Advance Word Processing Skill Learning Objectives

ALUBIJID NATIONAL COMPREHENSIVE HIGH SCHOOL
SENIOR HIGH SCHOOL

OPEN HIGH SCHOOL
EMPOWERMENT TECHNOLOGY
Name: _______________________________ Year Level: ___________________
Section: _____________________________
ADVANCE WORD PROCESSING SKILL
Learning Objectives
1. Use some advanced capabilities of Microsoft Word commonly used to increase productivity and
efficiency;
2. Effectively use these features to help improve the productivity of an organization through
maximizing the potential of MS Word;
3. Create form letters or documents for distribution to various recipients;
4. create labels and envelops for distribution; and
5. create media-rich documents for printing or publishing
Review/Lesson Preview
From our previous class, we have discussed about COMPUTER ETHICS.
Write down at least 5 most important commandments of computer ethics.
1.
2.
3.
4.
5.
Lessons & Concepts

WHAT IS A WORD PROCESSOR?
is an electronic device or computer software application that performs the task of composing, editing,
formatting, and printing of documents
EXAMPLES OF WORD PROCESSORS:
 OPENOFFICE WRITER
 LIBREOFFICE WRITER
 POLARIS OFFICE
 KINGSOFT WRITER
 WORDPERFECT
 WORDPAD
 MICROSOFT WORD
MICROSOFT WORD
is a word processor developed by Microsoft. It was first released on October 25, 1983. It is also known
as MS Word.
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WHAT IS MAIL MERGE?

Mail merge consists in
combining mail and letters and
pre-addressed envelopes or
mailing labels for mass mailings
from a form letter. Microsoft
Word can insert content from a
database, spreadsheet, or table
into Word documents
Two Components of Mail

Merge:
1. Form Document
The document that
contains the main body of the
message we want to convey or
send.
2. List or Data File
This is where the individual information or data that needs to be plugged in (merged) to
our form document is placed and maintained.
How to Use Mail Merge in Microsoft Word?
In this example, we'll be using mail merge to create a letter for multiple recipients.
.1. Make sure your contacts list is ready.

It's best to have your spreadsheet or Outlook
contacts prepared before you start creating the
document so the mail merge goes smoothly. For
example, whether you're using Outlook contacts
or an Excel spreadsheet for your data source,
make sure none of the data is missing for the
fields you'll be pulling in. If you're using Outlook
and have a large number of contacts but only
want to use mail merge for specific contacts,
you'll make the process easier by selecting
those contacts and copying them to a new
folder. (To do this, select the contacts, right-
click, choose Move and then Copy to Folder…)
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Make sure you change the contact folder's

properties so it will be shown as an email address
book (Right-click the new contacts folder, go to
properties, and check "Show this folder as an
email Address Book")
2. Create a new blank document in Word.
3. Navigate to the Mailings tab.
4. Click the Start Mail Merge button and

select your document type. We'll start with
the letter first.
5. Click the Select Recipients

button and choose to create a
new list, use an existing list, or
choose from Outlook Contacts. The
"Type a New List… " option creates a
new data table in Word, but you're
better off using an external source
like a spreadsheet or the contacts list
in Outlook so the data is readily
available to other programs and other purposes
6a. If you choose "Use an Existing List…" you'll be asked

to browse to the file on your computer and then confirm the
data table.
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6b. If you choose "Choose from Outlook

Contacts…" you'll be asked to choose the
Outlook contact folder and then add or
remove recipients from the merge. (This is
why we advised in step one to create a new
contacts folder for your mail merge: You won't
have to scroll all of your contacts in this small
box.)
7. Create the content for your document and

insert the placeholders. When you get to the
part where you get to information that needs
to be personalized from your data source,
insert a placeholder with either the Insert
Merge Field button or one of the two shortcuts
Word offers for common fields: Address Block
and Greeting Line.
8. Use the Address Block shortcut. As the

name suggests, the Address Block button
creates a placeholder for a name and
address--useful when creating letters or
mailing labels or envelopes. With both the
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Address Block and Greeting Line shortcuts, you'll be able to specify what gets inserted and
preview what it will look like.
9. Use the Greeting Line shortcut. The Greeting Line button adds a salutation that you can
format. The dropdowns will let you select to include the full name (by default), the full name with
the title (e.g., Mr. Joshua Randall Jr.), title and last name, just a first name, a nickname, and other
variations.
10. Insert
other fields into your document. For other
placeholders you might need, click on Insert merge field and
select the field you want to insert at that point in the
document. In
this case, I
have a unique
account
number in my
database that
I want to add
to the letter, so I choose the Account Number
field and click Insert.
11. Preview the merge

results after you've finished the
document and inserted all your
fields by clicking the Preview
Results button. You can format any of
the placeholder text, such as adjust
the line spacing, by selecting the
text and formatting it as you would
any other content. In the Mailings
tab, use the forward and back
buttons to check all of the mail
merge results.
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12. If all looks good, click on
the Finish & Merge
button and you can print
individual documents, send
them as email messages, or
editing each individual
document if you would like.
Repeat this for other types
of documents you'd like to
use mail merge for. In
addition to letters (which can be any sort of document, including certificates and coupons), you
can choose emails, envelopes, labels, or directories as the document type. Word also has a Step
by Step Mail Merge Wizard (found under the Mailings tab > Start Mail Merge button), which
basically walks you through the process above.
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Activity 1.
1. Problem:
2. Alex, the director of admissions at Alubijid National Comprehensive High School Senior
High, has asked you to send an orientation announcement letter to all incoming Senior
high students You decide to use a form letter.
3. ** See sample letter below
4.
5. Instructions:
6. 1. Create a folder called “ANCHS Mail Merge.” Save all files created in this activity into
this folder.
7. 2. Start with a blank file and save it with the name “ANCHS Orientation Letter”. Save
often!!
8. 3. Before typing any text, select the “No Spacing” style from the styles gallery. Create
the letterhead of the
9. document. The school name is formatted in Arial, 18-point, and bold. Insert the image
seen or use one similar
10.to it. Resize the image as seen. Insert the border as seen.
11.4. Using the mail merge feature of Word begin the merge process to create the form
letter.
12.5. Create the data file from the table below. Save the data file with the name “ANCHS
Seniors.” Be sure to save the file into the folder created in step 1.
13.
14. 6. Complete the letter on the next page inserting the codes where seen.
15.7. Put your name in the header of the letter. Proofread the letter for accuracy. Print the
letter showing the mail merge codes as seen in the sample. Close the letter.
16.8. Start a new file and create mailing labels for sending the letter to the new students.
Use the Microsoft-30 per page label option (height – 1”, width – 2.63”). Save the labels
with the name ANCHS Labels. Be sure to remove spacing in the labels file. Preview the
merge and be sure all labels look good. Proofread the names and address for accuracy. If
there are errors, fix them in the data file. When finished, call the instructor over for a
screen check. Close the labels file, saving changes.
17.9. Start a new file and create an envelope for sending the letter. Use a Size 10 envelope
option. Type the school name and address in the upper left corner of the envelope. Save
the envelope with the name “ANCHS Envelope”. Preview the envelope and make sure
they look good. When finished, Option 1: Save the file in your USB Drive and copy it to
SENIOR HIGH SCHOOL
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SENIOR HIGH SCHOOL
Población, Alubijid, Misamis Oriental
Date
<Address Block >

<Greeting Line>
Congratulations on your acceptance to Alubijid National Comprehensive High School.
We have scheduled an orientation in ANCHS Riverside, 9:00 am to 10:00 am on Thursday,

August 16, for all students. Advisors, instructors, and other staff members will be available to
familiarize you with the campus and answer your questions.
Topics covered during the orientation

• Adjusting to your senior high life
• Determining the right track for you
• Learning the campus rules & regulations
We look forward to meeting with you to welcome you to the ANCHS family. Attendance will be
checked during the orientation
Sincerely,
Genesis Alex
Admissions
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Independent Learning
Integrating Images and External Materials

Kinds of Materials:
1. Pictures. Generally, these are electronic or digital pictures or photographs you have saved in any
local storage device.
2. Clip Art. This is generally a .GIF type; line art drawings or images used as generic representation for
ideas and objects that you might want to integrate in your document.
3. Shapes. These are printable objects or materials that you can integrate in your document to enhance
its appearance or to allow you to have some tools to use for composing and representing ideas or
messages.
4. Smart Art. Generally, these are predefined sets of different shapes grouped together to form ideas
that are organizational or structural in nature.
5. Chart. Another type of material that you can integrate in your Word document that allows you to
represent data characteristics and trends.
6. Screenshot. Sometimes, creating reports or manuals for training or procedure will require the
integration of a more realistic image of what you are discussing on your report or manual.
Directions: Encircle the icon of the kinds of materials that can be used to Integrate image and materials in
Microsoft Word
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Closure Activity:
What are other Kinds or type of materials that can be integrated in Microsoft word:
https://www.youtube.com/watch?v=mhT2eV51_SM
Feedback:
How do you feel about the activity?
_____________________________________________________________________________________________
____________________________________________________________________________________________
References:
https://www.youtube.com/watch?v=mhT2eV51_SM
file:///C:/Users/Teacher/Downloads/4a-advancedwordprocessingskills-171124021840.pdf
https://www.slideshare.net/markjhonoxillo/empowerment-technologies-advanced-word-processing-skills?
from_action=save
http://www.lrbusinessed.com/ibt/Mail_Merge_Activity_1_and_2.pdf

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ALUBIJID NATIONAL COMPREHENSIVE HIGH SCHOOL

SENIOR HIGH SCHOOL

Name: _______________________________ Year Level: ___________________

ADVANCE WORD PROCESSING SKILL

Lessons & Concepts

EXAMPLES OF WORD PROCESSORS:

WHAT IS MAIL MERGE?

Two Components of Mail

How to Use Mail Merge in Microsoft Word?

.1. Make sure your contacts list is ready.

Make sure you change the contact folder's

2. Create a new blank document in Word.

3. Navigate to the Mailings tab.

4. Click the Start Mail Merge button and

5. Click the Select Recipients

available to other programs and other purposes

6a. If you choose "Use an Existing List…" you'll be asked

6b. If you choose "Choose from Outlook

7. Create the content for your document and

8. Use the Address Block shortcut. As the

11. Preview the merge

ALUBIJID NATIONAL COMPREHENSIVE HIGH SCHOOL

<Address Block >

Congratulations on your acceptance to Alubijid National Comprehensive High School.

We have scheduled an orientation in ANCHS Riverside, 9:00 am to 10:00 am on Thursday,

Topics covered during the orientation

Integrating Images and External Materials

How do you feel about the activity?

You might also like

Name: _____________ Year Level: _