Project

The Refrigeration Management Workbook

• The workbook includes sample program and

plan templates for your use.
• It contains implementation checklists for each
option.
• It also explains the steps to achieve LEED
documentation and credits.
 Step 1 Checklist
Submittal Template
Choose an option
Chose Option for EAp3
Option 1 – Previous LEED Certification
Select this option if the building was previously
certified under LEED-NC, CS or Schools. The
project should have met the requirements of


 Option 1
the previous Refrigerant Management
prerequisite.

 Option 2

 Option 3 Option 2 – No CFC-Based Refrigerants
If the project was not previously certified, use
this option if no refrigerants are used on the
project or if no refrigerants contain CFCs.
Note: This project may be eligible for EAc5.

Option 3 – CFC-Based Refrigerants in Use

Use this option if the project was not
previously certified and still uses some CFC-
based refrigerants. Note: This project will not
be eligible for EAc5.
LEED in Existing Schools
Pilot Project EAp3
 Step 2 Checklist EAp3 Option 1
Previous LEED Certification
Submittal Template


 Project was previously certified No CFC’s or Phase-Out Plan

 Base building systems do not
contain CFCs -OR- That a phase
out plan has been implemented • Applies to HVAC&R Base Building

 Alterations of phase out plan
from original LEED Certification,
Systems (0.5 pounds of refrigerant
or more)
if applicable

 Provide prior Final LEED Review • 5-year timeline from end of
date performance period

LEED in Existing Schools

Pilot Project
EAp3
 Step 2 Checklist
(cont.) EAp3 Option 1
Submittal Template Narrative Previous LEED Certification

 List base building system
components that have been
phased out to date, including With or without a Phase-out plan the
phase out dates for remaining only the Final LEED Review Document
systems is required for upload.

 If alterations were made to the
phase out plan, explain
circumstances. Option 1 is not available to previously
LEED certified buildings if:
Document Uploads • CFC-based refrigerants used, and

 USGBC generated Final LEED
Review
• Equipment replacement was found
economically infeasible

LEED in Existing Schools

Pilot Project
EAp3
 Step 3 Checklist
Submittal Template
EAp3 Option 2

 No CFC based refrigerants CFC-based Refrigerants Not Used

 Refrigerant Management
Program, or

 Specification data
If the project was not previously
certified, use this option if
Submittal Template Narrative • no refrigerants are used

 Years of installation or conversion • no refrigerants contain CFCs
of all base building systems

Document Uploads Note: This project may be eligible


 Refrigerant Management
Program or Data
for EAc5.

LEED in Existing Schools

Pilot Project EAp3
 Step 4 Checklist
Submittal Template
EAp3 Option 3

 Choose “Refrigerant CFC-based Refrigerants Are Used
Management Program” or Spec Economic Analysis
Data

 Choose “Phase-out Plan” or
“Economic Analysis”
• Energy, demand, and maintenance
savings realized from upgrading

 Complete Table 3.1 Third Party
Audit Calculations (if needed)
equipment may offset the cost of
converting or replacing existing
systems
Document Uploads
Third Party Audit Calculations

 Refrigerant management
program or Spec Data • Must use actual energy rates as

 Phase-Out Plan or Economic
Analysis
charged by the local energy supplier
• Must include all avoided costs for
energy consumption and demand

Economically Feasible
• Simple payback of 10 years or less
LEED in Existing Schools
Pilot Project EAp3
Table 3.1 Third Party Audit Calculations
 Step 5 Checklist
Refrigerant Management
Program

 List of base building
equipment

 List of refrigerants in use

 Compliance with Rule 608
(EPA Clean Air Act, Title VI)

 Does not require USGBC
Program/Plan model format
LEED in Existing Schools
Pilot Project
Establish a Refrigerant
Management Program
Recommended Program Components
• Equipment and refrigerant inventory
• Loss minimization procedures
• Maintain copies of all EPA regulations
pertaining to refrigerant use.
• Statement of intent to comply with
EPA regulations
• Designate “responsible person” for
refrigerant management
• Maintain EPA license certifications for
technicians
• Training program (laws, best
practices, policies, protocols, etc.)
• Standard operating procedures and
records (servicing, purchases, repairs)
EAp3
 Step 6 Checklist
Refrigerant Phase-out Plan

 List of base building
equipment that have been
phased-out

 Expected phase-out dates
for remaining equipment
LEED in Existing Schools
Pilot Project
Establish a Phase-out Plan for
CFC-based Refrigerants
Minimum Plan Components
• List of all base building systems using
refrigerants
• Date of planned refrigerant phase-out
• Date phase-out accomplished
Additional Components
• Conversion alternatives/availability
• System replacement feasibility
EAp3
 Sample Phase Out Plan
School: Greenway Middle
Date of Plan: July 2009

System 5-Ton 5-Ton 100-Ton 3-Ton

Packaged Packaged Chiller Split System
Number of Units 12 24 1 15
Expected Life (years) 15 15 23 15
Age (years) 5 20 19 20
Planned Replacement Date 2019 2010 Aug 2010 2013
Refrigerant R410A R22 R11 R11

Refrigerant Charge lb/unit 9 lbs 15 lbs 200 lbs 10 lbs

Conversion Feasible [Y/N] N/A N/A N Y (R123)
Planned Date N/A N/A N/A Aug 2010
Completed Date July 2004
 References
• Clean Air Act, Rule 608 – procedures for governing
refrigerant management and reporting
• www.epa.gov/ozone/snap - Substitutes for Ozone
Depleting Substances
• www.ashrae.org/database - Current information on
life span of HVAC equipment
• www.epa.gov/ozone/geninfo/benefits.html - Benefits
of CFC phase out (includes case studies)
 Step 7 Checklist Perform a Retrofit
Economic Analysis
Economic Analysis for System
Replacement
• Accomplished by third party

 Replacement Cost/ • Use actual energy rates
[annual energy savings + (consumption and demand)
maintenance savings] • If simple payback is 10 years or

 Account for leakage rates of less, then system replacement
CFC-based refrigerants
or refrigerant conversion is
required for the prerequisite.
Economic Analysis for
Refrigerant Conversion


 Same as above – use
conversion cost

LEED in Existing Schools

Pilot Project EAp3
 Economic Analysis
• Energy, demand, and maintenance saving realized
from upgrading equipment may offset the cost of
converting or replacing existing systems
• If savings do not offset costs, detailed calculations
and the results of a qualified third party audit must
confirm that CFC conversion or replacement is
economically infeasible – greater than 10 year
simple payback
(Table 3.1 is a summary of this analysis)
 Step 8 Checklist
Submittal Template
Choose an option
Chose Option for EAc5
Option 1 – Previous LEED Certification
Select this option if the building was previously
certified under LEED-NC, CS or Schools. The
project should have met the requirements of the


 Option 1
Refrigerant Management prerequisite.


 Option 2 Option 2 – Zero Refrigerant Usage in Base

 Option 3 Building HVAC&R Systems
If the project does not use refrigerants in the
base building systems, select this option.

Option 3 – Performance Calculation: Minimized

Refrigerant Impact
Use this option to calculate refrigerant impact for
the project. Total refrigerant impact per ton must
be less than or equal to 100 to achieve points for
this credit.

LEED in Existing Schools

Pilot Project EAc5
 Step 9 Checklist EAc5 – Option 1
Submittal Template Previous LEED Certification

 Acknowledge previous LEED-NC,
CS or Schools certification

 Acknowledge whether design
and construction (D&C) elements
• No changes to original design
and construction elements
were changed or not

 Acknowledge upload of Final
LEED Review
• Changes okay, if alterations,
replacements, or removal of
D&C elements do not put into
Submittal Template Narrative
question the potential

 Explain circumstances of changes
or alterations, if applicable. achievement of EAc5

Document Uploads

 Copy of USGBC-generated
scorecard or final LEED Review

LEED in Existing Schools

Pilot Project EAc5
 Step 10 Checklist EAc5 – Option 2
Submittal Template No Refrigerants Used

 School does not use
refrigerants

 Licensed Professional
Exemption (LPE) or Narrative

Submittal Template Narrative Licensed Professional Exemption


 Description of schools cooling
system and how thermal
Registered Professional Engineer,
Registered Architect, or Registered
comfort is maintained without
refrigerant use, if not using LPE Landscape Architect can submit a
Exemption streamlined path to exempt a number
of otherwise required submittals in the
Document Uploads project team's package.

 LPE form, if applicable

LEED in Existing Schools

Pilot Project EAc5
 Licensed
Professional
Exemption
Form
 Step 11 Checklist
Submittal Template

 Complete Table 3.1

 Refrigerant Leakage Rate (Lr)
conforms to calculation
guidelines

 Fire suppression system in the
project building does not use
ozone depleting substances
(CFCs, HCFCs, or Halons)
LEED in Existing Schools
Pilot Project
EAc5 – Option 3
Performance Calculation
Table 3.1 Refrigerant Impact
Calculation – Input Values
• HVAC&R equipment type
• Number of units
•
•
Cooling capacity (tons)
Refrigerant type (e.g. R-22, etc.)
• Refrigerant charge (lb/ton)
• Annual leakage rate (% over 1 year)
Automatically calculated by table:
GWPr, ODPr, Life (years), end of life
refrigerant loss (Mr), LCGWP, LCODP x 105,
refrigerant impact per ton, refrigerant
impact total
Impact per ton ≤ 100
EAc5
 Sample Calculation – School Classroom Building
Table 3.1 Refrigerant Impact Calculation

Automatically calculated by the table

Can change values with adequate documentation
Schools can use alternative values for equipment
life if they can document their claim.

For example, if a chiller has a manufacturers

guarantee and long-term service contract for a
30 year life, this value can be used instead.
 Summary – Implementation Steps
Step 1 – Chose Option for EAp3
Step 2 – Determine Eligibility for Option 1 (EAp3)
Step 3 – Determine Eligibility for Option 2 (EAp3)
Step 4 – Determine Eligibility for Option 3 (EAp3)
Step 5 – Establish a Refrigerant Management Program
Step 6 – Establish a Phase-Out Plan
Step 7 – Perform a Retrofit Economic Analysis
Step 8 – Chose Option for EAc5
Step 9 – Determine Eligibility for Option 1 (EAc5)
Step 10 – Determine Eligibility for Option 2 (EAc5)
Step 11 – Determine Eligibility for Option 3 (EAc5)
LEED in Existing Schools Pilot Project
 Refrigeration Management
Options and Relationships
EAp3 EAc5
Option 1 Option 1
Previous LEED Certification Previous LEED Certification
[No CFC’s]
[CFC’s – Phase-out Plan*]
Option 2 (Option A)
Option 2 No Refrigerants of any kind
No CFC-Based Refrigerants
[RMP**] or [Spec Data]
Option 3 (Option B)
Option 3 Refrigerant Impact Calculations
CFC-Based Refrigerants Used
[RMP**] or [Spec Data]
-And-
[Phase-out Plan] or [Economic
*Only LEED Review Doc upload needed
Analysis]
**Refrigerant Management Program
Contact
Rob Van Der Like Question?
The Cadmus Group

Comments?
rvanderlike@cadmusgroup.com
(352) 694-2478 Picture here

Rachel Gutter
USGBC
rgutter@usgbc.org
(202) 609-7147

LEED in Existing Schools Pilot Project